SPONSORED PROJECTS INFORMATION NETWORK
Welcome
March 2010
SPIN Meeting Agenda
 Post-Award Education Program (PEP) and Other
Educational Opportunities
 Nancy Duncan, Quality Standards Manager,
Sponsored Projects Administration (SPA)
 Effort Update
 Nancy Duncan, Quality Standards Manager, SPA
 SPA Hot Topics
 James Trotter, Director, SPA
SPIN Meeting Agenda
 RGC Hot Topics
 Jesse Null, Manager, Research Grants & Contracts
(RGC)
 Meeting RGC’s Service Level Understanding (SLU)
 Deb Golden-Eppelein, Director, RGC
 NIH Update
 Deb Golden-Eppelein, Director, RGC
PEP and Other Educational
Opportunities
Nancy Duncan
Quality Standards Manager, SPA
Upcoming PEP Courses
 Training Grants and Fellowships Basics
Thursday, March 18
2-4pm, SoN 358
 Clinical Trials I (Pre-award)
Tuesday, March 23
2-4pm, SoN 358
 Clinical Trials II (Post-award)
Thursday, March 25
2-4pm, SoN 358
Upcoming PEP Courses
 Enrollment in each course is limited to 25 to allow for
more open discussion and one-on-one interaction.
Watch for email announcements, typically two to three
weeks in advance, opening courses to preregistration
and publicizing dates, times and locations.
 For more information, please visit the ‘Education’ page
on the SPA website:
http://www.ohsu.edu/research/rda/spa/spatraining.sht
ml
 Questions? Please email SPA Education at
spaedu@ohsu.edu
Other Educational
Opportunities!
 NIH Proposal Format Change Classes
http://www.ohsu.edu/xd/research/administration/researc
h-funding-development/classes-workshops/moreworkshops.cfm
 Hosted by Research Funding & Development
 Jan-May 2010
 Investigators Should Bring Their Grant to Discuss
 Register: funding@ohsu.edu
Other Educational
Opportunities!
 National Council of University Research
Administrators (NCURA)
 Fundamentals of Sponsored Projects Administration
 April 12-14
 Portland Hilton
http://www.ncura.edu/content/educational_program
s/workshops/fundamentals/index.php
 NIH Regional Seminar
June 23-25
Portland Marriot Waterfront
http://grants.nih.gov/grants/Portland_2010/index.html
Effort Update
Nancy Duncan
Quality Standards Manager, SPA
Effort Update
 Please review the effort packet to be sure that all
employees working on federal sponsored projects
receive an effort statement.
 Due Date to SPA is 4/19/2010
 Questions? Contact Amber Roberts 4x6984 or email
SPA Effort Coordinator (spaeffrt@ohsu.edu)
SPA Hot Topics
James Trotter
Director, SPA
SPA Hot Topics
 New Award Analysis Supervisor is Pat Cloteaux
 The ARRA awards are split alphabetically amongst the
2 supervisors
Pat Cloteaux handles ACAD-NEUS
Katherine Stark handles OBGY-VOLL
 SPA Forms Reminder: please use the posted forms
as there are fewer signature requirements.
SPA Hot Topics
 New Oracle Grants Accounting (OGA) Expenditure
Type
 “GR-Shipping Charges” under expenditure category
GR-Services & Fees – is now available for
use. Please begin using this expenditure type. It will
be replacing GR-Freight & Moving that will be
disabled for use as of 6/30/2010.
 X-Train
RGC Hot Topics
Jesse Null
Manager, RGC
RGC Hot Topics
 Staff Update – New GCA filling vacant position
Elizabeth (Liz) Johnsen started Feb. 22nd - we will
do a department re-distribution in April/May
Maria Chitsaz will start on 3/22 in a temporary GCA
position
 Grants.gov
Continue using Adobe for applications
Hope to upgrade in the next month but upgrade is not
yet scheduled
RGC Hot Topics
 PPQ
Use the most current version of the PPQ
You may be asked to redo the PPQ if you are using
an old version
http://www.ohsu.edu/research/rda/forms.shtml#ap
Meeting RGC’s Service
Level Understanding (SLU)
Deb Golden-Eppelein
Director, RGC
SLU
 SLU data since 10/1/09
41% - Met the SLU
03% - Met the 10 days/not final science
46% - Did not meet the SLU
10% - 24 hrs of deadline
SLU
 What components of the application are required in
order to meet the SLU?
PPQ
Application guidelines/Funding Opportunity #
Institutional Compliance Documentation (Infection Agent
Questionnaire, rDNA Classification form, Cost-Sharing
Agreement, VA PPQ)
Subcontract budget and application materials
Application components (including final budget, budget
justification and all associated administrative forms)
Draft of Research Plan/Science
SLU
 SLU timelines for applications to be submitted to
RGC prior to the deadline:
Routine Grants, Subcontract Proposals and Paper
Non-Competing Renewals:
10 business days (with draft research plan)
Complex Grants and Contract Proposals:
15 business days (with draft research plan)
Final packet ready for submission:
3 business days prior to deadline
eSNAP
6 business days prior to deadline
SLU
 SLU
http://www.ohsu.edu/research/rda/rgc/index.shtml
 Proposal Development – Application Process
http://www.ohsu.edu/research/rda/rgc/propdev.shtml
NIH Update
Deb Golden-Eppelein
Director, RGC
NIH Update
 Clarification on the Extended Error Correction Window
and Format of the Research Strategy Section for
Restructured Applications Intended for Due Dates on
or After January 25, 2010
(NOT-OD-10-050)
National Institutes of Health
http://grants.nih.gov/grants/guide/notice-files/NOT-OD10-050.html
NIH Update
 Clarification of SF424 (R&R) Application Instructions
for Resubmissions of Revision and Renewal
Applications
(NOT-OD-10-052)
National Institutes of Health
http://grants.nih.gov/grants/guide/notice-files/NOT-OD10-052.html
NIH Update
 Members of Commons Working Group to begin
looking at NIH grant transfer process. OHSU is
represented in this group, please send your comments
and suggestions to Deb Golden-Eppelein.
Follow-up Questions?
Please email your follow-up
questions to:
spaedu@ohsu.edu
Mark your calendar!
The next SPIN meeting will be:
April 15, 2010
at 9:30am
in UHS 8B-60