EOD Center of Excellence
Conducting a Change of
Command Inventory
Pre-Command Briefing
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EOD Center of Excellence
Outline
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Outline
References
Before the Inventory
Inventory
Conclusion of the Inventory
Summary
Questions
Conclusion
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EOD Center of Excellence
References
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AR 710-2
AR 735-5
DA PAM 25-30
DA PAM 710-2-1
OI 710-2
CSDP (Command Supply Discipline Program)
WWW.USAPA.ARMY.MIL
WWW.LOGSA.ARMY.MIL
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EOD Center of Excellence
Before the Inventory
• A. Go to the Property Book Officer or NCOIC to get a list of
everything you will sign for.
• B. Freeze property accounts during inventory dates, except for
actions submitted by incoming commander.
• C. Advise support activities of the inventory periods and request
that all accounts be frozen pending completion.
• D. Review DA PAM 25-30 to ensure the most current supply
catalogs, components lists, technical manuals and other related
publications for all authorized items of equipment are on hand
[Hand/sub-hand Receipts Holder].
• E. Update sub-hand receipts prior to the start of inventory,
including shortage annexes and component hand receipts [Unit
Supply Sergeant].
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EOD Center of Excellence
Before the Inventory
• F. Update the change of command hand receipts/print-out and
verify shortages annexes with appropriate PBO. Reconcile
open documents on the document register. Account for any
posting changes which have not been posted to the hand
receipt. Identify the Change of Command Receipt by date and
do not let it change [Outgoing Commander].
• G. Ensure all authorized items of equipment, component of end
items (COEI), components of sets, kits and outfits and basic
issue items (BII) are on hand or on order. [outgoing commander
prior to start of change of command inventory by inspection
property book, hand/sub-hand receipts, components lists and
document register.
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EOD Center of Excellence
Before the Inventory
• H. Verify equipment authorization utilizing MTOE, CTA 50-900
and local authorization.
• I. Publish an inventory schedule reflecting when each hand/subhand receipt holder must be present to inventory. NOTE: The
schedule must be published well in advance of the inventory
and closely coordinated to ensure that weapons, vehicles,
sensitive items not on hand/sub-hand receipt and hand receipt
items are accessible at the time indicated on the inventory
schedule.
• J. Publish pre-schedule make-up days. Check calendar and
schedule around events. If not possible submit a request to
suspend training [outgoing commander].
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EOD Center of Excellence
Before the Inventory
• K. The change of command inventory will start jointly performing
a property book to hand receipt inventory verifying that all items
on the property book are on hand/sub-hand receipt, in locked
storage under the commander’s direct control, or on valid
requisition. This paper inventory includes verifying component
lists of sets, kits and outfits (SKO). Missing components must
also be on valid requisition. Requisition numbers for shortages
items will be annotated on the applicable document registers
and a copy of the requisition filed in the appropriate due in
suspense file.
• L. Verify items on job order outside the unit (i.e., 3rd shop/SMAMaint). Do this either in person or at a minimum, telephonically.
However verify serial number where applicable
[Incoming/Outgoing Commander, Jointly].
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EOD Center of Excellence
Before the Inventory
• M. Identify property that time or distance prohibits you from
personally counting (i.e., deployments, remote exercises, etc.).
You may have someone assist you in the inventory. However,
you are responsible for the property.
• N. Property discovered to be excess for which a valid
requirement exists will be annotated with justification for
retention. All other excess will be prepared for immediate
redistribution/turn-in through supply channels as directed by the
PBO.
• O. Shortages of major end items, non-expendables components
durable, and expendable not consumed through use, are to be
identified. Determine responsibility surrounding shortages
discovered and use of the adjustment methods discussed in AR
735-5.
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EOD Center of Excellence
Before the Inventory
• P. Additional Authorization List (AAL)
– Identify and decide what you want for your section. Usually,
this is driven by geographical considerations and approved
by your commander.
• Q. Gather References. You will need the most current Technical
Manual’s (TM’s), Supply Catalog’s (SC’s), and Supply Catalog
Hand Receipt’s (SC-HR).
(Find these on DA PAM 25-30 (CD),
WWW.USAPA.ARMY.MIL or WWW.LOGSA.ARMY.MIL)
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EOD Center of Excellence
Inventory
• A. Inventory equipment by Line Item Number (LIN) to avoid
swapping between sections.
• B. Take away and maintain control of any broken items for TurnIn to supply. Do not make the end user sign for broken
equipment.
• C. Conduct joint changes of command inventory in accordance
with published inventory schedule. Adjust hand/sub-hand
receipts as they are inventoried against the property book and
component lists. Have the hand receipt holders sign and date
their hand/sub-hand receipts. [Incoming and Outgoing
Commanders].
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EOD Center of Excellence
Inventory
• D. Use most current publications. In the event current
publication are not on hand, the outgoing hand receipt holder
will verify that required publications are on order. The incoming
commander will inventory by the publication on hand, by
preparing a component list of items on hand pending receipt of
the most current publication. .
• E. Record discrepancies and gather statement for inclusion in
report of survey. Submit AAR’s as follow-up action to make
corrections. Do this as discrepancies are identified.
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EOD Center of Excellence
Inventory
• F. Jointly inventory all MTOE property book items, including the
inventory of all CTA 50-900 items stored in the supply room.
Perform a serial numbered inventory of all the weapons,
sensitive items, automotive and engineer equipment. In
addition, jointly inventory all Real Property, Facilities, Furnishing
Management, and Installation property.
• G. Record discrepancies and gather statement for inclusion in
report of survey. Submit AAR’s as follow-up action to make
corrections. Do this as discrepancies are identified.
• H. Check data plates for NSN, model, and size.
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EOD Center of Excellence
Inventory
• I. Check serial number: Record changes in serial number
required on assigned equipment. Report discrepancies as they
are identified.
• J. Check serviceability
• K. Do on-the-spot Statement of Charges (SC) and Cash
Collection Vouchers (CCV). Update Component hand receipt
as CCV and SC’s are done.
• L. Do not accept hand receipts in-lieu-of actual equipment.
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EOD Center of Excellence
Inventory
• M. Requisition replacements for shortages.
– Just because an item is requisitioned, that does not mean it
is accounted for. Do not destroy Adjustment Documents
until the item actually arrives and is signed down to the End
User.
– File a copy of each adjustment document with your copy of
each hand receipt.
– Verify Requisitions through the SSA’s Due Out register
(RECON) or the Supply Room’s Due In register
• NOTES:
- Expendable Consumable items are not accounted for on hand
receipts.
- Other expendable Non-Consumable must be on hand or on
order
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EOD Center of Excellence
Inventory
Definitions and Considerations
• Accounting Requirement Codes (ARC)
– N= Non Expendable
– D= Durable
– X= Expendable
• Shortages
– You must have a valid Property Adjustment
Document for shortages with ARC N’s and D’s
– These Adjustment documents are generated from
Reports of Survey, Statements of Charges, Cash
Collection Vouchers, Documents of Supply
Constraint, or Turn In Documents. Each Shortage
must have one of these attached.
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EOD Center of Excellence
Inventory
AMDF Example
NonExpendable= N
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EOD Center of Excellence
Inventory
Accompanying Documents
• REQUEST FOR ISSUE AND
TURN-IN OF AMMUNITION
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• HAND RECEIPT/SHORTAGE =
ANNEX
(DA Form 581)
(DA Form 2062)
• MAINTENANCE REQUEST
= (DA Form 2407/5504)
• RECEIPT/TURN-IN
DOCUMENT
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(DA Form 2765-1)
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EOD Center of Excellence
Inventory
Accompanying Documents
• REQUEST FOR ISSUE OR
TURN-IN
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(DA Form 3161)
• REPORT OF SURVEY
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(DA Form 4697)
• ADMINISTRATIVE
ADJUSTMENT REPORT
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(DA Form 4949)
• STATEMENT OF
CHARGES/CASH
COLLECTION VOUCHER
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(DD Form 362)
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EOD Center of Excellence
Conclusion of the Inventory
• A. Prepare and submit requisition for all shortages reported on
the change of command Report of Survey within existing
funding constraints. Annotate document number of requisitions
in pencil on the property book print out and hand receipts for
non-expendable items or component lists where expendables
were discovered. [Accomplished by Outgoing Commander prior
to change of command].
• B. Adjust all hand/sub-hand receipts by posting temporary hand
receipts and making adjustment for items reported missing on
statement of charges, Cash Collection Voucher or report of
survey. [Outgoing Commander prior to the start of the change
of command inventory].
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EOD Center of Excellence
Conclusion of the Inventory
• C. Initiate any necessary Reports of Survey.
• D. Review all notes and recorded discrepancies. Conduct
follow-up action to insure all AAR’s are accepted and
processed.
• E. Follow-up action includes a review of the units SOP.
• F. Assumption of Command orders must accompany signature
cards to all accounts established by your unit.
• G. Prepare final memorandum of inventory result in response
the Battalion Commander’s directive. The Incoming
Commander will include a statement verifying that all property
has been sub-hand receipt to the person having supervisory
responsibility and / or to the end user. This will be
accomplished within two working days after completion. Include
Report of Survey document number(s) and corresponding dollar
amounts. [Accomplished by Incoming Commander].
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EOD Center of Excellence
Conclusion of the Inventory
• H. Ensure the Supply Room orders replacement items that were short
and includes adjustment documents justifying the order.
– Failure to replace must be supported by a Document of Supply
Constraint (DA 2062).
• I. Follow up to see if requisitioned items are on next Due In list.
• J. Turn in all excess items discovered during the inventory along with any
broken items to supply. Ensure the Supply Clerk orders replacement
items for the broken ones.
• K. Sub-hand receipt all of your equipment to the sub-hand receipt holder
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EOD Center of Excellence
Summary
• Before the Inventory
• Inventory
• Conclusion of the Inventory
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EOD Center of Excellence
QUESTIONS?
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