University Supervisor Orientation
James Madison University
Education Support Center
Activating your JMU
computing account
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You will need to login to the JMU system to
submit grades electronically and to monitor
notices of automatic deposits of pay in JESS. You will use the same JMU username
and password to login to Tk20, the Web
system in which you enter student
evaluation and placement feedback. Please
take time to activate your account now.
Activating your JMU computing
account (Continued)
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Follow this path:
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www.jmu.edu
If you don’t know your user name, search in
JMU PEOPLE. If your name does not
appear, you are not yet in the system. Once
you have your username, return to
www.jmu.edu
Faculty and staff
Computing
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Activating your JMU computing
account (Continued)
Accounts
JMU e-ID
 Follow the directions on the “Computing
Accounts Portal” to
a. Activate my e-ID
Use your JMU e-ID to access MyMadison for
e-grading and to check your pay, and Tk20
to submit evaluations and placement
feedback.
The Role of the ESC
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The Education Support Center (ESC) works
closely with the program faculty, the
university supervisors (US), and the
cooperating teachers (CT) to provide the
highest quality student teaching experience.
The ESC staff
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Provides support and information.
Provides training for all US.
Supplies supervision materials.
Publishes all student teaching materials
available on the ESC Web site
http://www.jmu.edu/coe/esc/
The Role of the Programs and
Academic Departments
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Programs and Departments
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Hire supervisors.
Pay salaries and handle related
paperwork.
Match supervisors with student teachers
University Supervisor Packet
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In your packet, you will find the following:
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Welcome Letter
Memorandum of Understanding
Checklist
CT Orientation Meeting Notes
Performance Guide
Reference Guide (1 for each area supervised)
Student Teaching Applications (1 per student)
US Placement Report
Scripting Guide (1 per ST)
Planning and Reflection Profile (1 per ST)
Observation of Classroom Teaching (4-6 per ST depending on
length of placement)
E-grading instructions
The CT verification sheet is available on the ESC website.
ST evaluation and placement feedback will be completed
online in Tk20.
Welcome Letter to Supervisors
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Please read your letter carefully.
Letter includes dates for student
teaching blocks and supervisor
meetings.
Non-photo ID is provided in the packet.
JMU photo IDs can be obtained in the
ETMC in Memorial Hall.
Professional Development Seminar
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All supervisors are required to attend a
professional development seminar
during the semester in which they
supervise.
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August meeting – for all fall US.
January meeting – for all spring US who
did not supervise in the fall
(or for those who did supervise, but did not
attend the August meeting).
Contacting Student Teachers
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Introduce yourself in advance!
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Contact student teachers by e-mail or
telephone prior to their first placement.
Please meet with STs during the first
week they are in their placements!!
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You do not need to meet with them
before the placement begins.
Responsibilities of
University Supervisors
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The Memorandum of Understanding outlines
the responsibilities of the US including:
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Frequency of visiting student teachers (four visits for eight
weeks).
Reviewing lesson plans.
Observing a variety of lessons and activities.
Scheduling meetings and conferences with STs and CTs.
Providing mid-block and final assessments of ST progress.
Assigning a final course grade.
Providing feedback on the placement.
Tools for University Supervisors
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University Supervisor Checklist – list of
US activities during the ST block
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CT Orientation Meeting Notes can guide your
conference with the ST and CT.
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Go over required information with CT.
Include your requirements.
Choose what to include based on the
experience of the CT with JMU STs.
Student Teacher
Performance Guide
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Conceptual Framework
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This excerpt from the College of Education
Conceptual Framework is a guide to the
knowledge, skills and dispositions that you can
expect the student teachers to exhibit.
Co-Teaching
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The co-teaching methods described here are
suggested for use by all CT/ST partners. In this
time of stringent accountability, co-teaching
provides an excellent opportunity for two
professionals, CT and ST, to work together to
enhance student learning. Please encourage the
practice in the classrooms where you supervise.
Student Teacher
Performance Guide
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(continued)
Policies and Procedures
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The policies included have been approved by the
Professional Education Coordinating Council and are
consistent for all programs. Each program may have some
unique procedures, but all programs will adhere to what is
included in this guide.
As you read this section, please note these items in
particular:
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JMU Teacher Ed Contacts – p. 2
attendance policy – p. 4
outside activities – p. 5
substitute teaching – p. 5
sample teaching schedule – p. 7
role of the university supervisor – p. 10
student teaching withdrawal policy – pp. 11&12
Student Teacher
Performance Guide
(continued)
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Student Teaching Withdrawal Policy
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Most student teachers are quite successful!
If a ST encounters problems, it is essential that
as soon as you recognize a situation:
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discuss the situation with the ST and CT;
contact the Department Head or Program Coordinator;
contact the Director of the ESC;
document what you observe and any steps you have
taken to rectify the situation.
Please read this section carefully so that in the
unlikely event that you encounter a problem you
will know where to go for guidance.
Student Teacher
Performance Guide
(continued)
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Assessment and Observation
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Submitting the information discussed in this section is
very important!
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Where do I get the forms?
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This information provides a complete picture of a student’s
teaching experience.
The information is used for Professional Education Unit
assessment purposes.
Please read this information carefully before your first visit with
the ST and CT.
US & CT receive observation forms in their packets.
ST download and copy the leave request forms from the ESC
Web site.
Please use the chart (on p.2) to help you keep track of :
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Who submits what information
When information is submitted
Student Teacher
Performance Guide
(continued)
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Assessment and Observation (continued)
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Each time you observe a ST:
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You need to complete an observation form.
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There are no ratings on the observation form.
You will need to confer with the ST
Mid-block and final evaluations:
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You will need to schedule a conference with the
ST and CT to discuss the evaluation. You need
to complete two assessments of student
teaching online for each student for each block.
Student Teacher
Performance Guide
(continued)
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Assessment and Observation (continued)
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Reference guides were designed to match each
content area and/or grade level.
Sometimes the US and CT are not sure exactly
what rating to assign. The guide provides questions
to assist in your deliberation.
Please Note:
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The US and CT must complete evaluation forms
independently.
During a final visit, the US needs to meet with the CT and
ST to discuss the final evaluation of the student’s progress.
Student Teacher Evaluation
online in Tk20
Log into Tk20 (tk20.jmu.edu) with your JMU username and
password
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Click on “Field Experience” tab
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Click on “Assessments” on left menu under “Field Experience”
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Click on the link for the student you want to assess
A two-sided screen will appear with the student’s work on the left
side and the list of assessments on the right side of the
screen. You can resize the two-sided window screens by
clicking and dragging the middle bar with your mouse. The
Field Experience Forms (assessments) and instructions for
completing each form are on the right side of the screen
Note: Scroll down to see Cooperating Teacher’s evaluations at the
bottom
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Student Teacher Evaluation
online in Tk20 (continued)
Complete the “Midterm-Profile of Student Teaching
Performance” about halfway through the placement and the
“Final-Profile of Student Teaching Performance-ST” during the
last week of the placement.
Make sure you click the “Save” Button.
You can update an assessment later and your responses
will be recorded when you save it again.
NOTE: Students can view any of your evaluations within
Tk20 as soon as you click the “Save” button.
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E-grading Steps
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Log in to E-campus using your email-id and password.
Click on the Record Grades link under Management.
Click on the term for which you wish to record grades.
Click on the specific class for which you wish to record grades.
Select the appropriate roster (mid-term or final) by clicking the
yellow vcr button on the right side.
Enter a valid grade for each student.
Tab out of the field to move to the next student or move your cursor
to the next student. Be sure to tab out of the grade field after
entering a grade for the last student on the roster.
After entering grades for a few students, click the yellow SAVE
button at the bottom of the page. You may have to scroll down
using the arrows along the far right side. A save confirmation
message is displayed. It’s a good idea to save often in case you are
interrupted.
E-grading Steps (continued)
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When every student has the correct grade, Click the yellow SAVE
button, change the approval status (located on the middle left side)
to approved by clicking the down arrow and highlighting
“Approved”. All grades must be entered before changing the status
to Approved.
Click the yellow SAVE button at the bottom of the page. You may
have to scroll down using the arrows along the far right side. A save
confirmation message is displayed.
To select a different class, click on the “Select a Different Class”
link under the save button at the bottom of the page.
To change a grade before the deadline, go into the class roster and
change the approval status to “Not Reviewed”. Enter the correct
grades and change the approval status back to “Approved” when
complete. Click Save again to save your changes. Print a copy of
the grade roster after all grades are entered.
Log out of ecampus by clicking the Sign Out link in the top right
corner
Undergraduate grades: C or NC
Graduate grades: S or U
Thank You for your Participation
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Nick Swayne, ESC Interim Director
(swaynedd@jmu.edu) and Dara Hall, Coordinator of
Field Experiences (halldm@jmu.edu), will be happy
to provide support and answer your
questions.
Please contact the Education Support
Center at 540-568-6274 or teachered@jmu.edu if you have any questions or
comments about this orientation.
Be sure to review our website at
http://www.jmu.edu/coe/esc/ for additional
information about the student teaching
process.