Email Etiquette
Ways to properly send emails on mass
emails
Note Any email address used is made up for this presentation.
Please do not use these since they are fake.
Georgia 4-H does not except responsibility for the use of these.
So Please use for the purpose of examples.
What are mass emails
► Mass
emails are emails
sent out to multiple
people
► These emails are
meant for multiple
people and not just
one person
► These emails are
usually informational
messages to get in
touch with more
people easier.
Rules For sending out Mass Emails
► Make
sure that they are SPELLED properly,
no one hates having the embarseement of
misspelling
► Do not send personal or praise emails out
over mass email
► Make sure that the email is for everyone to
view and is not offensive!!!!
► Always remember Adults read all these
emails
Examples of bad emails
Remember these emails are fake!
To: Group@massmails.com
From: big@yahoo.com
To: Members@thelist.com
From: billy@hotmail.com
Topic: Attn Marc
Topic: Officers Meeting (officers only)
Subject:
This is for marc only and if you are not him
delete.
Subject:
I was emailing you to tell you that we will
have a meeting this Thursday at
MacDonald's.
Marc the ballgame the other day was just
sweet , I know we are the best team.
Marc you are the coolest!!!!!
Tim
We will be going over the months
community service projects.
See you there
Bob
President
Reasons why both were bad!
1st Email
The first email was just
plain rude and stupid
 It is rude to fill up other
peoples emails with
personal stuff that you
could take the time to find
marc’s email and email him
directly.
 Also what if there were
people from other teams
reading that email.
 Personal emails are meant
for personal addresses!







2nd Email
This email might seem to
be ok but really it is not.
The non officers might
over look the topic read
the email and show up at
the meeting
Only to waste their time
and GAS!!!!!
If you want to email the
officers make a separate
list serve or put the emails
in, do not email the club
list serve.
Examples of good emails
Remember these emails are fake!
To: Group@massmail.com
From: Songsinger@email.com
To: Tech@ga4h.org
From: Robbie@robsworld.com
Topic: problems at the club office
Topic: The web page assignments
Subject:
This week the construction going on around
the office has been sort of destructive.
Subject:
As you all know the deadline for turning in
you pages you are designing is March
24th
The power has been cut at the office and
there is no power.
Please have these completed by this time
and up on FTP.
If you were planning on going by the office
to work on project please try next week
Hope everyone gets these done ASAP
Jan
Robbie
Reasons why both are good!
►
►
►
►
►
1st Email
This email is informative
for all the members
It also is meant for
everyone!
It in no way makes any
personal remarks
It is ok if you want to add
jokes or comments that
the whole group
understands.
2nd Email
This email is a perfect
example of a deadline or
meeting time email!
► It was not sent for just the
select few but for the
entire club
► Make sure if you email at
anytime you make sure the
email is similar to these
formats.
► If not, thinks about
emailing it before you fill
up others inboxes!
►
►
So what can you do?
►
►
►
First make sure you know
all the rules for emailing
on mass emails, and make
your emails comply.
If you find someone
misusing mass email,
email them privately and
ask them to stop
If there are major
problems contact the
Georgia 4-H Technology
Leadership Team for
additional resources.
So please help spread the word
Because if you do
The
Word
Will
Spread through the whole
Georgia 4-H Program!
In the end…
► We
can all do our part to make sure this miss use
is eradicated from the groups we work with
Designed By:
Robbie Jones
Communication Director for
Georgia 4-H Technology
Leadership Team
February 9,2003
Any Questions should be sent to:
4HTECHCORP@LISTSERV.UGA.EDU
This email address is a real one!