New Hanover County Schools
End-of-Course Test Administration Training
Online and Paper-and-Pencil
Spring 2012
EOC Testing Window
(pages 30, 31)
May 15th
EOC Training
May 31st
High School - Pick up EOC Test
Booklets
June 1
Middle School
Pick up EOC Test Booklets
June 1-7
High School
EOCs/remediation/retest
June 4
Middle School
EOCs
June 5-7 Remediation/retest
June 12th
(Tuesday 9:00-12:00)
Return Test Materials
(Testlets, scrap paper &
manuals)
Eligible Students
(pages 2, 2)
• 2009 Integrated Mathematics I, Algebra I, OCS
Algebra I, Integrated Mathematics II (2003), Biology,
OCS Biology, English I, and OCS English I
• Students enrolled in OCS English II are NOT eligible
to take the EOC test.
• 2011-12 Courses For Credit Requiring an End-ofCourse Test
(http://www.ncpublicschools.org/accountability/testing
/eoc/)
Eligible Students (Special Situations)
(pages 3, 2)
•
Advanced Placement Courses: Student must take the EOC test the first time the student
takes the course. Students enrolled in AP courses who have previously received credit for a nonAP course of the same subject are not eligible to take the EOC test.
•
Students Identified as Limited English Proficient (LEP): Students identified as
LEP scoring below Level 4.0 Expanding on the state-identified English language proficiency
reading placement test and are in their first year in U.S. schools are not eligible to be assessed
on the English I end-of-course test.
•
Students Repeating an Entire Course for Credit or Taking a Credit
Recovery Course: (Handout): http://www.ncpublicschools.org/accountability/testing/eoc/
School Test Coordinator’s
Responsibilities Specific to EOC Online
Testing (page 13)
14- Ensure appropriate test security procedures are followed. For example,
secure online test items must not be visible on a computer monitor unless a
test administrator, proctor, and student are present during the actual
administration of the test.
17- Create or manage user accounts in NC Education for all test administrators.
18- Ensure information required in NC Education is complete and accurate
before the designated deadline.
19- Ensure school test administrators can access the secure site. School test
administrators must be notified that user accounts are confidential and
designated as secure and are not to be shared with other personnel or
students.
EOC Test Books/Answer Sheets by Subject
Area, Form Letter, and Color (pages 23, 25)
Subject
Purple
Red
Green
Algebra I
J9
K3
L1
Biology
J7
M1
N/A
English I
G5
J4
K5
Note: Forms for read aloud/small group administrations must be pulled at the local
level. A read aloud testing session (i.e., small group) is allowed to use one test form (i.e.,
same form letter and form number) for this accommodation at one testing site (i.e.,
classroom). A different form (i.e., a different letter) must be used for each of these
sessions within a school.
Test Materials
Paper-and-Pencil (page 24)
Online (page 26)
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•
•
•
•
•
Test Administrator’s Manual (13076)
Test books and answer sheets
Header Sheet
Sufficient envelopes or vinyl bags
Jumbo paper clips
Optional: Highlighters and color
acetate overlays
•
•
•
DPI issued/approved graph paper
(Algebra I)
Extra sharpened No. 2 pencils
Supply of blank paper
Graphing calculators for Algebra I
Accurate timing device that does not
make noise
•
•
•
•
•
Test Administrator’s Manual (13151)
Computer with an up-to-date
applications
Training Notes:
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–
•
•
•
•
Review technical requirements:
http://go.ncsu.edu/nct
Personal computers and personal
learning devices must not be used at
this time.
DPI issued/approved graph paper
(Algebra I)
Extra sharpened No. 2 pencils
Supply of blank paper
Graphing calculators for Algebra I
Accurate timing device that does not
make noise
Test Administrators
• Test administrators must by certified staff.
– Teachers
– Social workers
– Counselors
– Retired teachers
– Teacher assistants who are certified
teachers
Estimated Administration Time
(pages 31, 32)
•
•
•
•
150 minutes
2 two-minute breaks every 60 minutes
Allow ample opportunity to complete the test.
As long as students are engaged and working
and the maximum time allowed has not been
reached, they must be given time to complete
the test.
Monitoring Students During Testing
• Walk frequently and quietly throughout the room.
– Position self to have an unobstructed view of and easy
access to students.
• Do not read test questions from open student test books.
• Do not indicate answers to students. Some examples include but are not limited to:
– telling students to “look at the question again” or offering similar advice;
– making a facial expression, hand gesture, or utterance (e.g., coughing, clearing
throat) to indicate approval or disapproval of the student’s response; and
– standing beside the desk, reading a question, looking at the student’s response, and
then pointing to the correct answer or pointing to the question as if to indicate “read
the question again because you have bubbled the wrong answer.”
• Test administrators and proctors (see proctor statement) cannot help students:
– by explaining the directions in their own words;
– by explaining the meaning of any word in the directions, test questions, or answer
choices;
– by rephrasing test questions;
– by translating a word or phrase into another language; or
– by providing synonyms for unknown words.
Online Procedures to Complete
BEFORE the Test Administration (page 35)
Test administrators must:
• obtain secure IDs and passwords from NCEd
• register all students in NCEd (bulk upload – see
handout)
• enter responses to Student Interface
Questions (SIQ)
• schedule administration sessions date(s) and
start time window(s) in NCEd
Online Procedures to Complete
Following the Test Administration (page 46)
• Complete Admin Entry tab coding for select students who (1)
are absent from all makeup test sessions, (2) are identified only
under Section 504, and/or (3) are identified with a transitory
impairment.
.
• Complete and return Review of Accommodations Used During
Testing form(s) See handout.
• Complete the Accommodations Provided data screen for any
student SIQs marked as requiring accommodations.
Note: Scores will not be available until the Accommodations Provided is completed
Student Answer Sheets: Complete by the TA
or Principal’s Designee AFTER Testing
Section (page 56)
Question 3
Question 4
Currently (1) identified ONLY under Section 504 (i.e., do not have current
IEPs) or (2) identified with a transitory impairment (i.e., not Section 504
eligible).
If the student is not officially classified as any of the above, this question must
be left blank.
Complete if the student was provided a testing accommodation during this test
administration for any reason. More than one response may be filled for this
question. If the student was not provided an accommodation during the test
administration, this question must be left blank.
Note: The use of the Test Administrator Reads Test Aloud (in English) and/or
the Interpreter/Transliterator Signs/Cues Test accommodations for the English
I test results in an invalid test score. If one or more of these accommodations
was used, special coding is required on the student answer sheet.
P/P: Special Codes for Answer Sheets (page 59)
Information Requested
Column(s)
Anticipated Course Grade
A
Transfer Students
B
For Local Use
C-F
Makeup Tests
G
Achievement Levels
H
Misadministration
I
Students Repeating a Course for
Credit and Credit recovery Courses
J
Students Identified as LEP Who Are
Not Eligible to Take the English I
EOC
K
Accommodations Not Permitted
L
General Purpose Header Sheet (page 62)
Complete:
•Teacher’s name (Must be the same each time)
•School Name -Bubble entire name.
•LEA/school code
•Answer key code (below)
•Class Period - Must be two digits
•Number of answer documents enclosed
Answer Key Code
Algebra I
Biology
English I
Test Answer Key Code
ALG1
BIOL
ENG1
Retest 1 Policy and Procedures
Paper-and-Pencil (page 74)
Online (page 47)
• Schools must not combine different
EOC tests (i.e., English I, Algebra I, or
Biology) within the same administration
for Retest 1
• Students taking the EOC Online Tests of
Biology and English I may be grouped
for Retest 1 administrations
• The Algebra I EOC test must not be
administered with another subject (i.e.,
biology or English I)
• Test coordinators must ensure that
students do not feel uncomfortable with
mixed-subject grouping, so that test
performance is not affected
Sections Specific to EOC Online TAM
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Online Test Format (page 3)
Online Assessment Tutorial Recommendation (page 4)
Help Desk of EOC Testing (page 5)
Wireless Connections (page 6)
Internet Security, Security of Test Materials, and Online
Content (page 7)
**Additional Test Administrator’s Responsibilities (page
16)
Testing Accommodations for End-of-Course Online
Tests Only (page 22)
Addressing Technical Issues (page 33)
Directions for Administration (page 34)
Online Test Format
(page 3)
• SIQ must be completed for students requiring a different background color,
Large Font, or documented accommodations BEFORE test day.
• Regular or large font and different background colors are available to ALL
students.
– Consider for students who routinely use similar tools (e.g., color acetate overlays,
colored paper, large print text).
• Computer Reads Test Aloud—Student Controlled and/or the Multiple
Testing Sessions accommodations must be entered into the SIQ BEFORE
test day
• Test administrators must complete the Accommodations Provided data
screen AFTER each test administration for students marked as requiring
Computer Reads Test Aloud—Student Controlled, Multiple Testing
Sessions, or other documented accommodations in the SIQ.
– Student scores will not be available until the Accommodations Provided data screen is
completed for each accommodated student.
Online Assessment Tutorial
(page 4)
Located at: http://go.ncsu.edu/nctdemo/
OTISS – System for Reporting Test
Irregularities
• Account set up (NC ID)
– Approval procedure
– Training/manual
• TC responsibilities
– TC submits irregularity
Reason Codes 2011-12
• Purpose: Identify the reason or other special circumstances
a test score is not included in a student’s record
– Grade 8 Algebra I scores
– Notify data manager.
• May be manually entered into NC WISE
Transcriptions
• One individual transcribes the student’s
responses.
• One individual verifies the transcription.
• One individual observes the process.
• All 3 sign the outside cover of the test
book.
• Separate the books when you return them
to the Testing Department.
Retest 1
•
•
•
•
•
No separate supplement for Retest 1; information on Retests located in each TAM.
All students who score Achievement Level II on Regular administration must take Retest 1.
Parents not allowed to opt out of Retest 1 for Level II students.
Parents may request their Level I students take Retest 1. LEAs must grant all requests.
Retest 1 may be given at any time following the Regular administration as long as scores
are submitted to the NCDPI by 5:00 p.m., Friday, June 29, 2012.
• Local boards establish appropriate review procedures.
• LEAs may have more rigorous retesting policies, but they cannot exclude any particular
group of students.
Exemptions from Retest 1:
•
•
Students identified as limited English proficient (LEP) and in their first year in U.S.
schools who score below Level 4.0 Expanding on the state-identified English
language proficiency reading placement test are exempt from Retest 1. Note: This
exemption from Retest 1 does not apply for English 1 because the aforementioned
students are not required to take the Regular administration of English 1.
Students who receive a medical exemption for the Regular administration of the test
are also exempt from Retest 1. (All medical exceptions must be approved by the
Division of Accountability Services/North Carolina Testing Program.)
After Testing - Packaging and
Returning Materials
• Return all materials to the Testing Department
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All test booklets
Unused answer sheets and header sheets
Scrap paper
Graph paper
• File completed Review of Accommodations
Used During Testing forms at the school.
Edits to Manuals (TAMs)
Paper-and-Pencil TAM
• Pages 59 & 61
Online TAM
• Page 41 (Reference TNN Message
dated 12/13/2011)
• Change “Required” to “Eligible”
• Students identified as limited
English proficient and in their first
year in U.S. schools who score
below Level 4.0 Expanding on the
state-identified English language
proficiency reading placement test
are not eligible to be assessed on the
English I end-of-course test.
• Strike through:
SAY: Click NEXT to go to the Sample
Summary page and wait for my
instructions.
The test administrator must pause to
allow students to respond.