Florida Teachers Classroom
Supply Assistance Program
Changes
Top-performing urban school district in Florida
Top-performing urban school district in Florida
Per-Teacher Funding Over the Years
Annual Amount Awarded to Teachers
$300
$250
$200
$150
$100
$50
$1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Old Affidavit Process
Teacher completed
affidavit
School staff completed
package and submitted
to District for review
Principal signed a
check for each
teacher
District sent a check
to School
New Affidavit Process
Teacher
completes
affidavit in
PeopleSoft Self
Service
Principal
Approves
Affidavit in
PeopleSoft Self
Service
I need
money for
supplies
District sends
Direct Deposit to
Teacher’s payroll
bank account
Top-performing urban school district in Florida
New Affidavit Process for FY16
Teacher submits affidavit via PeopleSoft
Self Service (Link will be on their
dashboard)
Principal approves affidavits after review
for eligible teachers
Direct deposit made to the teacher's main
payroll account in September.
Teachers not set up with Direct Deposit
will receive a check.
New Affidavit - Teachers should read
carefully
1234567
Teacher
Top-performing urban school district in Florida
ABC High School
Top-performing urban school district in Florida
Who is Eligible?
Teachers
Must teach students in grades PreK–12
Must be instructing students all day
Must be certified
Must be hired by September 1
Other Eligible Staff
Full Time Media Specialists
Full Time Certified School Counselors
Top-performing urban school district in Florida
Who Is Not Eligible?
Teachers at grades other than PreK–12
(no Adult or Community Ed teachers)
Teachers who are not engaged in
direct student instruction all day long
Teachers who are hired after Sept. 1
Substitute teachers
Uncertified teachers
Top-performing urban school district in Florida
Status as
of Today
@ 9am
Employees
Elem
474
Middle
137
High
478
Total
1,089
Dept
0395
0081
0151
Status
Approved
Pending
Pending
Employees
4
93
29
School
AW Dreyfoos School of the Arts
Jupiter High
Suncoast High
0395
0581
0691
0862
0961
1361
1611
1771
1851
2001
2181
2191
2201
2301
2361
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
3
1
10
2
37
63
28
1
26
30
4
78
31
1
1
AW Dreyfoos School of the Arts
Forest Hill High
Lake Worth High
Atlantic High
Boca Raton High
John I Leonard High
Santaluces High
Pahokee Middle-Senior High
Palm Beach Lakes High
Park Vista Comm High
Olympic Heights High
Wellington High
William T Dwyer High
Glades Central High
Boynton Beach High
2631 Pending
3861 Pending
32
4
478
Palm Beach Central High Sch
Seminole Ridge High
Top-performing urban school district in Florida
What Could a Teacher Buy with Supply Funds?
Suggestions:










•Not Allowable:
Paper, Pencils, Pens, Markers, etc.  Food, Snacks, Beverages, etc.
 Services
Arts & Crafts Materials
 Clothing
Books
 Items for Personal Use
DVD/CD Disks for students to use
 Electronics and Equipment
Inexpensive Musical Instruments
Game Balls & Supplies for PE
Charts / Maps / Globes / Posters
Per Statute the funds must be
Math Manipulatives
spent to purchase classroom
Flash Cards
materials & supplies to be used
Protective Smocks / Aprons
in the instruction of students
assigned to the teacher and may
not be used to purchase
equipment.
Receipt Requirement (IRS guidance)
 Teacher will scan and upload receipts into PeopleSoft
Self Service between October and March.
 Email reminders will be sent to teachers about receipt
upload throughout the year.
 There will be a requirement for a sample audit to be
conducted by school staff (probably confidential
secretary)
 Any funds not substantiated with a receipt for eligible
expenditures will be considered unspent
 Any unspent funds will be deducted from the teacher's
pay (after March 2016) and appropriated to their School
Advisory Council FY17 operating budget.
Top-performing urban school district in Florida
Questions?
•Please refer to Bulletin P16-045 COO
•This PowerPoint is on Accounting website:
http://www.palmbeachschools.org/accounting/Bookkeeper
TrainingandSupport.asp
•Contact Information:
•Nancy Samuels, Accounting Director (px 48702)
•Melanie Pitts, Manager Financial Applications (px 48675)