Fairvale Home and School Meeting Summary
MEETING DETAILS
Meeting Name:
FES Home and School October Session
Purpose:
Fall meeting of Home and School Association to review general items including
planned fundraising, fundraising results and hear from the committee leads.
Chair:
Tricia Wilson, President
Date & Time:
October 15, 2015 7pm to 9pm
Location details:
FES Board Room
Next Meeting:
November 19, 2015 – 3rd Thursday of the month
PARTICIPANTS
Tricia Wilson, President
Natasha Clare, Parent
Heather Davidson, Treasurer
Dave, Playground/Parade
Joyce Hawkins, Secretary
Karen Singleton, Vice President Regrets
Bonnie Hierlihy, Principal
Charlotte Pierce, Healthy Lunch Regrets
Ashley Dobbin, Vice Principal
Shauna, Playground/Parade Regrets
Elsa Russell, Teacher Rep
AGENDA
1.
Welcome
Notes:
Small group tonight.
2.
Agenda
 Review
 Action Items - Updates
 Attendance
Notes:
See updates below for action items.
3.
Coordinator Updates
 Healthy Lunch
 Dreamland (Repairs/Kent Credit)


FES Hands
Staff Appreciation
Fit-Tastic
Tricia
5 mins
Joyce
5 mins
30 min




Charlotte, absent
Charlotte/Shauna,
absent
Open posting
Kim Thorne
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Fairvale Home and School Meeting Summary



Safe Arrival (Online Form)
Library Request
Parade



Charlotte
Shauna, absent
Dave
Notes:
Healthy Lunch - Watch for a new email for healthy lunch communications. New email for healthy lunch –
fairvalehealthylunch@gmail.com
Tricia provided an update from Charlotte. Food period #2 has proven to be a popular one and there
were many great options for everyone. She has been speaking with pita pit to confirm their options.
Bonnie provided an update from that the teachers have been concerned about the delay in food
delivery. By the time the teachers are able to organize and distribute the lunch it was running into
classroom time – Cochran and another was delivering a little too late, 12:45; 12:50 before kids got to
start eating – Bonnie contacted the vendors and asked for delivery by 12:30.
Playground–
 Charlotte had made a phone call to have a metal working company to address the broken doublewide slide, Joyce was approached by a parent on the wonderful job we did fixing the slide. I
visited it yesterday to see the work done it looks great and most importantly it’s safe for the kids
to use again.
 Bonnie – Update that once sized the assisted swing is too small for Ryder. The OT suggested
ordering the next size up. $400.00 School budget can’t afford to purchase another. Looking to
exchange but original box is gone. If Bonnie is unsuccessful at returning the swing home and
school will motion to purchase the new swing and have both installed.
 Dave – He and Craig are going to order in the yellow birch from Kent to fix the swing posts.
Staff Appreciation – new “shout outs” to the staff, has your child’s teacher went above the call of duty.
Please send an email to fairvalehomeandschool@gmail.com, including the teacher’s name, grade and
a brief description of the event.
Heather – position is available for a new “Staff Appreciation Coordinator”. Mary Ellen and Sue are
still available to help out when needed.
Fit-tastic – Will start up after Christmas break.
Safe Arrival – Created an email template that can be used at home when voicemail is answered form
home. Bonnie/Ashley have approved the new process. The option is still available to go to the school
and do safe arrival but we are hoping for a few more volunteers in making the process of collecting
the safe arrival voicemails from home and then forwarding them to Tara for follow up.
FES Hands
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Fairvale Home and School Meeting Summary
Library Requests - Shauna sends her regrets but sent her update via email. “We’ve had a lot going on just
getting set up, so we haven’t given too much thought to a theme just yet. Right now we’re thinking
we’ll do a theme week in January. I’ll give you more details in the next meeting.”
Parade – Shauna has graciously sent Dave in her absence but asked that we move the committee update
in the agenda as Dave has other commitments. Dave will be in attendance to provide update on
budget requests for float plans.
Dave provided a Parade Budget staying within the $750. Opportunities through donation and
volunteers to make up for the difference in budget. Bonnie has said that the school can contribute up
to another $250 if needed. Dave will provide a detailed list of construction materials to allow us to
make a call for donations.
This year’s float theme will be the minions and will stay with a simple structure using Styrofoam.
Shauna has already got some goggles. Meeting @ FES boardroom (or library) on Wednesday the 21st
of October for the Parade committee and anyone who wishes to come. Encourage anyone who wants
to be involved. Foam cost about $65 and makes 2 heads. Possible picket fence for safety. Credit at
Kent Building Supplies could cover some of this cost.
4.
Administration Report
Bonnie
10 min
Notes:
Bonnie:
 Contacted Mike and can price the school clothing for the next fundraiser.
 All grade 5s have leadership roles. New roles were created.
 Running club is actively underway.
Ashley:
 Drama auditions this week. This year’s play will be Snow White – 31 students auditioned.
 We Day group – http://www.weday.com/ We Day is a celebration of youth making a difference in
their local and global communities. We Schools is the yearlong program that nurtures
compassion in young people and gives them the tools to create transformational.
 20 tickets for we day event in Halifax this year, that’s 5 more than last year. The increase number
of tickets is reflective of the schools efforts with events in their community. Looking to
encourage more boys to be involved. 15 children and 5 adults are planned to go to Halifax for We
Day.
 This year it falls on parent teacher (Nov 27th) and Bonnie will be staying back for that. Looking for
a Dad to go as the 2 male teachers aren’t available due to PT. 3 hotel double suites rooms
reserved Homewood Suites and less than a km away from the event location.
Bonnie:
 “Me to We” team is in grade 5 but includes some grade 4s are included preparation for next year.
Leave Nov 26th after school and be ready for 8:30 Friday morning. Shared a bus with Quispamsis
middle last year, Potash Corp sponsored $500 for the schools to go.
FES Hands
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Fairvale Home and School Meeting Summary

FES is the only Elementary School involved in the Maritimes and being included.
Ashley:
 Career expo coming up. The details will be coming out in the next newsletter. Parent volunteers
can come for ½ or full day.
 In 2 weeks time they are having “take me outside week”. Phys-ed classes will be held outside.
Childhood games not requiring equipment.
 Staff have discussed how to play with the kids outside. Pierre Melanson is going to paint some
new games on the pavement where portables were.
 Seniors will be coming from Kings Way next week. They will be paired up with the children for
Phys-ed and Art classes.
5.
September 2015 Expenses
Notes:






$800 brought in already from the Stop & Shop. Good list of vendors on the go.
current 12,131.68 deposited after expenses total is $6,023.43.
Pending Basketball tri-net expense.
Sensory room item expenses.
New bike racks.
Teacher’s art supplies request.
6.
This year’s goals:
 Suggestions – Open to other ideas
o Any new requests?
 Fundraising –
o Calendar
o Stop & Shop
o Santa’s Workshop
Heather
Tricia/ Joyce/ Heather
5 mins
15 in
Notes:
Spark Bikes –
 5 more built and delivered (8 more required @ $735.00 each including one for the music room)
 Ashley – is implementing the bikes in different ways. Rotating the jolly 5, the bike and the ipads.
 Elsa said most kids rode today. 2 mins each using a timer. Other schools are asking about the
bikes and how we are making out with them.
 Wondering if there is a pedometer available we can hook up to these bikes?
 Home and School can possibly fund a few more bikes, we’ll address it in Nov.
Still want to look into the new bike racks for outdoors, will address in the spring of 2016.
Calendars –
FES Hands
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Fairvale Home and School Meeting Summary


Sold 135 calendars + advertising – cost of printing = total raised $2000+
A few extras to sell if anyone missed out and would like to buy one. About 14 left, first come first
served.
Stop & Shop – Heather – Dec 4 & 5 – lots of vendors confirmed. Looking into having a canteen with
popcorn and water available.
Santa’s workshop –
 Flyers will be here Nov 10 and the merchandise here shortly after.
 Bonnie – Yearend feedback from the parents was both positive and negative about the Stop and
Shop. Requests were made to limit items to $3-4 dollars vs. more expensive. $1, $2, $3 tables.
 Potentially can put the more expensive items out when parents are here to help with the kids.
Last year the less expensive items went quickly. If the price point stays consistent then the kids
will be on more equal paying field.
16 Staff Funding Requests
Elsa
5 min
Notes:
Sensory room items – Wendy Romeo and Joe Armstrong to review the list and provide the exact items to
purchase now that we have a new larger sensory room we can fit more items.
Some possible items include:
 Platform swing 398.75 and rotational device $136.
 Fatboy Original – Weighted blanket
 Jr. Giant mega sand timer.
 Rocking bowl
 O-balls
Total amount $1360 for everything. Supplier was FDMT.
Natasha - Pet beds and tents are an option. Pet beds provide a place for the kids to read and relax.
She also mentioned a triangle trampoline that plays music that would make a good addition.
Bonnie – has suggested a budget of $1500.00 for the sensory items selected.
No funding requests at this time from the teacher’s.
Elsa motioned for $376.90 spent on the art supplies + tax & shipping. The school will order and Home and
School will reimburse them. Motion supported by Joyce and Tricia. Motion passed on expense.
17 Items Raised this week.
Tricia/Joyce
5 min
Notes:
FES Hands
5
Fairvale Home and School Meeting Summary
Surveillance system – Signage and cameras. Ashley is checking on the legalities of camera surveillance of
the school playground for after hours.
School does own the land beyond the playing field. A local gentleman suggested the land could be used
as a parking lot but the newly decreased school population should address many of our congestion issues.
Elsa – suggested their used to be lights on the playground. Bonnie is going to look into if this is available
and then check with the district.
18 Open Floor – Parking Lot items
10 min
Tricia
Notes:
Future idea of possibility of extend the playing field fencing to include some of the wooded area and
provide an outdoors play wooded area.
19 Round Table
10 mins
Joyce
Notes: See notes below.
ACTIONS
#
1
2
ASSIGNED TO
DESCRIPTION
Please put out request for
suggestions from the teachers
on their preference/ideas for
Teacher appreciation.
Ashley
List of sensory supplies
Elsa
TARGET
DATE
Oct 2015
STATUS
Completed
Teachers are not expecting
anything and are thankful for
anything. Modest group. 
Oct 2015
Completed
Elsa gave it to Ashley. Sensor
3
List of art supplies for common
room.
Elsa
Oct 2015
Completed
Ashley has 2 lists one from the
500 and $379.00 itemized
lists.
FES Hands
6
Fairvale Home and School Meeting Summary
4
Add blurb in email on S&S, SW
& Safe Arrival
Bonnie
Sept 19,
2015
Completed
5
Safe arrival online form build
Karen & Joyce
Oct 2015
Completed
Process was reviewed and
agreement made that
creation of a form would not
be cost effective or user
friendly.
Created an email template for
this purpose. Sent to Bonnie
and Ashley for review and
confirmation that Tara will
take on the additional
responsibility.
Check Voicemail.
Submit list to Tara.
Tara
 To compare list to
attendance absences.
 Compare remaining
outstanding names to late
arrival check-in.
Tara is ok with this part. Tara
would be happy with more
volunteers to help.
6
Send planned school calendar
to Bonnie for school site.
Joyce
Oct 2015
7
Staff reading picks are done
and Ashley will provide
those to Shauna.
Ashley
Oct 2015
8
Shauna please submit library
receipts to Tara.
Shauna
Nov 2015
9
Tricia to provide update for to
Bonnie share in her
Tricia
Oct 2015
FES Hands
Completed
7
Fairvale Home and School Meeting Summary
newsletter about change in
healthy lunch email.
10 Make the announcement that
safe arrival process is
available from home now.
More volunteers needed.
Karen
Nov 2015
11 Sensory Items to be chosen and Ashley
ordered.
Nov 2015
12 Purchase School Art supplies
Elsa
Nov 2015
13 Ashley to provide feedback on
legalities of having
surveillance of our
playground.
Ashley
Oct 2015
PARKING LOT
#
DESCRIPTION
1
Extension of playground into
wooded area to include natural
playground or outdoor
classroom.
Joyce
2016/2017 Possible fundraising spend for
next year.
2
Bike Racks
Tricia
Spring
2016
ASSIGNED TO
TARGET
DATE
STATUS
ROUND TABLE
KAREN – REGRETS
TRICIA – GOOD – AIMING FOR BIKES AND BIKE RACKS,
SHAUNA – REGRETS
ELSA – MISSED OUT ON THE FIRST COUPLE OF MEETING MINUTES AND NOTED: HOT LUNCH NOT BEING DELIVERED ON TIME.
BONNIE HAS SPOKEN TO COCHRAN’S. WILL SEND A NOTE BACK TO CHARLOTTE. WOULD LIKE IT BY 12:30PM. CHECKING
PRICES AT PITA PIT.
ASHLEY – GOOD
BONNIE – GOOD
CHARLOTTE – REGRETS
HEATHER – QUESTION ABOUT WATER FOR STOP AND SHOP DAY. CAN WE ASK FOR A DONATION OF WATER, 8X24? BACK TO
SCHOOL BBQ POSSIBLY HAD LEFT OVER DONATIONS OF WATER THAT CAN BE USED. POPCORN. POSSIBLE COTTON CANDY
(NATASHA WILL REACH OUT)
FES Hands
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Fairvale Home and School Meeting Summary
NATASHA – FOLLOWED UP ON THE ION DESIGNS – IRON ON REFLECTIVE GEAR FOR CLOTHING. WILL DO A MABELS LABELS
CAMPAIGN AND WE WOULD MAKE 40% ON THE PROFIT. THROUGHOUT THE CAMPAIGN THEY WILL PROVIDE RESULTS AND AT
THE END PROVIDE CHECK FOR TOTAL EARNED. THEY HANDLE ALL SALES AND SHIPPING.
SHOULD WE DO THIS AS A SCHOOL LOGO OR A MANTRA THAT COULD BE IRONED ON. IONDESIGNS.COM PRICE POINTS ARE
LOW AND DESIGNES ARE AVAILABLE FOR BOTH BOYS AND GIRLS.
CAN WE DO SOMETHING FOR MRS. CASEY AS SHE IS OUT? SHE HAS A NEW BABY BOY AND IS MISSED. SOMETHING FROM
THE KIDS TO SAY CONGRATULATIONS TO HER AND THE FAMILY MAY BE NICE TO SEND.
JOYCE – GOOD
FES Hands
9