THE WELSH PONY AND COB SOCIETY
CYMDEITHAS Y MERLOD A’R COBIAU CYMREIG
Minutes of the Council meeting held at the Mercure Holland House Hotel,
Newport Road, Cardiff at 10.00 am on Thursday 1st May 2014
Present:
Anthony Booth (Chair), Ann Bigley (Vice Chair), David Blair,
Steve Everitt, Dai Harris (President Elect), Angela Kember,
John Kirk, Dania Leyson, Peter Morgan, Mary Redvers (President),
Lisa Reed, David Roberts, Elizabeth Russell, Joanna Sheil,
Gilly Thomson, Gethin Williams
Apologies:
Stuart Franklin
In Attendance:
Bethan Jones (Acting Principal Officer)
Minute Taker:
Jayne Willis (PA)
Welcome & Apologies
The Chair welcomed all to the meeting with apologies noted as above.
Action Points
9101
th
i) MINUTES OF THE MEETING HELD ON 4 APRIL 2014
It was proposed by Angela Kember, seconded by Elizabeth Russell that the
minutes be accepted as a true record of the meeting. Majority in favour.
ii) MINUTES OF THE MEETING HELD ON 5th APRIL 2014
It was proposed by Ann Bigley, seconded by Dania Leyson that the minutes
be accepted as a true record of the meeting. All in favour.
MATTERS ARISING
Open Forums 2014
CARMARTHEN, Ivy Bush Hotel – Thursday 22 May, 7-9pm
Attending – Steve Everitt, Dania Leyson, Peter Morgan, Jo Sheil
NORTH WALES, Bod Erw Hotel, St Asaph – Thursday 12 June, 7-9pm
Attending – Dania Leyson, David Roberts, Gethin Williams
HUDDERSFIELD, Cedar Court Hotel – Thursday 26 June, 7-9pm
Attending – Anthony Booth, David Roberts, Gethin Williams
Office to book
rooms
DUNBLANE, Scotland – Saturday 1 November, 7-9pm
Attending – David Blair, Elizabeth Russell, Gilly Thomson
LANCASTER, Holiday Inn – Sunday 2 November, 7-9pm
Attending – Ann Bigley, John Kirk plus Catryn Bigley and Terry Court,
Brightwells.
Office to book
rooms
iii) MINUTES OF THE MEETING HELD ON 16th APRIL 2014
It was agreed that the minutes be accepted as a true record of the meeting.
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9102
ELECTION OF TRUSTEES TO STANDING COMMITTEES
i Education & Welfare
Jo Sheil (Chair)
Anthony Booth
Stuart Franklin
Dania Leyson (Vice Chair)
Peter Morgan
Lisa Reed
Gilly Thomson (FHR)
ii Judging & Showing
Steve Everitt (Chair)
Ann Bigley
David Blair
Angela Kember
John Kirk (Vice Chair)
David Roberts
Gethin Williams (FHR)
Elizabeth Russell
iii Members Services
Lisa Reed (Chair)
Anthony Booth
Stuart Franklin (FHR)
Angela Kember
Dania Leyson
Elizabeth Russell
Jo Sheil
Gethin Williams (Vice Chair)
iv Promotion
Peter Morgan (Chair & FHR)
Ann Bigley
David Blair
Steve Everitt
John Kirk
David Roberts
Gilly Thomson (Vice Chair)
v Finance & HR
Elizabeth Russell (Chair)
Anthony Booth
Ann Bigley
Stuart Franklin
Peter Morgan
Gilly Thomson
Gethin Williams
All committees to
discuss co-option at
first meeting
It was proposed by Steve Everitt, seconded by Gethin Williams that the
Chair and Vice Chair should attend one meeting each in the morning
and afternoon sessions, with voting rights. All in favour.
It was further agreed that the President and President Elect are able to
attend the standing committee meetings in an ex-officio capacity.
9103
NOMINATION OF TRUSTEES TO WORKING GROUPS & COMMITTEES
i.
International Committee – Steve Everitt, Peter Morgan, Lisa Reed,
Elizabeth Russell, Jo Sheil.
ii.
Sales – David Blair, Steve Everitt, John Kirk, David Roberts, Jo Sheil.
iii.
Pavilion & Estates Group – Steve Everitt, John Kirk, Gethin
Williams, and Edwin Prosser (co-opted).
iv.
RWAS – Steve Everitt, John Kirk, Dania Leyson, Gethin Williams.
v.
White Markings – David Blair, Steve Everitt, Angela Kember, John
Kirk – office to send photographs if an issue arises.
Following a request from Terry Clarke, RWAS, it was agreed that the President &
President & President Elect attend the RWAS Livestock Committee meeting President Elect to
in October 2014, to be party to the discussions regarding the selection of attend
RWAS Judges.
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9104
CONFIRMATION OF SOCIETY OFFICERS
i.
ii
iii
iv
9105
Welfare Officer – Alan Pearce had tendered his resignation due to
increased work commitments. It was agreed that the vacancy be
addressed by the Education & Welfare committee at their first
meeting. It was agreed that the Chair writes to thank Mr Pearce for
his services to the Society.
Society Veterinary Surgeon – It was proposed by Lisa Reed,
seconded by Elizabeth Russell, that Mr S W R Michell be confirmed
as the Society’s Veterinary Surgeon.
Publicity Officer – It was proposed by Dania Leyson, seconded by
John Kirk, that Dr E W Davies be confirmed as the Society’s Publicity
Officer.
Assistant Publicity Officers – All confirmed as Assistant Publicity
Officers subject to Dr Wynne’s agreement.
To first E&W
meeting
Chair to write
Office to write
Office to write
Office to write
CONFIRMATION OF DELEGATES TO REPRESENT THE SOCIETY ON
VARIOUS COMMITTEES
Representatives were appointed as follows:
Committee
2014 Representative
BHS Horse & Pony Breeds
British Central Prefix Register
National Equine Forum
Horserace Betting Levy Board
International Show Committee
Joint Measurement Board
National Pony Society & NPS
Competitions
National Equine Welfare Council
Elizabeth Russell
Angela Kember
Principal Officer
Gilly Thomson
Elizabeth Russell
Angela Kember
Angela Kember
Dania Leyson, Jo Sheil,
Welfare Officer
National Stallion Association
Anthony Booth
Ponies UK / BSPS
Angela Kember
Scottish Sport Horse
David Blair
Welsh Equine Council
Dania Leyson
Welsh Part-bred Horse Group
Ann Bigley
Welsh Part-bred Pony Group
Promotions Committee to look at
new group
It was further agreed that the Society places links on its website to the sites
of the groups listed above.
9106
Office to action (AG)
CONFIRMATION OF CALENDAR OF DATES FOR MEETINGS
i. Standing Committees – Meetings will take place at Bronaeron, with two
Committee meetings in the morning, and two in the afternoon.
10.00 am – 12.30 pm
12.30 pm – 1.00pm
1.00 pm – 3.30pm
Education & Welfare and Judging & Showing
Lunch
Members Services and Promotion
Monday 19 May 2014
Monday 07 July 2014
Monday 15 September 2014
Monday 10 November 2014
Monday 12 January 2015
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ii. Finance & HR– To follow standing committees
iii. Council
Monday 09 June 2014
Monday 11 August 2014
Monday 13 October 2014
Monday 08 December 2014
Monday 09 February 2015
Friday 27 March 2015, AGM Weekend, Hatherley Manor, Glos.
9107
APPOINTMENT OF PRINCIPAL OFFICER
It was agreed that the Job Description should be considered at the first
Finance & HR meeting.
9108
To first FHR meeting
WPCS COMPLAINTS & DISCIPLINARY PROCEDURE
It was agreed to reconvene the Working Party to consist of Anthony Booth,
Gethin Williams, Steve Everitt, Dania Leyson and Peter Morgan, who should
report to Council by Autumn 2014.
It was agreed that a mailing should be sent to Members updating them on A Booth and Office
to action
Council’s plan for moving forward.
9109
WPCS BUSINESS PLAN 2014
The Society’s new business plan was attached to the minutes of 16 April
2014 as Appendix 1. The plan was agreed subject to:
p.8 DNA Testing
Following a discussion regarding the DNA testing of foals and maiden
mares, it was agreed to test one in every 300 foals with immediate effect and
BJ to action
all maiden foals from 2016.
p.9 IT System
It was agreed nem. con that the current IT system should be reviewed, and
Office to contact
that Gary Atkinson, Coffeepot Stud, should be invited to help in this regard.
p.9 Anglo Welsh Register
At the strategy meeting in Birmingham disquiet was expressed about the
need for, cost and viability of, the Anglo Welsh Register. Bethan Jones
reported that costs already incurred comprised: IT development about
£1000, promotional leaflets £700 and Registration forms £600. It was noted
that there had been no consultation with the Welsh Part Bred Horse Group
and that many thoroughbreds were not registered with Weatherbys and their
progeny would not be eligible for the new register.
Following a proposal by John Kirk, seconded by Lisa Reed, it was agreed To February 2015
that the register should continue during 2014 and the figures would be Council agenda
reviewed by Council in February 2015.
9110
ROLE OF THE PRESIDENT
It was agreed to accept the draft document “The Role of the President”
subject to amending the words “Organise a President’s Dinner Dance” with Office to action
“Liaise with staff”.
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9111
CORRESPONDENCE
a) WPCS Australia – It was proposed by Lisa Reed, seconded by Ann
Bigley that no charge should be levied.
b) Mrs Howse – It was agreed nem. con to accept the late registration.
c) T Best – Council agreed to apologise for the failure to respond to the
letter dated 15 May 2013 from Mr Best.
d) Investec – Bethan Jones to send Investment Policy update to
Jonathan Taylor at Investec.
e) Mrs K J Hall – Wrote regarding former Welsh Part-bred Judges
Panel. To next Judging & Showing committee.
9112
Office to action
BJ to action
To J&S
ENROLMENT OF NEW MEMBERS & RENEWAL OF MEMBERSHIPS
It was agreed to accept all applications for membership.
9113
NT to write
Members accepted
AOB
a) xxxx
b) xxxx
c) NFU – It was reported that the NFU had withdrawn sponsorship for
the Society’s annual membership cards. It was agreed that the
To Promotion
Promotion Committee should review relationships with sponsors.
d) Aberaeron Festival of Welsh Ponies & Cobs – Gethin Williams
noted that this clashed with the National Welsh Show which staff and Mr Williams to
the lorry would be attending. It was agreed that Mr Williams should action
attend on the day with the gazebo.
e) xxxx
f) xxxx
3.40 pm Mrs Russell left the meeting
g) WPCS Bank Mandate – For 2014/15 arrangements have been made
for Bethan Jones, Lisa Reed and Gethin Williams to sign cheques. It
was agreed that the Chairman, Vice Chairman and Chairman of
Finance Committee should be added to the bank mandate.
h) Xxxx
i)
Young Judges Competition – It was proposed by Gethin Williams,
seconded by Dania Leyson that two teams be allowed to enter from
one Association. All in favour.
Office to write
The next Council meeting will take place on Monday 9th June 2014
With no further business the Chair closed the meeting at 4.05 pm
This report is prepared solely for the purpose of Council. It is private and confidential to members of Council. They must not be
reproduced or disclosed to any other individual. The remarks made by any specific members of Council as reported in these Minutes
are their personal views and not the views of the Society unless ratified by the Society.
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