Steps to completing a
recruitment: electronic
and paper; new hire
orientation
Steps to completing a hire:
There are two required steps to complete
the hiring process:
–
–
Electronic signatures
New hire paperwork
Step 1: electronic signatures:



On People Admin, the applicant must be sent
back through the Department to get
electronic approvals
Log into People Admin, the position should
be on the front page waiting for approval. If it
is not there select ‘Active Postings’ and find
the correct position number
Select ‘View’ under the classification title
Approval of an applicant on People
Admin:
To get to the approval page:



The website will default to the applicant page
After reviewing the selected candidate, scroll
to the bottom of the page and select ‘View
Posting Summary’
This will take you to the approval page,
where the radial buttons are located
To get to the approval page:
Approving to next level:

Select the radial button that corresponds with
the next level within the hiring department’s
hierarchy (ex. Applicant to Dean/Director)

When the correct level is chosen, select
‘Continue’ and ‘Confirm’ on the following
page
Electronically approving the applicant:
Approval of applicant:


When sending the applicant to the next level
on People Admin, the system electronically
dates and “signs” the position for you
The top level of approval (VP/Provost or
Dean/Director) should resubmit the applicant
to Human Resources by selecting the radial
button ‘Applicant to HR’
Electronic signature:
Step 2: new hire paperwork

The PAF (Personnel Action Form) must be completed;
for questions regarding the completion of a recruited
employee’s or new temporary employee’s PAF contact
the Employment department

For all other general PAF inquiries contact Processing
& Records at 297-3058

The Personnel Action Form should contain a minimum
of two signatures
Additional recruitment paperwork:
Complete any other applicable paperwork.
This includes but is not limited to:




Applicable Offer Letter (AMP, SP, grant funded/time limited,
acting, interim, temporary, etc)
Completed Veteran’s Preference form for each qualified
veteran in pool, if applicable (SP only). If required, the
Veteran’s Preference form will be attached to the final pool
email notification
Voluntary demotion letter, if applicable
Position Job Identification form (exempt temporary employees
only) or Acknowledgement of Maximum Hours Worked per
Week form (non-exempt temporary employees only)
Filling the position:



After the PAF and other forms are complete
forward them to Human Resources, Attn.
Employment Office ADM 102
When all of the forms are received,
Employment will fill the recruitment in People
Admin
This action will generate automatic emails to
all of the other applicants, informing them the
position has been filled
Example of email notification to
applicants:
Thank you for your interest in employment opportunities with Florida Atlantic
University.
We appreciate the time and effort you've taken to present your
qualifications to us, however we have identified a candidate whose work
experience and credentials more closely meet the needs of the University
at this time. We welcome future opportunities to consider your
application for positions of interest that you may qualify for.
Thank you for considering Florida Atlantic University. Best wishes to you for
success in your career endeavors.
Human Resources
New hire orientation:




If an employee is new to the University he/she must
attend new hire orientation on their first day of
employment
New hires may refer to their letter of offer for
complete information on his/her first day of
employment
He/She should be prepared to provide proof of
eligibility to work in the United States through the I-9
form
After completing sign-in, the employee’s assignment
will be entered into the payroll system
New hire orientation:
New employees should be prepared for orientation by
bringing the following items with them on their first day
of employment:

I-9 documents to provide proof of eligibility to work in the
United States (including his/her social security card)

Voided check for direct deposit

Current vehicle registration, if planning to obtain a
parking permit
New hire orientation:

Orientation is held in the Human Resources Conference Room
(report to ADM 102) on Mondays from 9am-4pm, unless there
is a holiday in which case orientation will be held the following
business day

Attendees are encouraged to arrive no later than 8:45am

New hires should stop at the Information Booth at the first
entrance off of Glades Road in order to obtain a temporary
parking pass for the day, prior to reporting to orientation

If orientation is cancelled, new hires should still report to
Human Resources to complete their new hire paperwork;
however, the new employee will need to return to Human
Resources the following week for orientation
New hire orientation:

If the candidate is moving from a temporary
position to an AMP or SP position, they must
attend benefits orientation from 1pm-4pm
only

If the candidate is moving from SP to AMP
position, they should contact the Benefits &
Retirement department to review additional
options