NEW COLLEGE LANARKSHIRE
Student Handbook
Bursary/Educational Maintenance Allowance (EMA)
2015-2016
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Contents
Introduction ............................................................................................................................................ 4
Education Maintenance Allowance (EMA) ............................................................................................. 5
What is Education Maintenance Allowance? ..................................................................................... 5
Who can apply for EMA? .................................................................................................................... 5
Which courses are eligible for EMA support?..................................................................................... 5
For how long will EMA support be available?..................................................................................... 5
When should I apply? ......................................................................................................................... 6
What kind of information will I be asked to provide? ........................................................................ 6
How will the information be processed? ............................................................................................ 7
How will I be assessed?....................................................................................................................... 7
How will I get paid? ............................................................................................................................. 8
What are my responsibilities? ............................................................................................................ 8
Can I appeal? ....................................................................................................................................... 8
Can I get help with other costs? ......................................................................................................... 8
Where do I return my completed application form?........................... Error! Bookmark not defined.
Bursary Award......................................................................................................................................... 9
What is a Bursary? .............................................................................................................................. 9
Who can apply for a bursary? ............................................................................................................. 9
Am I eligible for a Bursary? ................................................................................................................. 9
Which courses are eligible for Bursary support? .............................................................................. 10
Student status ................................................................................................................................... 10
Are all bursaries the same?............................................................................................................... 11
What do I need to do to apply for a Bursary award? ....................................................................... 12
How to apply ..................................................................................................................................... 12
Timetabling for processing a Bursary application form .................................................................... 14
Processing your bursary application ................................................................................................. 14
How is the Bursary calculated? ......................................................................................................... 15
Calculating your Bursary award ........................................................................................................ 15
Basic Bursary Rates ........................................................................................................................... 16
Can I remain on my benefits? ........................................................................................................... 16
Contribution to you bursary ............................................................................................................. 17
Closing dates for New College Lanarkshire ....................................................................................... 18
How will I be paid? ............................................................................................................................ 19
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Acceptance Form .............................................................................................................................. 19
What are my responsibilities? .......................................................................................................... 19
Can my award be reassessed? .......................................................................................................... 19
What if I leave or am withdrawn from my course? .......................................................................... 20
What if I decide to study part time? ................................................................................................. 20
What if I have studied before? ......................................................................................................... 20
Taxis and Contract buses .................................................................................................................. 20
Other funds available ........................................................................................................................ 21
How can I appeal? ............................................................................................................................. 21
Complaints procedure ...................................................................................................................... 22
Cancelling your application ............................................................................................................... 22
How can I find out more? ................................................................................................................. 22
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Introduction
Further Education funding is available to students studying a non-advanced course e.g. NQ,
NC, SVQ. For clarification if your course is non-advanced please contact Learner Services or
Student Funding Office.
There are two sources of funding available according to your age:
15 to 19 years old who are beyond statutory
school leaving age.
EDUCATION MAINTENANCE ALLOWANCE
(EMA)
* If you are 16yrs old on or before 30.09.15:
funding will commence from August 2015
&
* If you are 16yrs old between 01.10.15 and
28.02.16: funding will commence Jan 2016
19 years old and beyond, on or after the
course start date.
BURSARY FUNDING
(Course Expenses & Travel)
BURSARY FUNDING
(There are also some instances when you
may receive some EMA when you are age
18 or 19 years)
This booklet is designed to give you as much information as possible about New College
Lanarkshire Funding Awards. It is not possible to deal with every situation in this booklet;
the booklet does not override the policy itself. Full policy details are contained in the
document entitled “National Policy for Further Education 2015-16”, which is available from
the Scottish Funding Councils website. If after reading this booklet you need more help,
please do not hesitate to contact your campus’ Learner Services or Student Funding Office.
All Scottish Further Education Colleges subscribe to a single nationalBursary Policy and
Education Maintenance Allowance. These policies set out the conditions on which
Bursaries/EMA may be awarded and sets the rates for the calculation of each award.
You will be invited by e-mail to complete your funding application if you have accepted a
conditional or unconditional offer of a place at New College Lanarkshire.The Application
Form can be completed online and documents uploaded to your student funding
application.
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Education Maintenance Allowance (EMA)
What is Education Maintenance Allowance?
EMA is a weekly allowance payable during term time. This will be payable in all cases,
directly to the young person.
The amount of EMA will normally depend on the financial circumstances of the family. This
is in accordance with Section 1(5) (b) of the Family Law (Scotland) Act 1985. This can be
found via the following link:
http://www.legislation.gov.uk/ukpga/1985/37/section/1
However, if you do not live with your family or if you are leaving care you may be assessed
without looking at anyone else’s income.
Further information can be found in National Policy for Further Education Bursaries: 201516: Self-supporting students. Please contact your campuses Learner Services or Student
Funding Office for more information.
Who can apply for EMA?
In order to qualify for receipt of an EMA from August in any given year, applicants need to
satisfy the following eligibility conditions:
 Be 15 to 19 year-old and on a non-advanced full time course.
 Checks may be made with agencies involved in paying benefit. You will be required to
give your permission prior to a check to satisfy data protection requirements.
 You must have a current signed learning agreement with the College and you must
adhere to the conditions of the learning agreement.
Which courses are eligible for EMA support?
You must normally be on a recognised full time course of study (usually 21 guided learning
hours per week), doing a recognised qualification up to SVQ Level III.
For how long will EMA support be available?
Normally support will be restricted to a maximum of three years for any individual student.
However, you may be entitled to more than three years if you have additional support
needs.
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When should I apply?
When you have been offered a place on a New College Lanarkshire course and you have
accepted that place in writing then you should apply for an EMA as quickly as possible.
Applications for courses starting in August 2015 must be received no later than 3rd October
2015.
Applications for courses starting January 2016 must be received no later than 28th February
2016.
What kind of information will I be asked to provide?
When you complete a Further Education Award (Bursary & EMA) Application you will be
asked to provide the following:
Please note that, you will be asked to upload your own documents to support your
Application. The College reserves the right to ask to see the original documents.
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Personal details – name, age, address etc.
Full Birth Certificate, Passport or Photo Drivers Licence
Details of the course you wish to study
Details of your bank account
Details of previous financial support for education
Details and evidence of your income prior to starting the course
Details of your proposed travel arrangements
Offer letter for course
In addition you may be asked for:
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Details and evidence of benefits
Details and evidence of Income
Details and evidence of Tax Credits
Details of dependants (where appropriate) and relevant birth/marriage certificates
Details and evidence of parental/spouse income (where appropriate)
Details from Social Work Department or Local Authority
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Care Leaver – Are you a looked after young person or classed as a care leaver up to 26 years
of age? This includes young people who are in Kinship, foster care, residential care or who
are being supported through a continuing care package or aftercare package:



Birth Certificate or Passport
Letter from Social Work Department/Children’s House Manager, Key Worker or other
relevant person
P45 if leaving employment or signing off benefits
How will the information be processed?
All information supplied will be treated confidentially and when processed it will be stored
under the terms of the 1998 Data Protection Act on a computer system at the College. The
College will have access to a national database of student award information that will be
used to verify your application details.
How will I be assessed?
Applicants will be required to satisfy a financial assessment, based on total taxable parental
income. Documentary proof will require to be supplied to support the application. The
financial assessment will be based on the tax year ending 5th April 2015.
Examples of acceptable evidence:
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P60 (or P60 substitute) for 2014/2015 Tax Year
Full Tax Credit Award Notice for 2015/6
Payslips which show earnings for “Month 12” or “Week 52”
Inland Revenue Letter
Self-Employed parents or spouse should provide a copy of their Accounts for the
2014/15 Tax Year or a Self-Assessment Tax Return for the same year.
Parents or spouse in receipt of benefits should request a Letter of Entitlement from
the Department of Work and Pensions office.
Documentation that confirms income received as a result of a court order for
maintenance or voluntary maintenance (however, this income is not taxable).
Documentation that confirms gross bank and building society interest received e.g.
bank/building society books.
ASSESSMENT TABLES
Parent/Guardian Income
EMA Allocation
£ 0.00 - £ 20,351.00
£ 30.00 per week
£ 0.00 - £ 22,403.00
£ 30.00 per week (more than 1 dependent child in family)
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How will I get paid?
Directly into the students own bank account on a 2-weekly basis in arrears.
What are my responsibilities?
You must enter into a Learning Agreement with the College. All EMA awards are subject to
the satisfactory conduct, progress and attendance of the learning agreement holder. The
College will specify the conditions, which they attach to an award and if the award holder
fails to meet these conditions the College may require a refund of any sums already paid
and may cancel future payments or withdraw the award. In order to receive any EMA
payments you must have 100% attendance. This means YOU MUST GO TO ALL YOUR
CLASSES EACH AND EVERY WEEK.
If, during your course, your personal circumstances change, you may be able to apply for a
re-assessment of award. Please contact the Student Funding Office at your respective
campus for details.
Can I appeal?
EMA is assessed in accordance with national and College policies and rules. As part of
College policy there is provision for an appeals procedure and information about this
procedure is detailed at Page 22, below.
Can I get help with other costs?
EMA holders may receive travel and study expenses from the Bursary Fund. These expenses
are not means-tested for students who are under 18. You do not need to complete another
application form to apply.
If you live away from the parental home you may be eligible for additional funding from the
bursary fund. For further details see Page 16 - BASIC BURSARY RATES.
For further information on Student Funding please refer to:
http://www.gov.scot/Topics/Education/UniversitiesColleges/16640/learnerfunding/Helping
YouMeetTheCostsOfLearning2013-14
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Bursary Award
What is a Bursary?
A Bursary is a discretionary award made by the College to help maintain a person in further
education. It may cover course expenses, travel expenses and help towards living expenses.
The amount awarded to individual students is calculated with reference to family income in
accordance with Section 1(5) (b) of the Family Law (Scotland) Act 1985. This can be found
via the following link: http://www.legislation.gov.uk/ukpga/1985/37/section/1
Who can apply for a bursary?
Anyone of eligible age, who satisfies the residential requirements set out in the Secretary of
State’s Direction, may be eligible. In most cases, if you have been ordinarily resident in the
U.K. for the three years prior to your date of application, and are resident in Scotland prior
to the start of your course, you are likely to be eligible to apply. There are a number of
special cases in relation to residency requirements and the College will provide full
information as well as guidance for those affected.
Am I eligible for a Bursary?
You will normally be eligible for consideration for a Bursary Award from the College if you:
1. Have reached the statutory school leaving date (16 years old on or before 30th
September 2015 for August 2015 courses and 16 years old on or before 29th February
2016 for January 2016 courses).
2.
Are ordinarily resident in Scotland.
3. Have not received assistance from public funds for a course of a similar or higher level
before. 1
4.
Apply before the stated closing date (see final closing dates for Bursary Awards).
5.
Do not make a false declaration.
6. Are studying a course which is eligible for funding. 2
1 see section “what if I have studied before” - later in this document
2 see section “which courses are eligible for Bursary Support” -below
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Which courses are eligible for Bursary support?
Bursary support may be available for a programme of study, which leads to an approved
qualification up to, but not including, Higher National Certificate. Usually the Scottish
Qualifications Authority validates such courses. In special circumstances other programmes
of study may be supported and a full list of such courses and programmes is available from
the Student Funding department at each Campus.
The College also offers bursary support for attendance on a part-time basis. *
* See section “What if I decide to study Part-Time”. – Later in this document
Student status
For bursary purposes you will be classed as either DEPENDENT on your parents or
INDEPENDENT.
A bursary award is means-tested. You, your parents/step parents/legal guardian, or your
spouse may have to contribute towards your bursary. The College will decide whose income
to apply to the mean-test.
 If you are DEPENDENT, your bursary will be worked out from your parents’/step
parents’/parent’s partner/legal guardians income as well as your own.
 If you are INDEPENDENT and single, your bursary will be worked out from your income
only.
 If you are INDEPENDENT and married, or living with a partner, your bursary will be
worked out from your spouse’s income, as well as your own.
To be considered an INDEPENDENT student you must satisfy one of the following:
 Student is 25 years old by the start date of the course for which the bursary application is
being made, OR
 Student has no living parents, OR
 Student is caring for a child dependant on them, OR
Student has been married before the start date of the course for which the bursary
application is being made (this does not include situations where the student was
married but that marriage broke down prior to the start date of the course), OR
 Student has been supporting themselves for periods aggregating no less than three
years. This includes periods where the individual was either:
(i)
(ii)
(iii)
In employment and earning equal to or more than current income support levels;
supported by a partner with earnings equal to or more than current income
support levels;
on a training programme operated by or on behalf of the Employment Service,
Scottish Government, Scottish Enterprise or Highlands and Island Enterprise;
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(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
in receipt of unemployment benefit/jobseeker’s allowance and/or can provide
confirmation that they were available or registered for employment or actively
seeking employment;
in receipt of employment and support allowance, sickness benefit, invalidity
pension, incapacity benefit, maternity allowance, severe disablement allowance,
statutory sick pay or statutory maternity pay;
in receipt of income support;
proof from the relevant social services department to confirm the student has
been in care for the necessary qualifying period;
a copy of a formal rent agreement for the relevant period;
in receipt of housing benefit for the relevant period;
caring for a person (adult or child) dependant on them. The student must
provide evidence that they were the primary carer for an adult; or
proof of estrangement for parents
The meaning of estrangement in this context and proof required is contained in:
National Policy for Further Education Bursaries 2015-16: Self Supporting Students
Your status is determined by the policy as above. The criteria for independent status are
specific; therefore you should not assume you qualify for independent status simply
because you or your parents consider you to be independent.
If you are under 25 years of age and have been self-supporting for the 3 full years prior to
starting your course you must supply official documents to support this.
Determine whether you qualify for dependent or independent status and complete the
application form, as appropriate. If you are unsure whether you are DEPENDANT or
INDEPENDENT or what documents to provide please contact Student Funding within the
college.
Staff at the Campus can also provide further support and advice if you have previously been
looked after or accommodated by a local authority.
Are all bursaries the same?
There are three categories of Further Education Bursary, which are applied according to
your age.
Category A Bursary:
This category applies to full-time students who are beyond the
statutory leaving date but under 19 at the start date of their course.
Category B Bursary:
This category applies to full-time students aged 19 or over on the
date the course starts and cannot be considered to be self-supporting for the purposes of
assessment.
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Category C Bursary:
This category applies to full-time students who are married by the
relevant date, students with no living parents, students aged 25 or over on the date the
course starts and under 25 who are considered to be self-supporting for the purposes of
assessment.
* Part-Time Bursary: A part-time bursary may be awarded to students over the statutory
school leaving age i.e. aged 16 years on or before 30th September 2015 for August 2016
courses and aged 16 years on or before 29th February 2016 for January 2016 courses.
What do I need to do to apply for a Bursary award?
Before you apply for a Bursary/EMA please read this handbook carefully, and where
applicable ask your parents/step-parents/parent’s partner/spouse to read it too.
When to apply

Apply as soon as you have been sent the e-mail inviting you to complete the funding
application.

Apply before the closing date.
 Apply as soon as possible if you live in an outlying area and plan to study at Motherwell
campus, so transport can be arranged.(See section (below) Taxis & Contract Buses)
Do not delay in your application because you are waiting for:


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Exam results
Evidence to support your application
Financial information
Details can always be sent later and changes can be made if necessary.
How to apply
1) You will be invited to apply for funding once you have accepted a conditional or
unconditional award.
2) You will be invited to create an online account. Then complete the form in full, UPLOAD
the relevant documents required and make sure you sign and date the declaration
(electronic signature).
Note: You can submit your application and follow it up with the relevant documents.
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What kind of information and documents can I be asked to provide?
Depending on your personal circumstances, when applying for a bursary award you may be
required to provide information and supply the relevant documents covering the following:
Information Required
Documents or details required
Offer Letter
The letter you received from New College
Lanarkshire to offer you a place on a
course
Personal details (name, age, address, etc)
Full birth certificate,Passport or Photo
Drivers Licence
Child benefit details
Child benefit notice/letter
Course details
Offer letter / Acceptance letter
Bank Account details
Sort Code / Account No. & Roll No.
Family circumstances and income
Sibling(s) Birth Certificate
Marriage / Civil Partnership / Divorce
Certificate
P60 or March 2015 Payslip (week 52 /
month 12 payslip)
Full Tax Credit Award Notice 2015/16
DSS Letter of Entitlement
Self Employed Accounts or SelfAssessment Tax Return for 2014/15
Details proposed travel arrangements
Travel card (travel is assessed at the
cheapest form oftransport), Motherwell
campus Bus Transport offer letter or
Taxi Transport (if required).
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Timetabling for processing a Bursary application form
We deal with a large number of application forms before the start of the College session
and, because of this, we request that you complete and return your application form to the
campus you are applying to by the following dates: Courses commencing August 2015 -
17th July 2015
Courses commencing January 2016 -
11th December 2015
If your application form is received by the above date(s) we aim to have given you a decision
on your Bursary before the start of term. However, in order for us to achieve this you
should ensure that:
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Application form is returned by the appropriate above date.
Application form has been completed in full and all declarations are signed and
dated. (You should answer all questions and enter “NONE” where applicable)
All relevant documentary evidence is submitted.
We will accept application forms after the above dates and your application form will be
processed as quickly as possible. However, there are limited Bursary Funds available, and
later applications may be less likely to receive Bursary Support. All application forms and
incoming mail are dealt with strictly in order of date received.
If we are unable to process your application due to insufficient information or evidence, we
will write to you requesting further documents. If you, your parent or spouse does not reply
to this request by the closing date, it will be assumed that you do not wish to pursue your
application further.
Processing your bursary application
You complete and submit your application form: Remember the closing dates.
You may receive and acknowledgement from us: If you have not had any correspondence
within two weeks, please contact us.
Your bursary entitlement will be assessed:We will tell you if you need to send any more information
before we can assess your bursary entitlement.
You will either receive an offer letter with an Acceptance Form or a Refusal Letter: If we
have refused an application we will explain why.
When you start your course: Return acceptance letter signed by yourself and your lecturer (it is the
student’s responsibility to get their course tutor to sign the acceptance form).
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Your payments will be processed and paid into your bank account.
How is the Bursary calculated?
The National Bursary Policy provides an agreed basic rate for each category of bursary. Your
bursary will be calculated from information provided by you/your parents*/ spouse in line
with the National Policy.
Students who live in the parental home will be awarded a standard rate of maintenance
allowance. If you are 16 to 19 years you may also receive some Education Maintenance
Allowance.
Students who live independently and who provide verification that they are financially
responsible for their own accommodation will normally be eligible for a higher rate of
maintenance allowance.
In addition, allowances will also be paid for dependants according to the College Policy.
Calculating your Bursary award
We calculate your bursary using the maximum rates allowed by the Scottish Funding
Council. We then deduct any contribution towards bursary from you, your parents* or your
spouse.
Overall your bursary is the maximum amount less any assessed contribution.
Under 19(formerly Category A) Award - If the assessed contribution is more than the maximum
amount of maintenance, your bursary will consist of books and travel.
Parentally Supported or Self Supporting (formerly Category B or C) Award - If the assessed
contribution is more than the maximum amount of bursary, no maintenance, book or travel
will be due. Your award will be restricted to the payment of tuition fees only.
Travel Expenses – In accordance with Scottish Funding Council Policy you will require to pay
the first two miles of travel yourself. If you have Additional Support Needs or dependent
children, then the first two miles of travel expenses will be paid to you or on your behalf.
* This includes step parent/legal guardian/parent’s partner.
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Basic Bursary Rates
The basic allowance is shown as a weekly rate for guidance only. Bursaries are normally
paid on a 4 weekly basis.
Standard Rate
Higher Rate
(at parental home)
(away from parental home)
Higher Rate
(Category C)
-
£ 37.57
-
£ 74.79
£ 94.52
-
-
-
£ 94.52
Under 19(previously known as
Category A)
Parentally Supported
(previously known as Category B)
Self-Supporting(previously
known as Category C)
Dependants Allowance
Adult Dependant
£ 53.88
College Approved Accommodation
Personal rate – all categories
£ 29.27
Note: EMA Students Only (Category A) - Away From Parental Home Rate
This allowance takes account and is offered in addition to Student’s EMA. An allowance of
up to £37.57 per week may be given to an EMA student, if the college:
Deems an EMA students parental home, not to be within reasonable travelling distance of
the campus they are studying at.
AND/OR
Deems that the student has an established permanent home of their own.
Can I remain on my benefits?
Person(s) who are not required to register as being available for work may submit an
application for bursary support to assist with necessary books, equipment and travel. *
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Students, their spouses or partners, are not entitled to receive full maintenance allowance
and Department of Social Security (DSS) benefits during the college session. *
* This usually applies but not exclusively to lone parents or some people in receipt of
Incapacity Benefit (E.S.A.) / Income Support.
Contribution to your bursary
Student Contribution - If you have any income (except income from employment) it may be
used to calculate your bursary entitlement, however there is an amount, which can be
disregarded under the following headings:
Amount per week
Unearned income
£ 20.52
Your bursary will be reduced pound for pound by the amount of any income left after the
above allowances have been made.
Parental Contribution - Parental contribution(s) will be calculated unless you have
independent status. If your parents are separated/divorced before you start your course we
only need the income of your responsible parent (usually the parent you live with) and their
partner if they have one. Your parent(s) will need to give details and their income from all
sources for the financial year ended 5th April 2015. After assessing their income we will
calculate if they should contribute towards your bursary and if so, how much. Parental
contribution(s) are calculated using the contribution scale as set out in the national policy:
Contribution Scales
Limit
Contribution
Under 19 (parental income)
Less than £20,351.00
£0.00
£20,351.00
£45.00
£21,521.00
£175.00
£24,401.00
£495.00
£26,471.00
£725.00
Note: The contribution increases at the rate of £1.00 per £9.00 thereafter.
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Parentally supported (parental
income)
Less than £24,275.00
£0.00
£24,275.00
£45.00
£31,745.00
£875.00
£41,735.00
£1,985.00
£49,664.00
£2,866.00
Note: The contribution increases at the rate of £1.00 per £9.00 up to £50,977.00 and £1.00
per £6.50 thereafter up to a maximum contribution of £7998.00.
Self-Supporting (partner's income)
Less than £20,643.00
£0.00
£20,643.00
£45.00
£27,933.00
£855.00
£35,538.00
£1,700.00
£50,568.00
£3,370.00
Note: The contribution increases at the rate of £1.00 per £9.00 up to £50,977.00 and £1.00
per £6.50 thereafter up to a maximum contribution of £7,998.00.
Dependent Children - A contribution may be reduced by £152.00 in total for each
dependent child.
Dependent Children (Students) – If the student has a brother or sister who is also in receipt
of Further or Higher Education Funding a further reduction may be applied.
Closing dates for New College Lanarkshire
For courses starting August 2015 the closing date is 2rd October 2015
For courses starting January 2016, the closing date is 29th February 2016
We are unable to backdate any payments after the above closing dates. This is in line
with Scottish Funding Council Policy.
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How will I be paid?
Your bursary will be paid into either a bank or building society account, normally on a four
weekly basis. If you nominate a building society account, it is essential that it is not a
savings account. Your nominated account must be able to accept payments which are made
via the BACS* system. If you have any doubt regarding your bank account details, check
with your branch. Incorrect information may result in problems with your bursary being
paid on time. * Bank Automated Credit System.
Acceptance Form
No payment of your bursary will be made until you and your course tutor have completed
and returned your acceptance form. The student must get their courses tutor to complete
the acceptance form. Once completed, you should return the acceptance form to the
Student Funding Office.
What are my responsibilities?
All bursaries are subject to satisfactory conduct, progress and attendance of the award
holder. In any given period 90% attendance is required (100% for EMA). If the award holder
fails to meet these conditions the College has the discretion without notice to make a
deduction of up to a maximum of 8 weeks’ maintenance and travel from any future
payments. Only periods of illness covered by medical certificates at the time of illness may
be set against your attendance. We will not accept medical evidence produced at a later
date. Medical certificates should be given to your course tutor immediately upon your
return to College. The College operates an Attendance Policy which should be consulted
with regards to self-certification periods of illness/absence.
Can my award be reassessed?
If, during your course, your personal circumstances change, you may be able to apply for
your award to be re-assessed. You should in the first instance write to the Student Funding
Officer at your campus giving full details. However, if all funds have been allocated at the
time you request a re-assessment, your award will remain unchanged.
If the College ascertains that you, your parents / legal guardian / spouse or any person on
your behalf has provided incorrect financial information, the College may, at its sole
discretion, reclaim from the award holder all or part of the award made.
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What if I leave or am withdrawn from my course?
If you are thinking of leaving your course. PLEASE CONTACT LEARNER SERVICES OR
STUDENT FUNDING OFFICE FOR INFORMATION ABOUT HOW THIS WILL AFFECT YOUR
AWARD.
If at any time for any reason, you withdraw OR are withdrawn from your course, you are
obligated to notify the Student Funding Office and your tutor immediately. Your award
entitlement will be re-assessed to calculate the amount of bursary due for the period you
attended college. If your re-assessment results in an overpayment, you must refund the
amount overpaid. A letter and calculation sheet explaining how and why your award is
overpaid will be sent to you and we will also tell you how you can repay.
What if I decide to study part time?
The same Application Form for full-time Bursaries applies to Part-time Bursaries. Not all of
the sections of the Form need be completed for a Part-time bursary – please speak to
Learner Services/Student Funding at your campus for clarification. A part-time bursary,
unlike a full-time bursary, generally only consists of assistance with travel costs (for students
living further than two miles from the College). Costs are assessed at the cheapest form of
transport and are normally paid in arrears in accordance with attendance. In some
circumstances a student studying Part-time may be entitled to a maintenance allowance.
For details please contact the Student Funding Office at your campus.
What if I have studied before?
If you have received financial help from public funds for a full-time course and/or hold a
qualification higher than the course you’re applying for a bursary for, we may have to look
at your circumstances in more detail. Students who have previously received a Category A,
Higher School Bursary or Education Maintenance Allowance are eligible to apply for further
funding.
Taxis and Contract buses
If it is difficult for you to get to College using public transport, you may be able to use
College transport.
Due to the semi-rural catchment area of Motherwell campus, this campus operates a bus
service (run by McDades Transport). Taxi transport is available at all campuses should you
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be unable to use public transport (see below). You should contact the Learning Support
Assistant for Transport/Student Funding Assistant in Learner Services/Student Funding at
your campus as soon as possible to arrange this. You should indicate clearly on your bursary
application form if you intend to use College transport. Travelling expenses will not be
included in your bursary award, as the College will pay for the transport directly if you meet
the overall criteria for a bursary.
If, due to a disability, you are unable to travel to college by public transport, you should
contact the Learning Support Assistant for Transport/Student Funding Assistant in Learner
Services/Student Funding at your campus as soon as possible to discuss alternative means of
travel. In order to make arrangements which best suit your needs we may need to know
the nature of your disability and whether you require particular transport (e.g. a vehicle in
which a wheelchair can be clamped.). Travelling expenses will not be included in your
bursary award, as the College will pay for the transport directly if you meet the overall
criteria for a bursary.
In certain circumstances, students other than those mentioned above may be able to use
transport arranged by New College Lanarkshire.
Please note that you must repay any travel allowances overpaid to you as a result of
arranging college transport.
Other funds available
Welfare Fund: A small Welfare Fund is available to provide short-term loans to students
who experience unavoidable financial emergencies (e.g. due to a delay in receiving funding).
Discretionary Funds: Students experiencing financial hardship can apply for Discretionary
Funds, in addition to Bursary funding. Priority will be given to full-time students with Child
Care and/or Housing costs, however all students who can provide evidence of hardship will
be considered.
How can I appeal?
The decision to allow or refuse bursary funding is made in accordance with Scottish Further
Education Funding Council National Policy for Further Education Bursaries. A copy of this
document is available from the Student Funding Office at your respective campus.
If you are refused an award you may wish to request that the decision be reviewed. Such a
request is only appropriate if you feel that the decision is incorrect or that your
circumstances are exceptional and merit further consideration. Your request for review
should be made to the Student Funding Manager in writing, in the first instance. The
Student Funding Manager will then consider the appeal.
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If the decision is not changed, your appeal will then be given further consideration by the
Appeals Committee, which reports to the College Board of Management via the Principal
and Chief Executive. This committee comprises usually of members who are not full-time
College employees. They will be appointed in order to review and comment on the
individual appeals in a fair and impartial manner. The review/appeal will be acknowledged
within 5 working days.
The student will be advised of the outcome of the appeal within 14 calendar days of the
receipt of the review/appeal.
The decision of the Appeals Committee is final.
Complaints procedure
If you are unhappy about how we have dealt with your funding application you can
complain. Please address your complaint in the first instance to the Student Funding
Manager at the address of the campus where you are studying.
Cancelling your application
If you decide not to go to College you should cancel your application immediately. Please
write to the Student Funding Officer at your campus stating you wish to cancel your
application. Cancelled applications do not normally affect future applications.
How can I find out more?
The College offers a range of information, guidance and support services where specialist
staff can deal with your enquiry. You can find out more by making a phone call, dropping
into the college or by making an appointment with a member of staff from Learner Services
or Student Funding Office at your campus.
For further information on Student Funding please refer to:
http://www.scotland.gov.uk/Topics/Education/UniversitiesColleges/16640/learnerfunding/
HelpingYouMeetTheCostsOfLearning2013-14
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