New Tools in an Old
Company
PMI Honolulu Chapter Meeting
June 20, 2007
Pre-set Meeting Agendas



Sets direction for meeting
“Manage” meeting participants
Assists new PMs (or employees)
Project Initiation Meeting Agenda
Project Initiation Meeting Agenda
Project Initiation Meeting Agenda
Project Initiation Meeting Agenda
Project Initiation Meeting Agenda
Scope Statement Template
Scope Statement Template
Scope Statement Template
Scope Statement Template
Scope Statement Template
Scope Statement Template
Scope Statement Template
Other Meeting Agenda Templates







Project Plan Meeting
Organizational Planning Meeting
Preliminary Engineering Meeting
PUC Application Development Meeting
Engineering Design Meeting
Construction Planning Meeting
Construction Review Meeting
Risk Assessment Checklist

PROJECT NAME:
ENERGY DELIVERY
NEW PROJECT RISK ASSESSMENT
Place an
"X" as
applicable
RELIABILITY - SAIF FACTORS
Numerous outages have occurred over the past year, which the
proposed project will address.
Numerous outages have occurred over the past 5 years, which the
proposed project will address.
Recurring outages could occur if the project is not implemented.
A single outage could occur if the project is not implemented.
A single outage could occur if the project is not implemented AND
another contingency occurs on the system. (Distribution Planning
Criteria)
A single outage could occur if the project is not implemented AND
two or more contingencies occur on the system. (Transmission
Planning Criteria)
This project would have no impact on SAIF.
Add further comments as
warranted.






RELIABILITY - CAID FACTORS
If an outage were to occur, then the outage duration would be
longer than previous experiences (if project not implemented).
If an outage were to occur, then the outage duration would
increase over time than previous experiences (if project not
implemented).
This project would maintain the same outage duration as currently
exists.
This project would reduce an outage duration from current
experiences (i.e. improve CAID).
This project would have no impact on CAID.


Operations
Customer
Land Use/Permitting
Regulatory
Community Relations
Construction Impacts
Long-Term Impacts
Schedule
Cost Estimate
WBS Chart Pro™
WBS Chart Pro™
Scope Change Request Form
Scope Change Request Form – Part 1
Scope Change Request Form – Part 2
Scope Change Request Form – Part 3
Scope Change Request Form – Part 4
Scope Change Request Form – Part 5
Lessons Learned Process Guidelines
Lessons Learned Guideline #1
Lessons Learned meeting(s) should be
held within 6 weeks after a project or
a major phase of a project is
completed.
Lessons Learned Guideline #2
At least a week prior to the
meeting(s), the Project Manager
should prepare an agenda (or use the
attached ‘Lessons Learned Matrix’)
and distribute to all stakeholders.
Lessons Learned Guideline #4
For a large or complex project it is
recommended that separate lessons
learned meetings be conducted for the
different areas or phases of the
project.
Lessons Learned Matrix Template
Lessons Learned Matrix Template
Lessons Learned Matrix Template
Lessons Learned Matrix Template
Lessons Learned Matrix Template
Lessons Learned Matrix Template
Lessons Learned Matrix Template
Lessons Learned Matrix Template
Lessons Learned Matrix Template
PM Checklist
Project Management Check List
Project Phase
Project Plan Phase
PM Assignment Letter
Project Team Org Chart
Research - Similar Projects/Lessons Learned
Project Initiation Meeting Minutes
Scope Statement
WBS
Risk Management Analysis
Resource Assessment
Project Schedule
Pillar files
Project Plan Meeting Minutes
PIF - Initiated (includes schedule, pillar file,
WBS)
Preliminary Engineering Phase
Organizational Planning Meeting MinutesResponsibility Matrix
PIF-Authorization for Engineering (includes
schedule, pillar file, WBS)
Preliminary Engineering Meeting Minutes
Change Control Form (if required)
Reauthorization (if required)
Deliverable Description
Due Date
Date Received
Comments
PM Checklist
Project Phase
Final Engineering Design Phase
PUC Application Development Meeting
Minutes
PUC Application Filed (includes schedule,
pillar file, WBS)
PUC Approval - D&O
PIF-Material & Construction Authorization
(includes schedule, pillar file, WBS)
Engineering Design Meeting Minutes
Change Control Form (if required)
Reauthorization (if required)
Construction Phase
Construction Planning Meeting Minutes
Construction Review Meeting Minutes
Change Control Form (if required)
Reauthorization (if required)
In Service Phase
Partial close project-notify Plant Accounting
PUC Interim Accounting Report
Lessons Learned Meeting Minutes
Final close contracts
Final close project - close out Ellipse
subproject and workorders
PUC Final Cost report
Deliverable Description
Due Date
Date Received
Comments
Conclusion



Work within Framework
Keep efforts Low-Key
Create In-house Training
Leverage Your PMI Membership!