PROPOSED PROGRAM-BUDGET FOR 2011
Overview and Guide
August 13, 2010
Presentation for CAAP
1
Table of contents
Overview
• Role of CAAP and Basic Documents
• Lima General Assembly Resolution
• 2011 Quota Assessments
• Roles in decision-making: Aug. – Sep. 2010
Proposed Program-Budget for 2011
• Program-Budget of the Organization – Budget levels for 2010 and 2011
• Adjusting the 2010 Budget to the 2011 Approved Levels
• Key Criteria Considered in Formulating the 2011 Budget Proposal
Page
3-4
5
6
7
8
9
10
Secretary General’s Proposal
• Assumptions
• Personnel (Object 1)
• Non-Personnel (Objects 2-9)
11
12-16
17-19
Analysis
• 2010-2011 Distribution & Variations by Programmatic Areas – All Funds
• 2010-2011 Distribution & Variations by Programmatic Areas – Regular Fund
• 2011 Distribution of Departments by Programmatic Areas
• Changes in Programmatic Structure in 2011 (vs. 2010)
• 2010 - 2011 Variations by Department - Top 10
20-22
23-25
26-28
29
30
Impact of Regular Fund Budget Adjustments in 2011 by Programmatic Area
31-38
Role of CAAP
•
Examines, evaluates and makes recommendations to the Permanent Council (PC) in
relation to the programs, budget, administration, and financial aspects of the
operations of the GS/OAS referred to it by the PC.
•
Reviews periodic GS/OAS resource management reports (budgetary, financial and
administrative).
•
Monitors implementation of mandates and other measures of performance, as
required by the PC or the General Assembly (GA).
•
Prepares the draft annual Program-Budget Resolution for consideration by the
Preparatory Committee of the GA.
Source: Rules of Procedure of the Permanent Council: http://scm.oas.org/doc_public/ENGLISH/HIST_03/CP11732E07.DOC
3
CAAP Basic Documents
Legal Framework, Mandates:
 Charter of the OAS.
 General Standards to Govern the Operations of the GS/OAS.
 Budget resolutions:
• AG/RES. 1 (XXXVIII-E/09) “Program-Budget of the Regular Fund of the
Organization for 2010, quota assessments and contributions to FEMCIDI for 2010;”
• AG/RES. 2613 (XL – O/10) “Financing of the 2011 Program-Budget of the
Organization.”
Additional Key Documents:
 Approved Program-Budget of the Organization for 2010: AG/RES. 1 (XXXVIII-E/09).
 Proposed Program-Budget of the Organization for 2011: [CP/doc.4503/10].
 Quarterly Resource Management Reports, Financial Statements, and other CAAP
documents issued in 2009/10.
 “Report to the Permanent Council – Annual Audit of Accounts and Financial
Statements for the years ended December 31, 2009 and 2008” [CP/doc.4489/10].
4
Lima General Assembly Budget Resolution
AG/RES. 2613 (XL – O/10)
Resolves,
“To establish the overall budget level of the Regular Fund program-budget for 2011
at $85,350,800, and to finance it as follows” (figures in millions of USD):
Financing
Contributions of member states in the form of
Regular Fund quota assessments
$
81.0
Admin. & tech. support from FEMCIDI
0.5
Transfer from Specific Fund indirect cost
recovery (ICR)
2.5
Other income *
1.3
Total Approved Funding
$
85.3
* Includes interest ($0.5M), rents ($0.5M), and repayments ($0.3M)
5
2011 Quota Assessments
2011 Quota assessment adjustment of 3% (for gap reduction), totaling $2.4 M, as
approved by the Lima GA
Country
Antigua and Barbuda
Argentina
Bahamas
Barbados
Belize
Bolivia
Brasil
Canada
Chile
Colombia
Costa Rica
Dominica
Dominican Republic
Ecuador
El Salvador
Grenada
Guatemala
Guyana
Haïti
Honduras
$
Base Quota *
Quota Increase
2011 Quota **
US $
US $
US $
17.4
2,543.1
61.0
47.5
17.4
36.4
6,298.7
10,898.6
849.8
664.5
148.1
17.4
163.2
163.9
83.2
17.4
148.1
17.4
35.6
35.6
$
0.5 $
76.3
1.8
1.4
0.5
1.1
189.0
327.0
25.5
19.9
4.4
0.5
4.8
5.0
2.5
0.5
4.4
0.5
1.1
1.1
17.9
2,619.4
62.8
48.9
17.9
37.5
6,487.7
11,225.6
875.3
684.4
152.5
17.9
168.0
168.9
85.7
17.9
152.5
17.9
36.7
36.7
Country
Jamaica
México
Nicaragua
Panamá
Paraguay
Perú
Saint Kitts and Nevis
Saint Lucia
St. Vincent and Grenadines
Suriname
Trinidad and Tobago
United States
Uruguay
Venezuela
Total
$
Base Quota *
Quota Increase
US $
US $
97.4
6,447.6
35.6
129.1
98.2
438.0
17.4
17.4
17.4
35.6
120.4
47,099.8
143.4
1,631.5
78,593.1
$
2011 Quota **
2.9
193.4
1.1
3.9
3.0
13.1
0.5
0.5
0.5
1.1
3.6
1,413.1
4.3
48.9
2,357.7 $
US $
100.3
6,641.0
36.7
133.0
101.2
451.1
17.9
17.9
17.9
36.7
124.0
48,512.9
147.7
1,680.4
80,950.8
• 25 Member States’ assessments increase by less than $5,000.
• Another five will increase between $13,100 and $76,300.
• The top four contributors absorb over 88% of the increase.
*Base quota for 2011 is equal to the 2009 level. Resolution AG/RES. 1 (XXXVIII – E/09) provided a reduction of 0.1% in 2010, but it also
indicated that “The reduction in the amount of member state contributions is exclusively for 2010” under paragraph II.2.f.
** Figures in thousands, rounded to the first decimal.
6
Roles in decision-making: Aug. – Sep. 2010
CAAP
•
•
•
•
Analysis of the Secretary General’s Proposal.
Reach consensus on modifications, if any.
Agree on the wording of the Budget Resolution.
Examine other topics:
– Provisions of an administrative and budgetary nature (Section III of the budget
resolution).
– Proposed changes to the General Standards in support of efforts to reengineer and
streamline human resources management.
Secretariat for Administration and Finance (SAF)
•
•
Provide technical support to the CAAP.
Incorporate CAAP agreements into the budget document.
Committee Secretary
•
Arrange scheduling of formal and informal meetings, preparation of minutes, and
participation of other GS/OAS areas in the deliberations of the CAAP.
7
Program-Budget of the Organization for 2011
(Figures in thousands of USD)
Projected Budget Level for 2011
2011
Regular Fund
%
FEMCIDI
(Voluntary Fund)
54,943.8
64.37%
$
30,406.0
35.63%
85,349.8
100.00%
2011 Proposed
Personnel
$
Non-Personnel
Total
$
-
Specific Funds
$
4,712.4
$
4,712.4
20,012.3
2011 Global Level
$
59,871.0
$
79,883.4
$
%
74,956.1
44.1%
94,989.5
55.9%
169,945.6
100.0%
Approved Budget Level for 2010
2010
Regular Fund
2010 Approved
Personnel
$
Non-Personnel
Total
$
%
Voluntary Fund
58,022.5
64.38%
$
32,102.5
35.62%
90,125.0
100.00%
-
Specific Funds
$
6,000.0
$
6,000.0
11,578.3
2010 Global Level
$
70,336.0
$
81,914.3
$
%
69,600.8
39.1%
108,438.5
60.9%
178,039.3
100.0%
8
2011 Regular Fund Budget
Adjusting the 2010 Budget to the 2011 Approved Levels
Budget ceiling of $85.3 Million and cost adjustments of $4.8 Million
(Figures in millions of USD)
Continuity Budget
Base Budget for 2010
Statutory increases to the personnel rubric in 2011
90.1
1.4
Baseline for 2011
Cost Adjustments
Personnel:
· Position reductions (45 posts net)
Subtotal: Personnel
Non-Personnel:
· Reduction in subsidy to the IA Defense Board
· Adjustment in the RF contribution to the
scholarship program
· Austerity measures (telephony, CPRs and
administrative expenses)
Subtotal: Non-personnel
Total Cost Adjustments
Adjusted RF Program-Budget for 2011: Approved budget ceiling
Reduction from the 2010 RF Budget ($90.1 M less $85.3M)
90.1
91.5
(4.6)
(4.6)
(0.4)
(0.4)
(0.8)
(1.6)
(6.2)
$ 85.3
(85.3)
$
4.8
9
Key Criteria Considered by the General Secretariat
in Formulating the 2011 Budget Proposal
•
Decision of the Lima GA to reduce the Regular Fund (RF) budget ceiling
from $90.1M to $85.3M.
•
2009/2010 preliminary prioritization exercise by the Member States.
•
Informal consultations with Member State authorities.
•
Relative capacity of the areas of the General Secretariat to develop
programs that have an impact and attract external financing.
10
Secretary General’s 2011 RF Budget Proposal
Assumptions
• 2011 average inflation estimated at 1.5%.
• Personnel cost increases for 2011 estimated at $1.4 M:
Impact of 2010 increases on the 2011 budget:
2011 statutory remuneration adjustments:
Mandatory step increases:
Health insurance premiums:
$0.5 M
0.5 M
0.3 M
0.1 M
$1.4 M
• The Organization’s cost of staff and retirees’ health insurance premiums is
budgeted to increase by 1.5% in 2011.
• Operational costs (electricity, heating, supplies, maintenance and custodial
services) are budgeted at the 2010 levels in the proposed non-personnel
budget, even though they are expected to experience some inflationary
increases.
• RF personnel costs remain below the 64.38% threshold established by
resolution AG/RES 1 (XXXVIII – E/09).
11
Secretary General’s Proposed 2011 RF Budget
Personnel (Object 1)
Position reductions of $4.6 Million
Number of positions financed by the Regular Fund is reduced in 2011 by a net
of forty-five to absorb $1.4 million in anticipated statutory increases and to
secure an additional $3.2 million in payroll reductions.
• To achieve these reductions, the following situations were considered:
– Positions vacated when incumbent reaches retirement age
– Positions vacated through voluntary separation, expiration of contract,
resignation, or internal transfer
– Elimination of frozen positions without funding
– Terminations due to area re-structuring (i.e., IIN)
– Transfers to Specific Funds
12
Secretary General’s Proposed 2011 RF Budget
Personnel (Object 1) cont.
• RF Position reductions, 1999-2010 and proposal for 2011
16.7% reduction in RF staff positions, 1999 – 2011
 8.4% reduction in RF staff positions, 2010 – 2011

610
590
570
587
587
582
582
582
552
550
530
510
539
528
506
547
534
522
490
470
489
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
13
Secretary General’s Proposed 2011 RF Budget
Personnel (Object 1) cont.
Position reductions of $4.6 Million, by grade level (projected):
–
–
The GA approved 534 positions for FY 2010
52 positions are being eliminated in the 2011 Proposed Budget:
 6 of the 52 positions were authorized by the GA for 2010, but remained unfunded.
 Of the 46 funded positions, 38 had been identified as of 7/14/10 for abolishment and are reflected in the 2011
Proposed Budget:
1
9
7
1
5
4
27
D-1
P-5
P-4
P-3
P-2
P-1
P's
6
2
2
1
11
G-6
G-5
G-4
G-2
G's
 Eight additional positions are slated for abolishment before the end of 2010 :
3
4
1
8
–
P-5
P-3
P-2
P's
Seven positions were created in 2010, bringing the net number of position
reductions to 45 (52-7).
14
Secretary General’s Proposed 2011 RF Budget
Personnel (Object 1) cont.
• Net reduction of 45 positions, from 534 in 2010 to 489 in 2011 (-8.4%).
Positions
Positions approved for 2010:
Gross reductions:
· Abolished funded positions
· Abolished unfunded positions
Gross abolished positions:
Positions created in 2010:
534
(46)
(6)
(52)
7
Number of funded positions in 2011:
489
Net change in positions:
(45)
15
Secretary General’s Proposed 2011 RF Budget
Personnel (Object 1) cont.
• Position reductions in 2011 (vs. 2010) by Programmatic Area (see definition of
program areas in slides 26 – 28)
Programmatic Areas
Democracy and Governance
Human Rights
Integral Development
Multidimensional Security
Support for the Member States
Policy Direction
Administration
Total
Regular Fund Positions
2010
2011
58
51
32
33
89
76
26
25
157
148
53
48
119
108
534
489
D
-7
1
-13
-1
-9
-5
-11
(45)
16
Secretary General’s Proposed 2011 RF Budget
Non-Personnel Costs (Objects 2-9)
• $175,600 increase for Human Rights in the non-personnel budget: $55,000 for the
operational budget of the Court, and $120,600 to enhance the honoraria for judges
and commissioners ($78,600 and $42,000, respectively). The 2010 Budget
Resolution AG/RES. 1 (XXXVIII – E/09), authorized raising honoraria for judges and
commissioners to $300 per day while in session, but it was not budgeted in 2010.
• $40,000 increase in the non-personnel budget for the Inter-American Commission
Against Terrorism (CICTE) for meetings previously covered ad hoc from the
“Unprogrammed Meetings” line item in Chapter 2 of the Budget.
• Decrease Regular Fund budgetary transfer to the Inter American Defense
Board: $0.4 M:
•Current annual transfer to the IADB is $1.5 Million.
•Under this proposal, IADB would maintain support to the Inter-American Defense
College (currently the College receives $930,000 from this subsidy).
•Security and upkeep of “Casa del Soldado” remains a responsibility of the IADB.
17
Secretary General’s Proposed 2011 RF Budget
Non-Personnel Costs (Objects 2-9) (cont.)
• Adjustment of $400,000 for scholarships, as a result of increased efficiency in the
management of the program, without reducing the number of awards or the
academic quality of the program.
•
•
•
Non-Personnel 2010 budget is $6.6 Million; proposal for 2011 is $6.2 Million
(Objects 2-9).
$3.6 Million will be needed in 2011 to finance current scholarships.
Reduction in scholarship funding of $0.4 M.
Object 3 - Fellowships (in millions of USD)
Approved Budget for 2010:
Reduction in scholarship funding
$
6.4
(0.4)
Proposed level for 2011
$
6.0
Required in 2011 for current scholarships
Available for new scholarhips in 2011
(3.6)
$
2.4
18
Secretary General’s Proposed 2011 RF Budget
Non-Personnel Costs (Objects 2-9) (cont.)
• Across-the-board reduction of 15% to Object 8 (CPRs), or $0.6M.
• Reduction of $150,000 in telephony and computer equipment costs.
• Reduction of 10% - 33% in administrative expenses (Objects 4-6 and 9) across all
areas.
• Resources for major urgent repairs and building improvements are not
contemplated.
19
2010 and 2011 Distribution by Programmatic Areas
(Figures in thousands of USD)
2011
2011 Regular Fund
Democracy and Governance
Human Rights
Integral Development
Multidimensional Security
Support for the Member States
Sub total
$
Policy Direction
Administration
Infrastructure & Common Costs
Sub total
Total
$
2011 Specific and
Voluntary Funds
%
7,421.4
6,584.8
17,436.4
4,986.9
16,769.2
53,198.7
8.7
7.7
20.4
5.8
19.6
62.3
7,113.4
12,858.6
12,179.1
32,151.1
8.3
15.1
14.3
37.7
85,349.8
100.0
$
$
%
33,848.9
4,278.5
20,897.7
18,980.0
1,157.0
79,162.2
40.0
5.1
24.7
22.4
1.4
93.6
938.6
3,238.5
1,256.5
5,433.5
1.1
3.8
1.5
6.4
84,595.8
100.0
Total 2011
$
$
%
41,270.3
10,863.3
38,334.1
23,966.9
17,926.2
132,360.9
24.3
6.4
22.6
14.1
10.5
77.9
-
8,052.0
16,097.1
13,435.6
37,584.6
4.7
9.5
7.9
22.1
169,945.5
100.0
2010
2010 Regular Fund
Democracy and Governance
Human Rights
Integral Development
Multidimensional Security
Support for the Member States
Sub total
$
Policy Direction
Administration
Infrastructure & Common Costs
Sub total
Total
$
2010 Specific and
Voluntary Funds
%
7,982.2
6,353.1
18,873.4
5,554.0
18,214.1
56,976.8
8.9
7.0
20.9
6.2
20.2
63.2
7,337.5
13,581.7
12,229.1
33,148.3
8.1
15.1
13.6
36.8
90,125.0
100.0
$
$
%
26,344.0
1,650.5
28,414.2
23,171.6
2,046.4
81,626.6
30.0
1.9
32.3
26.4
2.3
92.9
1,740.1
3,275.9
1,271.7
6,287.7
2.0
3.7
1.5
7.2
87,914.4
100.0
Total 2010
$
$
%
34,326.2
8,003.6
47,287.6
28,725.6
20,260.5
138,603.3
19.3
4.5
26.6
16.1
11.4
77.8
9,077.6
16,857.6
13,500.8
39,436.0
5.1
9.5
7.6
22.2
178,039.3
100.0
20
2010 - 2011 Distribution by Programmatic Areas – All Funds
(Figures in millions of USD)
$50.0
$47.3
Program - Budget of the OAS 2010 -2011
By Programmatic Area, All Funds
$45.0
$41.3
$40.0
$35.0
$38.3
2010: $178.0 M
2011: $169.9 M
$34.3
$30.0
$28.7
$25.0
$24.0
$20.3
$20.0
$17.9
$16.9
$16.1
$15.0
$13.5 $13.4
$10.9
$10.0
$9.1
$8.1
$8.0
$5.0
$Democracy and
Governance
Human Rights
Integral
Development
Multidimensional
Security
Support for the
Member States
Policy Direction
Administration
Infrastructure and
Common Costs
21
2010 - 2011 Variations by Programmatic Areas – All Funds
(Figures in thousands of USD)
$8,000
Program - Budget of the OAS 2010 -2011
By Programmatic Area, All Funds
$6,000
$4,000
$2,000
$-
$6,944
$2,860
20.2%
35.7%
$(65)
$(760)
$(1,026)
$(2,334)
$(4,759)
$(8,954)
-0.5%
-4.5%
-11.3%
$(2,000)
-11.5%
$(4,000)
-16.6%
$(6,000)
$(8,000)
-18.9%
$(10,000)
Democracy and
Governance
Human Rights
Infrastructure and
Common Costs
Administration
Policy Direction
Support for the
Member States
Multidimensional
Security
Integral
Development
22
2010 and 2011 Distribution by Programmatic Areas
Regular Fund
(Figures in thousands of USD)
2010 Regular Fund
Democracy and Governance
Human Rights
Integral Development
Multidimensional Security
Support for the Member States
Sub total
$
Policy Direction
Administration
Infrastructure & Common Costs
Sub total
Total
$
%
7,982.2
6,353.1
18,873.4
5,554.0
18,214.1
56,976.8
8.9
7.0
20.9
6.2
20.2
63.2
7,337.5
13,581.7
12,229.1
33,148.3
8.1
15.1
13.6
36.8
90,125.0
100.0
2011 Regular Fund
$
$
%
7,421.4
6,584.8
17,436.4
4,986.9
16,769.2
53,198.7
8.7
7.7
20.4
5.8
19.6
62.3
7,113.4
12,858.6
12,179.1
32,151.1
8.3
15.1
14.3
37.7
85,349.8
100.0
Variance
$
$
%
(560.8)
231.7
(1,437.0)
(567.2)
(1,444.9)
(3,778.1)
(7.0)
3.5
(8.2)
(11.4)
(8.6)
(7.1)
(224.1)
(723.0)
(50.0)
(997.2)
(3.2)
(5.6)
(0.4)
(3.1)
(4,775.3)
(5.6)
23
2010 - 2011 Distribution by Programmatic Areas–Regular Fund
(Figures in millions of USD)
$20.0
$18.9
Program - Budget of the OAS 2010 -2011
$18.2
$18.0
By Programmatic Area, Regular Fund
$17.4
$16.8
$16.0
2010: $90.1M
2011: $85.3M
$13.6
$14.0
$12.9
$12.2
$12.2
$12.0
$10.0
$8.0
$8.0
$7.3
$7.4
$7.1
$6.4
$6.6
$6.0
$5.6
$5.0
$4.0
$2.0
$Democracy and
Governance
Human Rights
Integral
Development
Multidimensional
Security
Support for the
Member States
Policy Direction
Administration
Infrastructure and
Common Costs
24
2010 - 2011 Variations by Programmatic Areas – Regular Fund
(Figures in thousands of USD)
$400
Program - Budget of the OAS 2010 -2011
By Programmatic Area, Regular Fund
$200
$232
$-
$(50)
$(224)
$(561)
$(567)
-7.0%
-10.2%
$(723)
$(1,437)
$(1,445)
-7.6%
-7.9%
Integral Development
Support for the
Member States
3.6%
-0.4%
$(200)
-3.1%
$(400)
$(600)
-5.3%
$(800)
$(1,000)
$(1,200)
$(1,400)
$(1,600)
Human Rights
Infrastructure and
Common Costs
Policy Direction
Democracy and
Governance
Multidimensional
Security
Administration
25
2011 Distribution of Departments by
Programmatic Area
Democracy and Governance
Secretariat for Legal Affairs (42A)
Secretariat for Political Affairs
(62A)
Department of International Law
(42B)
Department of Electoral Cooperation
and Observation (62B)
Department of Legal Cooperation
(42C)
Department of Sustainable Democracy
and Special Missions (62C)
Human Rights
Inter-American Court of Human
Rights (32A)
Inter-American Commission on Human
Rights and its Executive Secretariat
(32B)
Integral Development
Department of State Modernization and
Good Governance (62D)
Multidimensional Security
Secretariat for Multidimensional
Security (52A)
Secretariat for the Inter-American
Committee against Terrorism (CICTE)
(52D)
Secretariat of the Inter-American Drug
Abuse Control Commission (CICAD)
(52C)
Department of Public Security
(52E)
Inter-American Defense Board
(32G)
Executive Secretariat for Integral
Development (72A)
Permanent Secretariat of the InterAmerican Commission of Women
(CIM) (32I)
Department of Economic
Development, Trade and Tourism
(72C)
The Secretariat of the Inter-American
Telecommunication Commission CITEL (32K)
Department of Sustainable
Development (72D)
Secretariat of the Inter-American
Committee on Ports (CIP) (32L)
Department of Social Development and
Employment (72E)
Trust for the Americas (32J)
Department of Human
Development, Education and
Culture(72G)
CIDI Mtgs., Ministerial & IA
Committees Meetings (72H)
Panamerican Development Foundation
(32H)
Office of the Director General of the
Inter-American Children’s Institute
(32M)
26
2011 Distribution of Departments by
Programmatic Area (cont.)
Support for the Member States
Summits Secretariat (12B)
Coordinating Office for the Offices and
Units of the GS in the Member States
(22D)
Office of Protocol (12F)
Columbus Memorial Library (22F)
Office of the Secretariat to the GA, the
Meeting of Consultation, the PC , and
Subsidiary Organs (22B)
General Assembly (22H)
Department of Conferences and
Meetings (22C)
OAS Unprogrammed Meetings (22I)
Policy Direction
Office of the Secretary General
(12A)
Office of the Assistant Secretary
General (22A)
Department of Press (82F)
Secretariat for External Relations (82A)
Board of External Auditors (32E)
Department of Strategic
Communications and Image (82B)
Department of International Affairs
(82C)
OAS Administrative Tribunal and its
Secretariat (32C)
Department of Cultural Affairs
(82D)
27
2011 Distribution of Departments by
Programmatic Area (cont.)
Administration
Department of Legal Services (42F)
Department of Financial and
Administrative Management
Services (92C)
Office of the Inspector General
(32D)
Department of Information and
Technology Services (92D)
Secretariat for Administration and
Finance (92A)
Office of Procurement Services
(92E)
Department of Human Resources
(92B)
Office of General Services (92F)
Department of Planning and
Evaluation (92G)
Infrastructure and Common Costs
Equipment and Supplies Computers (102A)
Recruitment and Transfers (102G)
Office Equipment and Supplies
(102B)
Terminations and Repatriations (102H)
OASES System (102C)
Home Leave (102I)
Building Management and Maintenance
(102D)
Education and Language Allowance,
Medical Examinations (102J)
General Insurance (102E)
Pension for Retired Executives and
Health and Life Insurance for Retired
Employees (102K)
Post Audits (102F)
Human Resources Development (102L)
Contribution to the Staff Association
(102M)
Contribution to AROAS (N)
28
Changes in Programmatic Structure
for 2011 (vs. 2010)
Eliminated
From
Department of Special Legal Programs (42E)
Chapter 4 - Secretariat for Legal Affairs
Department of Outreach and Partnership (82E)
Chapter 8 - Secretariat for External Relations
To
Transferred
Department of Legal Services (42F)
Chapter 1 - Office of the Secretary General
Chapter 4 - Secretariat for Legal Affairs
Department of Press (82F)
Chapter 1 - Office of the Secretary General
Chapter 8 - Secretariat for External Relations
Office of the Director General of the Inter-American
Children’s Institute (32M)
Chapter 4 - Secretariat for Legal Affairs
Chapter 3 -Autonomous and/or decentralized
organs, agencies, entities and dependencies
Renamed
Department of Conferences and Meetings Management
(22C)
Department of Conferences and Meetings (22C)
Department of Conferences and Meetings
Management (22C)
Department of Economic Development, Trade and Tourism
(72C)
Department of Economic Development (72C)
Department of Economic Development, Trade and
Tourism (72C)
Department of Human Development, Education and
Culture (72G)
Department of Human Development (72G)
Department of Human Development, Education
and Culture (72G)
Department of Strategic Communications and Image (82B)
Department of Communications and Institutional
Image (82B)
Department of Strategic Communications and
Image (82B)
Department of Planning and Evaluation (92G)
Department of Planning and Follow-Up (92G)
Department of Planning and Evaluation (92G)
Department of Financial and Administrative Management
Services (92C)
Department of Budgetary and Financial Services
Department of Financial and Administrative
Management Services (92C)
29
2010 - 2011 Variations
Top 10 Rankings Among Departments
Regular Fund, "Top 10" Relative Gains (vs. 2010)
%
1
2
3
4
5
6
7
8
9
10
Secretariat for the Inter-American Committee against Terrorism (CICTE) (52D)
Office of the Assistant Secretary General (22A)
Department of Sustainable Democracy and Special Missions (62C)
Secretariat for Legal Affairs (42A)
Department of Press (82F)
Department of International Law (42B)
Inter-American Court of Human Rights (32A)
Department of Planning and Follow-up (92G)
Secretariat of the Inter-American Committee on Ports (CIP) (32L)
Department of Legal Cooperation (42C)
$
20.1%
15.9%
15.7%
15.4%
11.0%
7.3%
7.2%
5.6%
3.8%
2.3%
42.9
217.9
145.8
64.6
97.1
95.2
133.6
42.4
7.0
16.7
Regular Fund, "Top 10" Relative Reductions (vs. 2010)
%
1
2
3
4
5
6
7
8
9
10
Department of Special Legal Programs (42E)
Department of Outreach and Partnership (82E)
Summits Secretariat (12B)
The Secretariat of the Inter-American Telecommunication Commission - CITEL (32K)
Inter-American Defense Board (32G)
CIDI Mtgs., Ministerial & IA Committees Meetings (72H)
Department of Legal Services (42F)
OAS Unprogrammed Meetings (22I)
Department of Electoral Cooperation and Observation (62B)
Secretariat for External Relations (82A)
-100.0%
-100.0%
-42.5%
-30.6%
-27.5%
-20.5%
-17.9%
-15.1%
-14.3%
-14.1%
$
(511.5)
(340.5)
(314.1)
(172.2)
(400.0)
(31.0)
(209.7)
(44.5)
(191.1)
(82.9)
30
Impact of Regular Fund Budget Adjustments in
2011 by Programmatic Area
Democracy and Governance
• Elimination of the Department of Special Legal Programs in the SLA. Its program will be
redistributed to other Departments, while reducing administrative costs.
• Larger inflow of resources channeled toward strengthening public institutions in the Member
States.
Democracy and Governance
Year
2011
2010
Regular Fund
D
$
7,421.4 $
7,982.2
(560.8)
D%
-7.0%
Specific and Voluntary Funds
D
D%
$ 33,848.9 $
26,344.0
7,505.0
28.5%
All Funds
D
$ 41,270.3 $
34,326.2
6,944.2
D%
20.2%
31
Impact of Regular Fund Budget Adjustments in
2011 by Programmatic Area (cont.)
Human Rights
• Level of resources dedicated to the Court and Commission of Human Rights is preserved.
Human Rights
Year
2011
2010
Regular Fund
D
6,584.8 $
6,353.1
231.7
D%
3.6%
Specific and Voluntary Funds
D
D%
4,278.5 $
1,650.5
2,628.0
159.2%
All Funds
D
10,863.3 $
8,003.6
2,859.7
D%
35.7%
32
Impact of Regular Fund Budget Adjustments in
2011 by Programmatic Area (cont.)
Integral Development
• Level of resources dedicated to the Inter-American Commission on Women is preserved.
• Funding for CIDI meetings has been reduced to 80% of current levels. This means that only 3 CIDI
Ministerial or Inter American Committee meetings (instead of 4) could be supported.
• Notwithstanding the reduction of the scholarships budget, at least the same number of
scholarships awarded in the current cycle are projected to be awarded in the next cycle.
• Educational Portal of the Americas lost one position and hence, its capacity will be constrained.
• Reduced financial and administrative support capacity within the Scholarship and Training Program.
This will require periodic support from other areas of the GS/OAS.
• Consumer Rights and Persons with Disabilities Programs will be incorporated into the Integral
Development area.
• SEDI will move posts internally to those areas within SEDI where the need is greater.
• Reduced capacity of technical and administrative support for CITEL meetings and its related
activities.
Integral Development
Year
2011
2010
Regular Fund
D
17,436.4 $ (1,437.0)
18,873.4
D%
-7.6%
Specific and Voluntary Funds
D
D%
20,897.7 $ (7,516.5)
28,414.2
-26.5%
All Funds
D
38,334.1 $ (8,953.5)
47,287.6
D%
-18.9%
33
Impact of Regular Fund Budget Adjustments in
2011 by Programmatic Area (cont.)
Multidimensional Security
• Raised level of financing for meetings of CICTE.
• Reduced capacity of technical and administrative support for CICTE, CICAD and MISPA meetings and
its related activities.
• No support personnel or additional operational resources for meetings and other activities of the
Inter-American Defense Board.
Multidimensional Security
Year
Regular Fund
D
2011
4,986.9 $
2010
5,554.0
(567.2)
D%
-10.2%
Specific and Voluntary Funds
D
D%
18,980.0 $ (4,191.6)
23,171.6
-18.1%
All Funds
D
23,966.9 $ (4,758.7)
D%
-16.6%
28,725.6
34
Impact of Regular Fund Budget Adjustments in
2011 by Programmatic Area (cont.)
Support for Member States
• Funding for OAS conferences and meetings of the Permanent Council and its subcommittees will be
reduced by 15-20% relative to 2010.
• Timely availability of quality interpretation and translation services for OAS conferences and
meetings will be affected.
• Reduced funding for maintenance and upgrade of communications equipment (including those that
support videoconferencing and teleconferencing).
• Reduced operational capacity in the Columbus Memorial Library.
Support for the Member States
Year
2011
2010
Regular Fund
D
16,769.2 $ (1,444.9)
18,214.1
D%
-7.9%
Specific and Voluntary Funds
D
D%
1,157.0 $
2,046.4
(889.4)
-43.5%
All Funds
D
17,926.2 $ (2,334.2)
20,260.5
D%
-11.5%
35
Impact of Regular Fund Budget Adjustments in
2011 by Programmatic Area (cont.)
Policy Direction
• Greater reliance on Specific Funds to fund activities on issues of major political consequence.
Policy Direction
Year
2011
2010
Regular Fund
D
7,113.4 $
7,337.5
(224.1)
D%
-3.1%
Specific and Voluntary Funds
D
D%
938.6 $
1,740.1
(801.5)
-46.1%
All Funds
D
8,052.0 $ (1,025.6)
9,077.6
D%
-11.3%
36
Impact of Regular Fund Budget Adjustments in
2011 by Programmatic Area (cont.)
Administration
• Limited resources may delay implementation of the International Public Sector Accounting
Standards (IPSAS).
• No resources are budgeted for performing post audits to ensure adherence to UN staff
classification standards.
• Reduced resources to support training and staff development will delay the implementation of the
Organization’s Performance Evaluation System and reduce training opportunities for staff.
• Reduced resources in the procurement area will affect on-going efforts to streamline and expedite
processes and transactions. Efforts will be concentrated on responding to every-day requests,
which will be affected as well.
• The budgeted increase for health insurance cost of 1.5% is below the anticipated inflation rate in
the US health sector. Should costs rise above the anticipated increase, the Medical Benefits Trust
Fund may be adversely affected.
Administration
Year
2011
2010
Regular Fund
D
12,858.6 $
13,581.7
(723.1)
D%
-5.3%
Specific and Voluntary Funds
D
D%
3,238.5 $
3,275.9
(37.5)
-1.1%
All Funds
D
16,097.1 $
16,857.6
(760.5)
D%
-4.5%
37
Impact of Regular Fund Budget Adjustments in
2011 by Programmatic Area (cont.)
Infrastructure and Common Costs
• The cost of urgent repairs to the Main Building is estimated to be $6.0 million. The PC has
appropriated $1.2 million to finance some of these repairs. The remaining $4.8 million required to
perform repairs to the electrical service equipment ($1.7 M), fire/life safety system upgrades ($2.1
M), and masonry/thermal moisture repairs ($1.0 M) will once again be deferred.
• Obsolete equipment used for voice, video and webcast transmissions cannot be replaced or
upgraded to keep up with current technology. Mission-critical computer and information
technology hardware will have to be maintained operational by salvaging parts from previously
decommissioned equipment.
• No software maintenance and upgrades. Vendors do not provide support to outdated software,
thus OAS information systems may be placed at risk of external attacks (denial-of-service, malware,
spyware, etc.).
Infrastructure & Common Costs
Year
2011
2010
Regular Fund
D
12,179.1 $
12,229.1
(50.0)
D%
-0.4%
Specific and Voluntary Funds
D
D%
1,256.5 $
1,271.7
(15.2)
-1.2%
All Funds
D
13,435.6 $
13,500.8
(65.2)
D%
-0.5%
38
In Conclusion
 Per the Secretary General’s directive, every effort has been made to maintain sufficient funding and
personnel support for the key activities and programs of the OAS. Nevertheless, there are limits to
what can be achieved with reduced resources. A number of anticipated results may take longer to
achieve and some services and activities will have to be scaled back or reduced.
 The availability of Specific Funds (e.g., in Governance & Democracy and Security) will continue to be
a central element of the GS/OAS capacity to respond to key objectives of the Organization.
 Additional financing avenues will need to be explored to resolve the growing gap between
infrastructure needs and the availability of resources.
 CAAP members will have additional opportunities to consider the impact of the proposed budget
levels on specific areas and programs of the General Secretariat in their chapter-by-chapter analysis
of the SG’s 2011 Budget Proposal, including feedback from area Secretaries and Directors.
 The 2011 RF budget ceiling is set at $85.3 M. Hence, all proposals for upward budgetary
adjustment must be accompanied by a proposal for an equivalent reduction elsewhere in the
proposed budget.
 The General Secretariat stands ready to provide further information and analysis to the CAAP as
these are requested.
39