Conducting the
Online Technical Paper Review
Information for
Session Organizers
Overview
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Papers will be reviewed for publication, SAE
Transactions, and certain awards at the
same time
Scoring by reviewers will be conducted
online
Organizers can check reviewer activity online
at any time
Process
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SAE sends organizer instructions on process
Organizer selects 3-5 reviewers for each
manuscript
Organizer receives manuscripts from authors
via email
Organizer forwards manuscripts and
reviewing instructions to reviewers
Process (cont.)
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Reviewers access online evaluation form
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Provide reviewer qualifications
Score manuscripts on listed criteria
Rate manuscript
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Approved
Approved if modified
Disapproved
Provide comments/suggested revisions
Process (cont.)
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Reviewers submit evaluation electronically
Organizers can check reviewer activity online
at any time in password-protected location
If an organizer is also an author/co-author,
reviewer scores for that paper will be
available only to the co-organizer in order to
maintain reviewer anonymity
Ratings
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Manuscript “approved”
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Manuscript “approved if modified”
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Send author comments/required modifications and request
revised manuscript
When author submits revised manuscript, re-send to
reviewer(s) who approved it if modified for a second online
evaluation; for minor modifications, organizer may review
and approve instead of re-sending to reviewers
Manuscript disapproved
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Notify author of approval and submit Organizer Approval
Form (when 3 reviews complete; at least 2 approvals)
Notify author of disapproval
Information for Reviewers
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SAE staff will provide you with the following
information your reviewers will need:
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Location of link on meeting home page to online
review system
Meeting-specific reviewer password
Paper number or paper offer number
Schedule for completing online evaluations
Reviewer Selection
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Organizer selects 3-5 reviewers for each paper in
session
Organizer may serve as reviewer unless he/she is
an author of the paper or is employed by the same
company as the author
Reviewers should have expertise in the subject area
of the paper
Reviewers do not have to be SAE members
Draft Manuscripts
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Organizer receives draft manuscript from
author via email
Organizer forwards draft manuscript to
selected reviewers along with instructions
and meeting-specific password (provided by
SAE)
Review Criteria
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Paper must make a new and original contribution to
the state of the art or be a constructive review of its
technical field
Commercialism must be avoided
Paper must be free of technical errors
Performance claims and conclusions must be
supported by test data or validated simulation
Editorial quality must be maintained at a high level
Reviewer Instructions
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From the meeting home
page, under
“Registration &
Resources,” click on
“Technical Paper
Review System.”
Reviewer Instructions
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Enter your SAE user
id and password.
(Note: This is not the
meeting-specific
password.)
Click on “Submit.”
Reviewer Instructions (cont.)
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Enter the meetingspecific password
and paper number.
Click on “Proceed.”
Tracking Reviews
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To check reviewer activity,
go to the meeting home
page, click on “Organizer
Resources,” click on “Paper
Review Reports.”
Enter your SAE user ID and
password and will see the
session(s) you’re organizing.
Click on the session title to
see the status report for that
session.
Tracking Reviews
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Report includes:
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Number of reviewers
who have completed
scoring each paper
Summary of
scores/ratings
Reviewer comments
Reminders/comments
from SAE staff
Reviewer Anonymity
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If an organizer is also an author/co-author in
his/her own session, the review must be
conducted by the co-organizer. The review
scores for that paper will be available only to the
co-organizer in order to maintain reviewer
anonymity
Reviewer Comments
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Up to 4000 characters may be entered online
Longer comments, equations, etc., must be
sent to organizer in Word document
Contact Authors
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If manuscript is approved with no changes,
notify author(s)
Send reviewers’ comments to author – do not
reveal identity of reviewers
Advise authors to make requested changes
and resubmit manuscript for second review
Suggest additional improvements, if
appropriate
Revised Manuscripts
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Receive revised manuscripts from authors
Email revised manuscripts to reviewers who
rated “approved if modified” (or, for minor
modifications, organizer may approve)
Include information on accessing online
evaluation form
Request completion of evaluation by
established deadline
Organizer Approval Form
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When at least 3 evaluations have been
recorded, at least 2 of which rate the
manuscript “approved”:
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Notify author to submit final manuscript to SAE by
established deadline
Submit Organizer Approval Form online
Thank you!
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SAE, your authors, and conference
attendees appreciate the time and effort you
put into ensuring quality of information in
SAE technical papers