unit e: creating and formatting tables (page 105)

Word 2007 Unit E: Creating and Formatting Tables

TRUE/FALSE

1. The lines that divide the columns and rows in a table are called cells.

PTS: 1 REF: Word 106 ANS: F

2. Pressing [Tab] at the end of the last cell in a table creates a new blank row at the bottom of the table.

PTS: 1 REF: Word 106 ANS: T

3. Item 3, shown in the accompanying figure, is a cell.

ANS: F PTS: 1 REF: Word 107

4. When you select a row, you must also select the end of row mark for the row to be selected.

ANS: T PTS: 1 REF: Word 108

5. You cannot insert more than one row at a time.


6. You can use the AutoFit command to adjust the width of all the columns in a table.


7. Dragging a table resize handle changes the size of all the rows and columns in the table.


8. In a table, you can sort the rows only by the information contained in one column.


9. When you merge cells, Word converts the text in each cell into one paragraph in the merged cell.


10. The Split Table command allows you to split a table into two tables.

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MODIFIED TRUE/FALSE

1. Pressing [Tab] at the end of a table row moves the insertion point to the first cell in the next row.

_________________________


2. You can use the Center button in the Table group on the Home tab to center a table on a page.

_________________________

ANS: F, Paragraph

PTS: 1 REF: Word 110

3. A(n) nested table is a table within a table. _________________________


4. In the table shown in the accompanying figure, cells labeled “A”, “B” and “D”, all belong to the same row. _________________________

PTS: 1 REF: Word 117 ANS: T

5. Borders are blue dotted lines that show the boundaries of cells, but do not print.

_________________________

ANS: F, Gridlines


MULTIPLE CHOICE

1. Pressing ____ moves the insertion point to the next cell in the row. a. [Enter]. c. [Tab]. d. [Ctrl]. b. [Spacebar].

ANS: C PTS: 1 REF: Word 106

2. When the insertion point is located in the last cell in a table, what happens when you press [Tab]? a. A new row is created at the bottom of the table. b. The insertion point moves to the beginning of the row. c. The insertion point moves to the beginning of the table. d. The insertion point moves to the end of the cell.

ANS: A PTS: 1 REF: Word 106

3. Which command is used to create a table? a. Table command on the Insert group.

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b. Insert Table command on the Tables group. c. New Table command on the Tables group. d. Table command on the Tables group.

ANS: B PTS: 1 REF: Word 106

4. The ____ command creates a complex table by drawing the table columns and rows. a. Insert Table c. Quick Table d. Design Table b. Draw Table


5. Item ____, shown in the accompanying figure, is used to move the table. a. 1 b. 2 c. 3 d. 4


6. Item ____, shown in the accompanying figure, is a row. a. 2 b. 3

ANS: C c. 4 d. 5


7. Item ____, shown in the accompanying figure, is a column. a. 1 b. 2

ANS: A c. 4 d. 5


8. You can convert a table to text that is separated by tabs, commas, or some other character by selecting the table, clicking the Table Tools Layout tab, and then clicking the Convert to Text button in the ____ group. a. Table b. Rows & Columns c. Data d. Text


9. You can delete a row or column by selecting it and pressing ____. a. [Delete] c. [Ctrl][D]. d. [Ctrl][Delete] b. [Shift][Delete]


10. You can use the ____ keys to move the insertion point from cell to cell.

3

a. function b. arrow

ANS: B c. Page Up and Page Down d. scroll


11. Which of the following is NOT a way to delete a row? a. Select the row, then press [Shift][Delete]. b. Select the row, right-click, then click Delete Rows on the shortcut menu. c. Select the row, then press [Delete]. d. Select the row and use the appropriate command in the Rows & Columns group on the

Table Tools Layout tab.


12. Which dialog box can be used to change the width of a column in a table? a. Table Properties b. Cell Size

ANS: A c. AutoFit d. Table Tools Layout


13. What happens when you double-click a border between two columns in a table. a. The column becomes hidden. b. The column automatically resizes to fit the text. c. The column to the right is selected. d. The column to the left is selected.


14. What happens when you click a table move handle? a. The table moves. b. The table automatically resizes to fit the text. c. The pointer changes to the Move pointer. d. The table is selected.

ANS: D PTS: 1 REF: Word 110

15. If you want to quickly make all the rows in a table the same height, which command do you use? a. AutoFit to Contents b. AutoFit to Window

ANS: C PTS: 1 c. Distribute Rows d. Distribute Columns

REF: Word 110

16. After selecting a table, you can use the Align Center Left button in the ____ group to center the text vertically in each table cell. a. Data b. Table c. Distribute d. Alignment


17. Which tab in the Table Properties dialog box allows you to change the alignment of a table on a page? a. Table c. Column d. Cell b. Row

ANS: A PTS: 1 REF: Word 111

18. Which dialog box is used to change the margins in the cells of a table? a. Margins c. Table Properties d. Table Options b. Page Setup


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19. When the rows in a table are organized in alphabetical or sequential order, the table ____. a. formatted b. sorted c. reorganized d. cut and pasted


20. The ____ dialog box is used to organize the rows in a table in descending order according to the data in one of the columns. a. Table Properties b. Rows c. Sort d. AutoFormat


21. A(n) ____ row is the first row of a table that contains the column headings. a. title c. primary d. heading b. header


22. To repeat the header row on every page of a table that spans multiple pages, you can click the Repeat

Header Rows button in the ____ group on the Table Tools Layout tab. a. Table b. Data

ANS: B c. Format d. Text


23. The Split Cells command appears in the ____ group on the Table Tools Layout tab. a. Table b. Layout

ANS: D c. Split d. Merge


24. When you ____ a cell, you divide an existing cell into multiple cells. a. split b. merge

ANS: A c. divide d. break


25. By default, table cells have ____ left and right cell margins with no spacing between the cells. a. .03” b. .05”

ANS: C c. .08” d. .10”


26. The cell in the third row of the fourth column is cell ____. a. 3D b. 4C

ANS: C c. D3 d. C4


27. In the cell reference G6, what does “G” represent? a. The seventh row b. The seventh column

ANS: B PTS: 1 c. The sixth column d. The sixth row

REF: Word 116

28. Which key is used to update a calculation? a. [F1] b. [F3] c. [F7] d. [F9]

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29. In the table shown in the accompanying figure, what is the cell reference for the cell labeled “J”? a. 2C b. 3B c. C2 d. B3


30. In the table shown in the accompanying figure, cell C2 is labeled with which letter? a. C b. J

ANS: C c. G d. H


31. Which of the following is NOT a valid formula for averaging the values in cells A1, A2, and A3? a. =AVERAGE(A1*A3). b. =AVERAGE(A1:A3).

ANS: A PTS: 1 c. =(A1+A2+A3)/3. d. =AVERAGE(A1,A2,A3).

REF: Word 117

32. You can click ____ in the gallery of table styles to remove all borders, shading, and other style elements from the selected table. a. Clean b. Reset

ANS: C PTS: 1

33. What is a “nested table”? a. A table whose gridlines are hidden. c. Clear d. Remove

REF: Word 118 b. A table that contains graphics. c. A table inserted within the cell of another table. d. A table that is used to lay out a Web page.


34. Gridlines are ____ dotted lines that show the boundaries of cells, but do not print. a. red c. blue d. yellow b. green


35. To turn gridlines off or on, you should click the View Gridlines button in the ____ group on the Table

Tools Layout tab. a. Table b. Data

ANS: A PTS: 1 c. Format d. Text

REF: Word 119

COMPLETION

1. A grid of columns and rows of cells is called a(n) ____________________.

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ANS: table


2. A(n) ____________________ is the box formed by the intersection of a column and a row in a table.

ANS: cell


3. Item number ____________________, shown in the accompanying figure, is the insertion point.

ANS: three

3


4. ____________________ sort order lists data alphabetically or sequentially.

ANS: Ascending


5. ____________________ sort order lists data from Z to A, 9 to 0, or latest to earliest.

ANS: Descending


6. The cell reference for the cell labeled “L”, in the table shown in the accompanying figure, is

____________________.

ANS: D3


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7. In the table shown in the accompanying figure, cell D2 is labeled “____________________”.

ANS: H


MATCHING

Math each item with a statement below. a. b. c. d. e.

1. Show/Hide button

2. table move handle

3. Distribute Rows button

4. Undo button

5. More button

1. ANS: B

2. ANS: D

PTS: 1

PTS: 1

3. ANS: E

4. ANS: A

5. ANS: C

PTS: 1

PTS: 1

PTS: 1

REF: Word 108

REF: Word 110

REF: Word 110

REF: Word 106

REF: Word 118

ESSAY

1. Identify and describe three or more parts of a table.

ANS:

A table is a grid made up of rows and columns of cells that you can fill with text and graphics. A cell is the box formed by the intersection of a column and a row. The lines that divide the columns and rows and help you see the grid-like structure of a table are called borders. You can create a table in a document by using the Table command in the Tables group on the Insert tab. Once you have created a table, you can add text and graphics to it.

PTS: 1 REF: Word 106 TOP: Critical Thinking

2. Explain how tables can be used to lay out a page.

ANS:

Tables are often used to display information for quick reference and analysis, but you can also use tables to structure the layout of a page. You can insert any kind of information in the cell of a table— including graphics, bulleted lists, charts, and other tables (called nested tables). For example, you might use a table to lay out a resume, a newsletter, or a Web page. When you use a table to lay out a page, you generally remove the table borders to hide the table structure from the reader. After you remove borders, it can be helpful to display the table gridlines onscreen while you work. Gridlines are blue dotted lines that show the boundaries of cells, but do not print. If your document will be viewed online—for example, if you are planning to e-mail your resume to potential employers—you should turn off the display of gridlines before you distribute the document so that it looks the same online as it looks when printed. To turn gridlines off or on, click the View Gridlines button in the Table group on the Table Tools Layout tab.


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3. How can you draw a table?

ANS:

The Word Draw Table feature allows you to draw table cells exactly where you want them. To draw a table, click the Table button on the Insert tab, and then click Draw Table. If a table is already started, you can click the Draw Table button in the Draw Borders group on the Table Tools Design tab to turn on the Draw pointer, and then click and drag to draw a cell. Using the same method, you can draw borders within the cell to create columns and rows, or draw additional cells attached to the first cell.

Click the Draw Table button to turn off the draw feature. The borders you draw are added using the active line style, line weight, and pen color settings. If you want to remove a border from a table, click the Eraser button in the Draw Borders group to activate the Eraser pointer, and then click the border you want to remove. Click the Eraser button to turn off the erase feature. You can use the Draw pointer and the Eraser pointer to change the structure of any table, not just the tables you draw from scratch.


CASE

You manage the Sales department of a company that has three salespeople. You are creating a table that summarizes the company’s sales to send to the General Manager. Below is the table that you have created thus far.

1. Which command should you use to make the “2006 Sales” title appear centered above the 1st

Semester and 2nd Semester columns?

ANS:

You use the Merge Cells button in the Merge group on the Table Tools Layout tab.


2. How can you use the AVERAGE function to calculate the average 2006 sales for L. Brown (Hint: write the formula)?

ANS:

=AVERAGE(B3:C3)

=AVERAGE(B3,C3)


3. How can you use the AVERAGE function to calculate the average 2006 1st semester sales (Hint:

Write the formula)?

ANS:

=AVERAGE(B3:B5)

=AVERAGE(B3,B4,B5)


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You are preparing a summary budget for an advertising campaign aimed at the Chicago market. The contents of the table you have created so far are:

4. How can you use just one keystroke to insert a new row below the Chicago Magazine row?

ANS:

You can press [Tab] to create a new row at the bottom of the table.


5. You want to modify the structure of the table by adding and removing rows and columns. Before doing this, you realize your task would be easier if the end of cell and end of row marks were being displayed. How can you display them?

ANS:

You can click the Home tab, then click the Show/Hide button in the Paragraph group to display formatting marks.


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unit e: creating and formatting tables (page 105)

Word 2007 Unit E: Creating and Formatting Tables

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