Position Description
Position Title
Classification
Employment Status
Service Area
Team
Initial Location
Line Manager
Supervises
Executive Officer (EO), Southern Melbourne Primary Care Partnership (SMPCP)
Grade 6 – HSU 1 and 5
1.0 FTE. – on-going subject to funding
SMPCP
SMPCP
Parkdale
Chair of Executive Governance Group / CBCHS CEO for employment issues
SMPCP Team
1. Purpose of Position.
Primary Care Partnerships are a Victorian Government initiative aimed at providing access to services
that improve continuity of care across the state. These partnerships are designed to improve the
coordination of services, making chronic disease prevention a standard procedure for all patients,
championing integrated health care delivery and fostering partnerships with key stakeholders.
The Executive Officer has a strategic and operational role designed to lead, manage and direct the
resources of the PCP across five local government areas (Bayside, Glen Eira, Kingston, Port Phillip and
Stonnington) with a population in excess of half a million people. The EO should devise and implement
an effective strategic plan that identifies and leverages strategic opportunities to engage more effectively
with member organisations, the community and other key stakeholders to maximise the goals of the
PCP. The role is also intended to manage the PCP to achieve outcomes through effective staff
management and coordination of PCP activities including stakeholder engagement, quality control and
effective reporting.
2. Key Responsibilities
Strategic Leadership
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In consultation with the Executive Governance Group, drive the strategic focus of the PCP
by developing and managing the implementation of the strategic plan and ensuring
deliverables as per funding agreements and member organisation / stakeholder
requirements.
Provide measurable outcomes that can be reported to the Executive Governance Group so
that the effectiveness of the PCP can be evaluated.
Ensure continuous growth and sustainability of the PCP by identifying and developing
partnership, funding and additional resource opportunities as aligned with the strategic plan.
In line with the strategic plan, establish and monitor a budget for approval by the Executive
Governance Group.
Identify, develop strategies and manage risk in relation to the PCP. Report as appropriate to
the Executive Governance Group.
Proactively identify opportunities for generating workplace innovation and improvement and
foster a culture of high performance that reflects PCP values of partnership, performance,
accountability and transparency.
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Staff Management
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Manage and develop a team to ensure strategic and operational objectives are met.
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Undertake a range of management functions including recruitment, selection, orientation,
appraisal, leave management, performance management and timesheets.
Encourage and foster a culture of continuous improvement and learning. This includes
identifying staff development needs and implementing training plans to improve staff
performance.
Foster a team culture that works collaboratively to achieve outcomes within the PCP values
of partnership, performance, accountability and transparency.
Ensure staff attend mandatory Central Bayside Community Health Service compliance
training and participate in annual activities which include but are not limited to fire drills and
environmental checklists.
Stakeholder and Membership Engagement
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Develop communication strategies that build and enhance the public profile of the PCP
Represent and advocate on behalf of the SMPCP at statewide PCP forums, community
advisory groups and promote the work and achievements of the PCP through public
speaking engagements
Promote and facilitates a high level of stakeholder and member engagement. This
includes increasing memberships and signatories to partnership agreements and
enhancing communication and support for existing members.
Ensure a quality annual report that accurately reflects the achievements of the PCP.
Quality
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Ensure resources (financial, human, technological and other) are effectively deployed to
address strategy.
Ensure regular high quality information such as reports, program evaluations and
recommendations are provided to the Executive Governance group to facilitate informed
and effective decision making.
Ensure that accountability requirements of the governance group are meet including
financial control, quality assurance and reporting. This includes establishing review and
quality cycles for the PCP governance and operational structures.
Initiate, develop and review operational policies and procedures for effective PCP
management and operation.
3. Organisational Responsibilities
OHS
An employee has a responsibility to ensure that:
 their actions do not put at risk the health and safety of themselves or others;
 all injuries, accidents and potential hazards are reported immediately on the appropriate form;
 they participate in and/or support any consultative structures, such as a Health and Safety
Committee, which is established for the purpose of maintaining a safe working environment;
 Reasonable steps are taken to protect clients from injury; as part of their duty of care, all staff are
required to supervise/support clients adequately.
Community Participation
 Promote awareness to the community that SMPCP encourages consumer, carer, and community
participation with the PCP.
 Participate in recruiting consumers, carers, and community in individual care, surveys, focus
groups and committees as required. Work collaboratively with other health professionals in
developing a community participation approach to service delivery.
Policies & Procedures
 Employees are expected to contribute to and comply with all CBCHS employment and
operational policies, including but not limited to quality, safety, equality and the environment.
4. Working Relationships
Internal working relationships include:
 Chair of the Executive Governance Group
 Members of the Executive Governance Group
 CBCHS CEO
 CBCHS Human Resources / Finance / Information Technology
 PCP staff members
External working relationships include:
 Department of Heath
 Local Councils
 Other Government Departments (Federal and State)
 Community Groups
 Other key stakeholders
5. Key Selection Criteria
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Tertiary qualifications in relevant discipline such as business management / health management.
Comprehensive experience and knowledge of Primary Care Partnerships and Primary Health.
Demonstrated ability to develop and implement strategic plans that support a future vision.
Experience in program development including the ability to identify, develop and implement new
opportunities by adopting a strategic approach that results in measurable / reportable outcomes.
Demonstrated knowledge and experience in developing and reviewing policy and procedures for
effective and innovative operations.
Demonstrated experience in leading, managing and developing a team to achieve outputs
through effective people management.
Ability to develop and enhance partnerships with multiple stakeholders.
Well-developed engagement and communication skills (interpersonal, facilitation and negotiation
skills) which demonstrate an ability to liaise with a range of stakeholders to maintain and further
advance the program.
Excellent written communication skills including the ability prepare clear, concise and accurate
written documents, reports and correspondence.
Well-developed analytical and conceptual skills, the ability to identify and analyse trends, develop
systems and processes, and implement effective interventions and solutions.
Current Driver Licence.
6. Authorization
I,____________________________________ (employee name) certify that I have read, understood and agreed to
the contents within this Position Description.
Signed: ____________________________ (Employee) ___________________(Date)
Signed: ____________________________ (CEO)
___________________ (Date)