Internal and External Monitors of IT Controls

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e-Vision: Business Models,

Business Risks and Audit Risk

Assessment

J. Efrim Boritz and

Theophanis Stratopoulos

University of Waterloo

e-Vision Company

Background e-Vision is a medical imaging software developer facing several challenges to its business model arising from environmental changes

First Challenge

• HIPAA of ‘96 in the US created stringent privacy requirements for all health care industry participants ... HIPAA fully in place as of January

’05 and many US competitors are already in compliance.

• Early ‘05, a major OEM who advanced half the funds for a $5 million contract for the delivery of a toolkit for its MRI scanners has requested that all company personnel be trained in HIPAA requirements as well as procedures and documentation to ensure the training was tracked and will be maintained. The customer has the right to audit the company’s development practices under ISO

9000:2000.

• Company’s goals are to increase market share in the US, retain OEM customers. The company has added HIPAA requirements to the specifications for all new systems so that new products will be HIPAA compliant in ‘06. The company has been encouraging all its employees to complete an internally developed course on HIPAA.

Learning objectives

Tracing from …

• environmental changes, to

• business strategy changes, to

• internal process changes, and ultimately to

• financial statement impacts … is a complex and challenging task.

Graphic

Teaching Aid

Help students see the linkages between …

• environmental changes,

• strategic responses,

• internal processes and

• financial statement accounts

Help them perform task more effectively

Graphic

Teaching Aid

Scenario 1

Environment/

External

Factors

Regulatory agency (HIPAA) created stringent privacy requirements for all health care industry participants.

HIPAA is fully in place as

January 2005.

Relevant

Strategic

Goals

Increase

Market Share

In the US

Internal

Processes &

Resources

Impact on

Accounts?

Company has added

HIPAA requirements to new system specifications so that new products will be

HIPAA-compliant in

2006.

Revenue General &

Admin

Many Competitors already in compliance with

HIPAA

Employees encouraged to take internal HIPAA courses

Cost of

Sales

Retain OEM customers

Major OEM Customer Request for HIPAA

Training and Training Tracking System;

Customer has right to audit co development practices; has already advanced half of $5 M contract

Inventory R & D

Legend

Elements :

Relationships:

Intra- or Inter-c ategory linkages s uc h as exis tenc e, c aus ality, and c hange over time

Environment/

External Factors:

Competitors , regulators , ec onomy c us tomers , markets , etc .

Relevant Strategic

Goals:

Organizational objec tives of the organization

Internal Processes

& Resources:

P roduc ts , s ervic es , bus ines s proc es s es , res ourc es (e.g., human, financ ial, information), etc .

Impact on

Accounts:

A c c ount c las s es or s pec ific ac c ounts

Implementation

Guidance

1.

Pre: Outline the principles of Strategic Auditing and ask students to review the case (Approximately 15-20 minutes)

2.

During - General Information: Audit risk assessment and business models. Business risk implications associated with industry structure and company’s strategy. Review financial statements. (Approximately 30 minutes)

3.

During - Case Discussion: Select simplest possible combination for first challenge and make it more complicated as you move to the subsequent challenges. (Approximately 40 to 50 minutes or 20 to 25 minutes per challenge)

4.

Post: Assign one of the other challenges – with desired degree of difficulty - as a homework assignment.

Classroom Testing

Objective: Evaluate the effectiveness of the case.

Tool/Method: A pre and post questionnaire. Matched pairs.

Target Audience: Arts/Public accounting and Math/Public accounting students in a co-op program (with 8 months prior co-op work experience) taking an audit class prior to an 8month co-op term

Condition: Instructor was not involved in the development of the case and had access only to teaching notes

Classroom Testing

(Pre & Post)

Question

- Five point Likert scale (1 = strongly disagree, … 5 = strongly agree).

- Questions were asked before and after the completion of the case

Arts/Public

Accounting

Average

(Pre-Post) t-score

(p-value)

Math/Public

Accounting

Average

(Pre-Post) t-score

(p-value)

Understanding a audit client’s business strategy is essential for performing effective audit

External auditors should focus more on the risk of errors in judgment and application of

GAAP than on the risk of poor strategic business decisions made by client

Risks arising from a change in a client’s business strategy are important in the longrun but unlikely to create audit risk of the current period

-.03

.12

.10

-.5

(.62)

.97

(.34)

.72

(.48)

-.16

.87

.08

-2.60

(.01)

5.59

(.00)

.51

(.61)

Classroom Testing (Post)

Question

- Five point Likert scale (1 = strongly disagree, … 5 = strongly agree).

- Questions were asked after the completion of the case

The e-vision case enhanced my understanding of how strategic business risks affect the risk of material misstatement

Arts/Public

Accounting

Average t-score

(p-value)

3.78

9.11

(.00)

The diagram enhanced my understanding of how strategic business risks affect the risk of material misstatement

3.53

4.6

(.00)

Math/Public

Accounting

Average t-score

(p-value)

3.66

5.05

(.00)

2.94

-.45

(.83)

Teaching Notes

• The degree of difficulty of the case, can be modified to the experience of your students.

• For example provide the relationships linking the external factors to relevant strategic goals to internal processes and provide a list of relevant as well as irrelevant accounts.

(See next slide)

Graphic

Teaching Aid

Scenario 1

Environment/

External

Factors

Regulatory agency (HIPAA) created stringent privacy requirements for all health care industry participants.

HIPAA is fully in place as

January 2005.

Relevant

Strategic

Goals

Increase

Market Share

In the US

Internal

Processes &

Resources

Impact on

Accounts?

Company has added

HIPAA requirements to new system specifications so that new products will be

HIPAA-compliant in

2006.

Revenue General &

Admin

Many Competitors already in compliance with

HIPAA

Employees encouraged to take internal HIPAA courses

Cost of

Sales

Retain OEM customers

Major OEM Customer Request for HIPAA

Training and Training Tracking System;

Customer has right to audit co development practices; has already advanced half of $5 M contract

Inventory R & D

Legend

Elements :

Relationships:

Intra- or Inter-c ategory linkages s uc h as exis tenc e, c aus ality, and c hange over time

Environment/

External Factors:

Competitors , regulators , ec onomy c us tomers , markets , etc .

Relevant Strategic

Goals:

Organizational objec tives of the organization

Internal Processes

& Resources:

P roduc ts , s ervic es , bus ines s proc es s es , res ourc es (e.g., human, financ ial, information), etc .

Impact on

Accounts:

A c c ount c las s es or s pec ific ac c ounts

Teaching Notes

Teaching notes, based on personal interviews with audit partners and senior audit managers from the Big-4 firms, cover the following areas:

1.

General Evaluation

– Company Background

– Strategy

– Financial Statement Analysis

– Stock Market

2.

Detailed Evaluation of Each of the 4 Challenges

References

• Martin, R. and F. Phillips. 2006 “Aerospace Lighting, Inc. (ALI):

Linking Business Strategy to Audit Planning.” Issues in

Accounting Education, 21(3), pp. 313-321.

• Ballou, B. and W Robert Knechel 2002. Ceskoslovenska

Obchodni Banka, a.s.: Applying business risk audit techniques.

Issues in Accounting Education; Aug 2002; 17, 3, 289-312.

• Bell, T., F. Marrs, I.Solomon and H. Thomas. 1997. Auditing

Organizations Through a Strategic-Systems Lens. Montvale,

NJ: KPMG Peat Marwick LLP.

• Bell, T.B., M. E. Peecher, and I.Solomon. 2002. The strategicsystems approach to auditing. In Cases in Strategic-Systems

Auditing eds. T.B. Bell and I.Solomon,1-34.

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