Title IIA: The Essentials
June 1, 2015
Deborah J. Walker
Purpose
To provide districts with:
 an overview of Title IIA requirements
 information regarding the TIIA workbook
 information on monitoring
 helpful resources
 an updated Title IIA Quick Reference Guide
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Massachusetts Department of Elementary and Secondary Education
Today’s Agenda
Introduction
IIA Timeline
Needs Assessment
Budget
Schedule A
Amendments
Year 2
Monitoring
Resources for Title IIA
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Massachusetts Department of Elementary and Secondary Education
Timeline: Application Submission,
Review and Approval Process
School Year:
Needs Assessment
July – October 31:
Application
Submission Period
July-December:
Anticipated Review
Period
• District completes the Needs Assessment during the course of
the school year identifying priority needs funded by Title IIA.
• September 1: Deadline to submit for September 1 start date
• October 31: Deadline to submit application
• For applications received after September 1: start date will be
determined based on when the application is approvable
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Massachusetts Department of Elementary and Secondary Education
Equitable Participation: Private
Schools
A session devoted entirely to private schools
immediately follows this session in this same room.
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Massachusetts Department of Elementary and Secondary Education
Needs Assessment
The District Needs Assessment (NA):
The NA should be done prior to the start of the current
fiscal year, based on district data, including educator
evaluation data
Federal regulations state that teachers,
paraprofessionals, principals, other relevant school
personnel, and parents need to collaborate during the
NA
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Massachusetts Department of Elementary and Secondary Education
Needs Assessment Cont.
All activities, including dates, which are part of the NA,
must be documented
The NA concludes by identifying district-wide priority
needs
Prior to determining Title IIA funding for the priority
needs, confirm if activities are allowable (consult the
TIIA Quick Reference Guide)
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Massachusetts Department of Elementary and Secondary Education
Budget Page
Must align to NA – Exceptions: program
administration and private school allocation.
Make sure there are no red cells.
Make sure amount budgeted matches the district’s
total allocation.
Make sure to include the private school allocation
unless they have declined to participate.
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Massachusetts Department of Elementary and Secondary Education
Budget Page Cont.
Use only “drop down” choices where available.
All stipends need to be entered in Line Item 4. If
you require more than 4 line items for stipends,
please combine and/or include in other
appropriate category.
Provide a sufficient line item explanation for each
item.
Massachusetts Department of Elementary and Secondary Education
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Schedule A
Districts with the same consultant needs, like
differentiated instruction, can combine allocations
and have one consultant for multiple districts
Only 1 budget workbook needs to be submitted
There is one TIIA contact for multiple districts
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Massachusetts Department of Elementary and Secondary Education
Amendments
An amendment is needed when a line item in the
budget (Administrator Salaries, Instructional
Professional Staff, etc.) changes by more than 10%
Submission Deadlines:
30 days prior to the proposed change
30 days before the project end date
LEAs submit to the drop box in the security portal
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Massachusetts Department of Elementary and Secondary Education
Amendment Form
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Massachusetts Department of Elementary and Secondary Education
Year 2
 FY16 IIA grant – official grant start date through Sept 30, 2017
 Districts must budget all money for first year, but can plan to
use some during the summer or the following school year
 Districts will receive a “Multi-Year Delegation” form from
Grants Management in the spring
 Districts need to complete and return if TIIA funds will be
used beyond June 30. To be able to draw down funds
throughout the summer, this form needs to be returned on
time. If the form is not returned, districts will not be able to
draw down funds until September/October
Massachusetts Department of Elementary and Secondary Education
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Monitoring
Why does ESE monitor?
Purpose of Monitoring
Share best practices
Technical Assistance
Forum for districts to showcase their work
Compliance (US Department of Education requires
states that accept Title IIA funds to monitor their LEAs)
Document, Document, Document
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Massachusetts Department of Elementary and Secondary Education
Timeline: Monitoring
December-January:
Notification About
Monitoring
February
Monitoring
Preparation
March - June:
Monitoring
April-July:
Monitoring Report
• Communicate with selected districts regarding monitoring
• Monitoring Webinar(s)
• Begin Collection of District Evidence
• On-site Monitoring
• Desk Monitoring
• Targeted Monitoring
• Audit & Compliance Monitoring (may be on a different timeline)
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• Final Reports Sent to Districts
Massachusetts Department of Elementary and Secondary Education
Resources for Title IIA
Title IIA web page:
http://www.doe.mass.edu/educators/title-iia/
Federal Non-Regulatory Title IIA Guidance
Federal Non-Regulatory Guidance on Equitable Services
for Private Schools
Materials from today will be posted soon, including all
presentations and the Title IIA Quick Reference Guide
Grant Application Materials:
http://www.doe.mass.edu/apa/titlei/grantapplications/
Massachusetts Department of Elementary and Secondary Education
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THANK YOU FOR ATTENDING
Please fill out the survey:
http://tinyurl.com/June1TA
(Link is included at the bottom of today’s agenda)
If you have questions, please feel free to contact us
at TitleIIAGrants@doe.mass.edu
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Massachusetts Department of Elementary and Secondary Education