Promotion to Professional
Sequence Application
INSTRUCTIONAL
GUIDE
2016
Please read entire document carefully.
Most of your questions will be answered here.
Who should apply?
• UGRD students currently enrolled or accepted to UB
• Successful completion of all prerequisite courses
with a prerequisite GPA > 2.5 by the end of Spring
2016
• Plan to start Gross Anatomy May 2016
Reapplying to the Program
• How many times can I apply?
• You can apply to the program up to two times
• If I was dismissed from the upper division ES
program, can I reapply?
• No, if you were dismissed from the upper division
ES program you are not eligible to reapply
When can I apply?
• The application system opens January 1st and closes
the February 5, 2016.
• Late applications will only be considered if space is
available.
Where is the application?
• Apply online!
• http://sphhp.buffalo.edu/ens  Education 
Exercise Science BS  Admissions  Promotion to
Professional Sequence Application
HUB & Academic Advising Report (AAR)
Use your AAR often to complete your application
To access your AAR:
1. Log into MyUB
2. Click on HUB Student Center
3. Select View My Advisement Report under Academic
Requirements
Having
problems?
Visit the HUB
Student Center
through MyUB
Completing the Application
Be sure you application is complete before submitting
Partially submitted applications will not be evaluated
Include transcripts and Proof of Enrollment
1- Demographic Information
• Complete personal information.
• Please remember what phone number, email or address
you have listed. If any of these change during the
application process, WE NEED TO KNOW!
2- Program Selection
• Choose your intended track:
•
General Exercise Science: General 4 year BS degree
•
Pre-Physical Therapy: applying to DPT next year before completing BS in ES
• Prerequisite GPA > 3.0
• If you do not meet the minimum prerequisite GPA you can still select the Pre-PT concentration,
however if you are accepted you will initially be placed in the General ES Concentration
•
BS/ES and DPT: complete 4 year BS before applying to DPT program
•
BS/MS in Exercise Science & Nutrition: 5-year program, BS in ES and MS in Nutrition Science
• Prerequisite GPA > 3.0
•
BS/MPH in Exercise Science & Epidemiology: 5 year program, BS in ES and MPH in
Epidemiology
• Prerequisite GPA > 3.0
You will be able to change your track once you are accepted into the
program and meet with your advisor.
3- Prerequisite Courses
• Enter course number, institution, semester & year, credit
hours, grade.
•
Course number: Use UB course number. For example, if you took
CHEM111 @ different institution but it articulated as CHE 101 at UB,
use CHE 101.
•
Institution: List actual institution where you completed the course.
•
Semester & Year: Enter semester and year you completed course.
•
Credit Hours: Enter credit hours you received for this course.
• Be sure to use what your AAR reports for credits and grades.
Use the following slides as examples of common situations.
USE YOUR AAR!
• On your AAR, you will see a section titled Exercise
Science BS Acceptance Criteria, use this to fill out
the application.
•
If there is nothing listed under it, click on the
green arrow to the left to open the section up.
Same for individual course requirements.
•
If your course is not listed here, it is most likely
listed under Courses History section. Use that
section to input grades.
BASIC EXAMPLE
1.
A student completed MTH121 here at UB:
completed MTH121 here at UB:
Course
Title
Course
number
Institution
Semester &
Year
Credit
Hours
Grade
Calculus
MTH121
University
at Buffalo
Fall 2008
4
A-
2. A student completed MTH200 for 3 credits at “Jane Doe
College” which is an equivalent course to MTH121 at UB:
Course
Title
Course
number
Institution
Semester &
Year
Credit
Hours
Grade
Calculus
MTH121
Jane Doe
College
Fall 2008
3
A-
Labs Incorporated into Class Grade & Credit
• If your lab grade and credit are incorporated into the same listing on
your AAR, please put the same grade in the lab section as you earned in
the lecture and enter “0” for credit hours
• For example, if you took CHE 101 at UB your AAR will only report a grade
for Chemistry lecture. Please enter as follows:
Course Title
Course
number
Institution
Semester &
Year
Credit Hours
Grade
Chemistry I
CHE 101
University at
Buffalo
Fall 2009
5
B-
Chemistry I
(lab)
CHE 101
University at
Buffalo
Fall 2009
0
B-
Physics
• Enter grades for PHY 101, 151, 102 and 152
Course Title
Course
number
Institution
Semester &
Year
Credit Hours
Grade
Physics I
PHY 101
University at
Buffalo
Fall 2008
4
A-
Physics I
(lab)
PHY 151
University at
Buffalo
Fall 2008
1
B-
Physics I
PHY 102
University at
Buffalo
Fall 2008
4
C
Physics I
(lab)
PHY 152
University at
Buffalo
Fall 2008
1
A
Physics
• If you have completed PHY107, 108 and 158 sequence, please
report the three courses and grades you received as follows:
Course Title
Course
number
Institution
Semester &
Year
Credit Hours
Grade
Physics I
PHY 107
University at
Buffalo
Fall 2008
4
A
Physics I
(lab)
PHY 107
University at
Buffalo
Fall 2008
0
A
Physics I
PHY 108
University at
Buffalo
Fall 2008
4
B
Physics I
(lab)
PHY 158
University at
Buffalo
Fall 2008
1
A
• This is an approved sequence for our prerequisite courses.
Anatomy
• If you took ES 207 you will enter as follows:
Course Title
Course
number
Institution
Semester &
Year
Credit Hours
Grade
Anatomy
ES 207
University at
Buffalo
Fall 2009
4
C
Anatomy Lab
ES 207
University at
Buffalo
Fall 2009
0
C
• If you took an equivalent course where you received a separate grade
and credit for the lab please indicate this by entering all information.
Course Title
Course
number
Institution
Semester &
Year
Credit Hours
Grade
Anatomy
ANA 113
Jane Doe
College
Fall 2009
3
C
Anatomy Lab
ANA 113
Jane Doe
College
Fall 2009
1.5
A
Anatomy
•
If you have completed a 2-semester biology sequence for science majors to
fulfill your anatomy requirement, please report one course as the anatomy
course and one as the anatomy lab. Enter the class, credit and grade as it is
stated on your AAR.
Course Title
Course
number
Institution
Semester &
Year
Credit Hours
Grade
Anatomy
BIO 200
University at
Buffalo
Fall 2009
4
A
Anatomy Lab
BIO 201
University at
Buffalo
Fall 2009
4
B+
Anatomy
•
If you have completed the APY 345/346 sequence to fulfill your anatomy
requirement, please report one course as the anatomy course and one as the
anatomy lab. Enter the class, credit and grade as it is stated on your AAR.
Course Title
Course
number
Institution
Semester &
Year
Credit Hours
Grade
Anatomy
APY 345
University at
Buffalo
Spring 2013
3
A
Anatomy Lab
APY 346
University at
Buffalo
Spring 2013
2
B+
Combined Anatomy & Physiology Course
• If you took a combined course for Anatomy and Physiology
outside of UB, your AAR should show a grade such as MB+. This
means you received an averaged B+ grade in this course. You
would report B+ for both courses on your application.
Course Title
Course
number
Institution
Semester &
Year
Credit Hours
Grade
Anatomy
ES 207
Jane Doe
College
Fall 2008
3
B+
Anatomy Lab
ES 207
Jane Doe
College
Fall 2008
0
B+
Physiology
PGY300
Jane Doe
College
Spring 2009
3
B+
• If you have only completed one course in the combined
sequence, unfortunately this will NOT count for either of the
combined courses.
Statistics
• If you completed STA119*, it will list it separately on your AAR as a 3
credit lecture and a 1 credit recitation.
* or equivalent
Course
Title
Course
number
Institution
Semester &
Year
Credit
Hours
Grade
Statistics
STA119
University at
Buffalo
Spring 2010
3
B
Statistics Rec
STA 119
University at
Buffalo
Spring 2010
1
B
• If you completed a course equivalent to STA 119 that does not include
a separate lecture and recitation, list these on the first line with 3
credits, and second line with 0 credits and same grade.
Course Title
Course
number
Institution
Semester &
Year
Credit Hours
Grade
Statistics
PSY 207
University at
Buffalo
Spring 2010
3
B
Statistics Rec
PSY 207
University at
Buffalo
Spring 2010
0
B
Entering Grades
• Please triple-check this. We will confirm them.
• Please be honest. Your application may not be accepted
if grades are incorrectly reported.
• Choose the appropriate letter grade from the drop down
box.
Entering Grades
• AP Credit
•
•
•
Course Number- Enter UB course # as it shows on your AAR
Institution- Enter the name of your high school
Grades- select P3 , P4, P5 depending on what you earned on the
exam
Course
Title
Course
number
Institution
Semester &
Year
Credit
Hours
Grade
Calculus
MTH121
John Doe
High School
Spring 2006
4
P4
• Current Enrollment
•
If you are completing the course this spring, please use “E” for
enrolled.
Course
Title
Course
number
Institution
Semester &
Year
Credit
Hours
Grade
Exercise
Science
ES 200
University at
Buffalo
Spring 2011
3
E
Entering Grades
• Retaking Courses:
•
As stated in the UG Catalog, all 2nd attempt grades will count as your
official grade, regardless if it is better or worse. This is what you will
enter on your application.
•
If you received an “F” in a course but will be retaking it this Spring 
the “F” must still be reported and will be calculated in the prerequisite
GPA. At this point you do not have a 2nd attempt grade.
•
Repeat Policy: http://undergradcatalog.buffalo.edu/policies/grading/repeat.shtml
•
2nd attempt grades at another institution (after passing the course at UB)
will not be reflected in your GPA or give you a grade on your transcript
Entering Grades
• Higher Grade in Higher Level Course:
If you earn a higher grade in a higher level course in the same dept you
may report the better grade. However, if this course is also an ES elective
you can not use it for both a prerequisite requirement and an elective
requirement.
• For example, if you earn a “C” in CHE 101, and an “A” in CHE 201, you
may enter CHE 201 as your prerequisite course and grade. But you will NOT
be able to use this course as an ES elective requirement in the future.
• Note: You cannot use CHE 101 and CHE 201 – you must use the courses that
would satisfy the sequence (i.e. CHE 101 or 201 and CHE 102 or 202)
•
Course Title
Course
number
Institution
Semester &
Year
Credit Hours
Grade
Chemistry I
CHE 201
University at
Buffalo
Fall 2009
5
B+
Chemistry I (lab)
CHE 201
University at
Buffalo
Fall 2009
0
B+
Missing Prerequisite Courses
• All prerequisite courses, including 1-credit labs, need to
be completed or be in progress in order for applications
to be considered
Your application will not be accepted if you are
missing prerequisite courses
Articulated Courses
• What does this mean?
• Articulation refers to the process of comparing the
content of courses that are transferred between
educational institutions and deciding if they are
equivalent.
•
A course MUST be articulated through UB to be used as
a prerequisite on your PPS Application.
•
Any course that has been articulated by UB should
show up on your AAR with a UB equivalent course
number. You will use UB course numbers when filling
out this application.
Transfer Course Articulation
•
If a course has ALREADY been articulated by UB, it will show up on your AAR
as the UB Course Number
•
•
•
For example, if you took PSYC 120 at a previous school and it shows up on your
AAR as the UB equivalent- PSY 101, it HAS BEEN articulated
Use PSY 101 on your application
If your course has not been articulated it will not show up as a UB course
number, the course will have an assigned transfer number such as "TR0005”
or an unassigned course # such as “PSY 006”
•
If you plan to use such a course on your PPS Application, you will need to initiate
the articulation process for that course and send us proof that you took the
course by February 5th (transcripts, schedule, etc.).
•
For all courses that have NOT articulated you must proceed
accordingly ASAP
Transfer Course Articulation:
Already Admitted UB Students
• If you have already completed a semester or more at UB and
plan to use courses on your PPS Application that have NOT
been articulated through UB yet, you need to follow the
instructions on the Transfer Articulation Services website:
http://www.taurus.buffalo.edu/form.shtml.
• Please understand that articulation of unevaluated courses will
be determined through the specific department not through
ENS (unless it is an ES or NTR course).
•
For example, if you have an unevaluated chemistry course
from a different institution, you will have to fill out an
articulation form found on the website above and directly
contact the chemistry department for course articulation.
Transfer Course Articulation:
Incoming Transfer Students
•
Send an official transcript to the Office of Undergraduate Admissions, 12 Capen Hall,
University at Buffalo, Buffalo, NY 14260 if not sent already.
•
Next, you will need to mail, fax or email the following information to Transfer Articulation
Services:
•
A catalog description of each transfer course and its prerequisites
•
The course syllabus for each transfer course
•
The transfer institution’s name for each transfer course
•
The UB requirement you think each course may work toward
•
Your name and 8-digit UB person number
Mail: University at Buffalo, Transfer Articulation Services, MFAC 316, Buffalo, NY 14261-0026
Fax: 716-645-2288
Email: taurus@buffalo.edu
•
You must initiate this process as soon as possible. The review process will take a minimum
of three weeks; therefore we recommend this process begin at least 3 weeks prior to the
PPS Application Deadline.
•
If you know that the process will go beyond the application deadline, please let us know
and send us proof that you took the course (transcript, schedule, etc.).
Transfer Course Articulation: Non-Required Courses
• If you have additional courses on your AAR that have not
been articulated and are not required for ES, you do NOT
have to go through the articulation process.
•
For example if you took Intro to Dance at a different institution
and it shows up as TR002, you do NOT have to go through the
articulation process if you will not use this for a requirement.
4- General Education Courses
• On you AAR, take a look at the GENERAL EDUCATION section.
• For each course requirement on the application, check either
Satisfied, Not Satisfied or Waived according to what you AAR
indicates.
• Students are encouraged, but NOT required to have all General
Education Requirements completed by the time they apply to
the PPS.
5- Student Notes
• Please list any additional information you would like
the selection committee to know here.
•
Example #1: you will be moving in the middle of
the spring semester. Please indicate this here
and new address/contact information we can
reach you at.
•
Example #2: You will be studying abroad during
spring semester. Please indicate how we can
reach you best during this time.
6- Privacy Statement
• Failure to provide required information and accurate
information may prevent your application from being
processed.
• We double check your grades!! Be honest!!
7- SUBMIT!
•
Be sure your application is filled out completely before
submitting! Triple Check!
•
Partially submitted applications will not be evaluated.
•
If your application is incomplete you will only be eligible for the
alternate list so be sure to submit the completed application and
any supplemental materials (i.e. transcripts, course schedules)
by Feb 5th!
•
You may save your data and come back to it at a different time,
but REMEMBER to officially submit once it is complete.
*** Saved but un-submitted applications
will not be considered ***
8- Official Transcripts
1. If you are currently a UB student and have completed at
least ONE full semester at UB and have had all of your
official transcripts from previous institutions sent to the
Office of Admissions, you do not need to do anything
more.
2. If you are an incoming transfer student for Spring 2016
or Fall 2016  please send an official transcript to both
(if you have not done so already):
•
Pedro Sotelo-Peryea, Dept of Exercise and Nutrition Sciences,
211 Kimball Tower, UB, Buffalo, NY 14214-3079
•
Office of Admissions, 12 Capen Hall, Buffalo, NY 14260-1660
9- Proof of Enrollment
• If you are taking any prerequisite course outside of UB this
Spring Semester and will be reporting it on your PPS
application, you need to supply us with documented proof that
you are actually enrolled in the course at the given institution.
• Proof needs to be provided by February 5th.
• The application will be considered incomplete if proof is not
submitted by the due date.
• Proof of enrollment should be submitted to:
• Pedro Sotelo-Peryea, Dept of Exercise and Nutrition
Sciences, 211 Kimball Tower, UB, Buffalo, NY 14214-3079
What happens now?
• You will receive a confirmation email after you submit your
application.
• If you do NOT receive a confirmation email, you MUST
follow up with the department within one week of your
application submission.
• Contact Pedro Sotelo-Peryea: pjsotelo@buffalo.edu
•
If you did NOT receive a confirmation email and do NOT
follow up, your application may be considered LATE.
•
READ this confirmation email to be sure that you have
SUBMITTED your application.
Acceptance
•
Applications will be evaluated by the ES Promotion to Professional Sequence
Committee
•
Decision letters will be sent out by early March
•
If you receive an acceptance letter, you need to respond by accepting or
declining your spot in the program by stated deadline.
• This needs to be in writing and returned to 211 Kimball Tower.
•
Acceptance is conditional based on successful completion of prerequisite courses
spring semester. Grades will be checked at the end of the semester.
•
If you are taking any courses this spring outside of UB, you must send official
transcripts to both:
•
Dept of Exercise & Nutrition Sciences, 211 Kimball Tower, UB, Buffalo, NY 14214-3079
•
Office of Admissions, 12 Capen Hall, Buffalo, NY 14260-1660
Alternate List
• Students who are not initially accepted into the program
may be added to the alternate list.
•
Students on this list will receive a letter indicating
their position/number on the wait list.
•
We will contact you and offer you a spot if an opening
should become available. This may be as late as the
first day of classes fall semester.
•
There are no guarantees that seats will be open and
we cannot predict your chances of gaining a seat.
Therefore, if you are on the wait list, you should still
plan accordingly for alternate plans.
Spring Orientation
• All accepted students must attend the ES Program
Orientation in early April.
• Program begins Monday, May 23, 2016 with Human
Gross Anatomy
I don’t get accepted, now what??
• Follow up meetings are available with…
• Office for Academic and Student Affairs (OASA)
• 104B Kimball Tower
• 716-829-6769 (call or e-mail for an appointment)
• sphhp-oasa@buffalo.edu
•
Career Services
• Call 716-645-2231 to make an appointment.
• Students are strongly encouraged to schedule appointments
with these offices to discuss their future plans.
Important Reminders
• If you do NOT receive a confirmation email, your
application may not have been submitted correctly
 you MUST follow up with the department within
one week of submission.
• If your contact information changes anytime
between January & March  you MUST let us know!
Important Contact Information
• Pedro Sotelo-Peryea, MS
• Admissions Assistant/Academic Advisor
• pjsotelo@buffalo.edu; 716-829-6792
• Maureen Lannen, MS
• Undergraduate Program Assistant
• lannen@buffalo.edu; 716-829-6790