Augusta State University
CSRA P-16 Professional Development School Initiative
Building Coordinators Meeting
May 1, 2009
Minutes
Greetings and Special Recognition
Ronnie Harrison:
 welcomed everyone and thanked them for coming.
 thanked everyone for a successfully ISL conference.
 presented Dean Harrison with a retirement gift.
Special Introductions
Dean Harrison:
 thanked everyone and said his goodbyes.
 introductions of new College of Education leadership:
Dr. Gordon Eisenman, Dean of College of Education
Dr. Paula Dohoney, Associate Dean of College of Education
Dr. Lord, Chair, Department of Educational Leadership, Counseling,
and Special Education
Dr. Karen Wish, Chair, Department of Kinesiology, and Health Sciences
Dr. Judi Wilson, Chair, Department of Teacher Education
PDS Updates / Teacher Education Department Updates:
Dr. Gordon Eisenman:
 shared information about state level changes affecting those obtaining a Leadership
Degree - July 2010 is the cutoff for payment of leadership degree if not in a
leadership role.
 shared that the Georgia Teacher Education Office (P-16) will be closing.
Dr. Judi Wilson:
 introduced PDS student representatives (Tabatha Oreander and Ashley Troxel). Their
role is to look at PDS from a student’s perspective and give input.
 explained that electronic portfolio expectations will tighten up. If not professional or
completed in a timely manner, students will fail.
 announced that the next Apprentice and Practicum meeting is set for August 20,
2009. The meeting for Apprentice students will be held at 4:00 pm and the meeting
for Practicum students will be held at 5:30 pm.
 introduced two NCATE committee members who are also faculty members in the
College of Arts and Sciences (Dr. Cathy Tugmon and Dr. Carol Rychly) who were
present at our PDS meeting.
 explained gender issues experienced while writing thank you letters to master/mentor
teachers. Asked building coordinators to check their thank you letters.
 thanked everyone for their patience during placements this year. She explained that
we are trying to streamline the placement process and that placements need to be
made earlier. In order to make placements sooner, she proposed 3 options, which
were later voted on:
1. 3 regular Friday PDS meetings and the 4th PDS meeting during the ISL
conference in order to make placements (14 votes)
2. 3 regular Friday PDS meetings and have the 4th PDS meeting separated
allowing early childhood, middle, and secondary to choose their own
earlier date (5 votes)
3. 4 regular Friday PDS meetings - the 4th meeting will be held in March
(majority of the votes)
Dr. Charles Jenks:
 thanked everyone for welcoming our visitors from the University of Sweden.
 explained the Augusta State PDS Electronic Survey. Will send the URL to everyone.
It should only take about 15 minutes to complete. Would like for ALL teachers in
each PDS to complete PDS survey by the end of this school year (2009).
 Ronnie Harrison specifically asked that Building Coordinators please give input on
number 23 (future plans for PDS in your school).
Dr. Beth Pendergraft:
 shared about upcoming trip to Australia and New Zealand in Summer 2009. Students
will observe and participate in many different school settings.
Cindy Beatty:
 shared about upcoming trip to Ecuador in Spring 2010. Students will visit schools,
volcanoes, and the Equator. They can also take a crash course in Spanish and dance
lessons. The estimated cost of this trip is $2300.00.
Dr. Judi Wilson:
 announced grant updates. The Early College Grant was not funded, but was
turned into a 21st Century Grant (details to come) and was resubmitted.
 announced that the Math and Science Partnership Grant was funded. Dr. Emam
Hoosain explained that the Math and Science Partnership is a 2 year program
geared towards helping middle school teachers plan and teach effective math
lessons.
 asked that Building Coordinators contact Teacher Education if Master/Mentor
teachers did not receive their $150 stipend.
 reminded everyone that PDS meeting minutes were being taken. They will be
posted on Teacher Ed’s website approximately one week after our PDS meetings.
Please read them if you are unable to attend our PDS meeting. Building
Coordinators may want to print them for administrators to read as well.
 Teacher Education agreed to provide training/seminars (classroom management,
terminology, dealing with parents, lesson plans) in the fall 2009 for practicum
students because they have not had the background courses that apprentice
students have had and many students are not placed in schools where seminars are
held.
Practicum and Apprenticeship Updates
Kelly Farmer and Kim Franklin:
 provided everyone with a quick overview of practicum and apprenticeship
Practicum
75 days of practicum
Mentor Teacher does 3 evaluations
School Administrator must complete 1 evaluation
2 video self reflections
3 lesson self reflections
Apprenticeship
85 days of apprenticeship
Master Teacher completes 10 evaluations
Apprentice student must observe 3 teachers
2 video self reflections
10 lesson self reflections
SPAGE Project
Cindy Beatty:
 Congratulations to Wheeless Road Elementary and McBean Elementary for
winning the Box Tops and Campbell’s Soup labels.
Unit Assessments
Dr. Beth Pendergraft:
 thanked everyone for their cooperation with the unit evaluation changes. Stated
that in order to see growth over time, we must all use the same evaluation
throughout the entire program.
 reminded everyone to fill out the entire evaluation. Many left out the dispositions
part of the evaluation.
 It was suggested by a Building Coordinator to replace NA with not observed at
this time.
 asked Building Coordinators and Lab/Master teachers to look over ISL template
and ISL rubric to see how it fits into your classroom, what parts are unclear, and
what parts will be hard for students to complete in your classroom.
 Dr. Wilson stated that she will request that Bill Gray remove the percentage/score
from the final evaluation. If percentage/score cannot be removed, there will be a
statement concerning grading added to the top of the final evaluation.
Dr. Paula Dohoney:
 explained that a lot was learned during the dean search process. Dr. Dohoney
stated that, “Change is a coming and it’s coming for the good!”
 thanked everyone for being a part of PDS and expressed her excitement about
continuing PDS work.
 stated that the NCATE assessment committee will be taking PDS suggestions
making edits to the initial teacher preparation rubrics this summer that will be
introduced to the Building Coordinators next fall (2009).
 Shared that we are getting closer to our final version of the Conceptual
Framework that will be up for final approval to the Building Coordinators next
fall (2009).
Early Childhood Meeting Minutes by Carey Anne Cushman
 Dr. Beth Pendergraft explained that placements had been made and thanked
everyone for their help and cooperation.
 Opened the floor to comments about Spring LAB
o Problem with Spring LAB running into CRCT – teachers not wanting to
give up their teaching time or let students leave for tutoring.
o Asked if a University Representative could revisit each PDS school and
restate the PDS expectations.
o Building Coordinators must be careful who they ask to take LAB students.
Remember to choose teachers who are willing to work with the Building
Coordinator and ASU student.
o Ask that Master/Mentor teachers allow ASU students to start teaching
their lessons right away. Please don’t allow students to put their teaching
off till the end of their LAB.
o Ask that Building Coordinators meet with Master/Mentor teachers before
ASU students come out. Building Coordinators are ASU’s bridge.
o It would be helpful if Building Coordinators knew how many LAB hours
each block/student has to complete.
o ASU students need to complete a LAB schedule with the assistance of
their master/mentor teacher.
o Reminder that all lesson evaluations and final evaluations must be
consistent.
o Building Coordinators want to know which Master/Mentor teachers are
not being consistent when filling out evaluations.
o Please remind Master/Mentor teachers to fill out each evaluation in its
entirety.
 Kim Franklin asked Building Coordinators to share what is done to welcome
apprentices and practicum students.
o Invite them to come to the school ASAP (in the spring) for an orientation
so that they are not coming during preplanning. Get ASU’s students
contact info so the Master/Mentor teachers can contact them over the
summer.
o Give a tour of the school.
o Give welcome gifts from the school.
o Give goodbye gifts thanking apprentices for their hard work.
o Donna Smith has a power point she is willing to share. Email her if you
would like it. (dsmith@ccboe.net)
o Provide food.
o Provide mailboxes for apprentices.
o Set an appointment and have individual meetings with each apprentice and
lab student.
Middle Grades Meeting Minutes by Dr. Bill Root
Discussion:
 CRCT Apprentice Training: This would allow Apprentices to become hall
monitors, escorting students to restrooms, etc. while freeing up classroom
personnel to concentrate on proctoring the test.
 Definitions of Best Practices for middle grades and what they look like.
 Reflection on the University’s instruction of Middle Grades and how that meshes
with what is actually happening within the PDS buildings. Teachers will
contemplate and e-mail thoughts of how to more coordinate University instruction
to match “the real world.”
 Concern was expressed with feedback on Lab observations. What does a first
semester great job look like as compared to Apprentices, and how is that growth
shown?
 Apprentice and Practicum Orientation was discussed. All agreed that they offered
each incoming student a meeting time to go over the building’s rules and
expectations before entering classrooms. This is also done for labs at the middle
grades.
 Thank you letters were passed out to be delivered to all teachers who hosted ASU
students this year.
 There was also discussion of when would be best for Middle Grades Building
Coordinators to meet with Dr. Root to plan for the following year’s placements.
The PDS Conference in March was looked at as a possibility. Consideration was
to work with the rest of the PDS groups in order to designate a meeting time for
spring. Definitely don’t want to eliminate the May meeting. Too much
information for the end of the year is passed out at that time.
 Request was made to survey each PDS middle school and solicit interest in more
Master Teachers. All agreed it was time to look at increasing the list of our
schools Master Teachers.
 Meeting adjourned until next fall.
Secondary Meeting Minutes by Dr. Steven Page
Present:
John Flicek – Butler
Candida Thompson – ARC
Susan Hitt – Thomson
Melanie Sprouse – Lakeside
Tish Easterlin – Jefferson
Chip Fulmer – Greenbrier
Ashley Troxel – ASU Student
S. Page – ASU
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S. Page introduced Ashley Troxel to the group and gave a brief background,
Ashley then left so we could discuss student issues.
S. Page asked the BC’s to emphasize to their Master/Mentor Teachers that if there
is a problem with Apprenticeship or Practicum students please let the University
Supervisor know as soon as possible.
S. Page asked if all Master/Mentor Teachers had been paid, BC’s stated they
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would contact us if they have not.
S. Page discussed the differences between Practicum and Apprenticeship students.
S. Page also asked the BC’s to have Practicum students meet with them at least
once a week. This was requested due to the number of problems that have
developed in the Practicum Program.
S. Page informed the BC’s that seminars are conducted routinely during the
Apprenticeship for Secondary students.
M. Sprouse and C. Fulmer spoke about their frustration with Foreign Language
placements for Apprenticeship. Dr. Wilson came over to the group and spoke to
M. Sprouse and C. Fulmer about their concerns.
Program discussions, revisions, and decisions made as a result of the data.