IT IS ALL YOURS....
COMMANDER!
The Property Book
ALH-151
AR 710-2, AR 710-2-1, AR 735-5, DA PAM 735-5
Property Accountability
Topics
•
•
•
•
•
Responsibilities
The Inventory
Inspect Unit Supply Records
Property Adjustments
Wartime Accounting
Definitions
Accountability
Obligation of a person to keep records of
property, documents or funds.
Responsibility
Obligation of an Individual to Ensure that property is :
properly used, properly cared for and safeguarded.
TYPES OF RESPONSIBILITY
COMMAND
DIRECT
SUPERVISORY
PERSONAL
CUSTODIAL
Command Responsibility
•
•
•
•
Can’t Delegate.
Ensure Property is Used Properly.
Ensure Property is Safeguarded.
Ensure Your Soldiers Actions Contribute to :
– Proper Custody
– Proper Care
– Proper Use
– Proper Safekeeping
• Enforce Supply Discipline. Develop and train supply
SOP.
• Take Needed Admin or Disciplinary Actions.
The Inventory
Inventory
• Annual requirement.
• Must Be On-Hand or on Order.
• Want property returned in EXACT condition
issued.
Inventory
• Event Driven
• Commodity Driven
Event Driven
•
•
•
•
•
•
•
Change of Command.
Change of Sub-Hand Receipt Holder.
Change of User.
Receipt/Turn-in of Property.
Cyclic “10%”.
Command Directed.
Change of Company Armorer.
Commodity
•
•
•
•
•
•
•
Weapons & Ammunition
Sensitive Items
PLL
Basic Loads
Organization Clothing & Individual Equipment
FMO
Installation Property (IPBO)
Inventory
“Change of Command”
• Plan
• Conduct
• Research/Reconciliation
Inventory
“Change of Command”
Plan : Joint Effort - Between Incoming and Outgoing Cdr.
1. Determine what to inventory.
Battalion/Brigade Commander’s Guidance.
DPBO/BN S-4 Guidance.
2. Set the dates.
3. Determine schedule and procedures.
4. Brief Battalion Commander.
Inventory
“Change of Command”
Plan
5. Obtain Correct Pubs : TM, SC, HR.
6. Publish/Distribute Letter of Instruction.
Inventory Schedule.
How and Where to layout.
Required forms, pubs, soldiers, etc.
Time requirements for adjustments.
Actions if standard is not met.
Objective.
7. Notify All Hand Receipt Holders.
Inventory
“Change of Command”
Plan
8. Obtain the following :
• Property Book Officer:
– PHR (ALH-151) signed by Outgoing Company
Commander (PHRH).
– Nonexpendable Shortage Annex : Initialed by PBO.
• S4 to You:
– Durable Shortage Annex : Initialed by S4. ***
• Outgoing Commander:
– Sub-hand Receipts for company.
– Shortage Annexes: Company, initialed by outgoing CDR.
Inventory
“Change of Command”
ALH-151
PHRH
Plan
SHR
#1
SHR
#2
SHR
#3
SHR
#4
SHR
#5
SHR
#6
9. Balance the PHR (ALH-151) against the SHRs.
– Is all property signed down ?
– If not, where is it?
– Are all missing property book items posted in
the document file?
Inventory
“Change of Command”
Plan
10. Balance Nonexpendable and Durable shortage
annexes against SHR holder shortage annexes.
• Are they the same?
• If different, how?
• Are all shortages approved?
• Are identified shortages on request?
• Does the unit maintain the durable document
register?
• If so, is the MOI from higher in the document
file.
Inventory
“Change of Command”
Plan
11. Ensure needed pubs are on hand.
12. Ensure all property on Temporary
Hand Receipts have been recalled.
Inventory
“Change of Command”
Conduct
13. Stick to Schedule.
14. Inventory End Items and All Components.
15. Record the TM, SC, HR, etc. you used to
inventory.
16. Verify Serial Numbers.
17. Inspect Equipment.
18. Validate Maintenance Work Orders.
19. Sub-Hand Receipt the Property.
Inventory
“Change of Command”
Conduct
20.
21.
22.
23.
Demand strict adherence to instructions.
Soldiers are sizing you up.
You are sizing up the soldiers.
You are telling them how important property
accountability is to you --- be ruthless!!
Inventory
“Change of Command”
Conduct
• Who Should Be With You During the Inventory?
– Supply Sergeant.
– Supply Clerk.
– Subhand Receipt Holder.
– User Hand Receipt Holder.
– SME on Equipment.
– Out Going Commander.
Inventory
“Change of Command”
Conduct
• Miscellaneous.
– Assumption of Command orders.
– Signature cards.
– Equipment density listing to support unit.
Inspect Unit Supply Records
•
•
•
•
•
•
PRIMARY HAND RECEIPT
ALH-151
SUB-HAND RECEIPT
ULLS-S4/DA FORM 2062
USER HAND RECEIPT
ULLS-S4/DA FORM 2062
SHORTAGE ANNEX
ULLS-S4/DA FORM 2062
TEMPORARY HAND RECEIPT
DA FORM 3161
CHANGE DOCUMENT
DA FORM 3161
Inspect Unit Supply Records
Property Books
Organization Property Book
•






•
•
MTOE Authorized Property
Deployable TDA
OCIE
Special Tool & Test Equipment
Basic Loads
Books
Installation Property Book -- ALL Other
Property.
FMO
Inspect Unit Supply Records
Property Book Indicator Codes
PBIC
TYPE OF PROPERTY BOOK
1
BASIC LOAD -- SUBSISTENCE
2
OCIE
3
BASIC LOAD -- POL
4
TDA PROPERTY
5
BASIC LOAD -- AMMO
6
LEASED RENTAL EQUIPMENT
7
INSTALLATION RESERVE COMPONENT
8
ORGANIZATIONAL
9
INSTALLATION
0
OTHER
Inspect Unit Supply Records
Example ALH-151
LOOK FOR DATES FAIRLY CLOSE TO
THIS CHANGE OF COMMAND
DATE PREPARED : 06JUL 199X
UNIT DESCRIPTION : H / R #4
HAND RECEIPT
ORGANIZATION
UIC : WHYNOT
GENERIC NOMENCLATURE
ALIN
SUBLIN NSN MCN UI UNIT / PRICE
NSN NOMENCLATURE
A01870
ACCY KIT: MK-1259/G F/ AN / VRC-460. 53 64 GRC-125
5820004937535
12200 ACCY KIT MK- 1302/G
A79331
ANTENNA GROUP: OE-254 () / GRC
3985010631574 EA
71000 ANT GP OE-254 () / GRC
A72260 5985004978554 EA
71000 ANTENNA RC-292
Substitute LIN
R S
I E SR
CR RR
CC I C
2A
2
N
E L S A T
C C E B A
C C C A C
1
99 A U 2
2B
2
1
N 99 B U P
PCN : ALH-151
DATE LAST INVENTORY : X92006
AUTHORIZATION
DOCUMENT
PUBLICATION
DATA
17237DMOO
TM11230036115
17237DMOO
X2035507BB015
TM115830334815
DOC NR
ESD
SCRDO
REQ
QTY
10
AUTH
QTY
10
ON HAND
QTY
DUE-IN
QTY
10
1
1
1
1
1
LAST O/H QTY ON BOOKS
Inspect Unit Supply Records
Asset Visibility Report
DATE: 07 MAY 1994
ASSET VISIBILTY
UIC/UNIT:
CAAAA/CO A/1-59 QM BN
PBO: BPBO, 45TH SEP BRIGADE
LIN
GENERIC NOMENCLATURE
SUBLIN STOCK NUMBER
NSN NOMENCLATURE
NUM
REPORT
PCN” AWE-115
------------QUANTITIES ----------AUTH DUE/IN
SRRC UI
ON HAND ASSIGN SHR
DODAAC: WK4K9H
CL
{ SN_REG_LOT NUMBER /LOT QT/CL NR /SHR NR} { SN_REG_LOT NUMBER /LOT QT/CL NR /SHR NR} { SN_REG_LOT NUMBER /LOT QT/CL NR /SHR NR}
B6776
2
BINOCULAR: MODULAR CONSTRUCTION MIL SCALE RETICLE 7
2540001333492
BINOCULAR MOD RET M19
N
N
0
EA
{35847
/
/
/ 11S
} {35941
/
/
/4A
}
ASSIGNED PER SHR#: 11S
1 / 4A
1
------------------------------------------------------------------------------------------------------------------TOTAL ON HAND / ASSIGNED FOR LIN:
2
2
2
2
Inspect Unit Supply Records
CONSOLIDATED SERIAL NUMBER
REFERENCE LISTING - COMPLETE
09 / 14 / 95
07 : 13 : 23
PBIC
LIN
SUBHAND
RECEIPT
NO
CONSOLIDATED SERIAL NUMBER
REFERENCE LISTING - COMPLETE
SLIN
STOCK NUMBER
HOLDER
NSN NOMENCLATURE
SECTION
SERIAL NUMBER...../ REG NO SERIAL NO....../ REG NO
8
A32355
D1
D2
D3
D4
D5
PUB DATA
6665-01-105-5623
1ST PLATOON LEADER
NN4011-NN4333/
2D PLATOON LEADER
NN4012-NN4334/
3D PLATOON LEADER
NN4013-NN4335/
XO
NN4014-NN4336/
SSG STRONG
NN4018-NN4340/
ALARM CHEM AGT M8A1
SERIAL NUMBER....../ REG NO
TM 3-6652-225-12W / C3
D /1-61 AR
NN4015-NN4337/
D CO., 1-61 AR
NN4016-NN4338/
D /1-61 AR
NN4017-NN4339/
HQ, 1-61 AR
SUPPLY
ULLS-S4 REPORT
SERIAL NUMBER...... / REG NO
PAGE: 1
Inspect Unit Supply Records
SUB-HAND RECEIPT HOLDER
FILE LISTING
TIME : 07 : 13 : 23
UIC / DESC : WHYNOT / D CO. 1-61 AR
SUBHAND
RECEIPT
NO.
11
12
4A
SUB-HAND RECEIPT HOLDER
FILE LISTING
HOLDER
SECTION
SFC SMITH
SSG HARDY
1ST PLT, D / 1-61 AR
1ST PLT, D / 1-61 AR
XO
HQ
PHONE
624-4441
DATE : 09 / 14 / 9X
PAGE : 1
DATE
LAST
INVENTORIED
DATE
NEXT
UPDATE
06 / 12 / 9X
06 / 12 / 9X
12 / 12 / 9X
12 / 12 / 9X
_________________________
_________________________
06 / 12 / 9X
12 / 12 / 9X
__________________________
ULLS-S4 REPORT
REMARKS
Inspect Unit Supply Records
• Real Property
– Land
– Improvements to Land
– Buildings and Facilities
• Personal Property--Supplies
• Nonexpendable (N) - not consumed in use.
• Durable (D) - not consumed in use.
• Expendable (X) :
– Consumed in use or loses identity.
– Item not consumed in use:
– With unit price < $100.00.
– Not otherwise coded ‘N’ or ‘D’.
Inspect Unit Supply Records
•
Shortage Annexes
Nonexpendables
PBO
 One for each end item.
 Original DPBO keeps.
 Copy to Company Commander.
•
Durable
 One for each end item.
•
BN S-4/
Company CDR
 Original BN S-4 keeps.
 Copy to Company Commander.
Expendable
 Order thru ULLS if funds available.
 Can put on shortage annex.
Company CDR
Inspect Unit Supply Records
Shortage Annex Flow
PBO
Short 14 Hoist Chain
Commander
Short 14 Hoist Chain
1st Platoon
Short 5
2nd Platoon
Short 5
Separate Annex for
Each Platoon
3rd Platoon
Short 4
Inspect Unit Supply Records
Component Shortage Report
DODAAC:
UIC:
PB ORIG :
END ITEM
NSN
WK5A26
WABBAA
A
COMPONENT SHORTAGE
SHR NUMBER: 4
COMPONENT
NSN
5180002932875
5180002932875
5180002932875
5180002932875
END OF REPORT
PCN : AWE-227
0095411180110
4240000523776
5110001425015
5110001800831
SUBCOMP
NSN
ARC
CODE
X
X
D
D
NOMENCLATURE
CL NR
TWINE, FIBROUS: WAXED
GOGGLES, INDUSTRIAL
SAW, HAND, RIP: 26 IN
PLANE, BLOCK: ADJUSTA
CL-507
CL-507
CL-507
CL-507
TOTAL NUMBER OF RECORDS: 00004
SHORT
QTY
REPL
FLAG
-0001
-0002
-0001
-0001
R
R
R
R
D/I
QTY
00000
00000
00000
00000
PBO SHORTAGE ANNEX
DA FORM 2062
HAND RECEIPT / ANNEX NUMBER FROM:
PBO
1st Infantry Div
For use of this form, see DA P AM 710-2-1.
The proponent agency is ODCSLOG.
FOR
ANNEX/CR
ONLY
END ITEM STOCK NUMBER
2350-01-87-1095
STOCK NUMBER
TO:
END ITEM DESCRIPTION
COMMANDER
1/3-34 AR
PUBLICATION NUMBER
TANK, CBT,F/T,120mmM1A1
HAND RECEIPT NUMBER
PBO #
PUBLICATION DATE
TM9-2350-264-10-2 w/C4
QTY
AUTH
f.
g.
QUANTITY
*
b.
c.
3950-00-092-9064
HOIST, CHAIN, 1/2 TON
N
EA
4
8415-01-092-0039
MITTENS, HEAT PROTECTIVE
N
EA
2
8340-00-841-6456
TARPAULIN, NYLON, 12’ by 17’
N
EA
6
SEC
d.
UI
e.
14
SEP 90
ITEM DESCRIPTION
a.
QUANTITY
A
B
C
D
E
F
MAH
13JAN95
ARC CODE
COMPONENTS OF THE
MAJOR END ITEM--TANK
PBO’s INITIALS
* WHEN USED AS A:
HAND RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes
HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC)
DA FORM 2062
JAN 82
EDITION OF JAN 58 IS OBSOLETE
1
PAGE
1
OF
PAGE.
S4 SHORTAGE ANNEX
DA FORM 2062
HAND RECEIPT / ANNEX NUMBER
FROM:
For use of this form, see DA P AM 710-2-1.
The proponent agency is ODCSLOG.
FOR
ANNEX/CR
ONLY
END ITEM STOCK NUMBER
END ITEM DESCRIPTION
2350-01-87-1095
STOCK NUMBER
TO:
S4
3-34 AR
PUBLICATION NUMBER
TANK, CBT,F/T,120mmM1A1
S4#
PUBLICATION DATE
TM9-2350-264-10-2 w/C4
ITEM DESCRIPTION
*
b.
c.
a.
HAND RECEIPT NUMBER
COMMANDER
1/3-34 AR
SEC
d.
QTY
AUTH
f.
UI
e.
EA
QUANTITY
SEP 90
14
g.
QUANTITY
A
B
5130-01-113-1558
SOCKET, SOCKET WRENCH, 25mm, 6 PT
3/4 INCH DRIVE
D
5120-01-052-5654
PULLER AND PUMP , END CONNECTOR
D
EA
4
5120-00-243-2395
MATTOCK, PUCK UNIT 5 LB
D
EA
6
C
D
E
F
6
JAM
21DEC94
COMPONENTS OF THE
MAJOR END ITEM--TANK
ARC CODE
S-4’s INITIALS
* WHEN USED AS A:
HAND RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes
HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC)
DA FORM 2062
JAN 82
EDITION OF JAN 58 IS OBSOLETE
1
PAGE
1
OF
PAGE
Inspect Unit Supply Records
Subhand Receipt
From You to Subhand Receipt Holder
• Sub-Hand Receipt/DA Form 2062.
– Major End Items Only.
– Signed by Subhand Receipt Holder.
• Shortage Annex
– Authorized Shortages of components to
include expendables.
– Initialed by You.
Inspect Unit Supply Records
SUB-HAND RECEIPT
SUB-HAND RECEIPT
ORGANIZATIONAL PROPERTY
UIC / DESC : WHYNOT
PAGE 1 OF 2
09 / 14 / 95
06 : 34 : 15
D CO. 1-61 AR
HAND RECEIPT FROM : HRH / CDR, D CO. 1-61 AR
TO : D / 1-61 AR
HAND RECEIPT NUMBER:
D1
1ST PLATOON LEADER
LIN
SUBLIN
STOCK NUMBER
GEN NOMENCLATURE
NSN NOMENCLATURE
PUBLICATION
AI
CIIC
ALARM CHEMICAL AGENT AUTOMATIC: PORTABLE MANPACK
6665-01-105-5623
ALARM CHEM AGT M8A1
TM 3-6652-225-12W / C3
SER /REG NO NN4011-NN 4333/
NN4015-NN 4337/
UI
A32355
C89070
CAMOUFLAGE SCREEN SUPPORT SYSTEM : WOODLAND / DESERT
1080-00-623-7295
CAM SCN WDLD / DST / PL
NO DA PUB
AUTH
QTY
O/ H
QTY
2
7
EA
7
EA
2
2
8
Annex Indicator
8
REMARKS
Sub-Hand Receipt
DA FORM 2062
HAND RECEIPT / ANNEX NUMBER
For use of this form, see DA P AM 710-2-1.
The proponent agency is ODCSLOG.
FOR
ANNEX/CR
ONLY
END ITEM STOCK NUMBER
STOCK NUMBER
a.
FROM:
COMMANDER
1st PLT, A / 3-34 AR
END ITEM DESCRIPTION
TO:
PUBLICATION NUMBER
ITEM DESCRIPTION
*
b.
c.
A32355
6665-01-105-5623
TM 3-6652-225-12w/C3
SEPTEMBER 1976
Alarm Chemical Agent Auto: Manpack M8A1
SN # : NN4011-NN4333, NN4015-NN4337
C89070
1080-00-623-7295
NO DA PUB
Camouflage, Screen Support System, WDLD / DST
SEC
d.
7
2
HAND RECEIPT NUMBER
1st PLATOON LEADER
1st PLT, A / 3-34 AR
U
UI
e.
ea
ea
A1
PUBLICATION DATE
QTY
AUTH
f.
2
g.
QUANTITY
QUANTITY
A
B
C
D
E
F
2
8
8
* WHEN USED AS A:
HAND RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes
HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC)
PAGE
1
OF
2
PAGE.
Inspect Unit Supply Records
Sub-Hand Receipt Shortage Annex
Implies from the Commander.
AI
09 / 14 / 95
07 : 15 : 16
SUB-HAND RECEIPT SHORTAGE ANNEX
ORGANIZATIONAL PROPERTY
UIC / DESC : WHYNOT / D CO. 1-61 AR
ANNEX NUMBER
FROM : D CO. 1-61 AR
3
3950-00-092-9064
4930-01-133-7143
TO : D / 1-61 AR
END ITEM DESCRIPTION
TANK, CBT F/ T 120MM, M1A1
D3
PUBLICATION NUMBER
TM 9-2350-264-10-2
A
C R
T C
ITEM DESCRIPTION
HOIST, CHAIN, 1 / 2 - TON : MP10
GUN, HAND, LUBRICATING : 12312110
OF 1
HAND RECEIPT NO:
3D PLATOON LEADER
END ITEM STOCK NUMBER
2350-01-087-1095
STOCK NUMBER
PAGE 1
B
B
C
I
I
C
N J
X U
UI
EA
EA
PUB DATE
01 SEP 98
QTY
AUTH
4
4
QTY
SH ORT
1
1
QUANTITY
4
REMARKS
____ ___________
_______________
BII
INITIALS__________________GRADE____________DATE__________
AMOUNT SHORT FROM 4 TANKS
Cdr.'s INTIALS
Sub-Hand Receipt Shortage Annex
DA FORM 2062
HAND RECEIPT / ANNEX NUMBER
For use of this form, see DA P AM 710-2-1.
The proponent agency is ODCSLOG.
FOR
ANNEX/CR
ONLY
END ITEM STOCK NUMBER
FROM:
END ITEM DESCRIPTION
2350-01-87-1095
STOCK NUMBER
TO:
COMMANDER
A / 3-34 AR
PUBLICATION NUMBER
TANK, CBT,F/T,120mmM1A1
QTY
AUTH
f.
g.
14
QUANTITY
b.
c.
3950-00-092-9064
HOIST, CHAIN, 1/2 TON
N
EA
4
5120-01-052-5654
PULLER AND PUMP , END CONNECTOR
D
EA
12
5120-00-227-7356
SCREWDRIVER, FLAT TIP, 3/16-IN WIDE
X
EA
8
UI
e.
QUANTITY
SEP 90
*
SEC
d.
1
PUBLICATION DATE
TM9-2350-264-10-2 w/C4
ITEM DESCRIPTION
a.
HAND RECEIPT NUMBER
1st PLATOON LEADER
A / 3-34 AR
A
B
C
D
E
F
MAH
13JAN95
ARC CODE
COMPONENTS OF THE
MAJOR END ITEM--TANK
Cdr.'s INITIALS
* WHEN USED AS A:
HAND RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes
HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC)
1
PAGE
1
OF
PAGES.
Inspect Unit Supply Records
Component Hand Receipt
(User Hand Receipt)
From Subhand Receipt Holder To User:
•
•
•
•
Component hand receipt.
On hand quantities.
Signed by user.
One major end item per component hand
receipt.
Inspect Unit Supply Records
Component Hand Receipt
(User Hand Receipt)
09 / 14 / 95
07 : 26 : 35
COMPONENT HAND RECEIPT
ORGANIZATIONAL PROPERTY
UIC / DESC : WHYNOT / D CO. 1-61 AR
HAND RECEIPT FROM : HRH / CDR, D CO. 1-61 AR
TO : 1ST PLT, D / 1-61 AR
SSG HARDY
END ITEM STOCK NUMBER
END ITEM DESCRIPTION
1080-00-623-7295
SUPPORT SYSTEM, CAMOUFLAGE, LTWT, WDLD / DESERT
STOCK NUMBER
ITEM DESCRIPTION
PAGE: 1
12
TM 5-1080-200-10-HR
UI
QTY
AUTH
1
HAND RECEIPT NO :
PUBLICATION NUMBER
C
A I
C R I
T C C
OF
PUB DATE
01 JAN 87
QTY
O/H
QUANTITY
8
REMARKS
1080-00-108-1646
CASE, CARRYING SUPPORT SYSTEM
C
N U
EA
8
8
____________________
1080-00-536-6342
POLE, SUPPORT, PLASTIC
C
N U
EA
96
90
____________________
1080-00-108-1545
SPREADER, BATTEN
C
X U
EA
144
135
____________________
1080-00-108-1646
ADAPTER ASSY, SPREADER
C
X U
EA
48
45
____________________
1080-00-108-1646
STAKES, ALUMINUM
C
D U
EA
144
144
____________________
ARC
Inspect Unit Supply Records
Component Hand Receipt
(User Hand Receipt)
09 / 14 / 95
06 : 33 : 28
COMPONENT SUB-HAND RECEIPT
HAND RECEIPT FROM :
TO :
ITEM DESCRIPTION
OF
2
HAND RECEIPT NO :
END ITEM STOCK NUMBER
END ITEM DESCRIPTION
1080-00-103-1246
SCREEN SYSTEM, CAMOUFLAGE, LTWT, WDLD, RADAR SCAT, TY II
STOCK NUMBER
PAGE: 1
PUBLICATION NUMBER
TM 5-1080-280-13 & P
C
A I
C R I
T C C
UI
QTY
AUTH
A
B
PUB DATE
01 JAN 87
QUANTITY
_______
QUANTITY ON HAND
C
D
E
F
1080-00-107-8589
SCREEN , HEXAGON, WDLD, RADAR SCAR, TYII
C
N U
EA
1
______ ______ _ _____ ______ ______ ______
1080-00-107-8589
SCREEN , HEXAGON, WDLD, RADAR SCAR, TYII
C
N U
EA
1
______ ______ _ _____ ______ ______ ______
1080-00-107-9206
SCREEN , D IAMOND, WDLD, RADAR SCAR, TYII
C
N U
EA
1
______ ______ _ _____ ______ ______ ______
SIGNATURE__________________________
GRADE__________ DATE________ (COLUMN A)
SIGNATURE__________________________
GRADE__________ DATE________ (COLUMN B)
SIGNATURE__________________________
GRADE__________ DATE________ (COLUMN C)
ARC
Component Hand Receipt
DA FORM 2062
HAND RECEIPT / ANNEX NUMBER
For use of this form, see DA P AM 710-2-1.
The proponent agency is ODCSLOG.
FOR
ANNEX/CR
ONLY
END ITEM STOCK NUMBER
2350-01-87-1095
STOCK NUMBER
a.
2350-01-087-1095
FROM:
PLATOON LEADER
1st PLT, A / 3-34 AR
END ITEM DESCRIPTION
TO:
PUBLICATION NUMBER
TANK, CBT,F/T,120mmM1A1
HAND RECEIPT NUMBER
SFC SMITH
1st PLT, A / 3-34 AR
A11
PUBLICATION DATE
TM9-2350-264-10-2 w/C4
QTY
AUTH
f.
g.
QUANTITY
*
b.
c.
SEC
d.
N
7
EA
1
1
2
TANK, CBT, F / T 120MM, M1A1
1
SEP 90
ITEM DESCRIPTION
UI
e.
QUANTITY
A
B
C
D
E
F
COMPONENT OF THE END ITEM (COEI)
1240-01-074--5766
Driver’s / Loader’s Unity Periscope
X
7
EA
2
6650-01-093-5864
Driver’s Side Unity Periscope
X
U
EA
2
D
M
EA
BASIC ISSUE ITEMS (BII)
5120-00-227-8088
Adapter, Socket Wrench, 3/4 - in Drive to 1/2 - in
1
1
Drive : (in tool bag) EX506B
* WHEN USED AS A:
HAND RECEIPT, enter Hand Receipt Annex Number
HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes
HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC)
DA PAM 710-2-1 p 87
PAGE
1
OF
10
PAGE
Inspect Unit Supply Records
DA Form 3161
• Issue
• Turn-In
• Temporary Hand Receipt
• Lateral Transfer
Inspect Unit Supply Records
Issue
DA Form 3161
• DOL To Commander.
• DPBO To Commander.
• Commander to Subhand Receipt Holder & User.
• SIGNATURE CARD AUTHORITY!
DA Form 3161 -- Issue
X
REQUEST FOR ISSUE OR TURN -IN
ISSUE
SHEET NO.
NO.
SHEET
TURN-IN
(DA PAM 710-2-1 ))
1. SEND TO :
SSG Bobby Rock
1/1/A/3-34 AR
2. REQUEST FROM :
* CODE
Commander
A / 3-34 AR
ISSUE
1
1
4. VOUCHER NO
Change Doc
5. DATE MATERIAL REQUIRED
6. DODAAC
9. END ITEM IDENT
9a. NAME/MANUFACTURE
TURN-IN
I - Initial
R - Replacement
3. REQUEST NO.
STOCK NO.
a
b
c
1
8340-00-841-6456
Tarpaulin 17 x 12
2
8340-00-269-1547
Tent : Hex M-1958
8. ACCOUNTING/FUNDING DATA
9b. MODEL
10.. PUBLICATION
FWT - Fair Wear and Tear
RS - Report of Survey
12. ITEM
NO.
7. PRIORITY
ITEM DESCRIPTION
9c. SERIAL NO.
11. JOB ORDER NO.
EX - Excess
SC - Stmt of Charges
UNIT
OF
ISSUE
d
QUANTITY
ea
ea
SUPPLY
CODE * ACTION
j.
UNIT PRICE
POSTED
TOTAL COST
D ATE
e
f
g
1
R
1
1
I
1
h
BY
i
NOTHING FOLLOWS
SHEET TOTAL
13. ISSUED / TURNIN “QUANTITY”
COLUMN IS
REQUESTED
DATE
BY
13 Jan 95 Trust, Me SGT
14. ISSUE QTY DATE
IN “SUPPLY
ACTION”
COLUMN
BY
15.REC QTY
IN “ SUPPLY
ACTION
COLUMN
GRAND TOTAL
DATE
13 Jan 95
BY
Noway, John SSG
Inspect Unit Supply Records
Turn In
DA Form 3161
• Subhand Receipt Holder/User to Commander.
• Commander to DOL.
• Commander to DPBO.
• SIGNATURE CARD AUTHORITY!
DA Form 3161 -- Turn In
ISSUE
REQUEST FOR ISSUE OR TURN -IN
X
(DA PAM 710-2-1 ))
1. SEND TO :
TURN-IN
1
3. REQUEST NO.
1
4. VOUCHER NO
Change Doc
5. DATE MATERIAL REQUIRED
6. DODAAC
9. END ITEM IDENT
9a. NAME/MANUFACTURE
Commander
A / 3-34 AR
2. REQUEST FROM :
SHEET NO.
NO.
SHEET
7. PRIORITY
8. ACCOUNTING/FUNDING DATA
9b. MODEL
9c. SERIAL NO.
SSG Bobby Rock
1/1/A/3-34 AR
* CODE
ISSUE
TURN-IN
I - Initial
R - Replacement
12. ITEM
NO.
STOCK NO.
a
b
10.. PUBLICATION
FWT - Fair Wear and Tear
RS - Report of Survey
ITEM DESCRIPTION
c
11. JOB ORDER NO.
EX - Excess
SC - Stmt of Charges
UNIT
OF
ISSUE
d
QUANTITY
SUPPLY
CODE * ACTION
j.
UNIT PRICE
TOTAL COST
h
i
POSTED
D ATE
e
f
g
1
8340-00-841-6456
Tarpaulin 17 x 12
ea
1
FWT
1
2
5120-00-223-7397
Pliers, Slip Joint w/ cut
ea
1
FWT
0
BY
NOTHING FOLLOWS
SHEET TOTAL
13. ISSUED / TURNIN “QUANTITY”
COLUMN IS
REQUESTED
DATE
BY
17 Jan 95 Noway, John SSG
14. ISSUE QTY
DATE
IN “SUPPLY
ACTION”
COLUMN
BY
15.REC QTY
IN “ SUPPLY
ACTION
COLUMN
GRAND TOTAL
DATE
BY
137Jan 95
Trust, Me SGT
Inspect Unit Supply Records
Temp Hand Receipt
DA Form 3161
• Use for 30 Days or Less.
• Don’t Remove Loaned Item from your
Accountability Documents.
• Can be used Outside Parent Unit.
• Coordinate with the other Commander.
DA Form 3161 -- Temp Hand Receipt
ISSUE
X
REQUEST FOR ISSUE OR TURN -IN
SHEET NO.
NO.
SHEET
TURN-IN
(DA PAM 710-2-1 ))
1. SEND TO :
SSG Stinson
HHC/ 3-34 AR
2. REQUEST FROM :
* CODE
SSG Smith
HHC / 3-34 AR
ISSUE
1
4. VOUCHER NO
Temp Hand Receipt
5. DATE MATERIAL REQUIRED
6. DODAAC
9. END ITEM IDENT
9a. NAME/MANUFACTURE
TURN-IN
I - Initial
R - Replacement
7. PRIORITY
8. ACCOUNTING/FUNDING DATA
9b. MODEL
10.. PUBLICATION
FWT - Fair Wear and Tear
RS - Report of Survey
12. ITEM
NO.
STOCK NO.
a
b
c
5805-00-543-0012
Telephone Set, TA 312
1
1
3. REQUEST NO.
ITEM DESCRIPTION
9c. SERIAL NO.
11. JOB ORDER NO.
EX - Excess
SC - Stmt of Charges
UNIT
OF
ISSUE
d
QUANTITY
ea
SUPPLY
CODE * ACTION
j.
UNIT PRICE
TOTAL COST
h
i
POSTED
D ATE
e
1
f
I
g
BY
1
NOTHING FOLLOWS
Put Unit location and Phone
Some where on this form !
SHEET TOTAL
13. ISSUED / TURNIN “QUANTITY”
SOLM IS
REQUESTED
DATE
BY
20 Jan 95 SGT Bill Toy
14. ISSUE QTY
DATE
IN “SUPPLY
ACTION”
COLUMN
BY
15.REC QTY
IN “ SUPPLY
ACTION
COLUMN
GRAND TOTAL
DATE
BY
20 Jan 95
SSG Ray Stinson
Inspect Unit Supply Records
Lateral Transfer
DA Form 3161
•
•
•
•
•
Receive Directive.
Inventory Item.
Update Shortage Annex/Fund Transfer.
Obtain Approval Authority Signature.
Complete Transfer.
Inspect Unit Supply Records
Lateral Transfer
DA Form 3161
• Get Document Number From PBO.
• Turn in Completed 3161, Shortage Annex, Fund
Transfer Memo to PBO.
• Keep Copies.
• Ensure Item Is Removed From Your ALH-151.
DA Form 3161 -- Lateral Transfer
ISSUE
3. REQUEST NO.
4. VOUCHER NO
5. DATE MATERIAL REQUIRED
6. DODAAC
8. ACCOUNTING/FUNDING DATA
9. END ITEM IDENT
9a. NAME/MANUFACTURE
REQUEST FOR ISSUE OR TURN -IN
NO.
SHEET
TURN-IN
1
(DA PAM 710-2-1 ))
1. SEND TO :
SHEET
NO.
Commander
D / 5-16 IN
2. REQUEST FROM :
1
7. PRIORITY
9b. MODEL
9c. SERIAL NO.
Commander
A / 3-34 AR
* CODE
ISSUE
TURN-IN
I - Initial
R - Replacement
12. ITEM
NO.
STOCK NO.
a
b
1
2320-00-077-1677
10.. PUBLICATION
FWT - Fair Wear and Tear
RS - Report of Survey
ITEM DESCRIPTION
c
Truck, Cargo, 2 1/2 ton
11. JOB ORDER NO.
EX - Excess
SC - Stmt of Charges
UNIT
OF
ISSUE
d
QUANTITY
CODE *
SUPPLY
ACTION
UNIT PRICE
j.
e
f
g
h
POSTED
TOTAL COST
D ATE
1
ea
BY
i
1
M 35A2, SN : 234
Justification:
Lateral Transfer
Reduce excess / fill
shortage.
Approved By
I.C Stars
I. C. STARS
COL, IN
Commanding
13. ISSUED / TURNIN “QUANTITY”
COLUMN IS
REQUESTED
DATE
BY
17 Feb 95
SGT Trust Me
14. ISSUE QTY
IN “SUPPLY
ACTION”
COLUMN
SHEET TOTA L
DATE
BY
15.REC QTY
IN “ SUPPLY
ACTION
COLUMN
GRAND TOTAL
DATE
1 Feb 95
BY
SSG Murphy
ULLS-S4
• Used During Command.
• Commander’s Guide.
• Reports:
• Cdr’s Exception Report.
• Cdr’s Financial Transaction Report.
• Property Follow-Up Report.
• Property Book Change Report.
• Internal SOP.
• ULLS-S-4 Checklist.
Inventory
“Change of Command”
Research/Reconciliation
•
•
•
•
•
•
Ensure shortages are on request.
Verify relief from accountability actions are initiated.
Turn-in excess.
Adjust property records (don’t forget shortage annex).
Ensure all property is signed For.
Prepare After Action Report (AAR).
Actions Available
ADVERSE
ADMINISTRATIVE
SUPPLY
Adverse Administrative
• Oral / Written Reprimand
• Adverse Remarks:
– OER
– NCOER
– CPA
• MOS Reclassification
• Bar to Reenlistment
• UCMJ
Property Adjustments
•
•
•
•
•
•
•
Administrative Adjustment Report (AAR).
Damage Statement.
Memorandum For Record.
Cash Purchase.
Cash Collection.
Statement Of Charges.
Report Of Survey.
Property Adjustments
• Administration Adjustment Report (AAR)
– Used To Correct Minor Discrepancies .
(DA Form 4949)






Sizes
NSN
Serial Numbers
Unit of Issue
Accounting Requirements
Assembly/Disassembly
Property Adjustments
• Damage Statement.
– Used when negligence not found (Memorandum).
– “I have reviewed the circumstances surrounding
the damage to the above item and find no evidence
of negligence or willful misconduct.”
 Company Commander has $200 Limit/ $100 for OCIE.
 Reviewed Quarterly.
 Abuse = Loss Of Authority.
Property Adjustments
• Memorandum for Lost Hand Tools.
“I have reviewed the circumstances surrounding the
loss of the above items and find no evidence of
negligence or willful misconduct.”
–
–
–
–
Company commander approval of $100 per incident.
Prepare a narrative of the incident.
Reviewed quarterly by Battalion Commander.
Abuse = Loss of Authority.
Property Adjustments
• Cash Purchase :
– Liability Admitted.
“I authorize 2LT Smith to purchase the following
hand tools (or OCIE). Purchased items will remain
the property of the U.S. Government.”
 Use cash or check.
 Item must be immediately available.
 SSSC or CIF.
Property Adjustments
• Cash Collection Voucher.
–
–
–
–
DD Form 362.
Liability Admitted.
No Lost or Destroyed Sensitive Items.
Less Than One Month Base Pay.
 Direct payment to FAO.
 Show proof of payment in 2 days.
 No proof = payroll deduction or report of survey.
Property Adjustments
• Statement Of Charges.
–
–
–
–
DD Form 362.
Liability admitted.
No Lost or Destroyed Sensitive Items.
Less than one months base pay.
 Payroll Deduction.
 Follow Up in 20 Days with FAO.
Property Adjustments
Report Of Survey
(DA Form 4697)
• Mandatory when any of the below
conditions exist :
– Liability admitted, but greater than one month’s
base pay.
– Liability not admitted.
– Lost or destroyed sensitive item.
– Fire, theft, or disaster.
REPORT OF SURVEY
DA FORM 4697
Block 5
COMMANDER
INITIATES
ACTION FOR
REPORT OF
SURVEY.
DEPARTMENT OF THE ARMY
REPORT OF SURVEY
For use of this form, see AR 735-11; the proponent agency is DSCLOG
3. TYPE OF PROPERTY
1. DATE PREPARED
2. SURVEY NUMBER
4. ADDRESS OF ACCOUNTABLE OFFICER
6. ORIGINATOR (Accountable Officer, or primary hand receipt holder)
6.
NATIONAL STOCK NUMBER
7.
8.
ITEM DESCRIPTION
QTY
9.
UNIT PRICE
10.
TOTAL COST
$$$
11. DATE AND CIRCUMSTANCES.
DA PAM 735-5
Block 11
SHORT AND TO THE POINT
12.
I do solemnly swear (or affirm) that (to the best of
my knowledge and belief) the articlwes of public
property shown above and / or on attached sheets
were lost, destroyed, damaged, or worn out in the
manner stated, while in public service.
SIGNATURE AND DATE
TYPED NAME,GRADE, AND SSN
JAMES T. ARMOR, CPT
123-45-6789
13. Subscribed and sworn (or affirmed)
before me at
this
day of
NAME AND GRADE (type and sign)
Property Adjustments
Report of Survey : Time Segments
ACTIVE USAR ARNG
Initiation
15
75
45
Investigation 40
85
75
Adjudication 20
80
30
Total
75
240
150
Numbers Indicate time in days.
Property Adjustments
Report Of Survey
• Survey Officer :
–
–
–
–
–
Primary Duty.
30 Calendar Days To Complete
Can’t Have Vested Interest.
SFC or above.
Greater in Rank .
Property Adjustments
Report Of Survey
• Survey Officer Responsibilities:
– Determines:
 Did the loss actually occur?
 Cause.
 Value.
 Assessment of financial liability.
Property Adjustments
Report Of Survey
• Survey Officer Must Prove :
– Negligence
– Willful Misconduct
– Proximate Cause
Property Adjustments
Report Of Survey
• Negligence :
– Simple: Failure to act as a reasonably prudent
person would have acted under similar
circumstances.
– Gross: Extreme departure from course of action
expected, and accompanied by a reckless,
deliberate, or wanton disregard for the
foreseeable circumstances.
Property Adjustments
Report Of Survey
• Willful Misconduct: Any intentional
wrongful or unlawful act or omission
relating to government property.
Property Adjustments
Report Of Survey
• Proximate Cause :
– Natural and continuous sequence unbroken by a
new cause.
– Without which loss or damage would not have
occurred.
– Primary or predominating cause.
– Direct and immediate consequence.
Property Adjustments
Report Of Survey
• Respondent’s Appeal Process :
– 7 Calendar Days to submit rebuttal / new
evidence.
– Legal Counsel.
• Still Found Liable :
– Request for reconsideration.
– Legal counsel.
– Legal error only.
Property Adjustments
Report Of Survey
• Initial Review by Appointing Authority.
• Final review by Approving Authority.
– If Yes, then can find Liable or Not Liable.
– If No, then a Regular Survey will Be Pursued.
Does survey contain enough information to do a
short survey?
Appointing Authority
Report Of Survey
• Personally Review All R/S within his Command.
• Resolve contradictory statements.
• Reflects clear findings from documented. Evidence
based on regulation.
• Unbiased investigation.
• Financial charges correct.
• Return survey to survey officer for additional
investigation.
• Concur with findings and recommendations.
• Nonconcur with findings and recommendations.
Liability Limits
Full Amount:
•
•
•
•
•
Accountable Officer.
Losing Public Funds.
Losing Personal Arms Or Equipment.
Lost, Damaged or Destroyed.
Government Quarters, Furnishings or
Equipment.
Liability Limits
All Other Cases :
• One month's base pay.
• Full amount of loss, whichever
is less.
Wartime Supply Policy
• By direction of the Secretary of the Army.
• Applies to units deployed in theater of
operations.
• Theater commanders may impose stricter
accounting requirements.
Wartime Supply Policy
Not Required :
• Follow-up and request to cancel.
• Supply reconciliation and validations.
• Signature cards & assumption of CMD orders
(except ammunition).
• Inspections and inventories.
• No separately documented lateral transfers.
Wartime Supply Policy
• Excess turned-in “as is”.
• Update property books through CBT loss and
daily LOGSTAT reports.
• COMSEC accounting/reporting remains.
• OCIE accounting remains in effect.
• Ammo accounting O/H balances.