The MARC Format and
Catalog Records
University of California, Berkeley
School of Information
IS 245: Organization of Information In
Collections
IS 257 – Fall 2007
2007.01.31 - SLIDE 1
Review
• History of Cataloging Codes
• ISBD areas
• ISBD punctuation
IS 257 – Fall 2007
2007.01.31 - SLIDE 2
ISBD Areas
•
•
•
•
•
•
•
•
Title and Statement of Responsibility
Edition
Material or type of publication specification
Publication, Distribution (etc.)
Physical Description
Series
Notes
Standard Numbers
IS 257 – Fall 2007
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ISBD Punctuation
• Title Proper (GMD) = Parallel title : other
title info / First statement of
responsibility ; others. -- Edition
information. -- Material. -- Place of
Publication : Publisher Name, Date. -Material designation and extent ;
Dimensions of item. -- (Title of Series /
Statement of responsibility). -- Notes. -Standard numbers: terms of availability
(qualifications).
IS 257 – Fall 2007
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Bibliographic Record
• Introduction to cataloging and
classification / Bohdan S. Wynar. -- 8th ed.
/ Arlene G. Taylor. -- Englewood, Colo. :
Libraries Unlimited, 1992. -- (Library
science text series).
IS 257 – Fall 2007
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Today
• MARC History
• MARC Format
• Access to MARC records
– MELVYL
– OCLC
IS 257 – Fall 2007
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MARC History
• NUC and LC Card Distribution Service
• Initial study for tape distribution began in
1964
• At first the service was English
monographs only.
• Eventually formats for many other types of
material and over 130 roman alphabet
languages plus many non-roman
languages
IS 257 – Fall 2007
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MARC History
• MARC was intended to be a
communications format for the exchange
of bibliographic information on tape.
• Based on the ISO 2709 Standard Format
for Information Exchange and the ANSI
Z39.2 Information Interchange Format
IS 257 – Fall 2007
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MARC History
• MARC Bibliographic Format
– Format integration
•
•
•
•
•
MARC Holdings format
MARC Authorities format
MARC Classification format
MARC Community Information format
Much of MARC available from
http://lcweb.loc.gov/marc/marc.html
• MARC 21 is the current version
IS 257 – Fall 2007
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MARC Bibliographic Materials
• The MARC bibliographic format contains
data elements for the following types of
material:
• Books
– textual material that is monographic in nature.
IS 257 – Fall 2007
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MARC Bibliographic Materials
• Computer files
– information encoded in a manner that allows it
to be processed by a computer or related
machine, including both data stored in
machine-readable form and the programs
used to process that data.
IS 257 – Fall 2007
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MARC Bibliographic Materials
• Maps
– all types of cartographic materials, including
sheet maps and globes.
IS 257 – Fall 2007
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MARC Bibliographic Materials
• Music
– printed music, manuscript music, nonmusical
sound recordings, and musical sound
recordings.
IS 257 – Fall 2007
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MARC Bibliographic Materials
• Serials
– items with a recurring pattern of publication,
e.g., periodicals, newspapers, yearbooks.
IS 257 – Fall 2007
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MARC Bibliographic Materials
• Visual materials
– projected media, two-dimensional graphics,
three-dimensional artifacts or naturally
occurring objects, and kits. Used for archival
visual materials when format or medium is
being emphasized.
IS 257 – Fall 2007
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MARC Bibliographic Materials
• Mixed materials
– primarily archival and manuscript collections
of a mixture of forms of material. Material may
be monographic or serial in nature.
IS 257 – Fall 2007
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Structure of MARC Records
• LABEL or LEADER (24 bytes)
–
–
–
–
–
–
–
–
–
Number of Characters in record
Record status code
Type of record code
Bibliographic level
Record structure information (indicators, subfield size,
base address of data
Encoding level
ISBD, AACR II compliance
Linked record code
Entry map for directory
IS 257 – Fall 2007
2007.01.31 - SLIDE 17
Structure of MARC Records
• Directory
– A series of 12 byte units, one for each field in
the record
– Three bytes for field tag
– Four bytes for total number of bytes in the
field (including indicators, field terminator and
subfield codes.)
– Five bytes for the location of first byte of the
field relative to the base address of data
IS 257 – Fall 2007
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Structure of MARC Records
• Variable Control fields (001, 005-009)
– “Fixed fields” (e.g. 007 and 008)
• Variable Data fields (010-899)
• Locally defined fields (9xx)
IS 257 – Fall 2007
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Structure of MARC Records
•
•
•
•
•
•
•
•
0XX = Control information, numbers, codes
1XX = Main entry
2XX = Titles, edition, imprint
3XX = Physical description, etc.
4XX = Series statements
5XX = Notes
6XX = Subject access fields
7XX = Name, etc. added entries or series;
linking
• 8XX = Series added entries; holdings and
locations
• 9XX = Reserved for local implementation
IS 257 – Fall 2007
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Raw MARC Record
000000000011111111112222
012345678901234567890123
01042nam 2200277 4500001001200000005001700012008004100029010001700070
0350025000870350020001120860016001321000037001482450075001852600049002603000
0420030949000500035150000500040150000530045165000220050465000600052675200600
0586830005000646950003500696950002600731998000700757|CUBUGLAD97B|199606131
84859.0|830810 1917 dcu
f
eng u| $ags 17000387 | $a(CU-BANC)ocm04680933|
$a(CU-BANC)GLAD97| $aI 19.16:105|10$aGilbert, Grove Karl,$d1843-1918.|10$aHydraulic
-mining dâebris in the Sierra Nevada /$cby Grove Karl Gilbert|0 $aWashington :$bU. S. Gov't
Print. Off.,$c1917| $a154 p. :$bill., maps, plates ;$c29 cm|1 $aGeological Survey professional
paper,$vno.105| $aAt head of title: Department of the Interior| $aMany of the plates printed o
n both sides of leaf| 0$aHydraulic mining.| 0$aGold mines and mining$zSierra Nevada (Calif.
and Nev.).| $aUnited States$bDistrict of Columbia$dWashington$9(1917)| 0$aGeological Sur
vey professional paper,$vno.105| $lBANC$x1$d\pf\$aF868.S5.7$b.G56| $lENGI$x220$aTN
421$b.G5| $nCU|
IS 257 – Fall 2007
2007.01.31 - SLIDE 21
OCLC MARC
OLUC da gilb,hydr
Record 10 of 32
NO HOLDINGS IN UCB - 73 OTHER HOLDINGS
OCLC: 4680933
Rec stat: c
Entered: 19790222
Replaced: 19960515
Used: 19980821
> Type: a ELvl: I Srce:
Audn:
Ctrl:
Lang: eng
BLvl: m Form:
Conf: 0 Biog:
MRec:
Ctry: dcu
Cont:
GPub: f Fict: 0 Indx: 1
Desc: i Ills: ad Fest: 0 DtSt: s Dates: 1917, <
> 1 010 gs17-387 <
> 2 040 DLC $c COA $d OCL <
> 3 050 QE75 $b .P9 no.105 <
> 4 086 0 I 19.16:105 <
> 5 090 $b <
> 6 049 UCBB <
> 7 100 1 Gilbert, Grove Karl, $d 1843-1918. <
> 8 245 10 Hydraulic-mining d|ac|ebris in the Sierra Nevada / $c by Grove
Karl Gilbert. <
> 9 260 Washington : $b U.S. Gov't Print. Off., $c 1917. <
> 10 300 154 p. : $b ill., maps, plates ; $c 29 cm. <
> 11 410 20 Geological Survey (U.S.). $t Professional paper - United States
Geological Survey ; $v no. 105 <
> 12 500 At head of title: Department of the Interior. <
> 13 500 Many of the plates printed on both sides of leaf. <
> 14 650 0 Hydraulic mining. <
> 15 650 0 Gold mines and mining $z Sierra Nevada (Calif. and Nev.) <
IS 257 – Fall 2007
2007.01.31 - SLIDE 22
DLA (MELVYL) MARC
Note: The full DLA format is no longer available in MELVYL
1.
ID 558332 BASE BW STS c REC am ENC I DCF i ENT 790222
INT REP GOV f CNF 0 FSC 0 INX 1 CTY dcu ILS ad
MEI FIC 0 BIO MOD CSC CON
LAN eng PD 1917
010 gs 17000387 <BG,BW,CAS>
040 DLC $c COA $d OCoLC $d CU-WR <BW>
040 DLC $c COA $d m.c. $d CSFA <CAS>
050 QE75 $b .P9 no.105 <BW>
086 0 I 19.16:105 <BW,CAS>
086 I 19.16:105 <BG>
100 1 Gilbert, Grove Karl, $d 1843-1918 <BW>
100 10 Gilbert, Grove Karl, $d 1843-1918 <BG,CAS>
245 10 Hydraulic-mining d_ebris in the Sierra Nevada / $c by Grove Karl
Gilbert. <BW,CAS>
245 10 Hydraulic-mining d_ebris in the Sierra Nevada / $c by Grove Karl
Gilbert <BG>
260 Washington : $b U.S. Gov't Print. Off., $c 1917. <BW>
260 0 Washington : $b U. S. Gov't Print. Off., $c 1917 <BG>
260 0 Washington : $b U. S. Gov't Print. Off., $c 1917. <CAS>
300 154 p. : $b ill., maps, plates ; $c 29 cm. <BW,CAS>
300 154 p. : $b ill., maps, plates ; $c 29 cm <BG>
410 20 Geological Survey (U.S.) $t Professional paper - United States
Geological Survey ; $v no. 105 <BW>
490 1 Geological Survey professional paper $v no.105 <BG>
490 1 United States. Geological Survey. Professional paper -United States
Geological Survey ; $v no. 105 <CAS>
500 At head of title: Department of the Interior. <BW,CAS>
500 Many of the plates printed on both sides of leaf. <BW,CAS>
500 At head of title: Department of the Interior <BG>
500 Many of the plates printed on both sides of leaf <BG>
650 0 Hydraulic mining <BG,BW,CAS>
650 0 Gold mines and mining $z Sierra Nevada (Calif. and Nev.) <BG,BW>
650 0 Gold mines and mining $z Sierra Nevada Mountains <CAS>
752 United States $b District of Columbia $d Washington $9 (1917) <BG>
830 0 Geological Survey professional paper $v no.105 <BG>
830 0 Professional paper (Geological Survey (U.S.)) $v no. 105. <CAS>
IS 257 – Fall 2007
2007.01.31 - SLIDE 23
Sandburg - Raw MARC Record
01142cam 2200301 a 45000010013000000030004000130050017000170080041000340
10001700075020002500092040001800117042000900135050002600144082001600170
10000320018624500860021825000120030426000520031630000490036850000400041
75200228004576500033006856500033007186500024007516500021007756500023007
96700002100819 92005291 DLC19930521155141.9920219s1993 caua j
000 0 eng a 92005291 a0152038655 :c$15.95 aDLCcDLCdDLC
alcac00aPS3537.A618bA88 199300a811/.522201 aSandburg, Carl,
d1878-1967.10aArithmetic /cCarl Sandburg ; illustrated as an anamorphic adventure
by Ted Rand. a1st ed. aSan Diego :bHarcourt Brace Jovanovich,cc1993.
a1 v. (unpaged) :bill. (some col.) ;c26 cm. aOne Mylar sheet included in pocket.
aA poem about numbers and their characteristics. Features anamorphic, or distorted,
drawings which can be restored to normal by viewing from a particular angle or by viewing
the image's reflection in the provided Mylar cone. 0aArithmeticxJuvenile poetry.
0aChildren's poetry, American. 1aArithmeticxPoetry. 1aAmerican poetry.
1aVisual perception.1 aRand, Ted,eill.
IS 257 – Fall 2007
2007.01.31 - SLIDE 24
Sandburg - Display format
01142cam 2200301 a 4500
000
001
92005291
003
DLC
005
19930521155141.9
008
920219s1993 caua j 000 0 eng
010
|a 92005291
020
|a0152038655 :|c$15.95
040
|aDLC|cDLC|dDLC
042
|alcac
050
00|aPS3537.A618|bA88 1993
082
00|a811/.52|220
100
1 |aSandburg, Carl,|d1878-1967.
245
10|aArithmetic /|cCarl Sandburg ; illustrated as an anamorphic adventure by Ted Rand.
250
|a1st ed.
260
|aSan Diego :|bHarcourt Brace Jovanovich,|cc1993.
300
|a1 v. (unpaged) :|bill. (some col.) ;|c26 cm.
500
|aOne Mylar sheet included in pocket.
520 |aA poem about numbers and their characteristics. Features anamorphic, or distorted, drawings which can
be restored to normal by viewing from a particular angle or by viewing the image's reflection in the provided
Mylar cone.
650
0|aArithmetic|xJuvenile poetry.
650
0|aChildren's poetry, American.
650
1|aArithmetic|xPoetry.
650
1|aAmerican poetry.
650
1|aVisual perception.
700
1 |aRand, Ted,|eill.
IS 257 – Fall 2007
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Sandburg - MARCXML
<?xml version="1.0" encoding="UTF-8"?>
<collection xmlns="http://www.loc.gov/MARC21/slim">
<record>
<leader>01142cam 2200301 a 4500</leader>
<controlfield tag="001"> 92005291 </controlfield>
<controlfield tag="003">DLC</controlfield>
<controlfield tag="005">19930521155141.9</controlfield>
<controlfield tag="008">920219s1993 caua j
000 0 eng </controlfield>
<datafield tag="010" ind1=" " ind2=" ">
<subfield code="a"> 92005291 </subfield>
</datafield>
<datafield tag="020" ind1=" " ind2=" ">
<subfield code="a">0152038655 :</subfield>
<subfield code="c">$15.95</subfield>
</datafield>
<datafield tag="040" ind1=" " ind2=" ">
<subfield code="a">DLC</subfield>
<subfield code="c">DLC</subfield>
<subfield code="d">DLC</subfield>
</datafield>
IS 257 – Fall 2007
2007.01.31 - SLIDE 26
Sandburg – MARCXML (cont.)
<datafield tag="042" ind1=" " ind2=" ">
<subfield code="a">lcac</subfield>
</datafield>
<datafield tag="050" ind1="0" ind2="0">
<subfield code="a">PS3537.A618</subfield>
<subfield code="b">A88 1993</subfield>
</datafield>
<datafield tag="082" ind1="0" ind2="0">
<subfield code="a">811/.52</subfield>
<subfield code="2">20</subfield>
</datafield>
<datafield tag="100" ind1="1" ind2=" ">
<subfield code="a">Sandburg, Carl,</subfield>
<subfield code="d">1878-1967.</subfield>
</datafield>
<datafield tag="245" ind1="1" ind2="0">
<subfield code="a">Arithmetic /</subfield>
<subfield code="c">Carl Sandburg ; illustrated as an anamorphic adventure by Ted Rand.</subfield>
</datafield>
<datafield tag="250" ind1=" " ind2=" ">
<subfield code="a">1st ed.</subfield>
</datafield>
IS 257 – Fall 2007
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Sandburg – MARCXML (cont.)
<datafield tag="260" ind1=" " ind2=" ">
<subfield code="a">San Diego :</subfield>
<subfield code="b">Harcourt Brace Jovanovich,</subfield>
<subfield code="c">c1993.</subfield>
</datafield>
<datafield tag="300" ind1=" " ind2=" ">
<subfield code="a">1 v. (unpaged) :</subfield>
<subfield code="b">ill. (some col.) ;</subfield>
<subfield code="c">26 cm.</subfield>
</datafield>
<datafield tag="500" ind1=" " ind2=" ">
<subfield code="a">One Mylar sheet included in pocket.</subfield>
</datafield>
<datafield tag="520" ind1=" " ind2=" ">
<subfield code="a">A poem about numbers and their characteristics. Features anamorphic, or
distorted, drawings which can be restored to normal by viewing from a particular angle or by
viewing the image's reflection in the provided Mylar cone.</subfield>
</datafield>
<datafield tag="650" ind1=" " ind2="0">
<subfield code="a">Arithmetic</subfield>
<subfield code="x">Juvenile poetry.</subfield>
</datafield>
IS 257 – Fall 2007
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Sandburg – MARCXML (cont.)
<datafield tag="650" ind1=" " ind2="0">
<subfield code="a">Children's poetry, American.</subfield>
</datafield>
<datafield tag="650" ind1=" " ind2="1">
<subfield code="a">Arithmetic</subfield>
<subfield code="x">Poetry.</subfield>
</datafield>
<datafield tag="650" ind1=" " ind2="1">
<subfield code="a">American poetry.</subfield>
</datafield>
<datafield tag="650" ind1=" " ind2="1">
<subfield code="a">Visual perception.</subfield>
</datafield>
<datafield tag="700" ind1="1" ind2=" ">
<subfield code="a">Rand, Ted,</subfield>
<subfield code="e">ill.</subfield>
</datafield>
</record>
</collection>
IS 257 – Fall 2007
2007.01.31 - SLIDE 29
IS 257 – Fall 2007
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Using OCLC to find MARC
Records
• Logon to MELVYL
• from any screen type start
• from the database selection screen type
oclc
• at the enter prompt enter the Authorization
code xxx-xxx-xxx (use the real code as
supplied in class
• at the password prompt, enter the
password as supplied in class
IS 257 – Fall 2007
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Searching
• Use derived keys directly
• Use “fin index search_value”
• For Authority searches
– cho AF; search
IS 257 – Fall 2007
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OCLC search keys (Numeric)
•
•
•
•
•
an = OCLC Number (OL or AF)
bn = ISBN (OL or AF)
cd = CODEN (OL)
gn = Government Document Number (OL)
ln = LC Control Number (LCCN) (OL or
AF)
• mn = Music Publisher Number (OL)
• sn = ISSN (OL or AF)
IS 257 – Fall 2007
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OCLC search keys (Derived)
•
•
•
•
•
•
da = Derived Author/Title (OL)
dc = Derived Corporate Name (OL)
dn = Derived Name (AF)
dp = Derived Personal Name (OL)
ds = Derived Topical Term (AF)
dt = Derived Title (OL or AF)
IS 257 – Fall 2007
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Derived Keys Format
•
•
•
•
TYPE
FORMAT EXAMPLE
Name/title
4,4
mitc,gone
Title
3,2,2,1
lif,in,th,f
Personal name
4,3,1
bach,joh,s
• Corporate Name* =4,3,1
=ener,off,o
• Conference Name =4,3,1
=high,ene,p
IS 257 – Fall 2007
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OCLC Phrase Search Keys
•
•
•
•
•
ti
pn
co
cn
su
IS 257 – Fall 2007
Title
OL or AF
Personal name
AF
Corporate name
AF
Conference name
AF
Subject
AF
2007.01.31 - SLIDE 36
OCLC Searches: examples
•
•
•
•
fin ln 72-4519
fin gn ga 11376109
fin dt cat,of,th,m and yr 1980-81 and ft bks
fin dp mich,jam,a and dt tal,of,th,s and yr
1946 and ft bks
• sca ti journal of the american med
IS 257 – Fall 2007
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Limiting results
• set ft bks and yr 1985- and act
• gon,wi,th,w/1964
– year : 1964
– decade : 19xx
– range : 1950-1960
– open ranges : 1950- or -1950
IS 257 – Fall 2007
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