PeopleSoft Financials - Key Records for Queries
Accounts Payable
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VOUCHER – AP Voucher Header Table
BUSINESS_UNIT, VOUCHER_ID
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VOUCHER_LINE – Voucher Line
BUSINESS_UNIT, VOUCHER_ID, VOUCHER_LINE_NUM
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DISTRIB_LINE – Voucher Distribution Table
BUSINESS_UNIT, VOUCHER_ID, VOUCHER_LINE_NUM, DISTRIB_LINE_NUM
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VCHR_ACCTG_LINE – AP Accounting Entries
BUSINESS_UNIT, VOUCHER_ID, UNPOST_SEQ, APPL_JRNL_ID,
POSTING_PROCESS, PYMNT_CNT, VOUCHER_LINE_NUM, DISTRIB_LINE_NUM,
DST_ACCT_TYPE, CF_BAL_LINE_NUM, LEDGER, TAX_AUTHORITY_CD
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PAYMENT_TBL – AP Disbursements
BANK_SETID, BANK_CD, BANK_ACCT_KEY, PYM NT_ID
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PYMNT_VCHR_XREF – Voucher Scheduled Payment
BUSINESS_UNIT, VOUCHER_ID, PYMNT_CNT
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VENDOR – Vendor Header Table
o
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When joining the VENDOR record to another record, do not accept the auto-join criteria of
BUSINESS_UNIT = BUSINESS_UNIT. The BUSINESS_UNIT field in VENDOR is blank, and is
only populated in systems with multi-BUSINESS_UNITS.
SETID, VENDOR_ID
VENDOR_LOC – Vendor Location
SETID, VENDOR_ID, VNDR_LOC, EFFDT
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VENDOR_ADDR – Vendor Address
SETID, VENDOR_ID, ADDRESS_SEQ_NUM, EFFDT
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VENDOR_TYPE – Vendor Type
SETID, VENDOR_ID, VNDR_LOC, EFFDT, VENDOR_TYPE
Commitment Control
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LEDGER_KK – Ledger Data (KK Ledger)
BUSINESS_UNIT, LEDGER, ACCOUNT, DEPTID, OPERATING_UNIT, PRODUCT,
FUND_CODE, CLASS_FLD, PROGRAM_CODE, BUDGET_REF, AFFILIATE,
AFFILIATE_INTRA1, AFFILIATE_INTRA2, CHARTFIELD1, CHARTFIED2,
CHARTFIELD3, BUSINESS_UNIT_PC, PROJECT_ID, ACTIVITY_ID,
RESOURCE_TYPE, BUDGET_PERIOD, CURRENCY_CD, STATISTICS_CD,
FISCAL_YEAR, ACCOUNTING_PERIOD, KK_BUDG_TRANS_TYPE
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Commitment Control – Cont’d
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LEDG_KK_VW_BOR – Ledger View with KK Amount Types
o
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LEDG_KK_VW2_BOR – Recognized Amount/Collected Amount
o
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Like LEDG_KK_VW_BOR with Recognized and Collected Revenue
Same as LEDGER_KK
LEDG_KK_VW3_BOR – GASB Record View
o
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Mimics LEDGER_BUDG (in 7.5); Selects Budget, Pre-enc, Enc and Exp amounts from
LEDGER_KK
Same as LEDGER_KK
Used for GASB reporting; Pre-enc and Enc amounts from LEDGER_KK; Exp amounts from
LEDGER
Same as LEDGER_KK
LEDG_KK_VW4_BOR – BOR KK All Amounts View
o All amount fields (Budget, Pre-enc, Enc, Exp, Recognized & Collected Revenue)
Same as LEDGER_KK
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KKACTSRC_VW_BOR – KK Activity Log/Source Header & Line View
o
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Join Between KK_SOURCE_HDR, KK_SOURCE_LINE and KK_ACTIVITY_LOG
KK_TRAN_ID, KK_TRAN_DT_KK_TRAN_LN, REFERENCED_BUDGET,
BALANCING_LINE, LEDGER_GROUP, LEDGER, FISCAL_YEAR,
ACCOUNTING_PERIOD, SEQNBR, RVRSL_FLG
KK_SOURCE_HDR – KK Source Header Table
KK_TRAN_ID, KK_TRAN_DT
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KK_SOURCE_LN – KK Source Line Table
KK_TRAN_ID, KK_TRAN_DT, KK_TRAN_LN
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KK_ACTIVITY_LOG – KK Budget Activity Record
KK_TRAN_ID, KK_TRAN_DT, KK_TRAN_LN, REFERENCED_BUDGET,
BALANCING_LINE, LEDGER_GROUP, LEDGER, FISCAL_YEAR,
ACCOUNTING_PERIOD, SEQNBR, RVRSL_FLG
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KK_TRANS_LOG – KK Transaction Log
KK_TRAN_ID, KK_TRAN_DT, KK_TRAN_LN, SEQNBR, DT_TIMESTAMP
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KK_LIQUIDATION – KK Liquidation Table
KK_TRAN_ID, KK_TRAN_DT, KK_TRAN_LN_LEDGER_GROUP
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KK_REFERENCED – Store Reference Data
o Stores the reference data between Req to PO, PO to Voucher, and TAuth to Exp Report
KK_TRAN_ID, KK_TRAN_DT, KK_TRAN_LN
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KK_EXCPTN_TBL – KK Transaction Exceptions
o Stores KK transaction budget-checking exceptions
KK_TRAN_ID_KK_TRAN_DT, KK_TRAN_LN, LEDGER_GROUP, EXCPTN_TYPE
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KK_OVERRIDE_TBL – Document/Budget Overrides
Same as LEDGER_KK + KK_TRAN_ID, KK_TRAN_DT
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Commitment Control – Cont’d
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KK_BUDGET_HDR – KK Budget Journal Header
BUSINESS_UNIT, JOURNAL_ID, JOURNAL_DATE, UNPOST_SEQ
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KK_BUDGET_LN – KK Budget Journal Line
BUSINESS_UNIT, JOURNAL_ID, JOURNAL_DATE, UNPOST_SEQ, JOURNAL_LINE
General Ledger
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LEDGER – Ledger Data
BUSINESS_UNIT, LEDGER, ACCOUNT, ALTACCT, DEPTID, OPERATING_UNIT,
PRODUCT, FUND_CODE, CLASS_FLD, PROGRAM_CODE, BUDGET_REF,
AFFILIATE, AFFILIATE_INTRA1, AFFILIATE_INTRA2, CHARTFIELD1, CHARTFIED2,
CHARTFIELD3, BUSINESS_UNIT_PC, PROJECT_ID, ACTIVITY_ID,
RESOURCE_TYPE, BUDGET_PERIOD, CURRENCY_CD, STATISTICS_CD,
FISCAL_YEAR, ACCOUNTING_PERIOD
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JRNL_HEADER – Journal Header Data
o
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JRNL_LN – Journal Line Data
o
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When Joining JRNL_HEADER to JRNL_LN, do not accept the auto-join criteria of
LEDGER=LEDGER. The LEDGER field is not populated in JRNL_HEADER.
BUSINESS_UNIT, JOURNAL_ID, JOURNAL_DATE, UNPOST_SEQ
Need to use criteria for KK_AMOUNT_TYPE to determine if pre-enc, enc or exp
BUSINESS_UNIT, JOURNAL_ID, JOURNAL_DATE, UNPOST_SEQ, JOURNAL_LINE,
LEDGER
MCG_PERSSERV_VW – Personal Services Data
TRANSACTION_ID
HR_ACCTG_LINE – Payroll Accounting Line
RUN_DT, SEQNUM, LINE_NBR
Grants/Projects – PeopleSoft and MCG Bolt-on
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PROJECT – Projects
BUSINESS_UNIT, PROJECT_ID
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PROJ_GRANT_BOR – Project/Grant Record Definition
SETID, PROJECT_ID, EFFDT
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PROJECT_MGR – Project Manager
BUSINESS_UNIT, PROJECT_ID, EFFDT
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MCG_GRT_INFO – MCG Grant Information Record
SETID, PROJECT_ID
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MCG_GRT_SPONSOR – Sponsors
SETID, PROJECT_ID, SEQ_NBR
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Grants/Projects – PeopleSoft and MCG Bolt-on – Cont’d
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MCG_GRT_PERSON – Award Personnel
SETID, PROJECT_ID, SEQ_NBR
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MCG_GRT_SUBCONT – MCG Project/Grant Subcontracts
SETID, PROJECT_ID, SEQ_NBR
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MCG_GRT_IDC_RAT – IDC Rate Information
SETID, PROJECT_ID, EFFDT
Purchasing
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PO_HDR – Purchase Order Header
BUSINESS_UNIT, PO_ID
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PO_LINE – Purchase Order Line Item
BUSINESS_UNIT, PO_ID, LINE_NBR
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PO_LINE_DISTRIB – PO Line Accounting Entries
BUSINESS_UNIT, PO_ID, LINE_NBR, SCHED_NBR, DST_ACCT_TYPE,
DISTRIB_LINE_NUM
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PO_LINE_SHIP – PO Line Shipping Schedule
BUSINESS_UNIT, PO_ID, LINE_NBR, SCHED_NBR
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REQ_HDR – Requisition Header
BUSINESS_UNIT, REQ_ID
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REQ_LINE – Requisition Line
BUSINESS_UNIT, REQ_ID, LINE_NBR
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REQ_LINE_DISTRIB – Requisition Distribution
BUSINESS_UNIT, REQ_ID, LINE_NBR, SCHED_NBR, DISTRIB_LINE_NUM
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REQ_LINE_SHIP – Requisition Line Delivery Schedule
BUSINESS_UNIT, REQ_ID, LINE_NBR, SCHED_NBR
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RECV_HDR – Receiver Header
BUSINESS_UNIT, RECEIVER_ID
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RECV_LN_DISTRIB – Receipt Accounting Entries
BUSINESS_UNIT, RECEIVER_ID, RECV_LN_NBR, RECV_SHIP_SEQ_NBR,
DISTRIB_LINE_NUM
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RECV_LN_SHIP – Receipt Shipping Schedule
BUSINESS_UNIT, RECEIVER_ID, RECV_LN_NBR, RECV_SHIP_SEQ_NBR
Records Used for ChartField Values
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GL_ACCOUNT_TBL – Accounts
SETID, ACCOUNT, EFFDT
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FUND_TBL – Fund Table
SETID, FUND_CODE, EFFDT
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Records Used for ChartField Values – Cont’d
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DEPT_TBL – Departments
SETID, DEPTID, EFFDT
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PROGRAM_TBL – Program Table
SETID, PROGRAM_CODE, EFFDT
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CLASS_CF_TBL – Class of Trade Table
SETID, CLASS_FLD, EFFDT
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PROJECT – Projects
BUSINESS_UNIT, PROJECT_ID
Archived PO and Requisition Records from PS 7.5
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Key fields are the same as the Purchasing none archived records.
PO_HDR_BOR – BOR PO Activity Header archive
PO_LINE_BOR – BOR PO Line Item archive
PO_LINE_DST_BOR – BOR PO Line Accounting Entries Archive
PO_LINE_SHIP_BOR – BOR PO Line Ship Schedule Archive
REQ_HDR_BOR – BOR Requisition Header Archive
REQ_LINE_BOR – BOR Requisition Line Archive
REQ_LN_DIST_BOR – BOR Requisition Distribution Archive
Miscellaneous Useful Records to Use in Queries or Query Development
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ITM_CAT_TBL – Category Codes for Purchasing
o
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When using this record, you must have a criteria statement for SETID = ‘12000’
SETID, CATEGORY_TYPE, CATEGORY_CD, CATEGORY_ID, EFFDT
XLATTABLE – Translate Value View
o
This record will show you the translate values for all fields in PSFin. (i.e., for PO_STATUS, X
means Canceled, C means Complete, A means Approved, etc.)
FIELDNAME, FIELDVALUE, EFFDT
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