Excel 2010 Chapter 1 Test Review
 Features of Microsoft Excel
o Worksheets-enter, calculate, manipulate, & organize data
o Charts-graphical representation of data (11 different types available)
o Tables-organize and store data, search for data using defined criteria
o Web support-save worksheets in HTML format, access real-time data
 Worksheet development cycle-an organized plan or methodology that breaks the development cycle into a series of tasks.
The recommended methodology is as follows:
o Analyze requirements
o Design solution
o Validate design
o Implement design
o Test solution
o Document solution
 Worksheet Development-careful planning can reduce the amount of work and result in a worksheet that is accurate, easy
to read, flexible, and useful. Follow these steps:
o Define the problem, including need, source of data, calculations, charting, and Web or special requirements
o Design the worksheet
o Enter the data and formulas
o Test the worksheet
 Know how to select a cell (identify an active cell and/or methods to make a cell active)
o Use mouse pointer to move block plus sign mouse to cell and then click
 Heavy border
 Name box (by Column letter first then row number)
 Row & column headings highlighted in gold
 Make cells active using the mouse, the arrow keys, the name box, enter, tab, etc.
 Know how to enter text in cells
o Enter key
o Enter box
o Arrow keys
 Know what characters are considered to be text; what characters are numbers
o Any combination of letters and numbers are treated like text (phone numbers, addresses, etc.)
 Can make a number act like text by typing an apostrophe before typing the numbers (dates)
o Numbers are: 0 1 2 3 4 5 6 7 8 9 + - ( ) , / . $ % E e
 Not required to type dollar signs, commas, or trailing zeros
 Must use decimal point if dollar value has cents
o 6E15 (exponential format) = to a 6 followed by 15 zeros
 Numeric limitations=negative or positive 1 followed by 308 zeros (1x30810)
 Worksheet titles and subtitles should be as meaningful as possible
o Title-include the name of the organization, department,
o Subtitle- description of the content of the worksheet
 Define and/or identify the following:
o Active cell=selected cell
o Best Fit=double clicking the column heading border to widen the column to the longest entry in the column
(can also drag column border to manually size)
o Category (X-axis)=titles in the table that explain or identify the horizontal axis of a chart
o Chart sizing handles=handles around borders that allow sizing (holding ALT key while sizing allows you
to Snap to the Gridlines)
o Chart=graphical representation of numbers (11 different types)
o Column width=measured in characters or pixels (default width=9 characters)
o Columns=vertical, identified by letters, typically contain descriptive information about items in rows or
contain information that helps to group the data in the worksheet, 16,384 columns
o Destination area (paste area)=where the copy information goes to
 Dollar signs, 9s, and commas indicate formatted numeric values
o Embedded chart=chart that appears on the same sheet as the table of data
o Fill handle=small black box in bottom right corner, allows copying/filling of info
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Formatting=changing the font type, font style, font size, or font color
Gridlines=horizontal and vertical lines that indicate where rows and columns are
 Indicated by showing cell references using colon (A4:A12)
o Legend=identifies parts of chart
o Marquee=moving border around range of cells to be summed
o Merging=combining two or more cells together
o Overflow characters=text that spills into adjacent cells as long as those cells have nothing in them
o Range=series of 2 or more adjacent cells in a column, row, or rectangular group of cells
o Relative Reference=Excel automatically adjusts each cell’s reference to the new position when a formula is
copied to a range of cells
o Requirements Document=includes a needs statement, source of data, summary of calculations, and any
other special requirements for a worksheet
o Rows=horizontal, identified by numbers, typically contain information that is similar to items in a list,
1,048,576 rows
o Sheets=pages in a workbook, add as many sheets to a workbook as you want (only limited by computer’s
memory capacity)
 Sheet tab-tab at bottom of window indicating a worksheet; can rename the sheets
o Sketch of Worksheet=created after the requirements document and is a solution or sketch of the worksheet
based on the requirements, including titles, column and row headings, the location of data values, and charts
(if used)
o Source area (copy area)=where the copy information comes from
o Splitting=dividing a cell into more than one cell
o Sum Function (AutoSum)=function used to total a column or row of numbers
o Tab split box=next to horizontal scroll bar, increases/decreases size of sheet tab area
o Value (Y-axis)=scale based on values in the worksheet along a vertical axis
o Workbook=like a notebook, has 3 sheets inside (default number of sheets)
Know what the different methods for editing a spreadsheet (NEVER press spacebar to clear a cell’s contents)
o AutoCorrect feature-Excel automatically corrects entries based on options set
o Edit mode
 In-cell editing
 Overtype (Insert key is the toggle switch)
 Insert
 Backspace
 Delete
 Undo
 Redo
 Cancel box
 Escape key
 Clear a cell
 Fill handle
 Delete key
 Clear command
 Select all
 Intersection of row/column headings
 Control + A
Know the different save options
o Save As-know the toolbar and its uses
o Excel 2010 file extension=.xlsx
Know what the AutoFill Options smart tag does
o Copy with formatting, copy without formatting Copy,
Know the difference and/or definitions of
o font style=bold, italic, regular, underlined
o font type=appearance or shape of characters
o font size (point=1/72 inch)
o font color=color of characters
Know the different mouse pointers
o Block arrow (outside of worksheet)
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o Block plus sign (on worksheet)
o Hand (hyperlink)
Know how to use the Cell Styles command to format cells or ranges in a worksheet
o Select range to be formatted; Choose Cell Styles then pick a style to apply
Know the different ways to quit Excel and the different ways to close a worksheet
Know how to use the AutoCalculate area on the status bar & the different functions it will do
o SUM, COUNT, NUMERICAL COUNT, MAX, MIN, AVERAGE
Know the different indicators on the status bar
o Ready/Enter mode
o AutoCalculate area
o Keyboard indicators (CAPS, INS, NUM, OVR, SCRL)
o Typing modes
 Insert-types between existing characters
 Overtype-types over existing characters
Be able to identify/define the Excel window parts
o Title bar, Ribbon, Quick Access menu, Mini Toolbar, Office Button, Tabs, Contextual Tabs, Enhanced
Screen Tips, submenus, dialog boxes, task panes, Key Tip Badges, galleries, live preview, name box, cancel
box, enter box, formula bar, ask a question box, scroll bars, sheet navigator, sheet tabs, status bar, task bar
Know alignment tools and the formatting tools from the Home tab
o Left=aligns the text at the far left of the cell
o Right=aligns the text at the far right of the cell
o Center=aligns the text beginning in the middle of the cell
o Merge & Center=merges the selected cells together and then centers within the range
o Accounting Number Style=applies a dollar sign to the number, adds a comma every three digits, and aligns
the decimal point
o Comma Style=displays with two decimal places and commas as thousands separators (every 3 digits)
Know the different print options used
o Print preview
o Print
Know the different view buttons
o Normal View
o Page Layout View
o Page Break View
Know how to insert a chart and apply format to it
o Charts are located on the Insert tab
o Use the F9 function key to manually redraw charts and/or recalculate formulas if automatic recalculation is
disabled
Know the keyboard shortcuts for selecting cells or ranges of cells
o See next page
 Know the keyboard shortcuts and commands for In-Cell Editing tasks