Accessing MyUCF &
Tools of the Trade
University of Central Florida – Orlando, FL
Academic Advising Council
New Faculty Orientation 2007
Agenda
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Welcome & Introduction
Academic Advising Council
Accessing your PID & NID
Faculty/Advisor Self Service
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Class rosters
Student records
eCommunity
FERPA
University of Central Florida
www.ucf.edu
Academic Advising Council

Provide advising leadership and direction for a
continual program of academic advisor
enhancement

Supports the professional development of
advisors
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http://pegasus.cc.ucf.edu/~aac/
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
Advisor
UCF
University of Central Florida
www.ucf.edu
How to get your PID & NID
PID (EmplID)
1. Log in to the MyUCF portal
at http://my.ucf.edu. Follow the
link
What is my PID & NID?
Forgot your PID Password?
Need myUCF help?
University of Central Florida
www.ucf.edu
How to get your PID & NID (cont’d)
2. Follow on-screen
instructions to get your
PID/NID.
Once you have your
PID, write it down and
click on Return to myUCF
University of Central Florida
www.ucf.edu
How to get your PID & NID (cont’d)
3. If you had your password reset to
the default password. Your
default password is the letter P
followed by your date of birth in
yymmdd format.
Example: If your birth date is April
16, 1950, enter P500416
After log in, you will need to change
your password. Ensure your new
password is 6 characters long
containing at least 2 letters or
number symbols.
University of Central Florida
www.ucf.edu
How to get your PID & NID (cont’d)
If you have
Forgot your PID
Password? You
can reset your
password but
you need the
following information.
Your PID, Date of
Birth, Last 4 of SSN
and UCF ID Card
number.
University of Central Florida
www.ucf.edu
How to get your PID & NID (cont’d)
Your UCF ID card
number (ISO) is
located here.
If you need
additional help
click. Need
myUCF help?
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
Class Rosters
1. Once you log in, go to
Faculty Advisor Self Service
located in the upper left hand
corner under the myUCF Menu.
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
Class Rosters (cont’d)
2. To view students enrolled
in a course where you are
assigned as the instructor,
you can View Your Class
Schedule
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
Class Rosters (cont’d)
3. Be aware that if your class is
listed in the Class Schedule
as instructor “TBA,” you
will need to use Any Class
Roster.
4. Choose the appropriate link
from the menu Your Class
Rosters.
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
Class Rosters (cont’d)
Use the drop down
menu to select the
appropriate term.
5. If you are scheduled
to teach a course, you
can click on Class
Roster (people icon)
to download your
roster.
If you want
to view
grades, click
on My UCF
Grades icon
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
Class
Rosters
6. After you have clicked
the Class Roster (people
icon) your students will
appear, you can download
this roster in an excel
format by clicking
“Download”.
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
Class
7.Rosters
If you are having
troubles downloading your
class roster then click
“Trouble Downloading?”
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
8. Save the file to a designated location. You can then open the file in Excel
The rows can be manipulated as needed.
ID
Last Name
First Name
Middle Name
Units
Major
Email Address
0000301
Potter
Harry
12
Education PhD -
Hpotter@hogwarts.edu
0000355
Simpson
Homer
12
Education PhD -
SimpsonH@school.edu
Simpson
Marge
12
Education PhD -
SimpsonM@school.edu
Simpson
Maggie
12
Education PhD -
SimpsoMM@school.edu
Simpson
Bart
12
Education PhD -
SimpsonB@school.edu
FERPA
0000356
0000357
0000358
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
9. If you wish to view Any
Class Roster, then click
on the – Any Class
Roster. The UCF Class
Roster page will appear.
Enter in appropriate
information, click search.
When search
results appears,
select the
appropriate class
section.
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
How to Advisors can Access Student Record
Information
1. Access your
myUCF account
and then select
Faculty/Advisor
Self Service then
select Advisors
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
2. To view a list of the
student you are
scheduled to advise, go
to View Your Advisee
Information
or View any Student’s
Information
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
3. To view your
Advisees, click on
“View my Advisees”
tab.
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
Student Records
(cont’d)
4.
For student information
you can pull your
assigned advisees by
selecting View Your
Advisee Information. To
select other students not
assigned to you select
View Any Student’s
Information.
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
Internal Advising
Transcript
4.
View any student,
enter the Student’s
ID (or use the
search icon to
locate the student).
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
Internal Advising Transcript
Demographics:
Name
Birthdate
Residency status
Local address*
Local phone number*
Preferred e-mail*
Students can update this
Information through myUCF.
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
Internal Advising Transcript
Course/Grade History:
(starts with transfer
credit then first term at
UCF and works to the
present)
University of Central Florida
www.ucf.edu
Faculty/Advisor Self Service
In this section you can find
Major/program, Test
information, Catalog year by
term, Degree awarded (only
Shows after awarded), Intent
to Graduate,
Term/UCF/Career GPAs and
Academic standing.
Term Enrollment
Course prefix, number, &
section, Course title, Grades,
Forgiveness, Units taken
(credit hours).
If you cannot gain access to
myUCF call the help desk at
823-5117.
University of Central Florida
www.ucf.edu
eCommunity
http://ecommunity.ucf.edu/ecommunity/login_form.jsp
University of Central Florida
www.ucf.edu
eCommunity
Student…
 Pictures
 Current emails
 Biographical sketches
University of Central Florida
www.ucf.edu
FERPA
FERPA is the United States federal law that
protects student records privacy review and
disclosure rights. The law guarantees these
rights for both current and former UCF students.
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Student educational records are considered
confidential
As a UCF faculty or staff member you have a
responsibility to protect and keep confidential
educational records in your possession
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Posting of grades in public
Leaving assignments for pick up
University of Central Florida
www.ucf.edu
myUCF Grades
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
Optional program to post grades to
students electronically and securely
using the myUCF portal.
Scantron results from Test Scoring will be
automatically uploaded to your courses in
myUCF Grades.
University of Central Florida
www.ucf.edu
Academic Advising Council
•The University of Central Florida’s academic advising programs link the university
with its students by providing guidance, information, and assistance to encourage
students to make the best possible use of the university's resources.
Academic advising is…
the process that assists students in the clarification of educational, career, and life goals and the
translation of those goals into educational plans. An ongoing, developmental process of
communication and information exchanges between an advisor and student, focused on helping
each student make informed decisions. These exchanges center on a relationship of trust
between the advisor and student, and although advisors provide assistance, each student must
take responsibility for his or her decisions. An important component of teaching. All dimensions
of advising provide quality service that support student academic progress, contribute to the
quality of each student's overall university experience, and address specific individual student
needs.
University of Central Florida
www.ucf.edu
Questions?
University of Central Florida
www.ucf.edu