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BRIZE NORTON PARISH COUNCIL
Minutes of the Ordinary Meeting of the Parish Council on Monday 7 July 2014 at
8.00pm at The Sports Pavilion, Brize Norton
PRESENT
Keith Glazier, Stuart Guest, Tony Shillingford, Carolyn Peach
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APOLOGIES
Cllr Neil Owen (OCC transport meeting), Selwyn Shorrock (OCC transport
meeting), Pip Squire (personal bereavement), Cllr Alex Postan
91/15
DECLARATION OF INTERESTS
None identified. The clerk took receipt of signed declarations of acceptance of
office from Keith Glazier and Selwyn Shorrock outstanding from Annual meeting.
92/15
CHAIRMAN’S MEETINGS
23/6 CPRE meeting re SHMA with Selwyn Shorrock
3/7 Flood forum
93/15
MINUTES
Minutes of the meeting on 2 June 2014 were approved and signed by the Chairman
as a true record.
94/15
DISTRICT AND COUNTY COUNCILLORS’ REPORTS
There was no County or District reports in Cllr Owen’s and Cllr Postan’s absence.
95/15
ITEMS FOR OCC/WODC ATTENTION
No progress to report on yellow lines on Manor Rd, Carterton Rd and Station Rd
junction. Clerk to advertise pothole number.
Clerk had received information that some of the trees/overhanging foliage in the
village will be cut back by OCC this month, but no specific detail given. Had
pursued the outstanding PEM request for clearance of foliage on Minster
Road/Monahan Way roundabout.
96/15
VILLAGE EMERGENCY ACTION PLAN
No report in Pip Squire’s absence. He was to speak with James Gillies.
97/15
98/15
99/15
RESURFACING PAVILION PATHWAY/BALL WALL PROJECT
Clerk to arrange meeting to discuss quote for paving ‘triangle area’ by pavilion
front door. Painting of ‘wicket’ to be completed on the ball wall but already being
well used.
UPDATE COMMEMORATION OF ANNIVERSARY OF WW1
Keith Glazier meeting at the quarry to choose suitable stone for plinth. Dr Holmes
has drafted artwork for engraving though needs revision for photo he had initially
included. The Clerk has booked the Elderbank Hall for the reception pre and post
the ceremony. Clerk is to write to the following people HRH The Princess Royal,
Bishop Colin of Dorchester, The Lord Lieutenant, RAF BZN Station Commander.
Keith Glazier to speak with Royal British Legion local representative as to who to
invite from the Army.
LOCAL FLOODING GROUP MEETING 3 JULY 2014
The Highmoor Brook is to be cleared later this year (from the airfield to the back of
The Manor). Keith Glazier spoke with the OCC service engineer Gordon Kelman
of the verge damage by Thames Water on Station Road and also the gullies on
Station Road and Minster Road. They need to be flushed through first, then CCTV
to determine blockages.
Keith Glazier has also corresponded with TW to chase the work that has been
promised on the SPS. No response received yet.
Pip Squire
Clerk
Clerk
100/15
REPORT CPRE MEETING 23 JUNE 2014 RE SHMA
Keith Glazier and Selwyn Shorrock had attended on behalf of the Council. The
CPRE are ‘up in arms’ about the number of houses proposed should be built in the
SHMA and taking legal advice. They question the need re employment figures and
the siting on greenfield sites. A further meeting to be hosted by Shilton Parish
Council scheduled week beginning 13 July to be attended by Keith Glazier/Selwyn
Shorrock.
Keith Glazier/
Selwyn
Shorrock
Selwyn Shorrock joined meeting at 8.50pm.
101/15
102/15
RIGHT TO CONTEST – DETAIL GUIDANCE – GOV.UK
This may be a way that Carterton Town Council could get the houses they want by
building on Brizewood/central REEMA. Tony Shillingford/Keith Glazier to
review maps and determine housing that is MoD/Housing Association and also
review detailed guidance to determine next step.
PROVISION OF NOTICEBOARDS IN THE VILLAGE/GENERAL STATE OF
REPAIR OF NOTICEBOARDS
It has been suggested that provision for a temporary sign that is adjacent to the hall
– similar to that used by the church – should be made. Four permanent holes to be
made on the grass under the tree by the entrance to the allotments. The Parish
Council would decide what is advertised but suggestions village day, annual village
meeting etc. Large impact sign only. Stuart Guest to get quotes for costs posts in
ground/poles/sheet of marine ply. To liaise with Selwyn Shorrock re size.
Tony
Shillingford/
Keith Glazier
Stuart Guest/
Selwyn
Shorrock
Burford Road noticeboard very tatty. Stuart Guest to ask opinions/help from Ray
Griffiths.
Clerk to get prices for replacement of noticeboard on pavilion – condensation
damages all the posters.
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104/15
105/15
106/15
CARTERTON DRAFT MASTERPLAN MEETING 15 JULY
The mayor and councillors of Carterton Town Council have invited councillors to a
meeting. Keith Glazier and Tony Shillingford to attend on behalf of the Council.
The Clerk asked to enquire if one or two BNAG members may be able to attend as
well.
COUNCILLOR TRAINING 3 SEPTEMBER 2014
It was agreed to fund Tony Shillingford’s attendance at the ‘Roles and
Responsibilities – working on your local council’ course - £65 plus VAT plus
reimbursement for travel. Clerk to confirm booking.
LIGHTS OUT 4 AUGUST 2014 10-11PM
This is a Nationwide initiative to commemorate the anniversary of the start of
WW1. After discussion, Clerk to ask the PCC if they are interested in holding a
service/lighting up church or lights around the war memorial. Tony Shillingford to
approach The Chequers if they have any interest in organising candles/sing-a-long.
REAPPOINTMENT OF POORS PLOT TRUSTEES
Fred Bellenger and Chris Thorne are willing to stand for a further three year term
as trustees. Unanimous agreement to their re-election as trustees. The Clerk was
asked to write and thank them for their continued service to the charity.
MODEL STANDING ORDERS
Clerk to review NALC model standing orders to check for changes to those
standing orders approved by council last year. To be sent on e-mail for approval at
next meeting.
108/15 PLANNING APPLICATIONS
The Clerk
Keith Glazier/
Tony
Shillingford
The Clerk
The Clerk/
Tony
Shillingford
The Clerk
107/15
14/0918/P/FP
Mrs Kate Grant
37 Chichester Place
Brize Norton
The Clerk
Removal of conservatory and erection of single
storey rear extension.
14/0947/P/FP
Mr A Evans
1 Station Road
Brize Norton
Erection of single storey rear extension
There were no comments to be made regarding either of these planning applications.
109/15 PENDING PLANNING DECISIONS
13/1752/P/FP
David Wilson Homes
(Southern)
Land at Swinbrook
Road Carterton
14/0091/P/OP
The Dean & Chapter
of The Cathedral
Church of Christ in
Oxford
Land between
Monaghan Way,
Carterton Road and
Burford Road
David Wilson Homes
(Southern)
Land at Swinbrook
Road Carterton
14/0399/P/FP
Note only
14/0482/P/OP
Crest Nicholson
Operations Ltd &West
Carterton Land
Demolition of Bayfield, erection of 250 dwellings
with associated access, public open space and
landscaping including allotments.
Associated infrastructure adjacent to the Kilkenny
Lane Country Park including the link road between
Shilton road and Elmhurst Way.
Development of up to 700 houses, employment
area, local centre, primary school, playing fields
and informal open space with associated
landscaping, drainage improvements and highways
works.
Erection of 66 dwellings with associated access,
open space and landscaping. Creation of extension
to Kilkenny Lane Country Park and link road. Grid
ref: 427785 207723
Development of approximately 1000 houses, local
shops, community centre, employment area, primary
school, public open space, sports pitches, play area,
Ecology Park, allotment & ancillary work
Selwyn Shorrock to e-mail Phil Shaw to get a better idea of the timetable in respect of 14/0091/P/OP.
110/15 PLANNING DECISIONS
Granted:
14/0312/P/FP
M J Robey
Plot 4 Viscount Court
Industrial Estate
Brize Norton
Erection of open fronted three bay storage building
Withdrawn:
14/0540/P/FP
Mr and Mrs J Bowtell
Grove Farm
Brize Norton
Conversion of existing stables to create self-contained
living accommodation
Bill Barnett &
Partners
Astrop Farm
Witney Road
Brize Norton
Mr D Spencer
Granted:
1 Park View Lane
14/0692/P/FP
Carterton
111/15 ORDERS FOR PAYMENT:
100754
200.00 Carolyn Peach
100755
275.92 Richard Wargent
100756
16.00 Keith Glazier
100757
165.00 HMRC
100758
39.07 A K Timms & Sons Ltd
100759
30.00 Brize Norton WI
£725.99 Total
Granted:
14/0651/P/FP
Erection of agricultural building
Erection of conservatory
Clerk services June 2014
Village maintenance to June 2014
Chairman’s expenses June 2014
PAYE/NI mnths 1-3
Ball wall/small tools
Refreshments at Annual Assembly donation
112/15 PAYMENTS RECEIVED
20/6/14
2753.30 HMRC
VAT refund to 31/3/14
5/6/14
500.00 WODC
Communities grant - WWI
27/6/14
68.44 EBH Committee
Reimburse water
27/6/14
39.95 BNS&SC
Reimburse water
27/6/14
41.25 Allotment rentals
X3
£3,402.94 Total
113/15 OFFICIAL CORRESPONDENCE:
a)
Carterton Community June 2014 magazine
b)
WODC
Electoral services update June and July
c)
Zurich
Renewal details 4/8/14d)
WODC
Review of polling districts and polling places
e)
Clerks & Councils Direct July 2014 issue 94
114/15 E-MAILS CIRCULATED IN MONTH
Rural Services weekly update 9/6, 16/6, 23/6, 30/6
Rural Opportunities 4/6/14, 2/7/14
Rural vulnerability – poverty 11/6/14
Rural vulnerability – transport 18/6/14
Spotlight on Young People 25/6/14
PSE – e-newsletters 2/6, 9/6, 16/6, 23/6
Towns Alive – e-newsletters 17/6/14
29/5
WOCAB AGM 9/7/14 7.30pm Blue Boar Hotel, Witney
4/6
WODC Cllr Norman MacRae chairman, Cllr Maxine Crossland vice chairman
5/6
OALC training update
6/6
ORCC e-newsletter June 2014
7/6
Report smells to the base BZN-MCO-Group@mod.uk
9/6
CPRE revised meeting date 23/6/14 re SHMA
9/6
Notification play equipment inspections July.
16/6
OCC Highways and Transport – winter preparedness 14/15 roadshows, salt bags and bins
17/6
OALC Rural Affordable Housing survey to complete by 25/7/14
19/6
OCC Highways and Transport – tree survey A40
20/6
Light Out – 4/8/14 10-11pm
24/6
Verena Hunt – ‘Right to Contest’ detailed guidance at gov.uk
25/6
Oxford Local Transport Phase 4 consultation open. Closes 1/8/14
25/6
WODC press release re grants helping Communities commemorate WW1
26/6
CPRE Oxfordshire – Alan Wenbon-Smith’s critique of SHMA
30/6
OALC update (printed off)
30/6
Oxfordshire waste partnership last e-newsletter
1/7
CTC Tues15 July, 7pm St John’s Church Hall Carterton Draft Masterplan
1/7
CPRE e-newsletter Oxfordshire
2/7
WODC consultation polling policy
2/7
LCWG minutes available on line 27/5/14
2/7
Fred Bellenger – details of Poor’s Plot charity
115/15
116/15
CARTERTON/BRIZE NORTON LOCAL ENTERPRISE PARTNERSHIP (LEP)
This appears to be an unelected body that are making decisions regarding the area.
The clerk is instructed to write to them and enquire why the Parish Council has not
been included in any consultation. What is the extent of the Local Enterprise Area?
CONNECTING OXFORDSHIRE
Selwyn Shorrock reported on the meeting he had attended earlier on at Henry Box.
Organised by OCC it was a forum to advise of their future transport ideas and
schemes. They might do something regarding the A40 but needs to be justified
financially with development. Talk of a monorail link between Witney and
Oxford. The state of the roads in Witney and Carterton was brought up but OCC
advised ‘there is no money’! Roundabout at Wolvercote may be made a
‘hamburger’ one like Headington. Proposals for scheme for link road between
A40/A34 to ease route to Water Eaton. Proposing a roundabout alongside the A40
at the Down’s road junction when that development goes ahead. Possibility of bus
ACTION
The Clerk
The Clerk
lane on A40 – a ‘tidal flow’ system. Consultation about proposals open.
117/15
INSURANCE RENEWAL
Zurich insurance renewal due 4 August 2014. Quote received £1,178.97. This is
the third term of our fixed three year agreement. Accepted and clerk to raise
cheque for signing next month.
118/15
OALC QUESTIONNAIRE AFFORDABLE HOUSING SURVEY
With proposed housing development and emerging local plan suggesting affordable
housing at 30-40% no further requirement for housing in area. No response
proposed to survey.
119/15
STATE OF ROADS IN VILLAGE
Clerk asked to write to Highways to lodge complaint about the roundabout by the
church which is hazardous to cyclists and pedestrians. All roads feeding into the
roundabout are in a state of disrepair.
Also to ask for explanation of recent work done on B4477. Why did it take a week
to undertake the work that was done? No attempt to remove the adverse camber
and it would appear that the anti-slip surface that was put down following a spate
of accidents has been removed. Explanation of work that has been done please?
120/15
MOWER FUND
Stuart Guest to speak with Fred Bellenger regarding the type of mower that would
be best to replace current mower. To speak with McCrackens to get some
recommendations. The Clerk to speak with TAG,
CO-OPTION TO COUNCIL
The Clerk was asked to write to the four people who expressed an interest in being
co-opted to the council to determine they still wished to be considered. If had more
than the 2 vacancies then interviews will need to be arranged.
There being no further business the meeting was closed at 10.05 pm. Date of next meeting
Monday 4 August at 7.30pm.
The Clerk
The Clerk
Stuart Guest/
The Clerk
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Signed as true and correct record of the meeting by Keith Glazier 4 August 2014
The Clerk