Registration Information
Session
Fall 2009
Agenda
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Advisement
– Responsibilities
– The Process
General Registration Information
– Holds
– Time Tickets
– Registration Dates
– Registration
– Restrictions on Classes
– Registration Errors
Overrides
– Overloads, Permits, Pre-req
Overrides
– How to Request Overrides
– Modern Language Classes
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Curriculum Information
– ME Curriculum
– Core Classes: Social
Sciences and Humanities
– General Requirements
Change of Major
Minors and Certificates
Spring Classes
Advisement
Responsibilities
Advisor Responsibilities
• Help students define and
develop realistic academic
goals
– Selection of classes
– Schedule of classes
Advisee Responsibilities
• Gather all relevant decision
making information
– Georgia Tech Web Page
www.gatech.edu
– Mechanical Engineering Web
Page www.me.gatech.edu
– Georgia Tech General Catalog
• Match students’ needs with
available resources and make
www.catalog.gatech.edu
appropriate referrals
– ME Undergraduate Handbook
• Monitor students’ progress
– ME Advisement Web Page
• Discuss link between
www.me.gatech.edu/me/advise
academic preparation and
• Clarify personal values and goals
success in the work place
• Accept responsibility for
decisions
The Advisement Process
• Advisement Requirements
– Advisement is not required in ME. However, it is available to all
students.
– Be prepared for an advisement session. Always bring:
• A list of completed classes and a plan of what classes are taking next.
• A list of specific questions which you need answered.
– Advisement materials are available on the web. Please use these
resources!
• http://www.me.gatech.edu/me/advise/
– The advisors are very busy during registration and the two weeks
of midterm advisement. Plan your advisement session early to
beat the crowds!
The Advisement Process
• Midterm Advisement
– Midterm advisement is available to all students.
– Midterm advisement is required for students with >1 midterm U’s.
– Students who are required to come for midterm advisement and do
not show up will have a hold placed on their registration.
• Advisement Communication
– E-Mail is the primary method of communication used by advisors.
– E-mails will be sent to all students with important information
pertaining to Registration, Midterm Advisement, Tutoring, etc.
• Other Information
– All required ME classes are offered every semester.
– ME Electives are very limited during summer.
Registration Hints
General Registration Information
• Holds
– Campus departments can place registration and/or transcript holds
on students.
– A registration hold will prevent a student from dropping courses,
withdrawing from school and registering for classes.
– The department that places the hold is the only department that can
remove the hold.
– ME holds will not be removed over the phone. You must come in to see
your advisor to have your ME hold removed.
• How to View Holds
– All holds can be viewed in OSCAR
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Log on to Buzzport, www.buzzport.gatech.edu
Select Secured Access (OSCAR)
Select Student Services & Financial Aid
Select Registration
Select Check Your Registration Status
Select Term
Select View Holds from the bottom of the screen
General Registration Information
• Time Tickets
– Time tickets are the earliest time that you can register.
– Time tickets are generally prioritized based on the number of
hours that you have. (Ex. Seniors register before Freshman)
– Students eligible to register are automatically given a time
ticket.
– There is nothing that you must do to be given a time ticket.
– Time Tickets are issued 1-2 days before registration begins.
• How to View a Time Ticket
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Log on to Buzzport, www.buzzport.gatech.edu
Select Secured Access (OSCAR)
Select Student Services & Financial Aid
Select Registration
Select Registration Status
General Registration Information
• General Registration Dates
– All registration dates can be viewed on the Registrar’s
Calendar.
• http://www.registrar.gatech.edu/home/calendar.php
– Phase 1 Registration
• 1st time to register for classes
• Always happens the semester prior
– Phase 2 registration
• The last time to register for classes.
• Begins a few days before classes begin.
• Always closes on Friday during the first week of school.
– Registration often closes on the last day at 4:00 PM.
General Registration Information
• Registration Dates for Spring Semester ’10
Phase 1 Time Tickets Available
Phase 1 Registration
Oct 26
Oct 28 – Nov 20
Phase 2 Time Tickets Available
Jan 2
Phase 2 Registration
Jan 4 – 15 @ 4:00 PM
Fees Due
Jan 11 @ 4:00 PM
Classes Begin
Jan 11
Last Day to Register
Jan 15 @ 4:00 PM
Late Fees Due
Jan 19 @ 4:00 PM
General Registration Information
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Registration
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After registration is finished, students may view their schedule by
using the STUDENT SCHEDULE BY DAY AND TIME option or the
STUDENT DETAIL SCHEDULE option on the Registration Menu in
OSCAR.
It is the student's responsibility to print a copy of their schedule and
ensure that they are properly registered by the end of the registration
period.
Registration Instructions
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Log on to Buzzport, www.buzzport.gatech.edu
Select Secured Access (OSCAR)
Select Student Services & Financial Aid
Select Registration
Select Term
Select Add/Drop Classes
Understanding OSCAR
C = Class is closed.
SR = Cannot register because of restrictions or time ticket is not current.
NR = Not available for registration.
CRN:
Course
Reference
Number
BAS: Grade Basis
(or Grade Mode)
A= Audit
L = Letter Grade
P = Pass/Fail
CMP: Campus Code
A = Atlanta
Days: Class meeting
days each week
M = Mon; T = Tues
W = Wed; R = Thurs
F = Fri
Cred: Credit Hours
Total class credit
hours
Cap =
Capacity
Act =
Actual
Rem =
Remaining
Restrictions on Classes
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Restrictions
– Restrictions may prevent you from registering for a class.
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Types of Restrictions
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Pre-reqs and Co-reqs
Class Restrictions (Freshman, Sophomore, Junior and Senior)
Major Restrictions (what majors can take the class)
Level Restrictions (Undergraduates and Graduates)
Campus Restrictions (where is the class being offered)
How to Find Restrictions, Pre-reqs and Notes about Classes
– Log on to Buzzport, www.buzzport.gatech.edu
– Select Secured Access (OSCAR)
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Select Student Services & Financial Aid.
Select Registration.
Select Look Up Classes.
Select the Term and press Submit.
Follow the on-screen instructions to select the class which you want to view.
The classes will then be listed on that screen.
Click on the hyper linked CRN Number of the class.
• This screen is called the Class Schedule Listing.
• This screen contains any notes specific to this class or titles of special topics
classes.
– Click on the hyper linked Title of the Class.
• This screen is called the Detailed Class Information.
• This screen lists pre-requisites, majors, campus and class restrictions.
Notes about
Classes
Restrictions
Pre-Requisites
Registration Errors
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CAMPUS RESTRICTION
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CLASS RESTRICTION
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Co-requisites courses must be taken at the same time. You need to register for
both courses on the same
DUPL CRSE WITH SEC-XXXXX
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Class is full. You need to ask for an overload.
CORQ_COURSE_XXXX REQ
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The enrollment in this course is restricted by class (Freshman, Sophomore, etc.).
You can ask for a class restriction permit.
CLOSED SECTION
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This course is being taught somewhere other than on the Main Campus in Atlanta
(Studies Abroad, Video, etc).
The computer system looks at subject code (ie. MATH, ENGL, etc.) and course
number (2501, 1502, etc.), but not section number. If you are trying to take 2
courses with the same subject code and course number, such as MGT 4803 A and
MGT 4803 B, you need a duplicate course permit.
LEVEL RESTRICTION
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(Undergrad Students) An undergraduate student may take a graduate level
course with the permission of the department teaching the course, and a min
GPA of 2.7 or a GPA required by the department offering the class.
Registration Errors
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LINK ERROR XX REQUIRED
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MAJOR RESTRICTION
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The enrollment in the course is restricted. You need to ask for a permit.
PREQ & TEST SCORE-ERROR
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You are trying to take more hours than allowed. Reduce the number of
hours on your schedule.
PERMIT REQUIRED
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Only students in certain majors are allowed to register for this course.
MAXIMUM HOURS EXCEEDED
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Certain lectures and labs are "linked" together. You must register for
both the lecture and lab in the same commit. Most departments list the
lecture section as a single letter and the lab as the same letter followed
by a number (Example: the lecture is section "A" and the corresponding
lab sections are "A1", "A2", etc).
You do not have the pre-requisites for the course. You can talk to the
department about a pre-requisite override permit.
TIME CONFLICT WITH XXXXX
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You are trying to take 2 courses that meet at the same time or have
overlapping times.
Fixing Registration Errors
• PDF files are available to help you understand
and fix your registration problems.
– www.me.gatech.edu/undergraduate/registration.shtml#errors
• Campus Restriction 
• Class Restriction 
• Closed Section
• Corq_Course_XXXX Req
• Dupl Crse with Sec-XXXXX
• Grade Mode (Letter Grade, Pass/Fail or Audit)
• Link Error XX Required 
• Major Restrictions 
• Maximum Hours Exceeded
• Permit Required
• Preq & Test Score-Error 
• Time Conflict with XXXXX 
Overloads, Permits and Pre-req Overrides
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What are Overrides?
– Overrides are the way a department can allow you to take their class if
you do meet their restrictions or pre-requisites.
– Ex: If you change your major from AE to ME and you took the AE version
of dynamics, you will get a pre-req error when registering for classes
which require ME dynamics as a pre-req.
– Only the department offering the class can issue overrides.
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Permit Override
– If you cannot register for a class because of a major restriction or class
restriction, then you need a permit.
– If a class is set up as permit only, then you need a permit.
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Overload Override
– If you cannot register for a class because it is full, then you need an
overload.
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Pre-Req Override
– If you do not have the correct prerequisites or co-requisites for a class, you
need a prerequisite override.
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If you need an overload, permit or prerequisite override, make sure
you understand what you need! If you ask for the wrong type of
override, you will still not be able to register for classes.
Overloads, Permits and Pre-req Overrides
• How to Request an Override (Permits, Overload &
Pre-req)
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Log on to Buzzport, www.buzzport.gatech.edu
Select Secured Access (OSCAR)
Select Student Services & Financial Aid.
Select Registration.
Select Registration Override Request.
Follow the instructions to submit a permit, pre-req
override or an overload request.
– If the class does not show up on OSCAR, go to:
http://www.registrar.gatech.edu/registration/oprequest.php
Overloads, Permits and Pre-req Overrides
• Monitoring your override requests
– Students can view their permit / overload status by
following the directions below:
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Log on to Buzzport, www.buzzport.gatech.edu
Select Secured Access (OSCAR).
Select Student Services & Financial Aid.
Select Registration.
Select Registration Override Request Status.
– Students may view their granted permit / overload
information by following the directions below:
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Log on to Buzzport, www.buzzport.gatech.edu
Select Secured Access (OSCAR)
Select Student Services & Financial Aid.
Select Registration.
Select Registration Status.
Overloads, Permits and Pre-req Overrides
• If you are given a permit, overload or pre-req
override, you must still register for the class.
– You must use the Add/Drop option in OSCAR to register
for the class.
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Log on to Buzzport, www.buzzport.gatech.edu
Select Secured Access (OSCAR)
Select Student Services & Financial Aid.
Select Registration.
Select Add or Drop Classes.
Select the Term and press Submit.
Type in the CRN number of the class and add it to your schedule.
– An override does not register you for the class.
– The class must be added to your schedule during an
active registration time.
• Only you can register yourself for a class.
Registration Guide
http://www.me.gatech.edu/docs/RegInfo_UG.pdf
Modern Language Classes
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Modern Language Registration Information
– Website: http://www.modlangs.gatech.edu/student-resources/
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Registration Details
– FREN and SPAN courses will be opened during phase 2, usually the first day
of classes.
– Students in the International Plan or pursuing minors are eligible to request a
permit during this time period.
– To request a permit: http://www.modlangs.gatech.edu/student-resources/
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Beginning a New Language
– Students new to a language should start in the 1001 course.
– Students do not receive credit for 1001 course, until 1002 course is taken.
– After taking 1002 course, students receive credit for 1001 and 1002 courses.
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Placement Tests
– Online placement tests are available to and required of students continuing
study of CHIN, FREN, GRMN, JAPN, SPAN, and RUSS from high school to
determine their correct entry-level course.
– Website: http://www.modlangs.gatech.edu/student-resources/
– Students must bring a copy of their scores to the first class meeting.
– Students will be asked to leave the course if procedures are not followed.
ME Curriculum Information
• ME Curriculum Guide or Program of Study
– The ME program of study is available as a PDF or an Excel file.
• The PDF is a static file.
• The Excel file is an interactive file which allows users to check each
class as it is completed, plan future semesters, and save the file.
– All Excel files must be saved onto your hard drive and opened from there.
– The Excel files contain Macros. These macros will not function correctly if
opened directly through your web browser.
– Students must run a one time process to enable the macros in the file.
– Instructions to view the ME Curriculum Guide
http://www.me.gatech.edu/undergraduate/degrees_bsme_curr.shtml
• Go to the ME website, http://www.me.gatech.edu.
• Select Undergraduate Programs  Curricula  Mechanical Engineering
• ME and COE Course Syllabi
– All syllabi show the course pre-reqs.
– Instructions to file the course syllabi are at:
• Go to the ME website, http://www.me.gatech.edu.
• Select Undergraduate Programs Curricula  Mechanical Engineering
ME Curriculum Information
• Core Classes – The ME curriculum requires 12 hours of
social science and 12 hours of humanities.
– Humanities –
• ENGL 1101 (3 hrs)
• ENGL 1102 (3 hrs)
• 2 Humanities Electives (2 x 3 hrs = 6 hrs)
http://www.catalog.gatech.edu/students/ugrad/core/corec.php
– Social Sciences
• Economics (3 hrs)
• History (3 hrs)
• 2 Social Science Electives (2 x 3 hrs = 6 hrs)
http://www.catalog.gatech.edu/students/ugrad/core/coree.php
– Ethics
• Ethics must be one of the humanities electives or social science
electives (3 hrs) of the above requirements.
• Pay careful attention to whether your ethics is a hum or social
science. PST ethics classes are humanities. HTS and INTA ethics
classes are social sciences.
ME Curriculum Information
• Grade Requirements –
– A ‘D' is considered passing a class.
– A ‘C' or better is required in
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MATH 1501
MATH 1502
MATH 1522 (transfer students only),
MATH 2401
MATH 2403
– ME GPA must be 2.0 or higher (all ME & COE classes)
• Pass/Fail - Students are not allowed to take any
classes pass/fail that are needed for the BSME
degree.
Changing Majors
• Changing Majors
– Students have one ‘free’ major change before 60
credit hours.
– After 60 credit hours or the ‘free’ major change,
schools can impose GPA restrictions.
– Many schools will not process change of major forms
during registration; do not wait until the last minute!
– To change your major, you need to do the following:
• Obtain a change of major form
http://www.registrar.gatech.edu/students/formlanding/changemajor.php
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Fill out change of major form
Have your current academic advisor sign form (current major)
Have new academic advisor sign form (new major)
Turn into Registrar (Tech Tower)
Advisor information is at: http://www.advising.gatech.edu
Minors
• Minors
– Minimum of 15 - 18 credit hours outside of your major, with 12 hours
being at the 3000 level or above
– Minors will appear on your transcript after your degree is awarded
– All classes for the minor must be taken as letter grade, with a 2.0 GPA
in the classes
– Courses used in a minor may fulfill other elective requirements (free
electives, technical electives, etc.) in the student's major degree
program
– Courses used for minors CANNOT also be used as social sciences or
humanities electives
– Students can earn a maximum of two minors
– A list of available minors can be found at the link below:
– http://www.catalog.gatech.edu/academics/minors.php
• Minor Declaration
– Minors can be declared using the Minor Declaration Form
– http://www.registrar.gatech.edu/faculty/formlanding/changeminor.php
Certificates
• Certificates
– Minimum of 12 credit hours outside of your major
with 9 of the hours being at the 3000 level or above
– Certificates will NOT appear on your transcript
– All classes for the certificate must be taken as letter
grade, with a 2.0 GPA in the classes
– Courses used in a minor may fulfill other elective
requirements (free electives, technical electives,
humanities, social sciences, etc.)
– A list of certificates can be found at the link below:
http://www.me.gatech.edu/docs/certificates_0809.pdf
– Certificates do not need to be declared
Spring Classes
• ME 1770
– ME students can register for ME 1770 or CEE 1770.
They are the exact same class.
– Not all students will be able to take ME 1770. This will
not put you behind. Other options:
• MSE 2001
• Science elective
• Electives (humanities, social sciences, etc.)
– ME 1770 pre-req chain:
• ME 1770  ME 2110  Design Elective  ME 4182
• CS 1371
– CS 1371 is more important than ME 1770
– CS 1371 pre-req chain:
• CS 1371  ME 2016  ME 3015  ME 3057  ME 4053
Questions???