St. Martin’s Hospitality Center
In attendance:
Board Minutes
March 7, 2011
Not in attendance:
Fran Lesher, Dave Bruner, Valerie Armendariz, Kirk Benton, Dana Skaar,
Kate Southard,
Peggy Roberts, Monica Hussey, Ron Raburn, Jennifer Gillespie
Staff attendance:
Fr. Rusty Smith and Sarah Lindblom
Guest attendance:
Larry Strickland, United Way Planned Giving Strategies
Meeting called to order with a Quorum at 5:45PM
Special Presentation: Larry Strickland from United Way, Planned Giving Strategies. Larry spoke about various planned
giving strategies our donor base could take advantage of and also of services United Way can provide to our donors in
setting up gifting/giving strategies.
Stone Soup Update: Sarah Lindblom discussed progress made towards fundraising goals. We need to sell tickets to the
event. Confirmed soup chefs – Scalo, St. Clair, Brandon Palmer, Annie’s Soup Kitchen, and Blades. The soup chefs have
been confirmed – Scalo, St. Clair, Brandon Palmer, Annie’s Soup Kitchen, Blades. The Board also discussed ideas for both
the silent and live auctions. Next Stone Soup committee meeting will be held Friday, March 11 th, at the Wells Fargo 4th
floor conference room.
Old Business:
Approval of December 2010 and January 2011 minutes. David Bruner moved to accept the December minutes, the
motion was approved by the Board. David Bruner moved to approve the January 2011 minutes, Valerie
Armendariz seconded the motion and the minutes were accepted and approved by the Board.
Father Rusty reported that the majority of our banking relationship will be moved to Wells Fargo and that the
bank had approved a $300,000 line of credit.
Agency Reports:
Staff report: None
Financial Report: Kathy Westby was unable to attend due to a recent death in the family. January’s financial
report will be circulated to the Board via email for review and approval.
Executive Director’s Report: Fr. Rusty Smith presented both the Executive and Associate Executive Director
reports (attached). He reported that we have been extraordinarily successful in our fundraising and in the growth
of our donor base over the last year. If we achieve our goals, he projects net revenues in excess of $300,000 for
the year. The Board raised the issue of the EEOC complaint brought by Tracy Alexis. Fr. Rusty indicated that we
had provided sufficient response and am now waiting for the outcome. Fr. Rusty also updated the Board on
certain organizational changes in the ROP program and potential new hire requirement for the management of
the Behavioral Health Department. Fr. Rusty also reported that we received a McCune Foundation grant for
general operating support.
City of ABQ Grant for Accessibility - Funds can be converted to accessibility in the Shelter providing new doors,
new meeting spaces, and general appearance enhancement. An Architect/Builder has volunteered to help with
design. New design will improve accessibility and provide easily accessible space downstairs for behavioral staff
to see clientele.
1
Have received donations for the furnace/repair fund. All equipment is being acquired at cost. Once complete, all
electrical will be upgraded and the building will be equipped with refrigerated air as well as a new furnace.
Electric contractor Ed Passich will be honored/recognized at the Stone Soup event.
Sage Brush Church volunteers will be removing existing fence and putting in greenscape and repainting parking
lot lines and bumpers. They will also repaint the doors to the upstairs offices with blackboard paint. This
connection was made through our mailings to our faith based partners.
New Business:
David Bruner raised concerns about not having a dedicated financial advisor on the Strategic Investment Account.
David will work with the Finance Committee to begin the search for an advisor for the account. David informed
the Board that Fr. Rusty projected increasing the investment in the Strategic Investment Account by July and that
an investment plan would be in place by then.
David Bruner presented a rough outline of a potential SMHC Strategic Review. The outline will be circulated via
email to the Board. Ultimately, the purpose of the Strategic Review is to provide guidelines to the Executive
Director of the Board’s criteria for the future growth of SMHC. Board members expressed concern that the staff
be included. Fr. Rusty is organizing a staff retreat in the near future and will provide input from the Staff to the
Board before any decisions are made.
The Board addressed and approved the following committee appointments:
Finance Committee – David Bruner, Peggy Roberts, Valerie Armendariz
Strategic Review – to be determined
Real Estate – Dana Skaar, Kate Southard, two non-Board members TBD
Fund Raising – to be determined
Summer Party – to be determined. Fr. Rusty will seek input from staff
Board Nominating Committee – Valerie Armendariz, Monica Hussey
Personnel Committee – David Bruner, Jenn Gillespie, Valerie Armendariz
Executive Committee – David Bruner, Kirk Benton, Fran Lesher, Peggy Roberts, Kate Southard
Kate Southard made a motion that the Executive Committee or duly appointed subcommittee investigate the
legal relationship and the implications thereof between SMHC and CHR and report back to the board.
Next Exec Committee meeting Tuesday, March 22nd
Next Board meeting Monday, March 28th and will be held at the UBS offices.
The meeting was adjourned at 8:05 PM.
Respectfully submitted by
Frances A. Lesher, Secretary
2
St. Martin’s Hospitality Center
In attendance:
Not in attendance:
Board Minutes
May 25, 2011
Fran Lesher, Valerie Armendariz, Kirk Benton, Monica Hussey, Kate Southard,
Julie Fritsch, Rob Bryan, Peggy Roberts, Jennifer Gillespie
Dave Bruner
Staff attendance:
Fr. Rusty Smith, Vickie Palmer , Brooks Bedwell – Recovery Outreach Program, Maureen
Rule, Thea Yurman for Whitney Conyers –Self Sufficiency Programs , Nevin Marquez – Comprehensive Recovery
Team
Meeting called to order with a Quorum at 5:35PM, at offices of Moody and Warner, Alb NM.
Old Business:
Approval of April 28, 2011 minutes. Tabled for future meeting as updated minutes have not been provided to the
Board.
CHR Update. Chris Ocksrider, President CHR Board of Directors, has not responded. Dave left a voice mail. Kirk
was not able to leave a voice message but did follow up with an email. Still working to set up meeting with
attorney for legal review.
Amended Bylaws: Bylaws are approved waiting on signature of Chair and Secretary.
Strategic Planning: Bruner, Benton and Father Rusty, met with strategic planning facilitator on May 2nd. Will begin
work on formalizing committee descriptions and charter language for each subcommittee. Peggy Roberts
suggested that a special Board meeting be scheduled to discuss committee descriptions and charter language
issues. Will address questions and issues at next Executive Committee meeting.
Financial Report: Fr. Rusty presented the April financial report. Major factors driving YTD net income were
contributions and fund raising revenues greater than budget and operating expenses less than budget. Grant
revenue is below budget. Anticipated grants will decrease this variance dramatically. Valerie Armendariz moved
to accept the financials, Peggy Roberts seconded and the motion was approved by the Board.
Budget for next fiscal year will be presented at the June Meeting.
Assoc Executive Director’s Report:
Assertive Community Treatment program (ACT) relocated to 700 Lomas building in partnership with the
Supportive Housing Coalition.
HUD/AMCI audits went very well. Issues noted in last year’s audit of the Recovery Program have been
corrected. Maureen Rule, new Co-Clinical Director, is on top of ensuring that Action Pans are in place for
deficits.
Around the Agency: work on shelter update to begin next month;. Vickie and Fr. Rusty continue to visit
offsite program meetings; Housing Services Coordinator position has been filled – Kellie Tillerson
accepted the position as part of the MOU with Supportive Housing Coalition.
HR and Staff Moral: Psychiatrist for ACT (PT); 2 Community Support Worker for ROP; 17.87% YTD
turnover (calendar year); Moral continues to be excellent.
Development: Upcoming events – Fall Concert’s venue will be Sandia Casino & Resort
3
Executive Director’s Report:
Fr. Rusty reported that the Daniels Foundation Awarded - $50,000
Director’s Retreat: Three critical areas – Challenges, strengths, focus areas in each program.
Shelter will be open for Thanksgiving & Christmas – will need additional volunteers for those days. Fr.
Rusty encouraged Board Members to come to the Shelter for the Holidays.
Shelter Rehab will start in July – bid package in process
Motion to accept assist and exec director reports made by Valerie and seconded by Rob.
Social Enterprise Proposal – Review of updated Coffee Shop “Coffee for a Cause” plan. Budget reviewed.
Fr. Rusty guided a discussion of budget, risks, legal and tax issues, and timeline. Board agreed that
retaining legal counsel to review structure of entity as well as possible tax implications. Rob motioned
that we support moving forward with the project with the caveats that start up funds be provided by new
grant money, professional legal counsel on protecting 501c3 status and review of lease, review at 90 days
from grand opening of success guidelines, and cap emergency funds that SMHC would provide if project
cannot support itself of $20,000, seconded by Monica Hussey and approved by the Board.
Accounting will be managed by St. Martin’s existing staff.
Prospective new Board member – Nominating committee (Dave, Peggy and Monica) met with Mark Hoover, ASRT,
CFO. Mr. Hoover recently moved to NM from AZ (2 years ago). He has some non-profit experience. Worked on
United Way in AZ and in NM. ASRT is a trade organization with 13000 national members. Mark has a lot of
fundraising experience. Mark will be touring SMHC 5/26 in the morning and will be providing a BIO for further
review. Monica will distribute Mark’s BIO to the Board and committee will wait to see if Mark still has an interest.
Personnel Committee (Julie and Vickie) will be meeting next week to review documents used for Staff Evaluations.
Will have an update by the next Board meeting.
Picnic Committee (Fran and Julie) will be meeting in the very near future – need to determine location and date.
Picnic is planned for July. Costs will be paid out of the coffee fund – will need donations written to SMHC. Vickie
will provide details to the committee of past picnic events.
New Business:
Staff presentations
Maureen Rule – Co-Clinical Director
Brooks Bedwell – ROP
Thea Yurman for Whitney Conyers – Self Sufficiency Programs
Nevin Marquez – CRT Program
4
Conflict of Interest forms distributed to the Board. Vickie will email the policy to the Board. Each Board
member will review the policy and complete the form
Next Executive Committee meeting will be held Tuesday, June 21st.
Next Board meeting will be held Wednesday, June 29th.
Kate moved to adjourn, Rob seconded, the meeting adjourned at 7:50 PM.
Respectfully submitted by
Frances A. Lesher, Secretary
5
St. Martin’s Hospitality Center
Board Minutes
Jul 25th, 2011
In attendance:
Dave Bruner, Kirk Benton, Julie Fritsch, Peggy Roberts,
Valerie Armendariz, Monica Hussey, Kate Southard, Rob Bryan, Jennifer Gillespie
Not attending: Fran Lesher
Staff attendance:
none
Meeting called to order at 5:45PM by Dave Bruner, UBS Offices in Albuquerque.
Old Business:
Ron Raburn's board term ended in May
Approval of April and May minutes. Minutes were reviewed and accepted. Motion by Peggy and seconded by Kate.
Mission Statement – Fr. Rusty requested to change the SMHC mission statement/1023. Fr. Rusty and Board
members met with Marjorie Rogers, attorney, to address concerns regarding our mission statement as it relates
to the coffee shop proposal. Fr. Rusty presented a possible addition to the existing mission statement that will
provide clarity and specificity. Our mission is implemented by providing resources and opportunities that include;
food/meals, financial assistance, shelter, housing, mental health/chemical dependency/case management services and
employment support, training and placement. The board will review suggested addendum at next meeting.
Staff Reports:
Financial Report: The board reviewed Kathy Westby's May financial report. Major factors driving YTD net income
continue to be contributions and fund raising revenues greater than budget and operating expenses less than
budget. Received award letter from Daniels Fund of $50,000 in May.
Audit Ollie is about half way through the 2010 audit and has started to include review of 2011 information to
allow for a faster completion of the audit. Kathy anticipates that 2010 audit should be complete by July 15 th and
presented at the August Board meeting. RFP for new auditor will be discussed for future audits – 2012 and
forward.
Budget – The finance committee recommended approval of proposed fy2012 budget. Monica motioned and Peggy
seconded, motion approved with no dissent. The finance committee also recommended allowing an increase from
$1000 to $2500 in the level for Capitalizing an expense as a fixed asset. Motioned for approval by Peggy and
seconded by Valerie with no dissent. Finance committee report is attached to these minutes.
Committee updates:
CHR Task Force Update. Dave Bruner presented a summary of the Task Force’s findings. An Attorney, Ruth
Schifani, was approached for a legal opinion. In essence, the property was transferred to CHR for consideration
(debt also transferred to CHR) and CHR and SMHC are totally separate and have no connection. Motion made to
accept the Task Force Report by Kirk Benton, seconded by Peggy Roberts and approved by the Board. Committee
report attached.
Personnel Committee (Julie and Vickie) - updated by Julie Fritsch. Review tool is being revised. New system will be
presented to the Board for approval – more goal directed. Vickie will review the policy, make appropriate
changes and present to Personnel Committee. Kate also suggested Personnel committee look at Out Placement
Coaching if necessary for departing employees. Jenn motioned and Monica seconded and the motion was approved
with Peggy dissenting.
6
New Business:
The board conducted a review of our committee structures and decided to start the process of building a Board
Guide. The guide will attempt to spell out committee responsibilities and standardize board procedures. The end
result should be a guide that will allow the board to better focus on strategic vision, and oversight responsibilities and
not the day to day functioning of St Martins. Rob Bryan will oversee the production of the guide, Peggy will submit
suggested responsibilities of the finance committee and Julie will start with the personnel committee.
Kate Southard disclosed that she is conducting real estate business for an estate that Kathy Westby is a party to. She
will keep us informed if there appear to be any concerns related to their board-staff relationship.
Next Executive Committee meeting will be held Tuesday, Aug 23rd
Next Board meeting will be held Tuesday, August 30th
Rob moved to adjourn, Kate seconded, the meeting adjourned at 8:05 PM.
Respectfully submitted by
David Bruner, Board Chair
7
St. Martin’s Hospitality Center
In attendance:
Gillespie (by phone)
Board Minutes
August 30, 2011
Dave Bruner, Fran Lesher, Kirk Benton, Julie Fritsch, Peggy Roberts, Rob Bryan, Jennifer
Guest:
Not in attendance:
Ollie Waters, CPA
Valerie Armendariz, Monica Hussey, Kate Southard
Staff attendance:
Fr. Rusty Smith, Vicky Palmer , Kathy Westby
Meeting called to order with a Quorum at 5:38PM by Dave Bruner at UBS conference room.
Auditor’s Report for June 30, 2010 year end
Ollie Waters presented a draft of the Independent Auditor’s Report. The audit report expressed an unqualified
opinion on the financial statements.
Approval of the Audit Report - Kirk Benton moved that the report be accepted and the motion was seconded by
Rob Bryan. The motion was carried and the audit report was approved.
Old Business:
Approval of July minutes. Approval motioned by Peggy Roberts to accept the minutes and seconded by Julie
Fritsch. July minutes were approved.
Judy Collins Concert – Fr. Rusty encouraged Board attendance at the VIP reception after the concert. Current
attendance is just below 1,000. Projections are that we will have approximately 1,200 in attendance.
Staff Reports:
Financial Report: Kathy Westby presented the June financial report. Net income was better than budget. Major
factors driving YTD net income were contributions and fund raising revenues greater than budget and operating
expenses below budget. Kirk Benton moved to accept the financials, Julie Fritsch seconded and the motion was
approved by the Board.
Assoc Executive Director’s Report: Vicky Palmer presented the Executive Director’s Report Summary.
Job developer, Tina Iverson, is working out very well. Job placements have increased significantly.
Shelter improvements continue – the bid process is underway.
HR and Staff Moral: 34.15% YTD turnover (calendar year); Moral continues to be excellent.
Executive Director’s Report: Fr. Rusty Smith
Coffee Shop – Grand Opening with Live Radio broadcast scheduled for 9/6. Mayor Berry will be in
attendance as will Mr. Benton of the City Council. The Council has proclaimed September 6 th to be St.
Martin’s Coffee Day. We have executed the contract with Rosemont to provide coffee service for their
commercial properties. Fr. Rusty encouraged the Board to be present at the Grand Opening and
announced that Mo will be performing for the event.
New Mexico Business Weekly interviewed Fr. Rusty today and the interview will be in Monday’s
publication.
8
Committee updates:
Board Development. Overall Board Development is progressing.
Nominating Committee: Dave Bruner was contacted by Mark Hoover who expressed renewed interest in joining
the Board. Dave will discuss the issue with the nominating committee .
Finance Committee – Dave Bruner: Dave Bruner, Peggy Roberts, Vicky Palmer, Kathy Westby, Kelly Famigliata
(advisor from Charles Stephens). Highlights – out plan is poorly utilized. Will look at options to increase
participation. Vicky will do a survey of the employees to see if an increase in the match or hardship loan provision
would encourage participation.
Personnel Committee (Julie and Vickie) - No changes to the personnel performance evaluation policy were needed
and new forms were accepted.
Coffee Shop(Rob Bryan) – Great opportunities to grow this project.
New Business:
Document Retention:: Rob Bryan suggested that a web portal, password protected, be created that would
make all important documentation available to the Board.
Financial Reporting:: Fran Lesher moved that financial reports to the Board be waived until the October
Board meeting. At that time, Kathy Westby will present financials for the first quarter of the fiscal year. The
motion was seconded by Peggy Roberts. The Board approved and the motion was carried.
NOTE: Any communications to Center Staff should be cc’d to Fr. Rusty.
Next Executive Committee meeting will be held Tuesday, September 20th.
Next Board meeting will be held Tuesday, September 27th and will be held at The Coffee Shop, 700 2nd Street
Peggy Roberts moved to adjourn, Rob Bryan seconded, the meeting adjourned at 7:40 PM.
Respectfully submitted by
Frances A. Lesher, Secretary
9
St. Martin’s Hospitality Center
In attendance:
Not in attendance:
Staff attendance:
Board Minutes
October 25, 2011
Dave Bruner, Fran Lesher, Kirk Benton, , Peggy Roberts, Rob Bryan,
Monica Hussey, Mark Hoover, Julie Fritsch, Jennifer Gillespie
Kate Southard, Valerie Armendariz
Fr. Rusty Smith
Meeting held at UBS and called to order with a Quorum at 5:38PM by Dave Bruner
Old Business:
Approval of September minutes. Approval motioned by Peggy Roberts. Dave Bruner read updated statement for
Finance Committee. Additional discussion ensued regarding timing of financial reporting. Kirk suggested that a
short disclaimer included in a brief narrative would be sufficient. Changes were approved. Seconded by Rob
September minutes were approved.
Staff Reports:
Assoc Executive Director’s Report: Presented by Fr. Rusty
Jobs program eliminated due to loss of city funding. 28 employees will be laid off. Currently in the
process of finding placements for those employees.
Preparations for annual City Audit are underway. Audit will take place November 1st through the 4th.
ADA shelter build out was put back out to bid. New contractor was selected – JMP Works LLC. Work will
commence October 22nd with a planned completion within 45 days.
Fingerprinting of staff continues. Process has been extended to decrease cost impact.
HR and Staff Moral: 38.69% YTD turnover (calendar year); Moral continues to be excellent.
Executive Director’s Report:
Coffee Shop Update: Rosemont Management is very happy with the tenant appreciation service. Parking
at the Coffee Shop location has been an issue but the property management has made five additional
spaces available. Two interns have already been placed in other employment. Hospital has approached
us to possibly place a coffee shop at their location. Fr. Rusty reviewed The Coffee Shop P&L to date
(Sept. and Oct.).
City Audit will begin in November. The audit will review 11 program funding areas and will include admin,
finance, and program.
Fr. Rusty reported that the shelter build-out work has been awarded to Ed Paschich. The work has
already commenced as of 10/25 with a projected completion date of 12/28.
Development/Fundraising update. Stone Soup needs to be the focus. Sponsorship is VERY important.
Presented to Thornburg. Several other sponsorships are being worked on. A new video is being
produced for St. Martin’s “What I See” and will premier at Stone Soup. Catalog of Hope is currently in
print (printed by Xerox for free) and is being mailed to 11,000 donors and prospective donors.
10
Fr. Rusty presented a brief overview of the behavioral health programs. CRT and CdP did significantly
better, Solid Ground and Scattered Site/Self-sufficiency need additional work.
Fr. Rusty invited the Board to join for the Thanksgiving breakfast – starts at 7AM.
Committee updates: Rob suggested that the board members be notified of upcoming committee meetings to allow for
increased participation if desired.
Real Estate Committee – Dave Bruner: Brad Allen will provide expert input to the committee. Julie Fritsch will join
the committee. Peggy raised the issue of the endowment fund at Albuquerque Community Foundation and
suggested that a more appropriate use of the funds would be as a down payment on real estate to provide
needed additional space. Will need to visit the idea of approaching the Foundation to reverse the investment.
Monica will support this.
Finance Committee – Dave Bruner and Peggy Roberts: Dave reviewed the proposed changes to the financial policy.
Finance Committee proposed schedule was presented.
Nominating Committee (Monica Hussey): Committee will be meeting with Dr. Robert Strickland on November 3rd.
Dr. Strickland is an MD of Internal Medicine with UNM. Monica recommended that the Skills Matrix be updated
to ensure that we have a clear idea of what skills or knowledge we look for in future board members.
New Business:
Staff Holiday Party – Targeted date is December 2nd. Tentatively to be held at the meeting room at the
Coffee Shop building. Start time of 2:30. Catering by St. Martin’s. Desserts provided by the Board. Board
would be asked to contribute for holiday party. Amount to be determined.
Cup and Flower fund – Dave presented and update. Balance just over $200.
Code of Conduct –Dave suggested Code of Conduct be updated for Board Members. Dave will work with
Julie on this project.
November Board Elections –The upcoming November meeting will include Board Elections. To maintain
continuity, Dave is offering to stay in the Chair’s position for the coming year. Monica and Valerie will send
an email out to the Board to request input for upcoming elections.
Motion made by Peggy Roberts to move Board meetings to bi-monthly beginning in November and
seconded by Rob. Motion carried.
Kirk questioned progress in ceasing utilizing certain housing services. Real Estate Committee will be
reviewing alternatives.
Next Executive Committee meeting will be held Tuesday, November 22nd at The Coffee Shop.
Next Board meeting will be held Tuesday, November 29th. Location TBD.
Jennifer moved to adjourn, Monica seconded, the meeting adjourned at 7:10 PM and Board voted to move into
closed session.
Respectfully submitted by
Frances A. Lesher, Secretary
11
St. Martin’s Hospitality Center
Board Minutes
Jan. 30, 2012
In attendance: Fran Lesher, Kirk Benton, Rob Bryan, Monica Hussey, Mark Hoover (departed early), Kate
Southard, Julie Fritsch, Reg Strickland, Jennifer Gillespie (arrived during financial discussion)
Not in attendance: Dave Bruner, Peggy Roberts, Valerie Armendariz
Staff attendance: Fr. Rusty Smith, Vickie Palmer
A regular meeting of the Board of Directors was held at Wells Fargo Bank, Albuquerque, New Mexico and called to order
at 5:32 pm with a majority of the Directors present thereby constituting a quorum. Proper notice of the meeting was
given to each Director electronically (at least three days before the meeting) by email on Jan. 25, 2012.
The Board approved the minutes of the Nov. 29, 2011 meeting as presented by the Secretary.
The Directors discussed updating the Ethics Policy to be more specific for the Board than the general policy for SMHC
employees. The Personnel Committee to distribute draft to Board for review before the next Board meeting in March.
The Directors discussed the next draft of the Board Guide. It was decided that each Director should review the draft
distributed at the Nov. 27, 2011 Board meeting and revisions should be forwarded to the Secretary who will incorporate
the revisions and distribute a proposed first release before the next Board meeting.
Mr. Hoover presented to the Board an overview of the annual audit. The minutes of Finance Committee meeting held on
Jan. 23, 2012 were previously distributed to the Board. Overall the audit found SMHC in good standing. There was one
notable finding regarding the timeliness of completing the 2010 audit which was a consequence of the interaction with
Optum. Mr. Hoover reported that the Finance Committee recommends to the Board approval of the annual audit with
corrections, the Form 990 with corrections and to retain Ollie Waters of Moye, Waters and Associates, LLC as auditor for
the current fiscal year. Mr. Hoover will distribute in the next few days to the Board for consideration of acceptance the
final annual audit for the year ended June 30, 2011 and the final federal tax Form 990 submission for the year.
The Board approved proceeding with hiring Mr. Waters of Moye, Waters and Associates, LLC as auditor for the current
fiscal year subject to any findings on Mr. Water's peer review. The consensus of the Board is to have the auditor present
the audit at a Finance Committee meeting rather than at a regular Board meeting.
It was resolved to accept the resignation of Dave Bruner from the office of Chairman. Mr. Bruner resigned due to
personal reasons. The Directors and Executive Director expressed their deep appreciation for all of the work and
leadership provided by Mr. Bruner in his capacity of Chairman for these past several years. It was further resolved to
grant Mr. Bruner a leave of absence as a Director.
The Nominating Committee presented Ms. Lesher for the Chairwoman office. The Board elected Ms. Lesher as
Chairwoman. Ms. Southard recommended that an executive coach be sought to provide development for the Chair.
Dr. Bryan raised the issue of the voting by proxy by Board members. Following discussion, the Board reached a
consensus that proxies shall not be allowed.
12
The Directors discussed increasing the membership of the various standing and ad hoc committees of the Board. Several
Directors agreed to join the various committees. The Secretary will distribute an updated list of committee membership
before the next Board meeting.
The Associate Executive Director reported that the following SMHC reports were signed by a Director during January:
ACT Program - signed by Fran Lesher, Board Member January 11, 2012
Shelter + Care Housing Program - signed by Fran Lesher, Board Member January 11, 2012
Supporting Housing Program - signed by Fran Lesher, Board Member January 11, 2012
Homeless Meals Program– signed by Kirk Benton, Vice Chair January 24, 2012
Shelter Job Placement Program- signed by Kirk Benton, Vice Chair January 24, 2012
Shelter Displaced Tenant Relocation Program- signed by Kirk Benton, Vice Chair January 24, 2012
Day Shelter Program - signed by Kirk Benton, Vice Chair January 24, 2012
The Associate Executive Director and the Executive Director reported to the Board on the activities of SMHC. A
discussion followed clarifying various aspects of the reports. The reports highlighted that the Optum SAPT audit went
extremely well; SMHC received a PATH (Projects for Assistance in Transition from Homelessness) grant in the amount of
$138,460 effective 7/1/12; the shelter build out is complete; no relapses were reported during the holidays at our
residential programs which is solid evidence that having staff on site during times that are triggers for our clients, has
been effective; Lobby Day during the current Legislative session was well attended by St. Martin’s staff who spoke with
several representatives about homeless issues and specific bills being addressed; the city has funded an additional
Heading Home Case Management position; SMHC received good press regarding the shelter being open on Christmas
and SMHC's funders are reporting that they are pleased by the shelter remaining open during holidays and inclement
weather; and the staff turnover for the calendar year 2011 was 45% compared to 37% for calendar 2010. The reports
further highlighted SMHC income (some areas up and some down) and expenses (2011 down compared to 2010)
including a reduction in the percentage of administration expenses; the current results of the Coffee Shop including
seven clients placed into full-time jobs and the addition of lunch service and catering; the results of the Holiday mailing
at $62,000 and a United Way site on Feb. 10, 2012. The Executive Director also provided the Board with an update on
the Stone Soup fund raising event. Extensive preparations, including sponsorships, ticket sales, auction items, are
underway for what should be an exciting evening communicating SMHC mission and activities to existing and potential
supporters.
Mr. Benton reported that the Personnel Committee is scheduled to meet during the month of Feb. 2012. Ms. Hussey
reported that the Nominating Committee is seeking a former client of SMHC as a potential Director as well as other
potential candidates along with targeted skills. Mr. Benton reported on the annual Adopt-a-Family program.
The Board decided to hold the next regular meeting on April 3, 2012 at 5:30 pm at a location to be determined. One
topic for the meeting will be the major goals for the organization for the next fiscal year. The Executive Committee set
March 27, 2012 at 7:30 am at The Coffee Shop for the next coordination meeting.
There being no further business, the Meeting then ended at 7:44 pm.
Respectfully submitted by
Robert Bryan, Secretary
13
SMHC Board Meeting Agenda
3 April 2012

Vote on prior meeting minutes

Board member resignation

Real Estate Committee update

Development Committee update and next event

Associate Executive Director report

SHMC quarterly reports

Executive Director report

Vote on Board Guide

Plan for strategic planning session

Finance Committee update

Personnel Committee update

Nominating Committee update

Social Entrepreneurship committee update

Opens

Schedule next meeting
 St. Martin’s Hospitality Center
Board Minutes
April 3, 2012
 In attendance: Fran Lesher, Kirk Benton, Rob Bryan, Julie Fritsch, Peggy Roberts, Valerie Armendariz, Dave
Bruner (left early)
 Not in attendance: Reg Strickland
 Staff attendance: Fr. Rusty Smith, Vickie Palmer
 Guest(s): none

 A regular meeting of the Board of Directors was held at Sandia Foundation, Albuquerque, New Mexico and
called to order at 5:36 pm with a majority of the Directors present which thereby constitutes a quorum. Notice
of the meeting was given to each Director electronically at least three days before the meeting by email on Mar.
27, 2012.

 The Board RESOLVED to accept the minutes of the Jan. 30, 2012 meeting as presented by the Secretary.

 The Board acknowledged the resignations of Mark Hoover and Jennifer Gillespie. Both expressed an inability to
devote the necessary time to appropriately participate on the Board. Mr. Hoover will remain on the Finance
Committee as a non-Director participant. The Board also acknowledged that Monica Hussey and Kate Southard
terms as Directors came to an end in March 2012. Ms. Hussey will remain on the Nominating Committee as a
non-Director participant. The Directors expressed their appreciation for all of the work, leadership and
contributions from Ms. Gillespie, Ms. Hussey, Ms. Southard and Mr. Hoover.
 Dr. Bryan noted that the By-laws do not explicitly require the Board to accept the registration of a Director. The
Board discussed and concluded Director resignations are automatically effective 24 hours from when the notice
is received in writing.

 Fr. Smith provided the Board with an update of the current real estate challenges for SMHC including (1) the
need to pursue alternative housing for clients in the Solid Grounds program as the current location is
detrimental to the recovery objectives of the clients housed there. The current lease expires in Sep. 2012
resulting in an immediate need to actively pursue options; (2) an overall housing expenditure of approximately
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$220,000 per quarter; (3) a $25,000 per quarter expenditure for motel vouchers for recently displaced clients;
(4) the inadequate condition of the administration space with a estimate of $45,000 to make appropriate repairs
and upgrades; and (5) the option for acquiring the property on the north east corner of 3rd and Mountain. The
Real Estate Committee was tasked to work with SMHC staff to pursue specific options to address the real estate
needs of the organization and report back to the Board with a recommended course of action. Dr. Bryan was
appointed to chair the Real Estate Committee with Ms. Southard's departure. Mr. Benton joined the Real Estate
Committee. Dr. Bryan reported two additional non-Board members on the Real Estate Committee: Ed Paschich,
a general contractor and Chuck Sheldon, a real estate professional with a Certified Commercial Investment
Member designation. The Board directed that the Real Estate committee closely look into the previous HUD/City
of Albuquerque refusal to flow money through SMHC if SMHC owned the facility housing clients.

 Fr. Smith provided the Board with a report on the Stone Soup fund raising event. The event grew from last year
bringing in a total of approximately $65,000 between donations, ticket sales and auction items. The event help
SMHC communicate to a larger audience about its mission, successes and challenges. The next fund raising
event will likely be an event for large donors. SMHC is also beginning to work on a concert to be held in 2013.
The Development Committee of the Board will work with SMHC staff on the preparations of these events. The
Board also discussed the expectations of the Directors and the committee.

 The Associate Executive Director reported that the following SMHC reports were signed by a Director:
 Shelter Displaced Tenant Relocation Program- signed by Fran Lesher, Board Chair- March 13, 2012
 Displaced Tenant Relocation Program-signed by Fran Lesher, Board Chair- April 3, 2012
 Day Shelter Program-signed by Fran Lesher, Board Chair- April 3, 2012
 Homeless Meals Program-signed by Fran Lesher, Board Chair- April 3, 2012
 Job Placement Program-signed by Fran Lesher, Board Chair- April 3, 2012
 Motel Voucher Program - signed by Fran Lesher, Board Chair- March 13, 2012
 Motel Voucher Program (corrected) – Signed by Fran Lesher, Board Chair-March 27, 2012
 ACT Program – signed by Fran Lesher, Board Chair- April 3, 2012
 Albuquerque Heading Home Program – signed by Fran Lesher, Board Chair- April 3, 2012
 City of Albuquerque Motel Voucher Grant -signed by Fran Lesher, Board Chair- March 15, 2012
 McCune Foundation Grant signed by Fran Lesher, Board Chair- April 3, 2012

 The Associate Executive Director and the Executive Director reported to the Board on the activities of SMHC. A
discussion followed clarifying various aspects of the reports. The reports highlighted that SMHC passed the New
Mexico state Department of Health audit in March; Optum's review of SMHC with regards to being a Core
Service Agency was positive; SMHC commenced retention meetings between the Executive Director, Associate
Executive Director and Behavioral Health program directors out of which actions included leadership training for
program managers and supervision training; certain staff departures, replacements and a promotion; grants and
outreach; client events; program intakes, graduations and discharges; shelter activities as well as success stories
from different program areas. The Executive Director also provided the Board with a report on the best practice
drive on Health Homes and Trauma Informed Care programs; intervention at Supportive Housing Services at
Silver Gardens; focus areas for strategic planning; and Development activities.

 The Board discussed the plans for the annual staff appreciation picnic with a target date on June 22, 2012.Dr.
Bryan will pursue securing a location for the event and Ms. Armendariz will explore options for food.
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 Ms. Lesher proposed a strategic planning session for the Board and SMHC executives with a target date of Sep.
8, 2012. Ms. Lesher will look into a securing a third-party facilitator. The Executive Committee will meet to
organize and plan the strategic organization session.

 The Directors discussed the release of the Board Guide that had been previously distributed to all Directors. A
fulsome discussion ensued regarding various aspects of the Board Guide and the guidance contained therein.
The Board RESOLVED to accept the Board Guide as a guide for Directors as currently drafted with the
elimination of item 3 of the Personnel Functions. Ms. Roberts opposed the resolution.

 Ms. Roberts reported on the Finance Committee meeting at which Kathy Westby presented documentation
regarding the current insurance which includes employee theft and fraud and Directors and Officers liability
insurance; the committee reviewed and discussed the financials for the quarter ending December 31, 2012;
liquidation of the SWS Securities account with the proceeds being moved into SMHC's Wells Fargo account; the
goal to have high liquidity for the short term to support any actions related to real estate activities; the need of a
revised investment policy when funds are available in the future. Ms. Lesher reported on the discussion with the
Albuquerque Community Foundation on the return of the money sent by SMHC to the Foundation. The
Foundation's Board will need to decide on the request at their May 15, 2012 meeting.
 Ms. Fritsch report that the Personnel Committee will meet next week. The updated Ethics Policy will be part of
the agenda. The Board agreed that only material changes to SMHC's personnel policies needed to be brought to
the full Board.

 Ms. Fritsch reported on the Nominating Committee meeting at which the committee agreed to recommend
Mark Fidel as a SMHC Director, discussed two other candidates, discussed avenues to recruit a former client of
SMHC as a potential Director and reviewed the Board skills matrix. Fr. Smith noted that a former client identified
as an excellent candidate for being a Board Director unfortunately moved away from Albuquerque. Fr. Smith is
working with his staff to identify alternatives for the Nominating Committee. Fr. Rusty will speak to a former
Board member who is a former client about rejoining the Board. The Board RESOLVED to have Mark Fidel join
the Board as a Director.

 Dr. Bryan reported on the Social Entrepreneurship Committee meeting at which Fr. Smith reported that twelve
clients have graduated, the current revenues produced by the daily operations are covering approximately half
of the expenses and the remainder are being covered by grants. We are expecting two upcoming grants and the
and project that the year will end with the Coffee Shop in the black. About $30,000 in grants is being targeted
for next year, with a focus on catering due to its coverage of expenses, and marketing plans to grow the
customer base.

 Dr. Bryan also reported that SMHC has created a secure access to key documents for the Directors through the
SMHC website.

 The Board decided to hold the next regular meeting on May 22, 2012 at 5:30 pm at a location to be determined.
The Executive Committee set May 15, 2012 at 7:30 am at The Coffee Shop for the next coordination meeting.

 There being no further business, the Meeting then ended at 8:19 pm.
Respectfully submitted by
 Robert Bryan, Secretary

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Board Roster
NAME TITLE
OCCUPATION
Frances Lesher Chair
CONTACT INFO
Assistant Vice President Work: 766-6365
(10/10 through 10/13)
Sr Business Relationship Mgr.
Wells Fargo Professional Banking
frances.a.lesher@wellsfargo.com
Wells Fargo Bank
200 Lomas Blvd NW, 4th Floor
Albuquerque, NM 87102
Kirk Benton
Vice Chair
(3/10 through 3/13)
Engineer
Work: 255-7802
ABQ Engineering
4 Loma Cordoniz
Home: 856-7227
kbenton@abqeng.com
Peralta, NM 87042
Peggy Roberts Treasurer
Certified Public Accountant
(10/08 through 10/14 – 2 terms)
11611 Wilshire Ave NE
Cell: 238-0726
Home: 292-3570
peggyoroberts@msn.com
Albuquerque, NM 87122
Robert Bryan
Secretary
(4/11 through 4/14)
Managing Director
Avalon Solar
Cell: 228-3885
rpbryan@yahoo.com
4701 Winnetka Ct NE
Albuquerque, NM 87111-3065
Valerie Armendariz
Director
(3/08 through 3/14 – 2 terms)
9525 San Diego Ave
Albuquerque, NM 87122
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Business Owner Cell: 366-9350
EAA Translating Services
varmendariz@comcast.net
David Bruner
Director
(8/08 through 8/14 – 2 terms)
4706 Winnetka Ct NE
Certified Financial Planner
Work: 880-2704
Vice President – Investments
david.bruner@ubs.com
UBS Financial Services Inc.
Albuquerque, NM 87111
Julie K. Fritsch Director
Attorney
Work: 944-0033
(3/11 through 3/14)
Moody & Warner, P.C. fritsch@nmlaborlaw.com
4169 Montgomery Blvd NE
Albuquerque, NM 87109
Dr. Robert (Reg) Strickland
Director
(12/11 through 12/14)
Univ. of New Mexico Hospital
911 Avenida Manana
Emeritus Professor
Cell: 238- 9233
Home: 268-0466
rstrickland@salud.unm.edu
Albuquerque, NM 87110
Mark Fidel
Director
(4/12 through 4/15)
4808 Piedra Rosa St. NE
Albuquerque, NM 87111
Updated 4/11/12
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President & Managing Partner Cell: 241-9669
CAaNES, LLC
Home: 217-3745
mfidel@caanes.com
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