Office of Professional
Preparation
Certification Training
Webinar I
Thursday, June 13, 2013
West Virginia Policy 5202
• Minimum requirements for license of
educational personnel are established
within WV Educational Policy 5202.
o Board of Education Legislative Rule Title 126,
Series 136
New Protocols
• Faxes are no longer accepted in lieu of
required original documents
• Certificates available online (PDF)
• All Form 26 submissions require the
processing fee ($$)
• Fees are no longer able to be transferred (very
few exceptions)
Fingerprints/Background
• All first-time applicants must complete
– Out of state clearance not acceptable
• Options:
– Schedule a LiveScan appointment through Morpho Trust (L1)
https://wv.l1enrollment.com/OpenNetworkPortal/spring/customer?execution=e1s1
calling 855-766-7746
or by
– Request fingerprint cards from our office
http://wvde.state.wv.us/certification/forms/fingerprint.html
and
⁻ submit with application to our office; or
⁻ send to Morpho Trust by completing and sending the WV Card
Scan Form http://wvde.state.wv.us/certification/forms/WV_Card_Scan_Form_2012.pdf
Finding the Most
Current Forms
Be sure to retrieve forms from our website each time
you need a form.
Follow this procedure:
•
From the WVDE home page
o
Select Educators
o Then select Certification
o From the Certification page, select Downloadable Forms
•
Do not use the search feature on website
Next, select
Downloadable Forms
Applicant Information
Form
Applicant Information
Form
Please complete all sections of the applicant form.
Essential information
Part 1 –SSN, US Citizen, Email, County School System.
*If there’s no county listed, remember to complete a Form 4B
*If there was a name change, please provide a copy of your
marriage certificate, etc.
Part 2 – Please answer all questions openly and honestly. If the
applicant answers “yes” to any question, they must also
include a detailed narrative of any/all incidents, any court
and/or personnel documents, and documentation of
completion of required programs or paid fines/fees.
Part 3 -- Original Applicant Signature and Date
Part 5 --Original Superintendent Signature and Date
Applicant Information page
tied to employment
Form 7
All first-time applicants
must complete
Form 7
Applications for Initial
Licensure:
Forms 20T, 20A, and 20S
Applications for
Initial Teacher Licensure
Form 20T and Form 20A
Academic Requirements
• Applicants for Initial Teacher Licensure in the
state of West Virginia must
o Have completed a Teacher Preparation program
through an accredited college/university
o Have completed a Student Teaching experience
as part of the Teacher Preparation program
o Earned a minimum 2.5 GPA overall for all
college/university coursework attempted
Reciprocity Requirements
• Out-of-state applicants seeking initial
licensure in the state of West Virginia,
based on reciprocity, are required to meet
EACH of the following:
1. Hold a valid/unexpired teacher
certificate/license issued by another state
2. Meet ALL Academic Requirements listed on
the previous slide
Form 20T
Use Form 20T in cases of
o In-State College Recommendation: Applicant
has completed a Teacher Preparation
program from a college/university in West
Virginia
Form 20T
Form 20T
Supporting Documentation
• The Form 20-T requires the following
supporting documentation:
o Official college / university transcripts (BOTH
Undergraduate and Graduate levels)
o Praxis Exam scores*
*For list of required Praxis Exams, review Appendix B of Policy 5202.
Form 20A
• Use the Form 20A in cases of
o Out-of-State College Recommendation: Applicant
has completed a Teacher Preparation program
from a college/university outside of the state of
West Virginia.
o Reciprocity: Applicant holds a valid /unexpired
license from a state other than West Virginia
Form 20A
Form 20A
Supporting Documentation
• The Form 20A requires the following
supporting documentation
o Official college / university transcripts (BOTH
Undergraduate and Graduate levels)
o Copy (front and back) of valid out-of-state
teacher license – in cases of Reciprocity
ONLY.
Form 20A
Supporting Documentation
• Praxis Scores are recommended for outof-state college recommendation
applicants*
• A 1-Year Temporary Certificate can be
issued if Praxis requirements are not met**
*For list of required Praxis Exams, review Appendix B of Policy 5202.
**Applicants must meet Praxis requirements for renewal.
Application for Initial
Student Support License
Form 20S
Student Support License
• Positions which require a Student Support
Licensure include
oSchool Counselor
oSchool Nurse
oSchool Psychologist
oSpeech-Language Pathologist
oSchool Attendance Director
Form 20S
• Use the Form 20S in cases of Application
through
o In-State College Recommendation
o Out-of-State College Recommendation
o Reciprocity
Form 20S
Minimum Requirements
• Minimum Requirements for license for
positions encompassed under the title of
Student Support Personnel vary.
o Please refer to Section 10.3 of Policy 5202 to
review minimum requirements for a specified
Support Personnel position
o For required Praxis Exam information, review
Appendix B of Policy 5202
Applications for Student
Teacher Permit
Forms 23 and 24
Student Teacher Permit
FAQ
• Who must apply?
Any candidate who will student teach in a
public school in West Virginia
o Exception: Any candidate who holds or
previously held a license, permit, or certificate
issued by the WVDE (including coaching)
Student Teacher Permit
FAQ
• When should the candidate apply?
90 days prior to the beginning of the
experience, but not later than eight (8)
weeks prior to the experience.
Form 23
Out-of-State Applicants
WV Higher Education
Policy Commission
• For Out-of-State Institutions seeking to
place applicants in West Virginia schools:
Must have received approval from the WV
Higher Education Policy Commission.
Contact Person:
Kathy Butler, Commission Vice Chancellor
kbutler@hepc.wvnet.edu
304-558-0261
Form 23
Form 23
• Must be signed by West Virginia County
Official
• $25 non-refundable Processing Fee required
• Specific school placement not required
– May place “TBD” if yet to be determined
• No Fingerprints Required
Form 23
DOES NOT TAKE PLACE OF
FORM 24
• A completed Form 24 must accompany
the Form 23
Form 24
The Student Teaching Permit
Form 24
• Completed Form 7 and Fingerprinting
Required
• $25 non-refundable Processing Fee Required
• County of Placement is Required
• Specific school placement not required
– May place “TBD” if yet to be determined
Applicant Information
Form 24
Form 24
• Institution and County designated on Form
7 receive notification of permit approval via
email
• Institution notifies county of successful
completion of student teaching
• Candidate is eligible to substitute teach
(short-term) for remainder of current
academic year
Miscellaneous
• Form 4B cannot be used in lieu of
superintendent’s signature on Form 23 or 24
• Licensed Teachers Adding Endorsements
– Form 24 NOT needed for “On-the-Job”
Practicum
• Student Teachers must be re-fingerprinted prior
to application for West Virginia Initial Teacher
License
Form
2
Short-term and Long-term
Substitutes including
School Nurse
Form 2
First-time Applicant
• Use newest form
• Include the hire date and date training
completed
• Mark whether the application is for a shortterm or long-term substitute
• If long-term, be sure to include the proper
endorsement(s)
Form 2
May use 1 time
Form 2
Form 2
Using an
Expired License
• An expired West Virginia professional
certificate or an expired or valid out of state
teaching license may be used only once in
lieu of the 18 hours of training.
• Certificate may not be expired for more
than 5 years prior to date of application.
Form 2
Documentation
Needed for the Following
Form
2
Form 2
Original
Renewal
1. Official Seal-bearing
1. 6 credit
transcript reflecting
hours
minimum of bachelor’s
reflected
degree
on official
2. 18 hours training(RESA)
seal3. Endorsements for longbearing
term ---minimum 12
transcript
credit hours for each
OR
reflected on transcript 2. 12 clock
hours of
training
Example of
documentation
of renewal
hours for
substitute
Form 2
First Class Permit
A first class permit (FCP) or out-of-field
authorization (OOF) may be issued
when an educator who is not certified for
a specific employment position is hired
by the county into the position, when no
fully-certified educator has applied.
First Class Permit
Five Year Limit. –The position held is
not subject to posting provided the
educator meets the annual renewal
requirements and completes the state
approved program within five years.
The State Superintendent may extend
the five-year limit, if extenuating
circumstances warrant the extension.
First Class Permit
Initial First Class Permit: The teacher
certification specialist at the appropriate
college/university must verify on the Form 1/1A
application that 25% of the state-approved
license program for the endorsement area has
been completed. If not yet completed, the county
superintendent may choose to submit a waiver
request with the Form 1/1A application.
First Class Permit
For educators already holding an appropriate
Professional Certificate, if the 25% program
completion requirement for a First Class
Permit has not yet been met, the educator
may be employed on an Out-of-Field
Authorization (OOF) until the 25% program
completion requirement is met.
First Class Permit
First Class Permit Renewal: Six (6)
appropriate renewal hours verified by the
college/university must be completed each year
for permit renewal. An official transcript must be
submitted with each Form 1/1A.
Both the college/university and the county
must complete & sign each Form 1/1A.
Form 1/1A
Form 1/1A
Form 1/1A
First Class Permit
First Class Permit/Out-of-Field Authorization:
Form 1/1A
Policy 5202 §126-136-11.1.
http://wvde.state.wv.us/certification/forms/
Form 4
Professional Certificate Renewal, Conversion, or
Permanent for Teachers and Student Support
Form 4
Student Support includes the following:
Counselor
School Nurse
School Psychologist
Social Services and Attendance
Speech Language Pathologist
Speech Assistant
**Student Support staff are exempt from the Beginning
Educator Internship requirement
Form 4
Professional Certificate Renewal
for Teachers and Student Support
If you are applying for a 3-year renewal, you
must complete the following on Form 4:
Part 1 – Check RENEWAL
Part 2 – If you select Option 1 or Option 3, you must
also complete Part 3 ( the original signature/date
of the recommending college/university) and
submit the official seal-bearing transcripts
reflecting your 6 hours for renewal.
--If you select Option 2, three (3) of your college
credit hours must be in instructional technology
per Policy 5202
Policy 5202
Instructional Technology
According to Policy 5202, Section 10.1.4. B
“Three of the six semester hours must be
a course related to the improvement of
instruction through the use of instructional
technologies”
Policy 5202
Instructional Technology
•
•
•
•
This coursework should address:
instructional technology
operations/concepts
the plan and design of effective instruction
supported by technology
the implementation of curriculum plans
that include instructional technologies
application of technology to assess and
evaluate student learning
Policy 5202
Recognition of College Credit
for Renewal and Salary Purposes
Section 9.6.6
Only unduplicated coursework related to the
public school program as defined in 126-1369.6.7, completed through an accredited
institution of higher education, as defined in
126-136-4.5, and subsequent to the issuance
of the license being renewed and within the
five-year period immediately preceding the
date of application may be used for renewal
of a license.
Form 4
Professional Certificate Conversion,
for Teachers and Student Support
If you are applying for a 5-year conversion, you must complete
the following on Form 4:
Part 1 –Check CONVERSION
Part 2 – If you select Option 1 or Option 3, you must also
complete Part 3
(the original signature/date of the recommending
college/university) and submit the official seal-bearing
transcripts reflecting your 6 hours for renewal.
--If you select Option 2, three (3) of your college credit hours
must be in instructional technology per Policy 5202
Continued…
Form 4
Professional Certificate Conversion,
for Teachers/ Student Support
Part 4 – Provide the completion date of the
Beginning Educator Internship
Exemptions:
Student Support Staff ; Teachers with a teaching
license prior to January 1992; Teachers with 5
years of teaching experience out-of-state.
Part 5 -- Verification of at least 2 years of
experience (both must be within the applicant’s
endorsement area(s) and one must be completed
in West Virginia) One school year of experience =
133 days.
Form 4
Professional Certificate
Permanent for Teachers and Student Support
If you are applying for a permanent, you must complete the
following on Form 4:
Part 1 –Check PERMANENT
(an applicant must either hold a Master’s degree or have held
two conversion licenses)
Part 4 – Provide the completion date
Exemptions:
Student Support Staff ; Teachers with a teaching license prior to
January 1992; Teachers with 5 years of teaching experience out-ofstate.
Part 5 -- Verification of at least 5 years of experience (two years
must be within the applicant’s endorsement area(s) and one
must be completed in West Virginia) One school year of
experience = 133 days.
Out-of-State Licenses
If applicant opts to use a valid out-of-state
license at the time of renewal, then
applicant must use a Form 20A or 20S
instead of Form 4.
• Valid out-of-state license can only be used
once.
Form 8
Additional Endorsement
Form 8
Additional Endorsement
If you are applying for an additional endorsement,
please complete the following on Form 8:
Applicant’s Request
College Recommendation--this must be completed
by the issuing college/university and must have
the original signature/date
Additional Documentation
**Submit the official seal-bearing transcripts
reflecting your degree earned/awarded
**Submit a copy of your Praxis II results
(if applicable)
Form 8
Additional Endorsement
If the applicant holds a Professional
Teaching Certificate endorsed in specified
areas of special education, they can add
an Autism endorsement with 6 college
hours in Autism. No college signature is
required and they do not have to take the
appropriate Praxis II exam.
Form 8
Additional Endorsement
The endorsement grade level will match their
current special education endorsement.
Examples
Multi Categorical 5 – AD THEN the Autism
would also be 5 – AD
Mental Impairments K – 12 THEN Autism
would be K – 6 and 5-AD
Form 8
Additional Endorsement
If the applicant is using a valid out-of-state
license, reciprocity will apply.
No Praxis or official transcripts are required.
Form 19
Initial, Renewal, &
Permanent Professional Administrative Certificate
Form 19
Initial
Professional Administrative Certificate
If applying for an Initial Administrative Certificate, please complete
the following on Form 19:
Part 1 – Check INITIAL
Part 1a
Part 2 – Must be completed by the issuing college/university and have
the original signature/date
Part 3 – Check “requesting an Initial” and verify 3 years of teaching
and/or management experience
Additional Information
Submit the official seal-bearing transcript reflecting your degree
earned/awarded
Submit a copy of your Praxis II results in Educational Leadership
Submit a copy of your Evaluator Leadership Institute (ELI) certificate
***
If you are using an out-of-state transcript or license and have not completed your Praxis II and/or ELI
training, you can be issued a Temporary Professional Administrative Certificate which is valid for
one year only. This certificate cannot be renewed.
Form 19
Renewal
Professional Administrative Certificate
If applying for a renewal of your Professional
Administrative Certificate, please complete the following
on Form 19:
Part 1 –Check RENEW
Part 1b – Select one option:
6 hours of college credit
Master’s +30
60 years of age or older (provide a copy of your
birth certificate)
Part 3 --Check requesting the renewal
Form 19
Administrative Technology
Three of the 6 hours must be in administrative
technology per Policy 5202.
Policy reads, “must be a course related to increasing
the capacity of public school administrators to
improve instruction through the support of
instructional technologies. ….should promote a
vision for technology integration, assurances that
administrators recognize curriculum, instruction,
and environments that appropriate support the
integration of technology, the use of technology to
enhance professional practice and increase
personal productivity, and the social, legal, and
ethical issue related to technology integration”
Form 19
Permanent
Professional Administrative Certificate
If you are applying for a permanent Professional
Administrative Certificate, please complete the following
on Form 19:
Part 1 – Check PERMANENT
Part 1b – Select one option:
6 hours of college credit
Master’s +30
60 years of age or older (provide a copy of your birth
certificate)
Part 3 – Check “requesting a permanent” and verify 5
years of appropriate experience. Two years must be
within a combination of the applicant’s administrative
endorsements and one must be completed in West
Virginia.
Form 26
Content Endorsement
for Special Education
Form 26
Content Endorsement
for Special Education
Applicants must currently hold a
Professional Teaching or Alternative
Teaching Certificate in:
Autism 5 – AD
Emotional/Behavior Disorders 5 – AD
Specific Learning Disabilities 5 – AD
Mental Impairments
Mild and/or Moderate 5 – AD
Multi-Categorical (LD, BD, MI) 5 – AD
Form 26
Content Endorsement
for Special Education
Applicants can use the appropriate Praxis exam
to earn an endorsement in a subject area in
place of coursework.
**First time applicants for Form 26 can apply for any/all
areas (English, Mathematics, Biology, General
Science, or Social Studies) without any course work.
The initial and subsequent renewals are issued for only
one year.
Continued…
Form 26
Second and third year applicants must have 6 hours of
coursework filled in on Form 26 and have official transcripts
documenting the coursework.
( eLearning courses can be documented on an official transcript
OR on an eLearning certificate)
**At end of third year, if all coursework is completed in the
endorsement area(s), the applicant will be issued a
permanent endorsement.
**At end of third year, if all coursework is NOT completed, the
endorsement area(s) will expire and cannot be renewed.
Advanced Salary
All graduate level hours reflected on an
official transcript of an appropriatelyaccredited college/university, related to
the public school program or to the
specific endorsement area(s) held, may
be used for advanced salary on a
professional certificate.
Advanced Salary
A maximum of 15 undergraduate level
hours (including post-baccalaureate and
other non-graduate level hours) may be
used for salary IF completed after the
effective date of the initial WV
professional teaching, student support, or
administrative certificate.
Form 12
Advanced Salary
Salary requirements are listed in Policy 5202
§126-136-22.
Advanced Salary: Form 12
http://wvde.state.wv.us/certification/forms/
Contact
• Forms 20-T, 20A, 20S, 23, 24, and Educator Evaluation.
• Trent Danowski tdanowski@access.k12.wv.us
• Forms 4, 8,19,26, and 39; OEPA & Title I Reports; HQ Reports;
Legal Files
• Lori Buchanan llbuchan@access.k12.wv.us
• Forms 1/1A, 12, 32, 33, 36, 37, 38, 42, 43, 44, and 50
• Scottie Ford
smford@access.k12.wv.us
• Forms 2, 30, 35, 40, and 60 and for National Board Process
• Teresa Epperley tepperle@access.k12.wv.us
• Forms 4, 25, 25T, All V Forms
• Doug Cipoletti dccipole@access.k12.wv.us
Thank you!
800-982-2378
http://wvde.state.wv.us/certification/