Version 1.0 , Revised April 2013
3 WING AAFC
AVIATION AUDIT / SURVEY
DATE OF SURVEY: 29JUN13
Sponser:
WASO 3WG
V1.1 28JUN13
Designed for 3 Wing Air Training Flights (ATFs) – 309 Flight (Power) and 327 Flight (Gliding and
3 Wing Service Providers where applicable.
Version 1.0 , Revised April 2013
1. GENERAL ADMINISTATION AND GOVERNANCE
YES
1.1 Is the Activity RAMP
available to all members on CSE
(Hard copy) ?
Y
1-2. Is the Activity RAMP inline
with the activity conduct ?
Y
1-3. Are RAMP updates and
changes noticed on CSE updated
for future activities ?
NO
INSPECTION COMMENT
Copy Air Side and Course
Folder.
SAO COMMENT
Agree
Recently (early JUN13)
reviewed by OPSO-A SGT
Brumby on request by FLTLT
Baddams
Agree
CPL Turnell updates RAMP on
advice. RAMP is formally
reviewed after each course
Agree
Y
1-4. Is the RAMP scored correctly
for the activity at hand ?
Y
Yes and as per 1-2
Agree
1-5. Is the AI and JI available on
course in hard copy ?
Y
Copies Airside, Course folder
and barracks
Agree
1-6. Is the AI inline with the
activity conduct?
Y
Reviewed by FLTLT Baddams
before course and emailed to all
staff pre-CSE
Agree
Reviewed by FLTLT Baddams
before course and emailed to all
staff pre-CSE
Agree
Agree
1-7. Is the Emergency Contact
List within the AI correct and up
to date ?
Y
1-8. Are there copies of the
location ERP available on site ?
Y
Airside located in black box
clearly marked, and in HQ
building. Also on 3WG website
1-9. Is there a copy of the MAO on
site?
Y
Airside and HQ building –
clearly marked folder. Also on
3WG website
Agree – MAO to
replace MOFO in HQ
building
1-10. Is there a copy of the GFA
OPS REGS on site ?
Y
Airside and HQ building –
clearly marked folder
Agree
1-11. Is there a copy of the GFA
MOSP on site ?
Y
Airside and HQ building –
clearly marked folder
Agree
1-12. Are AC563s available on
site with instructions on how to
complete ?
Y
Airside, HQ building –
clearly marked folder
Agree –copies required
for barracks
Version 1.0 , Revised April 2013
Agree – expedite
1-13. Are 3WG AvSOPs
available on site ?
Y
Rewrite being staffed
1-14. Are Aviation Audit Survey
docs available ?
Y
3WG Website for download, and
in HQ building
Agree
1-15. Are ‘HAZ1’ Hazard/Safety
Report forms available on site?
Y
Airside and barracks. Letter box
available for submission. Also
available on 3WG Website
Agree
1-16. Is there a Safety Board with
current and relevant information
present ?
1-17. Are FA Kits available ?
Y
Y
Located in each glider. Also in
DoD VEH, barracks and airside
Agree
1-18. Is HIVIZ in place on the
airfield ?
Y
Colour scheme for levels of
proficiency and lettering on
back.
Agree
1-19. Is PPE in place where
required ?
Y
Gloves and eye protection for
tug pilots. Lifting mech for
rigging, jackets for cold WX etc
Agree
Y
Airside, HQ building and
barracks – clearly marked
folder
Agree
DETCDR experienced
Agree
DI (SFI) Experienced
Agree
3WG Website
Agree
Local initiative relevant to
students stage
Agree
Lockable cabinet
Agree
1-20.
1-21. Is there a copy of the GFA
Air Radio Procedures on site ?
1-22. Does the DETCDR
understand their command
responsibilities in a Flying Course
environment ?
Y
1-23. Does the DI understand
their responsibilities and authority
in an AAFC Flying Course ?
Y
1-24. Is the latest version of the
3WG SMS available on site?
Y
1-25. Are local student flight
records administered correctly ?
Y
1-26. Are student flight records
Version 1.0 , Revised April 2013
secured appropriately during and
between courses ?
Y
Annual 3WG AVCONF
Agree
327FLT, 309FLT and 3WG have
aviation websites. 327/309
currently being updated by
external service provider
Agree
Submitted by CPL Turnell well
in advance.
Agree
Via email from FLTLT Baddams
(Detachment) & SQNLDR
Gleeson-Barker (Flying)
Agree
Y
Insurance expires during
course. All other aspects
suitable
Agree
Y
1-27. Do meetings or seminars
occur with all ATF staff present?
Y
1-28. Do the ATFs utilise
websites to do business?
Y
1-29. Was the USR for the course
submitted within the required lead
time?
Y
1-30. Were all DS supplied with
relevant planning documents pre
activity i.e. JI and AI
1-31. Is the APSIF relevant to the
activity and current?
2. FLIGHT SAFETY AWARENESS
YES
2-1. Are ATF (Air Training
Flight) staff encouraged to report
"in flight" occurrences pertinent
to the operation ?
2-2. Are "REPCON" (ATSB) and
‘HAZ1’ Report forms available
on site ?
Y
Y
2-3. Are occurrence trends for
operations, administration and
maintenance being tracked ?
Y
2-4. If any have occurred, has
action been taken to prevent a
recurrence ?
Y
2-5. Is the supply of flight safety
publications sufficient?
NO
N
INSPECTION COMMENT
SAO COMMENT
Daily debrief is a very open
forum. QFI also have a
nightly debrief. Culture is
effective!
Agree
HAZ1 forms are available
airside and at barracks.
REPCON available via
download.
Agree
Via HAZ1 and AVOCREP,
WASO audits, and safety
diary
Agree – explore
ways to present
results
Each is discussed widely with
the 327FLT Panel and
measures, education or
training put in place.
Agree
None supplied via GFA,
AAFC or ADF.
Agree – will chase
up DDAFS
Version 1.0 , Revised April 2013
Agree – unit to post
aviation specific
material
2-6. Are there sufficient pertinent
flight safety displays in the unit ?
Y
Generic ADF and AAFC,
nothing aviation specific
2-7. Are flight safety displays
well placed and up to date ?
Y
OPS Normal procedure, CSE Agree
Safety Bulletin, SO’s, DRABC
and EPIPEN all displayed.
2-8. Are regular Flight Safety
meetings held?
Y
Every evening on course
Agree
2-9. Are Flight Safety videos or
Y
In HQ building
Will chase up
Y
CSE Safety Brief
Agree
VIA CSE Safety Bulletin email
before each course. CSE
Briefing and daily briefing and
debriefing
Agree
films available?
2-10. Are all personnel briefed on
propeller awareness ?
2-11. Are seasonal aspects of
Flight Safety discussed ?
Y
Version 1.0 , Revised April 2013
3. BRIEFINGS/DEBRIEIFNGS AND FLIGHT PREPARATIONS
YES
3-1. Does the ATF conduct an
operations brief before flying
operations begin ?
NO
Y
INSPECTION COMMENT
SAO COMMENT
All detachment in
attendance. Custom briefing
board covering all aspects.
Brief managed by Duty
Cadet and Duty Instructor
Agree
WX, Startup, first wave
crews, wind/heights, RWY
direction, tug pilot, duty
instructor, duty pilot, radio
ops, log keeper, loadmaster,
safety, transport, pop quiz
(sometimes) and Q&A
Agree
3-2. Does the operations briefing
contain relevant operational
information?
Y
3-3. Are safety aspects covered
off at the operations briefing and
debriefing?
Briefing, debriefing and
instructors meeting
Agree
Y
Y
Yes, but in the open!
Agree
Agree
Y
Covered in pre flight checks
ABCD
Spare Hand Held VHF, FA
Kit, Mobile Phone Next G,
and ELT – Items are
mandatory and specified in
CSE Standing Orders
Tug plane should be
equipped with FA Kit.
Currently has ELT
Commercial venue not
viable
Agree – will be
achievable with new
building. Google
Earth currently being
used in the interim.
Areas discussed in course
safety brief and via
groundsman at beginning of
each course
Agree
3-4. Are all flights briefed and
debriefed by QFIs?
3-5. Are the aircraft documents
properly checked and signed
before flight ?
3-6. Is safety equipment carried in
each frame i.e. FA Kit?
Y
3-7. Does the briefing room
contain :
a) A local map showing airspace
restrictions ?
b) An airfield map showing bad
ground and obstructions ?
3-8. Are there areas of ground on
the airfield that are likely to cause
damage to aircraft, highlighted at
the operations briefing ?
N
Y
Version 1.0 , Revised April 2013
3-9. Are All Up Mass calculations
carried out before flight ?
Y
3-10. Is ballast made available for
all students and airframes?
Y
All students weighed on
CSE and included in flight
record. Placards in cockpit
and ballast available.
Agree
Agree
4. FLYING OPERATIONS
YES
4-1. Are Duty Instructors kept
informed by aircrews of changing
weather conditions ?
4-2. Do aircrew wear correct
flying clothing as stated in
Manual of Dress and AAFC
Uniform Instructions ?
SAO COMMENT
Agree
Y
Y
4-4. Are obstacles and bad ground
areas clearly marked on the
airfield ?
Y
4-6. Is there an Induction Process
for airside access ?
INSPECTION COMMENT
Y
4-3. Are the airfield operating
surfaces inspected daily before
flying operations ?
4-5. If the public have access to
the airfield, are there sufficient
signs to warn them of flying
operations ?
NO
N
Uniformed members have
issues in winter due to
absence of winter flying
jackets. Other time of the
year – perfect!
Agree
Inspected daily during wet
weather, no inspection
during fine weather.
Council procedures.
Agree
Agree
N/A
Y
4-7. Are DLA markers visible to
pilots on approach ?
Y
4-8. Are radio frequencies
sensibly placed in the radio (best
order of use) ?
Y
Secure airfield no general
access
Agree
327FLT have an airfield
induction/awareness
package. Also available on
the 3WG Website. Update
required
Agree
Agree
Pawnee: Local and gliding
frequency
Agree
Version 1.0 , Revised April 2013
Gliders must clear taxi ways Agree
for powered traffic due to
wing length
4-9. Is the separation between
aircraft wing tips and obstructions
next to taxiways satisfactory ?
Y
4-10. Are personnel made aware
of the dangers of flying with loose
articles in their pockets ?
Y
Course safety brief and course
pre-learning package, preflight brief
Agree
4-11. Are ‘not in use’ Gliders
correctly picketed ?
Y
Tied down and manned.
Agree
4-12. Is the Glider launching
signalling system in accordance
with GFA ?
Y
Locally a wing signaller is
used as well as a wing
runner. Hi Viz flags are
used – IAW GFA
requirements, with
additional caveats
Agree
5. ENGINEERING
YES
5-1. Are aircrew reminded to
prevent loose articles being left
inside aircraft ?
Y
5-2. Are FOD bins available in
the hangar ?
Y
5-3. Is the fuel bowser clearly
marked to indicate its contents ?
Y
5-4. Are NO SMOKING
regulations rigidly enforced ?
Y
5-5. Are sources of ignition well
removed from the fuelling zone ?
NO
INSPECTION COMMENT
SAO COMMENT
Agree
Y
N
5-6. Is a fuel contamination check
carried out before the bowser is
used ?
Just Bins not ‘FOD Bins’
Agree
Commercial
Agree
Federal Law
Agree
Commercial outlet
Agree
Commercial
Agree
5-7. Is PPE used for fuelling?
Y
Gloves and Eye Protection
Agree
5-8. Are both bowser and aircraft
Y
Earthing cable used
Agree
Version 1.0 , Revised April 2013
correctly bonded during fuelling ?
5-9. Is the bonding of the aircraft
to the bowser carried out in the
correct order ?
Y
N
5-10. Are fire extinguishers
checked regularly ?
5-11. Are fuelling personnel
appropriately qualified and
familiar with their
responsibilities? i.e. AGE
5-12 Are Aircraft Tool Kits
correctly used during engineering
tasks ?
Agree
Y
Provided commercially. Tug
extinguisher is checked and
cleared by Maintenance
Company during scheduled
maintenance
Agree
No Cadets to fuel the tug. All
tug pilots have PPL minimum
and 16 years of age or over
IAW WHS
Agree
Not Applicable
Version 1.0 , Revised April 2013
6. POST CRASH PROCEDURE
YES
NO
INSPECTION COMMENT
SAO COMMENT
Y
ERP for OPS
Agree
6-3. Is the post crash procedure
adequate ?
Y
Current and appropriate
Agree
6-4. Is the post crash procedure
regularly practised ?
Y
Annually
Agree
Key stakeholders aware and
the 327FLT ERP is
available online for
personnel
Agree
6-1. Does ATF have a post crash
procedure ?
6-2
6-5. Are key personnel aware of
what their duties are, in the event
of a crash ?
Y
6-6. Are sufficient ERPs available
?
Y
Copies are airside
Agree
6-7. Are keys readily available for
locked gates ?
Y
Kept in key box in site. Auto
Gate. 327FLT needs council
to supply more remotes
ideally 4x
Agree – Council also
to supply old keys
for other gates
6-8. Are all emergency gates free
of obstructions ?
Y
Managed by Groundsman
Agree
6-9. Are ERPs kept at their correct
Y
Agree
6-10. Is ATF satisfied that the
telephone will always be manned
during post crash action ?
Y
Agree
6-11. Are there sufficient
emergency exits from the airfield
?
Y
locations ?
6-12. Are emergency gates and
fences surrounding the airfield
frangible ?
Multiple and close to OPS
N
Agree
Agree
Version 1.0 , Revised April 2013
7. FIRST RESPONSE VEHICLE
YES
7-1. Is the vehicle serviceable ?
NO
INSPECTION COMMENT
Y
SAO COMMENT
Agree
7-2. Is the vehicle always under
the control of the duty instructor ?
N
DETCDR (or their delegate) Agree
responsible for ensuring
vehicle is always available
7-3. Does the vehicle carry
serviceable extinguishers?
N
Agree
7-4. Are only appropriately
qualified staff used as crew ?
Y
7-5. Is the vehicle positioned in a
clear area free of all other
vehicles ?
Y
Vehicle can change through
the course of the day, but
will be clearly marked
Agree
7-6. Is the vehicle correctly
manned during operations ?
Y
There is always a coded
driver on site
Agree
7-7. Is the correct cutting gear
available on the vehicle whenever
flying is in progress ?
Y
Bolt cutters connected to
ERP – First Response Car
kit
Agree
Agree
Version 1.0 , Revised April 2013
8. AIRPROX & AIRSPACE INFRINGEMENTS
8-1. Do pilots from other
organisations keep clear of the
ATF circuit area as per NOTAM
?
8-2. If there has been an
infringement was the correct
reporting action taken ?
YES
NO
INSPECTION COMMENT
Y
N
Local yes. Aircraft visiting
often breach gliding area
specified in NOTAM
Y
8-3. If there has been an Airprox,
was the correct reporting action
taken ?
Y
8-4. Do instructors understand
their responsibilities for initiating
occurrence reporting action ?
Y
8-5. Do instructors know where to
look up the reporting procedures
in the relevant manual both
GFA/CASA and AAFC
Y
SAO COMMENT
Requires further
discussion with the
panel
Depending on situation.
Normally the DI will notify
the aircraft via radio.
Occasionally flying schools
are contacted should it be of
educational benefit to new
PIC
Agree
Noting in the last 5 years
Agree
Yes. Majority of QFI are
also experienced power
pilots.
Agree
All available within the “pie
cart” on the field.
Agree
8-6.
8-7. Are all aircrew aware of local
RPT procedures ?
Agree
Y
9. EDUCATION
9-1. Are students provided with
relevant training materials?
Y
Pre-Learning package,
BGK, OPS Norm, DI Book
and advanced soaring.
Agree
9-2. Does the course have a
lecture program?
Y
IAW BGK.
Agree
Version 1.0 , Revised April 2013
9-3. Are training resources
available on course?
9-4. Are senior students
encouraged to participate in the
lecture program?
Y
Agree
Agree
Y
9-5. What provisions are made to
support cadets with learning
difficulties?
Y
9-6. Are students rewarded or
recognised for excellent
performance?
Y
9-7. Is the GFA BGK followed
verbatim?
Whiteboards, aids, LightPro, PCs and SIMS.
Y
e.g. Oral examinations
Agree
2x Trophies every course
Agree
Agree
Version 1.0 , Revised April 2013
10. ANY OTHER OBSERVATIONS
10-1.
Next Scheduled “PRACTICE ERP” - 30JUN13
Signature:__________________________Rank & Name: FLTLT Paul Hughes WASO
Signature:__________________________Rank & Name FLTLT Amy Baddams FLTCDR
Signature:__________________________Rank & Name: SQNLDR Bill Gleeson-Barker SAO
Version 1.0 , Revised April 2013
FOLLOW-UP ACTION
The following items will be actioned by the ATF. The ATF USC is to ensure that the necessary
action has been completed, or is to indicate here why compliance was not possible.
ITEM REFERENCE
ITEMS FOR THE ATTENTION OF FLTCDR
-
Funding required for various items in support of initiatives
-
Tug first aid kit funded and supplied.
ITEMS FOR THE ATTENTION OF 3WG SAO
-
Investigate better methods of mapping occurrence trends
-
Manage the re implementation of AvSOPs
ITEMS FOR THE ATTENTION OF WASC
- Further look at NOTAM efficiency.
ITEMS FOR THE ATTENTION OF ATD
- Safety Publications required from DDAFS
1