Comments on Notes
Another Sample of Notes
4th May， 2001
Dear Mrs Huang
Could you please supply me whith another
photograph of yourself? I realize I do not have one
for our files and it is important that we have a
photograph of you on file。 Thank you。
Mary Anne
SECRETARY TO THE DIRECTOR
Comments on Notes
Another Sample of Notes
Dear Jack，
I’m afraid that I have to go 。。。
Could you please ring me to make another
time---many thanks。
Ted
English Notes and Letters
Prof. Huang
University Of science and technology，P.L.A
Features of English Notes and Letters
Notes:


less formal than letters，more in colloquial style
Casual heading and complimentary close，
sometimes omitted.E.G.
Shiao li，
I am having tea and chat with some friends in my
flat (4-502) tomorrow night (Saturday) about 7 p.M.
Do come if you are free.
Niangen
Features of English Notes and Letters
Notes:
Another example:
Monday a.m.
Col. Wu，
I’ve been preparing my lecture for the doctoral
class.While I am going over the teaching notes，I come
across the translation you did for West Point delegation
last October. I am inclined to include your translation as
samples for my students. If you agree， call me at 61639.
I am at home at noon and in the evening .
Niangen
Features of English Notes and Letters
Notes:
The third example:
Department of English
Harvard University
...
5th June，2001
Dear Mr Lin，
I’m writing to tell you how grateful I am for all you did for me in Nanjing. I
hope that you will contact me if there is anything I can do for . In particular， I
should be most glad to send you or the department any books you need for
research work.
Yours Sincerely，
(signature)
Prof.T.R.Stevens
Features of English Notes and Letters
Letters:



Clear，concise，Correct，courtesy
Format:indented style，blocked style ，
modified (blended) style
Structure: heading， inside address，
salutation， body of the letter，
complimentary close，signature，
enclosure，postscript.
Features of English Notes and Letters
The body of the letter
This is the main part of the letter. The first
paragraph usually contains an introduction, with
the main message of the letter in the following
paragraphs. Good paragraph form is necessary
throughout the body of the letter, that is, the first
word of the paragraph must be indented about 1cm,
with all other lines flush with the left margin. In
typed letters a blank line is left between
paragraphs, but this isn’t necessary in handwritten
letters.
Features of English Notes and Letters
The closing sentences: both phrases and
complete sentences will do。
Awaiting your good news，
 Looking forward to your early reply，
 Hoping to hear from you soon，
Or
We look forward to your earliest possible reply。

Features of English Notes and Letters
The complimentary close
The complimentary close is almost always a set
word or phrase. It is written to the right on the
second line after the end of the body of the letter.
The first word is capitalized and a comma occurs
at the end.
For business:
Yours faithfully,
Faithfully yours ，
Yours sincerely，
Yours Truly，
Truly yours，
sincerely yours，
Features of English Notes and Letters
The complimentary close
For official letters:
Yours respectfully,
Respectfully yours ，
For Private letters:
Yours affectionately ，
Yours very sincerely，
Yours ever，
Sincerely yours，
For relatives，
Love，
All my love，
Your loving son(daughter/cousin，etc)
Your affectionate father(mother，brother， sister，etc)
Addressing an Envelope
By Air Mail (Par Avion)
Air Mail Registered
Express
Parcel Post
Printed Matter
Sample Post
With Compliments
Photo Inclosed
Return Postage Guaranteed
If undelivered， please return to
Addressing an Envelope
Private
Personal
Confidential
Attention Mr Li Shao Dong
Mr Bob Quick
c/o Nanjing University
Nanjing，Jiangsu
P。R。 China
Samples of Recommendations
Letter of Recommendation for Mr Xun
Letter of Recommendation for A Teacher