Vision2014 The 11th International Conference on Low Vision Sponsorship opportunities Melbourne, Australia 31 March - 3 April 2014 Advancing research, upgrading practice, improving participation Vision Australia blindness and low vision services Vision2014 Melbourne Australia www.vision2014.org Contents Vision2014 .......................................................................................................................... 3 Introduction ...................................................................................................................... 3 Attendance ....................................................................................................................... 3 Why you should be interested .......................................................................................... 3 The conference .................................................................................................................. 4 About the program............................................................................................................ 4 A leading scientific program ............................................................................................. 4 Industry program .............................................................................................................. 4 Social activities ................................................................................................................. 4 Conference promotion ...................................................................................................... 4 About the venue ............................................................................................................... 5 Sponsorship opportunities ............................................................................................... 6 Exclusive opportunities..................................................................................................... 6 Diamond sponsorship package ........................................................................................ 7 Platinum sponsorship package ........................................................................................ 9 Gold sponsorship package ............................................................................................. 10 Individual sponsorship opportunities ............................................................................ 12 Conference scientific sessions ....................................................................................... 12 Delegate name badge lanyards (exclusive) ................................................................... 12 Conference poster area (exclusive) ................................................................................ 12 Conference pocket program (exclusive) ......................................................................... 13 Conference website (exclusive) ..................................................................................... 13 Conference message system (exclusive) ....................................................................... 13 Hotel room keys (exclusive) ........................................................................................... 14 Conference catering ....................................................................................................... 14 Barista zone (exclusive) ................................................................................................. 14 Welcome reception (exclusive) ...................................................................................... 14 Conference party (exclusive) .......................................................................................... 15 Quiet zone - Melbourne information point lounge area................................................... 15 Electronic conference newsletter (E-Zine)...................................................................... 15 Exhibition opportunities.................................................................................................. 16 Modular stand 9 square metres ...................................................................................... 16 Space only ..................................................................................................................... 16 Tailor-made custom stand design .................................................................................. 16 Information ....................................................................................................................... 17 Contacts ......................................................................................................................... 17 Acknowledgements ........................................................................................................ 17 Vision 2014 – Sponsorship opportunities Page 2 Vision2014 Introduction The Organising Committee of Vision 2014, the 11th International Conference on Low Vision, is proud to announce that the conference will be held in Melbourne, Australia from 31 March 2014 – 3 April 2014. Vision 2014 is being hosted by Vision Australia on behalf of the International Society for Low Vision Research and Rehabilitation, and has the support of the Melbourne Visitors and Convention Bureau and the City of Melbourne. Vision Australia works in partnership with Australians who are blind or have low vision to help them achieve the possibilities they choose in life. A not-for-profit organisation with a proud history stretching back almost one and a half centuries through eight heritage organisations, Vision Australia is also a major innovator and partner in the international blindness community. Attendance The conference will attract a high level of specialists, researchers, consumers and decision makers in the field of low vision, which can be described as uncorrectable vision impairment. A detailed marketing strategy, publicity schedule, media campaign and on-site media liaison will be developed to ensure that the conference is extensively publicised prior to, during and after the event. With these marketing initiatives and historical data on previous conferences, the Conference Organising Committee expects to attract in excess of 1000 delegates. Why you should be interested Vision 2014 will be a hallmark event in low vision worldwide. The International Conference on Low Vision is a global conference, held only once every three years. Vision 2014 is the 11th conference, with previous conferences having been held in Kuala Lumpur (2011), Montreal (2008), London (2005) and Gothenburg Sweden (2002). It offers a rare and valuable platform for you to interact with an international group of leading researchers and clinicians practising in the field of low vision: ophthalmologists, optometrists, other clinical practitioners, researchers and consumers. Together with the scientific program, world-class venue, and facilities, Vision 2014 will be held in Melbourne Australia – the ideal destination for conferences and exhibitions. Research undertaken by the Melbourne Convention and Visitors Bureau demonstrates high destination appeal contributing to increased delegate numbers and industry support. Vision 2014 – Sponsorship opportunities Page 3 The conference About the program The Vision 2014 conference program and content will be structured around the conference theme: Advancing Research, Upgrading Practice, Improving Participation. The Vision 2014 conference program will be everything you’d expect of a world meeting, with a quality and range that will be of interest and benefit to everyone in the field: from researchers and practitioners working at leading centres in well-resourced nations, to those working on the ground in developing nations. A leading scientific program The scientific program will consist of symposia and session themes, courses and workshops (didactic, interactive, hands-on), demonstrations, posters and poster presentations. Importantly, the scientific program will span the latest developments and best practice in the area of low vision and will be delivered by renowned international, national and local speakers. Eminent researchers and practitioners are coming together to form an International Scientific Committee which will ensure a very high standard of scientific content. Under the leadership of Jan Lovie-Kitchin, Professor of Optometry and well-known researcher and low vision practitioner, the International Scientific Committee will review all papers, workshops, presentations, and posters submitted for acceptance by the conference. Industry program In a first for the International Conference in Low Vision, Vision 2014 will include an industry program for sponsors and industry players to deliver presentations within the body of the conference program. This is an exciting opportunity for you to present your latest advancements and industry trends to the world’s leading researchers and practitioners. Social activities In addition to the formal program, a spectacular range of social activities is being planned for all delegates and accompanying guests to experience Melbourne’s most famous sites and iconic buildings as well as our renowned hospitality and friendliness. Conference promotion A professionally planned marketing strategy will ensure that the benefits of supporting Vision 2014 are widely known across the world. This includes: • extensive direct mail campaigns • website and electronic promotions • editorial and display advertising in related scientific journals • active participation and promotion at intervening regional meetings relating to the main scientific themes Vision 2014 – Sponsorship opportunities Page 4 About the venue Vision 2014 will be held at the Melbourne Convention and Exhibition Centre, a world class facility situated in Southbank. Conference delegates will be offered a fine range of convenient accommodation at affordable prices, the majority within walking distance of the meeting venue. Official conference website: www.vision2014.org Vision 2014 – Sponsorship opportunities Page 5 Sponsorship opportunities The Conference Organising Committee is dedicated to the task of matching sponsorship packages to sponsor requirements. An exciting range of sponsorship opportunities has been developed to ensure a successful outcome for sponsors, all participants and the conference. Early confirmation of your sponsorship of the conference will ensure an even higher level of exposure. An extensive promotional campaign including advertisements, direct mail campaigns, email broadcasts and web exposure will be implemented and the opportunity exists for your company to be represented as a key sponsor of the conference well in advance of the actual dates. Exclusive opportunities Concurrent stream sponsorship – one available per stream Financial investment $8,000 (excl GST) Onsite acknowledgement Session MC to acknowledge the sponsor at the beginning and end of the session. Official sponsor of the plenary session noted in the conference program. Sponsor signage in the conference room, provided by the sponsor. Opportunity to provide each session delegate with a gift, provided by the sponsor. Benefits Direct marketing Branding Branding & awareness Direct marketing Keynote speaker sponsorship – one per speaker Financial investment $6,000 (excl GST) Onsite acknowledgement Verbal acknowledgement by the MC during the plenary session. Official sponsor of the plenary session noted in the conference program. Sponsor signage on stage in the main plenary theatre, provided by the sponsor. Opportunity to provide each session delegate with a gift, provided by the sponsor. Benefits Direct marketing Branding Branding & awareness Direct marketing Accessibility package $50,000 (excl GST) exclusive opportunity A sensory area will be built at the conference within the exhibition. The area will provide a place for delegates to experience the ways in which someone who is blind or has low vision carries out day to day functions in a test kitchen and living area. Sponsorship entitlements include: • exclusive naming rights to the sensory area • company provided free standing pull up banner displayed in area • on the last day of the conference all props in the area will be sold and the proceeds donated to Vision Australia Vision 2014 – Sponsorship opportunities Page 6 • • • company logo on signage within the sensory area at the conference company logo on the conference website full page advertisement in conference program Sensory garden $20,000 (excl GST) exclusive opportunity A sensory garden will be built within the Melbourne Conference and Exhibition Centre, near the welcome reception area. The garden will provide a quiet place for delegates to rest and relax away from the main session areas. Sponsorship entitlements include: • exclusive naming rights to the sensory garden • company banner displayed in area (sponsor to supply banner) • on the last day of the conference the plants will be sold and the proceeds donated to Vision Australia • company logo on signage within the sensory garden at the conference • company logo on the conference website • half page advertisement in conference program Diamond sponsorship package $50,000 (excl GST) limited to three opportunities Diamond sponsor entitlements include: • prime exhibition space 6m x 6m = 36sqm stand in a prime location near the entry or major catering areas • one full page advertisement inside the conference registration brochure (subject to confirmation prior to printing deadlines) • one full page advertisement inside the conference handbook (subject to confirmation prior to printing deadlines) • one opportunity to insert promotional material into the conference delegate satchels • a delegate list pre and post conference. The release of delegate list will be subject to privacy laws and the consent of delegates • eight complimentary exhibitor registrations to attend the exhibition, morning and afternoon teas, lunches, and welcome reception. • two invitations to the conference dinner • acknowledgement through corporate logo on conference signage • acknowledgement through corporate logo in conference registration brochure • acknowledgement through corporate logo in conference program • company logo and 100 word company synopsis to appear inside conference program and on the conference website with hyperlink to your company website • the option to select one of the sponsorship opportunities outlined in part B in your diamond sponsorship package Part A. breakfast, lunch, evening symposium The opportunity exists to hold a special symposium (choice of breakfast, lunch or evening) within the conference venue allowing over delegates to attend. As Diamond Sponsorship is limited to three opportunities, each sponsor will select their symposium of choice on a first come, first served basis. Vision 2014 – Sponsorship opportunities Page 7 The company sponsored symposium must be held outside the core conference hours to be held at the Melbourne Convention and Exhibition Centre. All aspects of this level of sponsorship, including time allocations and general benefits are open for discussion with the International Scientific Committee. The subject of the symposium and the invited speakers are to be negotiated and approved with the International Scientific Committee. • • • exact symposium schedule will be assigned by the Conference Organising Committee all food and drinks related costs are of the sponsor’s responsibility the conference will bear the expenses of the venue rental and standard audio-visual services, any additional audio-visual requirements including extra time with technicians will be at the cost of the sponsor Part B. Choice of one opportunity below: Diamond - internet cafe (exclusive opportunity) The opportunity to have the internet café operating adjacent to your stand in a prime area within the exhibition area and will be used regularly by delegates, speakers and exhibitors. Acknowledgements • in the conference program • naming rights to the internet cafe • branding of the internet cafe including signage and screensavers • on-screen on all internet cafe monitors with direct links to sponsor’s website Diamond - delegate satchel (exclusive opportunity) Every registered delegate will be provided with an official conference satchel upon registration. The Conference Organising Committee will ensure a quality satchel is chosen in conjunction with the sponsoring company to prolong usage by delegates. Satchel selection will be made with environmental consideration, and be made from recyclable products as much as possible. Acknowledgements • in the conference program • company logo printed on the satchel, along with the conference logo • the Conference Organising Committee reserves all rights in selection of the appropriate conference delegate satchel, size and location Diamond - Conference App (exclusive opportunity) Every registered will have access to download the official Conference App. Content will include program information, speaker details and venue maps. Acknowledgements • in the conference program • naming rights to the Conference App • company logo on the Conference App home page Vision 2014 – Sponsorship opportunities Page 8 Platinum sponsorship package $40,000 (excl GST) limited to two opportunities Platinum sponsor entitlements include: • prime exhibition space 6m x 6m = 36sqm stand in a prime location near the entry or major catering areas • one half page advertisement inside the conference registration brochure (subject to confirmation prior to printing deadlines) • one half page advertisement inside the conference handbook (subject to confirmation prior to printing deadlines) • one opportunity to insert promotional material into the conference delegate satchels • a delegate list pre and post conference • six complimentary exhibitor registrations to attend the exhibition, morning and afternoon teas, lunches, and welcome reception. • two invitations to the conference dinner • acknowledgement through corporate logo on conference signage • acknowledgement through corporate logo in conference registration brochure • acknowledgement through corporate logo in conference program • company logo and 50 word company synopsis to appear inside conference program and on the conference website with hyperlink to your company website • the option to select one of the sponsorship opportunities outlined in part B in your platinum sponsorship package Part A. breakfast, lunch, evening symposium The opportunity exists to hold a special symposium (choice of breakfast, lunch or evening) within the conference venue allowing delegates to attend. As platinum sponsorship is limited to two opportunities, each sponsor will select their symposia of choice on a first come, first served basis. The company sponsored symposium must be held outside the core conference hours to be held at the Melbourne Convention and Exhibition Centre. All aspects of this level of sponsorship, including time allocations and general benefits are open for discussion with the International Scientific Committee. The subject of the symposium and the invited speakers are to be negotiated with the International Scientific Committee. • • • exact symposium schedule will be assigned by the Conference Organising Committee all food and drinks related costs are of the sponsor’s responsibility the conference will bear the expenses of the venue rental and standard audio-visual services, any additional audio-visual requirements including extra time with technicians will be at the cost of the sponsor Part B. Choice of one opportunity below: Platinum - conference program (exclusive opportunity) The 11th International Conference on Low Vision conference program will be distributed on-site to all participants and will be a regularly used reference source during and long after the event. It will contain the final definitive scientific program and the following related information: Vision 2014 – Sponsorship opportunities Page 9 • • • • • • • schedule and overview author and subject index information on the Vision Australia information on the Conference Organising Committee information on the International Scientific and International Advisory Committees exhibition floor plan the social program and information on tours, onsite facilities and communication services Acknowledgements • a full page advertisement on the inside front cover • a full page advertisement on back cover Please note: other sponsor advertisements will appear in this document Platinum - abstract book or abstract CDROM (exclusive) Every registered delegate will be provided with an official conference abstract book or abstract CD-ROM upon registration. The abstract book or CD-ROM will be used as a reference point during and long after the conclusion of the conference. Acknowledgements • a full page colour advertisement on the inside front cover of the abstract book or logo on CD cover • a full page colour advertisement on back cover of the abstract book, or included within CD content Gold sponsorship package $30,000 (excl GST) Gold sponsor entitlements include: • prime exhibition space 6m x 3m = 18sqm stand in a prime location near the entry or major catering areas • one quarter page advertisement inside the conference registration brochure (subject to confirmation prior to printing deadlines) • one quarter page advertisement inside the conference handbook (subject to confirmation prior to printing deadlines) • one opportunity to insert promotional material into the conference delegate satchels • a delegate list pre and post conference • four complimentary exhibitor registrations to attend the exhibition, morning and afternoon teas, lunches, and welcome reception. • two invitations to the conference dinner • acknowledgement through corporate logo on conference signage • acknowledgement through corporate logo in conference registration brochure • acknowledgement through corporate logo in conference program • company logo and word company synopsis to appear inside conference program and on the conference website with hyperlink to your company website • the option to select the sponsorship opportunity below in your gold sponsorship package Vision 2014 – Sponsorship opportunities Page 10 Gold – breakfast, lunch, evening symposium The opportunity exists to hold one special symposium (choice of breakfast, lunch or evening) within the conference venue allowing delegates to attend. The company sponsored symposium must be held outside the core conference hours to be held at the Melbourne Convention and Exhibition Centre. All aspects of this level of sponsorship, including time allocations and general benefits are open for discussion with the International Scientific Committee. The subject of the symposium and the invited speakers are to be negotiated with the International Scientific Committee. • • • exact symposium schedule will be assigned by the Conference Organising Committee all food and drinks related costs are of the sponsor’s responsibility the conference will bear the expenses of the venue rental and standard audio-visual services, any additional audio-visual requirements including extra time with technicians will be at the cost of the sponsor Vision 2014 – Sponsorship opportunities Page 11 Individual sponsorship opportunities Conference scientific sessions $10,000 (excl GST) The conference scientific program will be structured around the conference theme: Advancing Research, Upgrading Practice, Improving Participation. Sponsorship of scientific sessions is open for discussion with the International Scientific Committee. Acknowledgements • naming rights to the session on the sponsored day • logo slide displayed at the beginning and end of the session • logo and acknowledgement in the pocket program • opportunity to insert one item of company promotional material into delegate satchels • acknowledgement in conference program • acknowledgement on the conference website with hyperlink to company website Delegate name badge lanyards (exclusive) $10,000 (excl GST) Every registered delegate will be provided with an official conference name badge upon registration. Delegates will need to wear their name badge for the duration of the conference, which will enable access to all scientific sessions, social functions and the exhibition. Acknowledgements: • in the conference program • company logo printed on the name badges and lanyards, along with the conference logo • opportunity to insert one item of company promotional material into delegate satchels The Conference Organising Committee reserves all rights in selection of the appropriate name badge and lanyard Conference poster area (exclusive) $10,000 (excl GST) The conference poster area will be given much space within the exhibition. Allocated times throughout the program will be made to verbal presentations of posters by poster authors. The welcome social function will be held within the exhibition and poster area, ensuring maximum attendance at the opening night of the exhibition and posters. Acknowledgements: • naming rights to the poster area throughout the exhibition halls • logo to be displayed at all times in the exhibition hall through elevated banners (conference to provide) • logo and acknowledgement in the pocket program • opportunity to insert one item of company promotional material into delegate satchels • acknowledgement in conference program • acknowledgement on the conference website with hyperlink to company website Vision 2014 – Sponsorship opportunities Page 12 Conference pocket program (exclusive) $10,000 (excl GST) Every registered delegate will be provided with an official conference pocket program upon registration at the conference venue. This pocket program will fit into the delegates name badge lanyard and will contain useful information for the scientific sessions. This is a much used reference tool for delegates at the conference. Acknowledgements • logo and acknowledgement in the pocket program • opportunity to insert company promotional material into delegate satchels • acknowledgement in conference program • acknowledgement on the conference website with hyperlink to company website Conference website (exclusive) $10,000 (excl GST) A comprehensive website has been created to promote 11th International Conference on Low Vision. The website will contain all information on the conference, including the scientific program, exhibition, social functions, committee information, as well as general information on Melbourne and Australia. It will also be the central point for delegates to register and receive latest news information. Acknowledgements: • recognition in a banner strip on website as a sponsor of the 11th International Conference on Low Vision with hyperlink to company website • opportunity to insert company promotional material into delegate satchels • acknowledgement in conference program • acknowledgement on the online registration form • acknowledgement in all print materials where a reference to the conference website is made Conference message system (exclusive) $5,000 (excl GST) The conference message system will operate from a centrally located service desk adjacent to the main registration desk at the conference. The names of those delegates with messages to collect are relayed via plasma monitors throughout the conference venue. This service is invaluable to delegates in such a large conference and has a high visibility component. It is visited regularly by the majority of delegates. It will also be the central point for delegates to register and receive latest on-site information. Acknowledgements: • naming rights to the message system • company sign to be displayed next to the message system • company logo to be displayed on all message system monitors throughout the conference venue • opportunity to insert company promotional material into delegate satchels • acknowledgement in conference program • acknowledgement on the online registration form Vision 2014 – Sponsorship opportunities Page 13 • • acknowledgement in all print materials where a reference to the conference website is made company logo on message system stationery Hotel room keys (exclusive) $5,000 (excl GST) The conference will have a selection of preferred hotels surrounding the venue area. These hotels attract high numbers of delegate bookings. Your logo will appear on the hotel room key which will be presented to delegates upon check in Acknowledgements: • acknowledgement in conference program • company logo on selected hotel room keys • company logo on welcome sign at hotel reception desk Conference catering $7,000 (per day, excl GST) Morning and afternoon refreshment plus lunch will be provided in the conference exhibition area each day for all participants. Acknowledgements: • naming rights to conference catering for that day • acknowledgement in conference program • logo incorporated into catering signage • opportunity for company logo to be included on napkins, take-away cups and lunchboxes – at sponsor’s expense Barista zone (exclusive) $7,000 (excl GST) Three coffee machines will be located in the exhibition area serving coffee and tea throughout the conference Acknowledgements: • naming rights to barista zone • acknowledgement in conference program company logo to be included on the barista zone signage • opportunity to have branded coffee mugs with sponsor’s logo distributed at the barista zone – this is optional and is therefore an additional cost to the sponsor. Price on application. • opportunity to have other refreshments at the barista zone at sponsor’s own expense and subject to approval from conference committee Welcome reception (exclusive) $5,000 (excl GST) The conference will begin with an official ceremony combining formality with world-class entertainment, custom produced to welcome participants from around the world. The welcome reception will follow this ceremony and will create an atmosphere of energy and excitement, setting the scene for a successful conference. Acknowledgements Vision 2014 – Sponsorship opportunities Page 14 • • • • naming rights to the welcome reception company signage to be displayed in the welcome reception venue logo to be included on all print items relating to the welcome reception including entry and tickets acknowledgement in the conference program Conference party (exclusive) $15,000 (excl GST) The conference party will be the social highlight of the conference. It will be an evening of spectacular entertainment, fine Australian cuisine and wine; a fitting social climax to the conference. Acknowledgements: • naming rights to the conference party • company signage to be displayed in the conference party venue • logo to be included on all print items relating to the conference party such as tickets • eight complimentary tickets to the conference party • acknowledgement in the conference program Quiet zone - Melbourne information point lounge area $5,000 (excl GST) The centre will provide a place for international attendees to obtain information on Melbourne, relax and meet with colleagues. An authorised agent will operate the quiet zone and assist with all enquiries regarding tourism and travel. Acknowledgements: • naming rights to the international centre – Melbourne information point lounge area • company signage to be displayed at the International Centre – Melbourne information point lounge area • company promotional material can be displayed in the international centre – Melbourne information point lounge area • acknowledgement in the conference program Electronic conference newsletter (E-Zine) $5,000 (excl GST) This 11th International Conference on Low Vision graphically designed newsletter will be used to electronically communicate with existing and potential delegates in the lead-up to the conference. It will be distributed frequently to thousands of delegates in the 11th International Conference on Low Vision database, and will contain information designed to be both informative and entertaining. Acknowledgements: • banner advertisement on each E-zine, this is a hyperlink to sponsors website. (Please note: the width of this ad is at the discretion of the Conference Organising Committee) • acknowledgement in the conference program Vision 2014 – Sponsorship opportunities Page 15 Exhibition opportunities The exhibition will be the focal point of 11th International Conference on Low Vision and the conference program is structured to maximise the opportunity for delegates to visit the exhibition. Morning and afternoon tea will be served in the exhibition in addition to lunch. Please refer to the below exhibition opportunities: Modular stand nine square metres $5,000 (excl GST) • 3m x 3m space within the exhibition • carpet • back and side walls (2.4m high) • one standard power point • two spotlights • company fascia over all open sides • company listing in conference program • company name listed on conference website • general cleaning of walkways • two exhibitor registrations (including lunch, refreshments and access to the welcome reception) • one exhibition satchel containing conference program and conference abstract book and CD-ROM per exhibition stand Space only $600 per square metre (excl GST) • company listing in conference program and on the conference website (general cleaning, two exhibitor registrations (including lunch, refreshments and access to the welcome reception) • delegate list at conference Tailor-made custom stand design (available at an additional cost) In addition to the above opportunities the 11th International Conference on Low Vision exhibition team will be happy to tailor a design to meet your specific marketing requirements. Please contact the Exhibition Manager to coordinate your individual presence at the 11th International Conference on Low Vision. Vision 2014 – Sponsorship opportunities Page 16 Information We look forward and welcome your participation in Melbourne in 2014 Contacts For all queries regarding sponsorship and exhibition, please contact: Conference Secretariat ICMS Australasia Pty Ltd Suzie Kovacevic Sponsorship & Exhibition Manager GPO Box 3270, Sydney NSW 2001 Australia Tel: (+61 2) 9254 5000 Fax: (+61 2) 9251 3552 Email: suziek@icmsaust.com.au Acknowledgements Vision2014 Melbourne Australia www.vision2014.org Hosted by • Vision Australia blindness and low vision services Proudly supported by: • City of Melbourne • Melbourne Visitors and Convention Bureau Vision 2014 – Sponsorship opportunities Page 17