Information & Technology
Planning and Policies
Wisconsin Department of Public Instruction
Instructional Media & Technology Team
Fall Regional 2005
Overview
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Policies required to support Combined
Information & Technology Plan
Policies recommended to support the school
library & technology literacy programs
Sample documents
Resources and References
October 28, 2004
Regional Presentation Fall 2005
2
School Board Policies
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Required Policies to support district plan
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Technology Concerns for Students with Special Needs
CIPA/Internet Safety/AUP
Copyright
Instructional Materials Selection
Instructional Materials Reconsideration
Interlibrary Loan/Resource Sharing
October 28, 2004
Regional Presentation Fall 2005
3
Required School Board Policies
Procedures & Policies Listed on Information &
Technology Plan Review Form
There is evidence that the district has policies required for:
Criteria Source
State
Statute(s)
Instructional Materials Selection
X
Instructional Materials Reconsideration
X
Technology Concerns - Students with Special Needs
X
Copyright
X
October 28, 2004
Regional Presentation Fall 2005
E-rate
X
X
TEACH
Act 2002
X
CIPA/Internet Safety & AUP
Inter-Library Loan or Resource Sharing
NCLB
X
X
4
X
School Board Policies
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Recommended Policies to support school library
& technology literacy programs
•
•
•
•
Web page
2-way Communication Devices
Intellectual Freedom
Student and Staff Privacy
October 28, 2004
Regional Presentation Fall 2005
5
School Board Policies
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Board Policy generally has two parts
• Policy
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Describes clear applications and guidance of the law
States what, why and recommended actions
• Rule -- detailed directives developed by the
administration to put board policies into practice.
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October 28, 2004
Tells who does what, when, where and how
Often exhibits follow: sample documents and specific
procedural directives
Regional Presentation Fall 2005
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School Board Policies
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District School Board needs to adopt required
policies and rules with exhibits.
• Each policy includes required text, meets current
law and is
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October 28, 2004
Numbered,
Cross Referenced,
Dated
Regional Presentation Fall 2005
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School Board Policies
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A policy that is included within a school board
approved handbook or guidelines is not the
same as a policy adopted by the School Board.
October 28, 2004
Regional Presentation Fall 2005
8
Technology Concerns for Students with
Special Needs
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Individuals with Disabilities Education Act (IDEA)
January 1997
• Reauthorization of American Disabilities Act (1992)
• Requires districts to “Consider whether the child requires
assistive technology devices and services” to facilitate
learning
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Wisconsin Statutes Chapter 115
IDEA for Wisconsin schools)
(Addressed changes in law by
• Wisconsin State Policies and Procedures: Individuals with
Disabilities Education Act (2000 updated 2003)
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http://dpi.wi.gov/sped/doc/wipolpro.doc
• Model Local Education Agency Special Education Policies and
Procedures (2001)
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October 28, 2004
http://dpi.wi.gov/sped/doc/grt-15percent.doc
Regional Presentation Fall 2005
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Technology Concerns for Students with
Special Needs
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Wisconsin Administrative Rule PI9
• Refers to implementation of pupil nondiscrimination policies
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NCLB Act of 2001
• Stresses the use of technology to meet the needs of
all students, including students with special needs
• Special Needs Students include
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October 28, 2004
Special Education Student/EEN
ELL, Migrant, Homeless, Living in Poverty, Gifted/Talented,
504 and others.
Regional Presentation Fall 2005
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Technology Concerns for Students with
Special Needs
Combine Intent and Guidance of each law
into one policy
IDEA
E-Rate
Chapter 115
NCLB
PI 9
Build language into an existing policy:
Special Education, At-Risk, or Curricular
October 28, 2004
Regional Presentation Fall 2005
11
CIPA/Internet Safety/AUP
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Children’s Internet Protection (CIPA)Act of 2000
http://www.dpi.state.wi.us/pld/cipafaqlite.html
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Protect Minors through Measures Designed to
• Restrict access to inappropriate matter on the Web
• Secure Safety when using forms of direct electronic
communications
• Prohibit unauthorized access, "hacking," and other unlawful
activities
• Prevent unauthorized disclosure, use, and dissemination of
personal information regarding minors
October 28, 2004
Regional Presentation Fall 2005
12
Instructional Materials Selection
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Unified policy to cover both classroom & library
media center print and non-print resources
Selection Policy Components
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Objective
Responsibility for Selection
Criteria of Selection
Procedures
Controversial Materials
Reconsideration
October 28, 2004
Regional Presentation Fall 2005
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Instructional Materials Selection
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Dealing With Selection and Censorship: A
Handbook for Wisconsin Schools and Libraries
(DPI)
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Workbook for Selection Policy Writing (American
Library Association)
• www.ala.org type in "materials selection policy"
October 28, 2004
Regional Presentation Fall 2005
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Instructional Materials
Reconsideration
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Reconsideration Policy
Components
• Policy statement
• Acceptance of objections
or complaints
• Use of materials under
objection
• Reconsideration committee
October 28, 2004
Regional Presentation Fall 2005
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Specific procedures
• Timeline
• Role of committee,
administrators, school
board
• Reconsideration
forms/questionnaires
• Status of item under
reconsideration
• Appeals process
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Interlibrary Loan/Resource Sharing
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Defined by Wisconsin Statutes: Chapter 43
• Most effective use of library resources … through
interlibrary cooperation among all types of libraries
(43.001)
• Promote cooperation and resource sharing among
public libraries, school libraries, other types of
libraries and related agencies (43.03)
• Library exchanges -- school books & other
instructional materials loaned to another school
district -- Schools that borrow shall reciprocate by
sharing …. (43.72)
October 28, 2004
Regional Presentation Fall 2005
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Interlibrary Loan/Resource Sharing
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ILL Purpose Defined
• Statewide interlibrary loan is a cooperative
mechanism for connecting Wisconsin citizens with
needed information and resources … .
• It is a network of all types of libraries designed to
identify, request, and obtain materials for users in a
manner responsive to fiscal, logistical, and local
concerns.
• Interlibrary loan supplements, not replaces, local
and consortia collection development and is used to
retrieve material outside the scope of the local
library’s collection.
October 28, 2004
Regional Presentation Fall 2005
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Interlibrary Loan/Resource Sharing
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ILL Policy defines Participation Parameters
• Which, how, and when items may be loaned
• Which, who, how, and when items may be borrowed
• Person(s) responsible for training, implementing and
monitoring the ILL process.
October 28, 2004
Regional Presentation Fall 2005
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Interlibrary Loan/Resource Sharing
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School library media centers ordinarily limit
loans on :
• Library Resources in current and recurring demand
which have extensive holds and waiting lists
• Materials on reserve for individual, group or class use
• Resources planned for curricular use within the
projected circulation period
• Reference materials, equipment, and licensed
computer software
• All items during school breaks
October 28, 2004
Regional Presentation Fall 2005
19
Interlibrary Loan/Resource Sharing
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School library assumes the responsibilities of the ILL
process.
• Enters catalog records into statewide system
• Trains and monitors district participation
• As a lending library it only borrows item types that
they are willing to loan.
• As a borrowing library it assumes responsibility for
all borrowed items.
• Monitors adherence to copyright law and fair use
guidelines
October 28, 2004
Regional Presentation Fall 2005
20
Copyright
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Law covers all forms of expression in “durable
form”
• written on paper, recorded on tape, painted on
canvas, coded into computer …
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Not covered by law
• dance not coded or recorded, speech not transcribed
or recorded, lecture notes not read verbatim, plan
calendars, list/charts of common facts …
October 28, 2004
Regional Presentation Fall 2005
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Copyright
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Copyright Act of 1976 (Title 17 of U. S. Code)
• Basic law on copyright
• Fair Use for face-to-face instruction within the
classroom
• http://www.copyright.gov/
Most districts adopted a basic
copyright policy by early 1980’s.
October 28, 2004
Regional Presentation Fall 2005
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Copyright
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Sonny Bono Copyright Term Extension Act 1998
http://www.keytlaw.com/Copyrights/sonybono.htm
• Extended life of copyright by 20 years before passing
into public domain for works created after January 1,
1978
• Protection for the life of the author plus an additonal
70 years
• Pre-1978 original term extended to 95 years from
original copyright date
• Terminated licenses for reproduction by libraries and
archives
October 28, 2004
Regional Presentation Fall 2005
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Copyright
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Digital Millennium Copyright Act (DMCA) 19982000
http://www.keytlaw.com/Copyrights/dmcasummary.htm
• Makes accessing copyright works protected by
technological measures an illegal activity
• Allows copying computer programs to study
interoperability & for maintenance or repairs
October 28, 2004
Regional Presentation Fall 2005
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Copyright
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Digital Millennium Copyright Act 1998-2000
http://www.keylaw.com/Copyrights/dmcasummary.htm
• Directed the U.S. Copyright Office to examine
distance education issues, library preservation, and
online service providers
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Begins to create a path for addressing distance education
limitations
Permits libraries, archives, and educational institutions to
make ephemeral copies for preview before purchase
Supports webcasting of sound recordings on internet or via
local broadcast systems
October 28, 2004
Regional Presentation Fall 2005
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Copyright
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Technology, Education, and Copyright
Harmonization Act (TEACH Act) of 2002
http://www.ala.org/ala/washoff/WOissues/copyrightb/distanceed/Def
ault3685.htm
• Addresses distance education as two-way interactive
face-to-face instruction and adheres to previous fair
use guidelines in most instances
• Allows display & performance of most types of works
but narrowed exemptions on dramatic and musical
works and productions
October 28, 2004
Regional Presentation Fall 2005
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Copyright
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TEACH Act of 2002
• Permits recording and retention of students works
for future reference
• Permits format change to digital if old format not
available for purchase or use
• Requires school districts to
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October 28, 2004
“create or update copyright policies and
implement technology that prevents students and staff
from copying and distributing material….
Regional Presentation Fall 2005
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Copyright
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Copyright Policy & Rule
provides guidelines:
• For establishing standards
for employees and
students
• For developing
informational materials
explaining copyright law
for students, faculty, and
staff
October 28, 2004
Regional Presentation Fall 2005
• For posting warning notices
on copy machines,
computer, etc.
• For writing a copyright
release form
• For ongoing education of
students and staff about
copyright law and
monitoring adherence to
the law
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Copyright
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Good Overviews
• Kenneth D. Crews
www.copyright.iupui.edu/director.htm
• DPI
http://www.dpi.state.wi.us/dpi/dltcl/lbstat/copyres.
html
• ALA
http://www.ala.org/ala/washoff/WOissues/copyrightb
/Default1964.htm
October 28, 2004
Regional Presentation Fall 2005
29
Student and Staff Privacy
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Family Educational Rights and Privacy (FERPA) Act of
1997
www.ed.gov/policy/gen/guid/fpco/ferpa/index.html
• Annual notice of student and parent rights re: student records
• Webpage privacy statement
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Wisconsin Association of School Boards Update 2002
www.wasb.org/policy/aug02.html
• Permanent and temporary student records
• School library records not included
October 28, 2004
Regional Presentation Fall 2005
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Student and Staff Privacy
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Children’s Online Privacy Protection (COPPA) Act
of 1998
www.cdt.org/legislation/105th/privacy/coppa.html
• Children under the age of 13
• Unlawful to collect personal information through a
website or online service without verifiable parental
consent for one time use
• Provide notice on website
October 28, 2004
Regional Presentation Fall 2005
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Student and Staff Privacy
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2003 Wisconsin Act 207
www.legis.state.wi.us/2003/data/acts/03Act207.pdf
• Public library record of children under age 16
disclosed to “custodial parent or guardian”
• Records related to use of library’s documents or other
materials, resources, or services by their child
provided upon request
• Only records currently available
October 28, 2004
Regional Presentation Fall 2005
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Time for Q & A
October 28, 2004
Regional Presentation Fall 2005
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