Project Management
Project Management
•Planning Misconceptions
•Planning
•Stakeholders
•The Project Life Cycle
•Initiation
•Planning
•Project Management Tools
•Gantt Chart Plan
•Executing
•Monitoring and Controlling
•Closing
Project Management
• Planning, organizing, and managing resources to
successfully complete a project
– Achieve all project goals
– Comply with all project constraints
•
•
•
•
Resources
Scope
Time
Budget
Planning Misconceptions
It’s boring
It takes too long
It’s too difficult
Planning
“The best laid schemes of mice
and men often go awry.”
Robert Burns, 1785 – Scottish Poet
Planning
Planning Questions
Where
When
What
Whom
How and Why
Stakeholders
Stakeholders
are those
are back
“Zombie
stakeholders”
keepwho
coming
involved
in, interested
or affected by
again
and again
asking forin,
changes.
project.
Howthe
can
this be avoided?
The Project Life Cycle
Initiating
Closing
Planning, Executing, and Controlling tasks form a loop
Project Life Cycle
Initiation Phase
Client analysis
Stakeholder input analysis
Financial analysis and budget
Constraints
Program
Initiating
Closing
Project Life Cycle
Planning
Communications
Quality control
Human resource management
Procurement
Cost management
Schedule
Initiating
Closing
Project Management Tools
Project Organization Chart: Organizes everyone involved
in the project.
Project Management Tools
Gantt Chart: A bar chart representation of a project
schedule
Gantt Chart Plan
Choose Phases
• Option 1– Rule of Thirds
–Research and Exploration
–Design and Construction
–Testing, Documentation, and Presentation
• Option 2
–Research and Exploration
–Design
–Construction
–Testing
–Documentation
–Presentation
• Other Options
Gantt Chart Plan
Choose Tasks
Example
•Research and Exploration
– Choose a topic
– Research topic
– Write Problem statement
– Research past and present solutions
– Write Statement of purpose
– Conduct Market Research
– Write Problem Proposal
Gantt Chart Plan
Choose Tasks
Example
– Research past and present solutions
• Evaluate competition
• Patent research
– Conduct market research
• Write market survey
• Administer market survey
• Analyze market survey results
Project Tasks . . .
 Should have value rather than
be pointless.
 Should be important to the
entire team, not just one
member.
 Are more powerful and
achievable if they are tied to
deliverables.
Be prepared to articulate the value of
any task to team members.
Gantt Chart Plan
Indicate Milestones
Example
•Research and Exploration
– Choose a topic
– Research topic
– Write Problem statement
– Research past and present solutions
– Write Statement of purpose
– Conduct Market Research
– Write Problem Proposal
Milestone: Problem Proposal
Gantt Chart Plan
Timeline
• When is the presentation date?
• When will milestones be delivered?
• What time will you spend?
•Time spent during and outside of class
•Cushion
•What will you need?
• Acquiring materials
• Scheduling facilities
• Expert feedback
• Permission
Gantt Chart Plan
Personnel
• Who will help with the project?
•Team members
•Experts
•Instructor
Remember, this is an evolving
process!
Things will change.
Be flexible and keep your schedule
updated, at least weekly.
Rule of Thirds
Research and
Exploration
Problem Selection
Topic Background
Problem Statement
Statement of Purpose
Cited Validation
Cited Justification
Past & Present
Solutions
Market Research
Project Proposal
POSSILBE MILESTONES
Design and
Construction
Testing,
Documentation, and
Presentation
Design Specification
Decision Matrix
Concept Testing
Design Proposal
Gantt Chart (timeline)
Sketching Refinement
Technical Drawings
Testing Criteria
Testing Procedure
Physical Testing
Record Data
Critical Design Review
Redesign and Refine
Re-test
Material List
Cost
Tool Selection
Tool Safety
Mock Up & Modeling
Prototype Build
Build Procedure
Procedure
Prototype
Prototype Complete
Construction
Determine Conclusion
Recommendations
Multimedia Display
Web Page
Research Paper
Electronic Portfolio
Project Life Cycle
Execution
Completing project tasks
Producing deliverables
Initiating
Closing
Project Life Cycle
Monitoring and Controlling
Measuring project activities
Monitoring project variables
•Cost
•Effort
•Scope
•Scope Creep
Implementing corrective action when needed
Initiating
Closing
Project Life Cycle
Closing
Finalizing all project activities
Archiving files
Documenting lessons learned
Initiating
Closing
Project Management
•Planning Misconceptions
•Planning
•Stakeholders
•The Project Life Cycle
•Initiation
•Planning
•Project Management Tools
•Gantt Chart Plan
•Executing
•Monitoring and Controlling
•Closing
Image Resources
Microsoft, Inc. (n.d.). Clip art. Retrieved September 30,
2009, from http://office.microsoft.com/enus/clipart/default.aspx