6411
COURSE
Computer Applications I
Unit B Software Applications for Business
COMPETENCY
5.00
B2
25%
Understand databases used in
business.
OBJECTIVE
5.01
B2
20%
Understand database tables used
in business.
ESSENTIAL
QUESTIONS

How is database information used, organized, and managed in
business?

For what purposes?
Teacher Note: Microsoft Access 2003 and 2007 were used to create the databases in
this objective. All graphics in the guide are based on these versions. Make
adjustments to notes and directions as necessary in accordance with the software
version used in your classroom.
Database Uses in Business
Database Use and Purpose – A database is a tool used to organize, store,
retrieve, and communicate groups of related information.
I.
A.
B.
II.
Examples of databases and database uses in business and society:
1.
phone book
2.
online library card catalog
3.
payroll data including employee names, social security numbers,
pay rates, exemptions, etc.
4.
eBay and other online businesses use databases to maintain
inventory and keep track of customers, products, vendors, pay pal
accounts
Tables are the building blocks of all databases. They are used to group
and organize the information within a database.
1.
A table is an arrangement of columns and rows. It is the
fundamental building block of all databases.
2.
An entry is a single piece of data in a database table.
3.
A field is a grouping or category of similar information contained in
a table; a unique identifier for a category of information
4.
A record is a complete description of all of the fields related to one
item in a table.
Data Types, Field Properties, Primary Keys, and Printing
A.
Before a database can be built, the user must first define its purpose and
determine how the data will be organized into fields.
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Summer 2008, Version 2
Unit B – 5.01 – page 353
UNPACKED CONTENT
B.
C.
D.
1.
Fields should be formatted in accordance with the data they contain
so that the database can be searched, used in calculations, and
sorted as needed.
2.
A field name should be short and descriptive
3.
A data type defines the value of a cell and a field property defines
the format of the data within the cell
Data types: used to control how data in a particular field will be searched,
sorted, or used in calculations. The default format is text.
1.
Text – used for data that will be sorted in alphabetical order or
listed randomly, but will not be used in mathematical calculations.
2.
Memo – a data type used for lengthy entries that allows
combinations of text and numbers
3.
Number – used for data that may be calculated, sorted, or filtered.
4.
Date/time – data type used to arrange and sort data
chronologically, often used with the input mask field property
5.
Currency – data type used to format numbers as decimal values
with a dollar sign. The default format for currency is two decimal
places.
6.
Auto Number – used to automatically assign a number to each
record and to assist in preventing duplication of data.
7.
Yes/No – a data type in toggle format that allows a user to select a
yes or no value in a database cell. The default setting is No.
8.
Lookup Wizard – a data type used to define preset values for
database entries. This feature increases productivity and accuracy
by reducing the amount of data entry required.
Field properties – used to control how data is entered in a field
1.
Field size – used to control the size of the field, measured in
characters
2.
Format – used to control the layout of the field, such as one or two
decimal places
3.
Input Mask – a template-like field property that regulates how data
is entered in a cell. For example, if the phone number input mask
is used, the user will be prompted to input data in a specific format,
such as (919) 555-5555.
4.
Caption – a field property used for column naming that allows a
more user-friendly and properly formatted field name than the field
name stored in the database design
Editing and Printing – Procedures to add and delete records and fields,
edit field names, rearrange fields in a database and print.
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UNPACKED CONTENT
III.
Database Management – The effectiveness of a database can be measured by
the user’s ability to retrieve useful information.

An effective database is one that contains timely information and thus
requires continuous maintenance.
o Consider the telephone directory and the amount of information that
must be gathered, edited, and processed to provide customers with
accurate information.

A.
Many tools are available to assist in the retrieval, processing, and
manipulation of database information.
Filters allow for the retrieval of information that meets specific criteria.
1.
Filter by Selection – filters for information related to an active cell
2.
Filter/Advanced Filter Sort – used to define specific search
criteria
B.
Sorts allow for information to be arranged in a specific order such as
alphabetical, chronological, ascending, or descending.
C.
Database Relationship – a link between two or more tables in a
database

The relationship is developed when common fields in the tables are
linked, such as the Customer ID field in a Customer Address table
and the Customer ID field in a Purchases table.

The relationship enhances the power of the database by allowing
retrieval of data from multiple tables and eliminating the need for data
duplication.
1.
2.
Types of Relationships
a.
One-to-Many is a type of relationship that occurs when a
record in one table is linked to more than one record in
another table.
b.
Many-to-Many relationships are formed by connecting two
or more tables that have a one-to-many relationship. The
connection is made by a Junction Table.
Relationship Components
a.
Primary Key – used to format each record in a database as
a unique entity. Primary keys allow database tables to
communicate.
i.
May be assigned to an existing field that contains
information unique to each record.
ii.
May be assigned via an AutoNumber field that
automatically assigns a unique number to each
record.
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UNPACKED CONTENT
iii.
The linked fields must be of the same data type and
size
b.
Foreign key – when tables are linked by the primary key,
the related field in the second table is known as the foreign
key
c.
Junction table – a table used to join primary key fields from
multiple tables
d.
Join line – a graphical representation of the link between
two or more tables
e.
Referential integrity protects related data that is stored in
multiple tables.
Referential integrity would prevent a customer in a
customers table from being deleted if the customer’s ID also
appears in the order table
IV.
Raw Data Import - A useful and practical method for obtaining information from
other sources and creating database tables. Eliminates the need for repetitive
data entry and assists in the protection of the data’s integrity.
A.
Must be formatted as text
B.
Must be separated at field and record breaks with a separator, such as a
comma (delimitated)
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Summer 2008, Version 2
Unit B – 5.01 – page 356
INSTRUCTIONAL ACTIVITIES
Instructional Activities
1.
 View and discuss the Database
Fundamentals PowerPoint as students
take notes using the Database
Fundamentals graphic organizer
 The graphic organizer asks students to
associate company or business names
with the database examples (Slide 3).
Possible examples include BellSouth,
SIMS, iTunes, FBI, Wikipedia, e-Bay,
Yost & Little Realty, Blue Cross Blue
Shield, and Lowes Foods inventory
 Relate to previous knowledge by allowing
students to brainstorm and suggest
additional examples of databases
 Before students can complete the last
page of the graphic organizer, facilitate
discussion on Slides 8-11 about the
components of a database table
 Slide 13 instructs students to complete
the last page of the graphic organizer.
When students have completed the page,
review answers with the class.
Relevancy
 Helps students
UNDERSTAND
(B2)
o the purpose and
uses of
databases used
in business
o database
concepts and
components and
how tables are
organized
Resources
 Database
Fundamentals
PowerPoint
 Database
Fundamentals
graphic
organizer
Continued on next page
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Summer 2008, Version 2
Unit B – 5.01 – page 357
INSTRUCTIONAL ACTIVITIES
Instructional Activities
Relevancy
Resources
2.
 Lead a class discussion about how
 Helps students
information is organized in the online
UNDERSTAND
travel database at www.expedia.com
(B2):
 Ask students how the information is
o how data is
grouped and assist them in reaching the
organized in a
conclusion that the flight time, airline, and
database
departure city are all examples of field
o characteristics of
names in the site’s database
fields, records,
 Distribute Guided Practice: Search an
and tables
Online Database to students
 Demonstrate the search procedures for
Flights 1 and 2 as students follow along at
their computers
 Instruct students to complete the
searches for Flights 3-5 independently
 Monitor/provide assistance as needed
 Once the students have completed all five
searches, lead a class discussion using
the questions at the end of the activity
 Review the descriptions of field, record,
entry, and database as related to the data
used in the search
 Guided
Practice:
Search an
Online
Database
activity and
key
 Expedia.com
3.
 View and discuss the Data Types and
Field Properties PowerPoint as students
take notes using the Data Types and
Field Properties graphic organizer
 Discuss the difference and
interdependence of data types and field
properties
 Provide examples of the uses of data
types and field properties as each item is
presented in the presentation
 Helps students
UNDERSTAND
(B2) the defining
features of how
data is organized,
formatted, and
categorized in a
database
 Data Types
and Field
Properties
PowerPoint
 Data Types
and Field
Properties
graphic
organizer
4.
 Distribute Review of Database Tables to
students and instruct them to complete
the activity independently using notes
 Monitor and provide assistance as
needed
 Upon completion of the activity, review
the answers as a class
 Helps students
UNDERSTAND
(B2) conceptual
knowledge of
database tables
 Review of
Database
Tables activity
and key
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Summer 2008, Version 2
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INSTRUCTIONAL ACTIVITIES
Instructional Activities
Relevancy
Resources
5.
 Distribute Guided Practice: Create a
 Helps students
Database: Computers to students
UNDERSTAND
(B2) procedures to
 Demonstrate how to plan the structure of
plan the structure,
a database, enter data, add captions, and
enter data, add
insert and delete records as students take
captions, and add
notes and follow along at their computers
and delete records
 Review each step in the Steps for
Creating a Database (Slide 12 of the Data
Types and Field Properties PowerPoint)
while leading the class through the
activity
 Monitor/provide assistance as needed
 Guided
Practice:
Create a
Database:
Computers
activity and
key
 5.01/Dbase
Activities/
Computers
 Data Types
and Field
Properties
PowerPoint
6.
 Distribute Independent Practice: Create  Helps students
a Database: Scavenger Hunt to
UNDERSTAND
students
(B2) how to plan the
structure of a
 Review the instructions for the activity
database and field
with the class and determine the protocol
properties through
for saving the database and the table
independent

Discuss the characteristics of
practice
appropriate field names: descriptive,
concise, unique
 Instruct students how they should gather
and record the survey information
o One option is to use a word document
to record the data
o Instruct students as to whether they are
to survey the entire class or a specific
number of students, or perhaps the
survey should be gender specific
 Allow a sufficient amount of time to collect
the data before instructing students to
return to their computers for data entry
 Monitor/provide assistance as needed
 Upon completion of the activity, view
samples of student work using a digital
projector and discuss the similarities and
differences of their choices for field
names and properties
 Ask students how Yes/No and Lookup
formats could be used in the database
 Independent
Practice:
Create a
Database:
Scavenger
Hunt activity
and key
 5.01/Dbase
Activities/
Scavenger
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Summer 2008, Version 2
Unit B – 5.01 – page 359
INSTRUCTIONAL ACTIVITIES
Instructional Activities
Relevancy
Resources
7.
 Distribute the Guided Practice:
 Helps students
Database Management: Anti-Virus
UNDERSTAND
activity sheet and the Anti(B2) procedures to:
Virus_Student database to students
o Edit data types
electronically.
and field
 Demonstrate the activity while students
properties
take notes and follow along at their
o Enter data
computers
o Use AutoNumber
 Discuss the effect of deleting the entire
o Add captions
field. Can the deleted action be undone?
o Add a field
 Discuss how to print and allow students to
o Delete a field
print as well OR require them to take
o Print a table
notes and print the next activity
 Guided
Practice:
Database
Management:
Anti-Virus
activity and
key
 5.01 Dbase
Activities/
Anti-virus
 5.01 Dbase
Activities/
AntiVirus_Student
8.
 Distribute the Independent Practice:
 Helps students
Create a Database: Survey activity and
UNDERSTAND
the Survey_Student database
(B2) procedures to:
electronically to students
o Assign data types
 Provide directions for saving the database
and field
and the table in student directories
properties
 Instruct students to complete the activity
o Enter data
independently
o Add a field
 Instruct students to print a copy of the
o Delete a field
database
o Print a table
 This activity requires students to add a
field (Marital Status) to the database and
later delete it. They are instructed in the
activity to print the database with the
added field and then ask the teacher for
instructions about which field to delete.
Make sure all students have completed
the activity before instructing them to
delete the Marital Status field
 Review the procedures for adding a field
and determining appropriate data formats
 Independent
Practice:
Create a
Database:
Survey activity
and key
5.01 Dbase
Activities/
Survey
 5.01 Dbase
Activities/
Survey_
Student
Continued on next page
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Summer 2008, Version 2
Unit B – 5.01 – page 360
INSTRUCTIONAL ACTIVITIES
Instructional Activities
9.
Relevancy
 Distribute the Guided Practice: Create a  Helps students
Database: MusicFun handout and the
UNDERSTAND
MusicFun_Student database to students
(B2) procedures to:
electronically.
o Add fields
 Instruct students on how to save the
o Rearrange fields
database to their student directories
o Add entries
 Demonstrate the activity as students take
o Format data
notes and follow along at their computers
types and
 Facilitate discussion with examples of
properties
when and why these formats and edits
are performed in business
 Ask the following questions:
o Why might a field be added to a
company database?
o Why might fields be rearranged?
o What types of entries will be added?
o Why is the date with input mask used?
What’s the benefit of using it?
o Why is AutoNumber used?
o Why is a Lookup value used?
o Why is a Yes/No field used?
Resources
 Guided
Practice:
Create a
Database:
MusicFun
activity and
key
 5.01 Dbase
Activities/
MusicFun
 5.01 Dbase
Activities/
MusicFun_
Student
10.  Distribute the Independent Practice:
Create a Database: B&B activity to
students along with the electronic
database B&B_Student.
 Instruct students how to save the
database to their student directory
 Instruct students to complete the activity
independently.
 Monitor/provide assistance as needed
 Ask if they know anyone who manages a
database and discuss the job
responsibilities, high school and
community college courses available,
salary, and etc.
 Helps students
UNDERSTAND
(B2) how to manage
a database by
editing fields, data,
data types and field
properties
 Independent
Practice:
Create a
Database:
B&B activity
and key
 5.01 Dbase
Activities/B&B
 5.01 Dbase
Activities/B&B
_Student
11.  Distribute Database Review to students
and instruct them to complete the activity
independently either using their notes or
as a quiz grade to determine if more
review is needed.
 Assesses how well
students
UNDERSTAND
(B2) database
concepts
 Database
Review
student
activity and
key
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Summer 2008, Version 2
Unit B – 5.01 – page 361
INSTRUCTIONAL ACTIVITIES
Instructional Activities
12.  Discuss with students the need for output
options when using a database
o Sometimes, specific data is requested
that only includes certain fields
o Information is often requested in a
particular order, such as flights
arranged from cheapest to most
expensive or latest departure times to
earliest departure times
o Use examples to discuss the difference
between ascending and descending
 Distribute Determining Sort Order to
students and instruct them to work in
pairs to complete the activity
 Upon completion of the activity, review
answers with the class
Relevancy
 Helps students
UNDERSTAND
(B2) the difference
between ascending
and descending
order and why data
is sorted
13.  Discuss with students how operators are
 Helps students
used in a database to define the
UNDERSTAND
organization and retrieval of data
(B2) database
operators through
o Use Expedia as an example and
examples of how
discuss how operators are used to
they are used to
define dates, such as not less than
organize data
02/02/09 and not greater than 02/07/09
o An example of the equal operator may
specify that airline equals Delta
 Distribute UNDERSTAND Operators to
students and instruct them to complete
the activity in pairs
 In Part II, use the unpacked content for
reference as students record notes about
the key terms
 Demonstrate and provide examples of the
key terms
 Review the activity with the class upon
completion
6411 – Computer Applications I
Summer 2008, Version 2
Resources
 Determining
Sort Order
activity and
key
 Understanding
Operators
activity and
key
Unit B – 5.01 – page 362
INSTRUCTIONAL ACTIVITIES
Instructional Activities
Relevancy
Resources
14.  Distribute Guided Practice: Filtering
 Helps students
and Sorting a Database to students
UNDERSTAND
(B2) filter and sort
 Using a digital projector, demonstrate the
operations and
filter and sort actions required to complete
operators through
each task. Describe the procedures for
guided practice
each method as students take notes.
Allow students to follow along at their
computers to complete the activity.
 Discuss why filter and sort operations are
performed on a database. What are the
benefits?
 Show the results of each filter or sort to
the class to confirm that their results are
similar. If their results are different,
determine why through class discussion
and problem solving
 5.01/Dbase
Activities/
Survey
5.01/Dbase
Activities/
Computers
 Guided
Practice:
Filtering and
Sorting a
Database
activity and
key
15.  Distribute Independent Practice:
Filtering and Sorting a Database to
students
 Instruct students that they will need to
retrieve the B&B database to complete
the activity
 Instruct them to record their results in
table format in a word processing
document, including a short narrative in
the document that describes how they
retrieved the information for each search
 Monitor/provide assistance as needed
 5.01/Dbase
Activities/B&B
 Independent
Practice:
Filtering and
Sorting a
Database
activity and
key
 Helps students
UNDERSTAND
(B2) filter and sort
operations and
operators through
independent
practice
16.  Using a digital projector view the
 Helps students
Database Relationships PowerPoint and
UNDERSTAND
discuss with students the How, What, and
(B2) the defining
Why of a database relationship. Students
features and
should take notes using the
characteristics of a
Relationships graphic organizer
database
relationship
 Use examples from Expedia.com,
TicketMaster, or other popular database
sites that are familiar to students to
differentiate possible database
relationships used by each site
 Database
Relationships
PowerPoint
 Relationships
graphic
organizer
Continued on next page
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Summer 2008, Version 2
Unit B – 5.01 – page 363
INSTRUCTIONAL ACTIVITIES
Instructional Activities
Relevancy
Resources
17.  Distribute the Guided Practice: One-toMany Relationships activity to students
along with an electronic copy of the
PetRegistry database
 Demonstrate the activity using a digital
projector and allow students to take notes
and follow along at their computers
 Point out the primary key fields of each
table and discuss the primary and foreign
keys (PetOwners table – primary key is
OwnerID; Pet Roster table – foreign key
is OwnerID).
 Demonstrate setting up a one-to-many
relationship between the two tables and
allow students to follow along at their
computers and record notes
 Demonstrate how to delete and reestablish the relationship
 Demonstrate how to view, expand, and
collapse the relationships in the
PetOwners table
 Discuss student answers to #8.
 Helps students
UNDERSTAND
(B2) one-to-many
relationships
through examples
and guided practice
 Guided
Practice: Oneto-Many
Relationships
activity and
key
  5.01/
Dbase
Activities/
PetRegistry
18.  Distribute the A Little More Guidance
activity to students and the States
electronically.
 Instruct students to create a new table in
the database and save it as Just States
 In design view of the Just States table,
demonstrate how to look up the state
names and abbreviations from the State
table as students follow along at their
computers.
 For independent practice, require
students to create another table named
State Population. Require students to
add a new field named States and use
the method of their choice to retrieve the
state names from the State table.
 Facilitate and provide assistance as
needed.
 Helps students
UNDERSTAND
(B2) how
information is
shared within
database tables
 A Little More
Guidance
activity
  5.01/
Dbase
Activities/
States
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Summer 2008, Version 2
Unit B – 5.01 – page 364
INSTRUCTIONAL ACTIVITIES
Instructional Activities
Relevancy
Resources
19.  Distribute Independent Practice: One Helps students
to-Many Relationships to students and
UNDERSTAND
instruct them to complete the activity
(B2) one-to-many
independently as you monitor and provide
relationships
assistance as needed
through
independent
 Optional: Require students to use print
practice
screen or specialized software to capture
the Authors table with all relationships
expanded
 Independent
Practice: Oneto-Many
Relationships
activity and
key
  5.01/Dbase
Activities/
Publishers
20.  Distribute the Guided Practice: Manyto-Many Relationships activity and the
Beach Rentals_Student database to
students.
 Instruct students how to save the
database to their student directory
 Demonstrate the activity and allow
students to follow along at their
computers and take notes
 As a class, discuss and answer the
questions at the end of the activity
 Helps students
UNDERSTAND
(B2) many-to-many
relationships
through examples
and guided practice
 Guided
Practice:
Many-to-Many
Relationships
activity and
key
  5.01/Dbase
Activities/
Beach
Rentals_Stud
ent
  5.01/Dbase
Activities/
Beach Rentals
21.  Distribute the Independent Practice:
Many-to-Many Relationships activity
and the Flights_Student database to
students
 Instruct students to complete the activity
independently
 Monitor and provide assistance as
needed
 Students may refer to their notes from the
previous lesson
 Helps students
UNDERSTAND
(B2) the purpose
and uses of manyto-many
relationships
 Independent
Practice:
Many-to-Many
Relationships
 5.01/Dbase
Activities/
Flights_Stude
nt
  5.01/Dbase
Activities/
Flights
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Summer 2008, Version 2
Unit B – 5.01 – page 365
INSTRUCTIONAL ACTIVITIES
Instructional Activities
Relevancy
Resources
22.  Distribute Guided Practice: Importing
Data to students
 Introduce the activity and explain that
data used in database tables can be
imported from other sources. Discuss
common sources used for import and the
benefits of importing data
 Using a digital projector, demonstrate the
activity and allow time for students to take
notes and follow along at their computers
 Restate the procedures followed to
complete the import
 Helps students
UNDERSTAND
(B2) through
example and guided
practice how data is
imported into a
database and the
required properties
of the data
 Guided
Practice:
Importing
Data activity
 5.01 Dbase
Activities/Raw
Data for FBLA
23.  Distribute Independent Practice:
Importing Data to students
 Go over the directions and points to
remember
 Instruct students what filenames to use
when saving the word processing
document and database
 Instruct students to complete the activity
independently including the written
response question at the end, which asks
students to develop a procedure for
importing data
 Monitor/provide assistance as needed.
 Upon completion of the activity, ask for
student volunteers to share the
procedures they developed with the class
 Helps students
UNDERSTAND
(B2) through
independent
practice how data is
imported into a
database, the
required properties
of the data, and the
procedures
 Independent
Practice:
Importing
Data activity
and key
  5.01/Dbase
Activities/ Raw
Data for
University
24.  Distribute Database Concept Review to
students and instruct them to complete
the activity independently as a review of
the concepts learned in this objective
 Students are directed to work with a
partner in part of the activity. Review the
activity directions with the class before
they begin work.
 Reviews how
students
UNDERSTANDING
OF (B2) database
concepts learned in
this objective
 Database
Concept
Review
activity and
key
25. This concludes the instruction for Objective 5.01. Objective 5.02 will build on the
students’ knowledge of tables by incorporating the use of database queries, forms, and
reports.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 366
Table of Contents
Database Fundamentals ............................................................................................. 368
Guided Practice: Search an Online Database ............................................................ 371
Guided Practice: Search an Online Database Key ..................................................... 373
Data Types and Field Properties ................................................................................. 375
Review of Database Tables ........................................................................................ 378
Review of Database Tables Key ................................................................................. 380
Guided Practice: Create a Database: Computers ..................................................... 382
Guided Practice: Create a Database: Computers Key .............................................. 385
Independent Practice: Create a Database: Scavenger Hunt ..................................... 387
Independent Practice: Create a Database: Scavenger Hunt Key.............................. 388
Guided Practice: Database Management: Anti-Virus ................................................ 389
Guided Practice: Database Management: Anti-virus Key........................................... 391
Independent Practice: Create a Database: Survey ................................................... 392
Independent Practice: Create a Database: Survey Key ............................................. 393
Guided Practice: Create a Database: MusicFun ....................................................... 394
Independent Practice: Create a Database: B&B ........................................................ 398
Independent Practice: Create a Database: B&B Key ................................................. 401
Independent Practice: Create a Database: B&B Key ................................................. 402
Database Review ........................................................................................................ 403
Database Review Key ................................................................................................. 404
Determining Sort Order ............................................................................................... 405
Determining Sort Order Key ........................................................................................ 407
Understanding Operators ............................................................................................ 409
Understanding Operators Key ..................................................................................... 411
Guided Practice: Filtering and Sorting a Database .................................................... 413
Guided Practice: Filtering and Sorting a Database Key ............................................. 415
Independent Practice: Filtering and Sorting a Database ............................................ 418
Independent Practice: Filtering and Sorting a Database Key ..................................... 420
Types of Relationships ................................................................................................ 423
Guided Practice: One-to-Many Relationships ............................................................ 425
Guided Practice: One-to-Many Relationships Key ..................................................... 427
A Little More Guidance ................................................................................................ 430
Independent Practice: One-to-Many Relationships .................................................... 431
Independent Practice: One-to-Many Relationships Key ............................................. 433
Guided Practice: Many-to-Many Relationships .......................................................... 434
Guided Practice: Many-to-Many Relationships Key ................................................... 437
Independent Practice: Many-to-Many Relationships .................................................. 438
Independent Practice: Many-to-Many Relationships Key ........................................... 440
Guided Practice: Importing Data ................................................................................ 441
Independent Practice: Importing Data ........................................................................ 442
Independent Practice: Importing Data Key ................................................................. 443
Database Concept Review .......................................................................................... 444
Database Concept Review Key ................................................................................... 446
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 367
Database Fundamentals graphic organizer
Student Name
Student Activity
Period
Date
DATABASE FUNDAMENTALS
Directions: Record notes while viewing the Database Fundamentals Power Point
Main Topic:
Definition:
Organization
of a Database
Business Uses of Databases
Can you associate company names with the database examples?
Telephone book:
Customer data: ____________________
Student Data:
Real estate listings: ________________
Music:
Hospital/patient data: _______________
Fingerprints:
Inventory:
Dictionaries:
Just list the
names of the
objects here;
don’t worry
about
definitions
yet.
________________________
: ____________________
Four
Database Objects:
Queries,
Forms, and
Reports will
be discussed
in 5.02
1.
2.
3.
4.
Tables
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 368
Database Fundamentals graphic organizer
Student Name
Student Activity
Period
Date
Tables: the Building Blocks of all Databases
Record – Definition and Example
Field – Definition and Example
Table
Components
Entry – Definition and Example
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 369
Database Fundamentals graphic organizer
Student Name
1.
What are the field names?
2.
What is the name of the table?
3.
How many records are there?
4.
How many entries are there?
5.
Describe the contents of one record.
6.
Describe the contents of one field.
6411 – Computer Applications I
Student Activity
Period
Summer 2008, Version 2
Date
Unit B – 5.01 – page 370
Guided Practice: Search an Online Database
Student Name
Teacher-Demonstration
Period
Date
GUIDED PRACTICE: SEARCH AN ONLINE DATABASE
Directions: You will search an online database of airlines. Go to www.expedia.com
and search for 5 round-trip flights to 5 different destinations. Answer the questions at
the end of the activity when you have completed the search.
1. Flight One
Flight #
Airline
Departure City
Arrival City
Departure Time
Arrival Time
Length of Flight
Date Leaving
# of Stopovers
Cost of Trip
2. Flight Two
Flight #
Airline
Departure City
Arrival City
Departure Time
Arrival Time
Length of Flight
Date Leaving
# of Stopovers
Cost of Trip
3. Flight Three
Flight #
Airline
Departure City
Arrival City
Departure Time
Arrival Time
Length of Flight
Date Leaving
# of Stopovers
Cost of Trip
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 371
Guided Practice: Search an Online Database
Student Name
Teacher-Demonstration
Period
Date
4. Flight Four
Flight #
Airline
Departure City
Arrival City
Departure Time
Arrival Time
Length of Flight
Date Leaving
# of Stopovers
Cost of Trip
5. Flight Five
Flight #
Airline
Departure City
Arrival City
Departure Time
Arrival Time
Length of Flight
Date Leaving
# of Stopovers
Cost of Trip
Questions:
1. What are the field names?
2. What is the name of the database?
3. How many entries were recorded in your search?
4. How many records were searched?
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 372
Guided Practice: Search an Online Database
Teacher Key
GUIDED PRACTICE: SEARCH AN ONLINE DATABASE KEY
Directions: You will search an online database of airlines. Go to www.expedia.com
and search for 5 round-trip flights to 5 different destinations. Answer the questions at
the end of the activity when you have completed your search.
Note: These answers will vary with the date and destination selections. If this site is
not available, select a similar site or create a database which contains relevant data
from which the students can gather the information.
1.
2.
3.
Flight One
Flight #
919/749
Airline
Delta
Departure City
Raleigh
Arrival City
Las Vegas
Departure Time
6:00 a.m.
Arrival Time
9:50 a.m.
Length of Flight
6 hr 60 m
Date Leaving
January 1, 2008
# of Stopovers
1
Cost of Trip
$305
Flight #
4472/1226
Airline
US Airways
Departure City
Asheville
Arrival City
Nassau, Bahamas
Departure Time
9:45 a.m.
Arrival Time
1:54 p.m.
Length of Flight
4 hr 9 m
Date Leaving
November 1, 2007
# of Stopovers
1
Cost of Trip
$587
Flight #
1122/4250
Airline
US Airways
Departure City
New Bern
Arrival City
Miami, FL
Departure Time
5:35 a.m.
Arrival Time
9:37 a.m.
Length of Flight
4 hr 2 m
Date Leaving
December 3, 2007
# of Stopovers
1
Cost of Trip
$521
Flight Two
Flight Three
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 373
Guided Practice: Search an Online Database
4.
5.
Teacher Key
Flight Four
Flight #
1701/2075
Airline
Northwest
Departure City
Charlotte
Arrival City
Missoula, MT
Departure Time
5:47 p.m.
Arrival Time
11:49 p.m.
Length of Flight
8 hr 2 m
Date Leaving
October 1, 2007
# of Stopovers
1
Cost of Trip
$461
Flight #
2420/1495
Airline
Continental
Departure City
Greensboro
Arrival City
Los Angeles
Departure Time
6:35 a.m.
Arrival Time
10:52 a.m.
Length of Flight
7 hr 17 m
Date Leaving
September 12, 2007
# of Stopovers
1
Cost of Trip
$331
Flight Five
Questions:
1.
What are the field names?

2.
What is the name of the database?

3.
Expedia
How many entries were recorded in your search?

4.
Flight #, Airline, Departure City, Arrival City, Departure Time, Arrival Time,
Length of Flight, Date Leaving, # of Stopovers, and Cost of Trip
50
How many records can be produced as a result of your search?

5
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 374
Data Types and Field Properties graphic organizer
Student Name
Student Activity
Period
Date
DATA TYPES AND FIELD PROPERTIES
Directions: Record notes and answer the questions below while viewing the Data
Types and Field Properties Power Point.
1.
What is the function of a data type?
2.
What is the function of a field property?
3.
Why are data types important?
4.
Critical thinking: If text is selected for the data type of a field and the field
contains the birthdates of 50 employees, what will happen when the data is
sorted?
5.
What data types are available? Use the help feature of your software to briefly
describe the purpose of each data type listed below. Hint: Select the first data
type and press the F1 key
Data Type
Description
Text
Memo
Number
Date/time
Currency
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 375
Data Types and Field Properties graphic organizer
Student Name
Period
Data Type
Student Activity
Date
Description
AutoNumber
Yes/No
Lookup Wizard
6.
When should you change from the default data type?
7.
Why are field properties important?
8.
What field properties are available? Click on each field property listed below and
view the descriptions as they appear in the right-hand pane. Describe each.
Field Property
Description
Field size
Format
Input mask
Caption
9.
When should you set a field property?
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 376
Data Types and Field Properties graphic organizer
Student Name
10.
Period
Student Activity
Date
What are the steps for creating a database?
1).
a.
b.
c.
2).
3).
4).
a.
b.
5).
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 377
Review of Database Tables
Student Activity
Student Name
Period
Date
REVIEW OF DATABASE TABLES
B
A
C
Part I Directions: Match the letters above with their definition below.
1. Field
______
2. Record
______
3. Entry
______
Part II Directions: Answer the questions below using the above diagram.
1. Number of entries
_________
3. Number of fields
_________
2. Number of records _________
Part III Directions: Identify the correct data type for each item using the list below
Text
Number
Date/Time
Currency
Memo
Lookup Wizard
Yes/No
1.
123-45-6789 (social security number)
__________________
2.
John
__________________
3.
$257.98
__________________
4.
12587 (employee ID number)
__________________
5.
Paid/Not Paid
__________________
6.
This item needs to be reordered. It
is one of our best selling items.
__________________
7.
Series of choices (low, medium, high)
__________________
8.
December 15, 2006
__________________
9.
(555) 555-5555 (phone number)
__________________
10. Pets Allowed/Pets Not Allowed
6411 – Computer Applications I
Summer 2008, Version 2
__________________
Unit B – 5.01 – page 378
Review of Database Tables
Student Activity
Student Name
Period
Date
11. Age of students
__________________
12. Cost of trip
__________________
13. Date of Purchase
__________________
Part IV Directions: Place the parts of a database in order from the smallest unit to the
largest unit. (1 being the smallest, 5 being the largest)
•
•
Field
Character
1.
2.
• Entry
• Record
3.
4.
• Database
5.
Part V: Match the definition to the correct term.
1.
Field
A. Is also a true/false field. Will contain a
checkbox for yes no. Default is No.
2.
Entry
B. Monetary values
3.
Record
C. Creates fields that automatically enter a unique
number when a record is added
4.
Text
D. Includes words and/or numbers not used in
calculations
5.
Number
E. This format is applied to a field that will be
sorted chronologically
6.
Input Mask
F. Data and formulas keyed in a field
7.
Yes/No
G. An efficient means of storing and retrieving data
and printing reports from the stored data
8.
Currency
H. One item of information in a record.
Represented by a column
9.
Lookup Field
I. A group of related fields of information
10.
Memo
J. A format often applied to dates and times
11.
Database
K. Like text, but max of 64,000 characters
AutoNumber
L. Allows you to create a finite set of choices for
that field’s entry values
12.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 379
Review of Database Tables
Teacher Key
REVIEW OF DATABASE TABLES KEY
B
A
C
Part I Directions: Match the letters above with their definition below.
1. Field
__B____
2. Record
__A____
3. Entry
__C____
Part II Directions: Answer the questions below using the above diagram.
4. Number of entries
____20___
5. Number of records
____4___
6. Number of fields
____5___
Part III Directions: Identify the correct data type for each item using the list below:
Text
Number
Date/Time
Currency
Memo
Lookup Wizard
Yes/No
1.
123-45-6789 ............................................................................................................... Text
2.
John ........................................................................................................................... Text
3.
$257.98 .............................................................................................................. Currency
4.
12587 ......................................................................................................................... Text
5.
Paid/Not Paid ........................................................................................................ Yes/No
6.
This item needs to be reordered. It is one of our best selling items. ........................ Memo
7.
Series of choices (low, medium, high) ....................................................... Lookup Wizard
8.
December 15, 2006 .......................................................................................... Date/Time
9.
(555) 555-5555 ........................................................................................................... Text
10.
Pets Allowed/Pets Not Allowed .............................................................................. Yes/No
11.
Age of students .................................................................................................... Number
12.
Cost of trip .......................................................................................................... Currency
13.
Date of Purchase .............................................................................................. Date/Time
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 380
Review of Database Tables
Teacher Key
Part IV Directions: Place the parts of a database in order from the smallest unit to the
largest unit. (1 being the smallest, 5 being the largest)
• Field
• Character
• Entry
• Record
• Database
1.
2.
3.
4.
5.
Character
Entry
Field
Record
Database
Part V: Match the definition to the correct term.
H
1. Field
A. Is also a true/false field. Will contain a
checkbox for yes no. Default is No.
F
2. Entry
B. Monetary values
I
3. Record
C. Creates fields that automatically enter a
unique number when a record is added
D
4. Text
D. Includes words and/or numbers not used in
calculations
E
5. Number
E. This format is applied to a field that will be
sorted chronologically
J
6. Input Mask
F. Data and formulas keyed in a field
A
7. Yes/No
G. An efficient means of storing and retrieving
data and printing reports from the stored data
B
8. Currency
H. One item of information in a record.
Represented by a column
L
9. Lookup Field
I. A group of related fields of information
K
10. Memo
J. A format often applied to dates and times
G
11. Database
K. Like text, but max of 64,000 characters
C
12. AutoNumber
L. Allows you to create a finite set of choices for
that field’s entry values
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 381
Guided Practice: Create a Database: Computers
Student Name:
Teacher Demonstration
Period:
Date:
GUIDED PRACTICE: CREATE A DATABASE: COMPUTERS
Directions: In this activity, you will follow along with your teacher to create a
database and complete the following tasks:
• Plan the structure
• Add records
• Enter data
• Delete records
1.
Plan the structure
a.
How will the data be grouped? You will be creating a computer
inventory database. For each item, you have the name of the
manufacturer, the serial number of the equipment, the room
location, and the ID number of the student to which each piece of
equipment is assigned.
b.
What will the field names be? Record the field names in the first
row of each column below:
Compaq
12345
214
5
Dell
54321
110
6
Dell
98765
310
9
Packard Bell
45678
214
3
Compaq
34567
110
4
Compaq
95425
111
8
Gateway
55557
109
8
Dell
90864
222
12
Dell
123674
214
15
Gateway
87093
119
27
Hewlett Packard
83765
111
22
c.
2.
What will you name the database?
Open and save a new database
Notes:
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 382
Guided Practice: Create a Database: Computers
Student Name:
3.
Period:
Teacher Demonstration
Date:
Create a table
Notes:
4.
Enter the field names
a.
Set data types. Unless the data will be used in a sort, search, or
calculation, use the default settings. Think about how a user might
search the database for information. Will the information be sorted
by room number? Will the information be searched by student
number?
Notes:
b.
Set field properties if needed. Do you need to limit the size of any
of the fields? Do any of the fields need to be represented as a
decimal?

Use the caption field property to assign user-friendly names to
each field
Notes:
5.
Enter the data using the table on the previous page.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 383
Guided Practice: Create a Database: Computers
Student Name:
Period:
Teacher Demonstration
Date:
Edit the Database Table:
1.
Edit the database to add the following records:
Hewlett Packard
88334
109
25
Compaq
22990
211
26
Dell
34419
110
27
22334455
214
28
Gateway
2.
Edit the database to delete the following 2 records:

Compaq with Serial Number 34567

Dell with Serial Number 123674
Notes:
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 384
Guided Practice: Create a Database: Computers
Teacher Key
GUIDED PRACTICE: CREATE A DATABASE: COMPUTERS KEY
Field Name
Field Property
(Field Size)
Field Property
(Caption)
Manufacturer
20
Same
SeNo
9
Serial Number
RNo
4
Room Number
StNo
4
Student Number
Manufacturer
Serial Number
Room Number
Student Number
Compaq
12345
214
5
Dell
54321
110
6
Dell
98765
310
9
Packard Bell
45678
214
3
Compaq
34567
110
4
Compaq
95425
111
8
Gateway
55557
109
8
Dell
90864
222
12
Dell
123674
214
15
Gateway
87093
119
27
Hewlett Packard
83765
111
22
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 385
Guided Practice: Create a Database: Computers
Teacher Key
1.
Edit the database by adding the following records:
Manufacturer
Serial Number
Room Number
Student Number
Hewlett Packard
88334
109
25
Compaq
22990
211
26
Dell
34419
110
27
22334455
214
28
Gateway
2.
Edit the database by deleting the following 2 records:
Compaq with Serial Number 34567
Dell with Serial Number 123674
Computers Database
With records deleted
With records added
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 386
Independent Practice: Create a Database: Scavenger Hunt
Student Name
Student Activity
Period
Date
INDEPENDENT PRACTICE: CREATE A DATABASE: SCAVENGER HUNT
Directions: In this activity, you will work independently to create a database
based on information you gather from your classmates.

You will need to determine field names and captions, data types, and field
properties by reading the questions below.

Once you have determined the fields, you will survey your classmates as
assigned by your teacher.

You will then create a database table to record your results.
Steps in Creating a Database
1. Plan the structure of the database (sketch on paper)
a) How will the data be grouped?
b) What will the field names be?
c) What will you name the database?
2. Open and save a new database
3. Create a table
4. Enter the field names
a) Set the data types
b) Set the field properties
5. Enter the data
Survey Questions:
1.
What is your first and last name?
2.
Do you have blue eyes?
3.
What is your favorite sport?
4.
Do you have your driver’s license?
5.
Are you a Senior, Junior, Sophomore or Freshman?
6.
What is your favorite music group or band?
7.
What is your favorite food?
8.
What is your favorite color?
9.
Are you left-handed or right-handed?
10.
How old are you?
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 387
Independent Practice: Create a Database: Scavenger Hunt
Teacher Key
INDEPENDENT PRACTICE: CREATE A DATABASE: SCAVENGER HUNT
KEY
Student answers will vary
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 388
Guided Practice: Database Management: Anti-Virus
Student Name
Teacher Demonstration
Period
Date
GUIDED PRACTICE: DATABASE MANAGEMENT: ANTI-VIRUS
Directions: In this activity, you will follow along with your teacher to complete the
following tasks as you create a database of anti-virus software:
• Determine data types and field properties
• Enter data
• Use AutoNumber
•
•
•
•
Add captions
Add a field
Delete a field
Print a table
1.
Open the Anti-Virus_Student database that has been sent to you electronically
by your teacher.
2.
Save the database in your directory according to teacher directions
3.
Open the Anti-Virus_Student database table
4.
Add fields 1 and 3-6 (below) and set the data types and field properties. NA
means to accept the default settings.
Field Properties
Field
1.
Field Name
Data Type
Format
Field
Size
Decimal
Caption
Places
No
AutoNumber
NA
NA
NA
NA
Title
Memo
NA
NA
NA
Software
Title
3.
Price
Currency
Currency
NA
NA
NA
4.
Rating
Number
NA
Decimal
2
NA
5.
Compatibility Text
NA
NA
NA
NA
6.
Size
NA
NA
NA
NA
2.
Text
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 389
Guided Practice: Database Management: Anti-Virus
Student Name
5.
No
Teacher Demonstration
Period
Date
Enter the rest of the table data below:
Popular Anti-virus Software Titles
Price Rating Compatibility
Size
.Mac 2.5 Retail
$76.99
4.78
MAC
64 MB
PC-Cillin 2003
$26.99
4.2
W93
264 MB
Norton Anti-virus 2002 Professional
Upgrade
$39.54
4.17
MAC
264 MB
Bullguard Anti-virus Firewall
$39.99
4
MAC
264 MB
Norton Personal Firewall 2005
$42.50
4
XP
1G
Stomp Spy Ware X-terminator
$22.79
3.83
XP
1G
eTrust EZ Anti-virus 2005
$24.99
3.8
W95
264 MB
Zone Alarm Internet Security Suite
$59.99
3.6
W98
264 MB
PC-Cillin Internet Security 2005
$39.99
3.55
W95
64 MB
Webroot Spy Sweeper Internet
Essentials Suite
$54.99
3.67
XP
1G
McAfee Anti-virus Suite
$39.99
4.25
XP
1G
Ad-Aware
$59.99
4
XP
264 MB
6.
Delete the Compatibility field
Notes:
7.
Print the table
Notes:
8.
Save and submit according to teacher directions.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 390
Guided Practice: Database Management: Anti-Virus
Teacher Key
GUIDED PRACTICE: DATABASE MANAGEMENT: ANTI-VIRUS KEY
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 391
Independent Practice: Create a Database: Survey
Student Name
Student Activity
Period
Date
INDEPENDENT PRACTICE: CREATE A DATABASE: SURVEY
Directions: In this activity, you will work independently to edit a database of survey
information as you complete the following tasks:
•
Set data types and field
•
Use AutoNumber
properties
•
Add a field
•
Enter data
•
Delete a field
•
Add captions
•
Print a table
1.
Open the Survey_Student database that was sent to you electronically by your
teacher and save it to your student directory
2.
Add a field named No. in front of the Age field
3.
4.
a.
Set the data type to AutoNumber
b.
Set the caption to Number
Add a field named NoChdrn in front of the Status field
a.
Set the data type to Number
b.
Set the caption to Number of Children
Key the data for the added fields
Number
5.
Age
Income
Gender
Number
of
Children
Marital
Status
1
34
$25,000.00
M
2
S
2
45
$100,000.00
M
3
S
3
88
$50,000.00
M
1
S
4
25
$26,000.00
F
1
M
5
21
$39,000.00
M
0
M
6
58
$57,000.00
F
3
S
7
45
$37,000.00
M
3
M
8
46
$90,000.00
M
0
M
9
40
$58,000.00
F
2
S
10
36
$60,000.00
M
2
S
11
36
$72,000.00
F
2
M
12
66
$22,000.00
M
2
S
Follow teacher directions for printing, completing the final step of this activity
(deletion of a field), and submitting your work. Ask your teacher which field to
delete.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 392
Independent Practice: Create a Database: Survey
Teacher Key
INDEPENDENT PRACTICE: CREATE A DATABASE: SURVEY KEY
Field Names
Caption
Field Type
Field Size
No
Number
AutoNumber
NA
Age
Same
Number
Long Integer
Income
Same
Currency
14
Gender
Same
Text
2
Number of
Children
Number
Long Integer
Marital Status
Text
NA
NoChdrn
Status
Note: Students were instructed to delete the Marital Status field
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 393
Guided Practice: Create a Database: MusicFun
Student Name
Period
Teacher Demonstration
Date
GUIDED PRACTICE: CREATE A DATABASE: MUSICFUN
Directions: In this activity, you will follow along with your teacher to create a
database and complete the following tasks:
• Apply field formats:
• Add fields
 Date with Input Mask
 AutoNumber (review)
• Rearrange fields
 Lookup
• Add entries
 Yes/No
1.
Open the MusicFun_Student database that has been sent to you
electronically by your teacher.
2.
Follow teacher instructions for saving the database in your student directory.
3.
Add a field named MusicianID in front of the CD/Album Title field and set
the data type to AutoNumber
4.
Add another field named Genre after MusicianID (and in front of CD/Album
Title)
a. Set the data type to Lookup and follow teacher directions to enter the
lookup values
b. Key the following values for the
lookup column:
i. Pop
ii. Classical
iii. Country
iv. R & B
v. Reggae
vi. Rock
Notes:
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 394
Guided Practice: Create a Database: MusicFun
Student Name
5.
Teacher Demonstration
Period
Date
Add another field named Release after the Artist field
a. Set the data type to Date/Time
b. Set the caption to Release Date
c. Set the field property for Input Mask and short date format
Notes:
6.
Add another field after Release
a. Name the field Under 25
b. Set the data type to Yes/No
c. Set the caption to Under 25?
d. Note that the Format field property automatically selects Yes/No
Notes:
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 395
Guided Practice: Create a Database: MusicFun
Student Name
Teacher Demonstration
Period
Date
7.
Before entering the data, notice how a drop down menu appears in the Genre
column. How does this benefit efficiency and accuracy?
8.
Notice that the Under 25? column contains boxes. The default value is No.
To change the value to yes, click or depress the space bar.
9.
Enter the remaining data below. When keying the date, enter a zero before
any single digit numbers, such as 04/03/2008.
MusicianID Genre Album Title
Artist
Release
Date
Under
25?
U2
11/23/2004
No
Green Day
9/21/2004
No
1
Rock
How to Dismantle an
Atomic Bomb
2
Rock
American Idiot
3
R&B
Genius Loves Company
Ray Charles
8/31/2004
No
4
R&B
Get Lifted
John Legend
12/28/2004
No
5
Pop
Alicia Keys
12/14/2004
Yes
Brooks and
Dunn
7/15/2003
No
Prince
10/25/1990
No
6
Maximum Alicia Keys
Country Red Dirt Road
7
R&B
Purple Rain
8
Rock
Minute by Minute
Doobie
Brothers
2/22/2002
No
9
Rock
Songs About Jane
Maroon 5
6/25/2002
No
10
Pop
Breakaway
Kelly Clarkson 11/30/2005
Yes
11
Rock
It's Only Rock and Roll
Rolling Stones
7/26/1974
No
12
Rock
Made in the Shade
Rolling Stones
4/5/1975
No
13
Rock
Beggar's Banquete
Rolling Stones
8/27/1968
No
14
Rock
War
U2
5/15/1983
No
15
Rock
Achtung, Baby
U2
11/19/1991
No
Andrew Lloyd
Weber
11/23/2004
No
The Essential Stevie Ray
Vaughan and Double
Trouble
Stevie Ray
Vaughan
10/1/2002
No
Legend (The Definitive
Remasters)
Bob Marley
5/21/2002
No
16
Classical Phantom of the Opera
17
R&B
18
Reggae
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 396
Guided Practice: Create a Database: MusicFun
Student Name
Period
MusicianID Genre Album Title
19
20
Teacher Demonstration
Country Who Am I?
R&B
Best of Bonnie Raitt (US)
Classical Requiem
22
Classical Crimson Tide Soundtrack
23
Country Here for the Party
24
Country Greatest Hits
R&B
26
Pop
Artist
Release
Date
Under
25?
Jessica
Andrews
2/27/2001
No
Bonnie Raitt
9/30/2003
No
Wolfgang
Amadeus
Mozart
21
25
Date
Confessions
Under the Table Dreaming
No
Hans Zimmer
5/16/1995
No
Gretchen
Wilson
5/11/2004
No
Shania Twain
11/9/2004
No
Usher
10/5/2004
Yes
Dave Matthews
8/24/2004
Band
No
10.
Drag the Artist column in front of the Album Title column.
11.
Save and print according to teacher directions.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 397
Independent Practice: Create a Database: B&B
Student Name
Student Activity
Period
Date
INDEPENDENT PRACTICE: CREATE A DATABASE: B&B
Directions: In this activity, you will work independently to edit a database and
complete the following tasks:
• Format data types and field properties:
•
Add fields

Date with Input Mask

AutoNumber (review)
•
Rearrange fields

LookUp
•
Add entries

Yes/No
Part I
1.
Open the B&B_Student database that has been sent to you electronically
by your teacher. Save the database in your student directory according to
teacher directions.
2.
Open the database table HistoricInns_Student
3.
Insert a field named Children after No. Rooms
a. Set the data type to Yes/No
b. Set the caption to Allows Children?
4.
Add a field named Setting after the City field
a. Set the data type to Lookup
b. Key the values Mountain and Town in the lookup column
c. Set the caption to Mountain or Town?
5.
Add a field named Breakfast after the Pets field
a. Set the data type to Yes/No
b. Set the caption to Breakfast?
6.
Update the table by adding data to the new fields using the table below:
Historic Inn
No.
Allows
City
Rooms Children?
Mountain
Breakfast? Pets?
or Town?
A Bed of Roses
5
No
Yes
Mountain
No
No
Abbington Green
8
Yes
Yes
Mountain
No
Yes
11
No
Yes
Mountain
Yes
No
Biltmore Village Inn
6
No
Yes
Mountain
Yes
Yes
Blake House Inn
6
Yes
Yes
Mountain
Yes
Yes
Albermarle Inn
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 398
Independent Practice: Create a Database: B&B
Student Name
Historic Inn
Student Activity
Period
Date
No.
Allows
City
Rooms Children?
Mountain
Breakfast? Pets?
or Town?
Carolina Bed & Breakfast
7
Yes
Yes
Mountain
Yes
Yes
Cedar Crest Victorian Inn
12
No
Yes
Mountain
Yes
No
Chestnut Street Inn
8
No
Yes
Mountain
Yes
No
Colby House
5
Yes
Yes
Mountain
Yes
No
Dry Ridge Inn
8
Yes
Yes
Mountain
Yes
No
Inn on Main Street
7
No
No
Town
Yes
No
Inn on Montford (1900)
5
Yes
Yes
Mountain
Yes
No
North Lodge on Oakland
6
Yes
Yes
Mountain
Yes
No
Owl's Nest Inn at Engadine
7
No
No
Town
Yes
Yes
Secret Garden (1904)
3
No
No
Town
Yes
No
The Hawk & Ivy
4
Yes
No
Town
Yes
No
The Lion and the Rose
5
Yes
Yes
Mountain
Yes
No
White Gate Inn and Cottage
(1889)
6
Yes
Yes
Mountain
Yes
No
7.
Move the Pets column behind the Breakfast column.
Part II: Answer the following questions:
1.
What is the default value of a Yes/No field?
2.
How many records are in the database?
3.
How many fields are in the database?
4.
What advice would you give someone about assigning field names?
5.
How could this database be used on the Internet?
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 399
Independent Practice: Create a Database: B&B
Student Name
Period
Student Activity
Date
6.
How would users benefit from this list if posted on the Internet?
7.
How would the owners of the B&Bs benefit from this list if posted on the
Internet?
8.
What other fields might be useful?
9.
What are two ways to toggle the yes/no field when entering data?
10.
Save and submit according to teacher instructions.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 400
Independent Practice: Create a Database: B&B
Teacher Key
INDEPENDENT PRACTICE: CREATE A DATABASE: B&B KEY
Answer the following questions:
1.
What is the default value of a Yes/No field? ................................................... No
2.
How many records are in the database? ......................................................... 18
3.
How many fields are in the database? ............................................................... 7
4.
What advice would you give someone about assigning field names?

5.
How could this database be used on the Internet?

6.
Owners would benefit from the potential sales associated with people
searching for availability of inns.
What other fields might be useful?

9.
Internet users can quickly and easily compare the locations, availability, and
amenities of the inns.
How would the owners of the B & Bs benefit from this list if posted on the
Internet?

8.
This database would be a great resource for travelers when planning a
business trip or vacation.
How would users benefit from this list if posted on the Internet?

7.
Field names should be short and directly related to the corresponding data.
Cost, smoking or non-smoking, bathrooms, pet fee, etc.
What are two ways to toggle the yes/no field when entering data?

Click the box to toggle a check mark for a Yes or a blank for No

Tab to the yes/no field and hit the space bar to toggle.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 401
Independent Practice: Create a Database: B&B
Teacher Key
INDEPENDENT PRACTICE: CREATE A DATABASE: B&B KEY
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 402
Database Review
Student Activity
Student Name
Period
Date
DATABASE REVIEW
Part I Directions: Arrange the steps in creating a database in their proper order by
placing a number by each item.
Step
Procedure
Create a table
Enter the data
Enter the field names
Open and save a new database
Plan the structure of the database (sketch on paper)
Set the data types
Set the field properties
Part II Directions: Select the appropriate data type or field property for the data listed
below:
Data
Data Type/Field Property
1.
Birth date
A
Currency
2.
Children?
B
Input Mask
3.
List of ice cream flavors
C
Lookup
4.
List of pizza toppings
D
Number
5.
Married?
E
Text
6.
Net pay
F
Yes/No
7.
Price
8.
Street address
9.
Telephone number
10. Zip code
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 403
Determining Sort Order
Teacher Key
DATABASE REVIEW KEY
Part I Directions: Arrange the steps in creating a database in their proper order by
placing a number by each item.
Step
Procedure
3
Create a table
7
Enter the data
4
Enter the field names
2
Open and save a new database
1
Plan the structure of the database (sketch on paper)
5
Set the data types
6
Set the field properties
Part II Directions: Select the appropriate data type or field property for the data listed
below:
Data
Data Type/Field Property
C
1.
Birth date
A
Currency
F
2.
Children?
B
Input Mask
C
3.
List of ice cream flavors
C
Lookup
C
4.
List of pizza toppings
D
Number
F
5.
Married?
E
Text
A
6.
Net pay
F
Yes/No
A
7.
Price
E
8.
Street address
B
9.
Telephone number
D
10. Zip code
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 404
Determining Sort Order
Student Activity
Student Name
Period
Date
DETERMINING SORT ORDER
Directions for Part I: Place an A in the Order column for each scenario that is an
example of ascending order or a D if the scenario is of descending order
Order
Scenario
1. The class should line up from the shortest student to the tallest for the vault
contest.
2. The library books were shelved in alphabetical order by author’s first name.
3. The most expensive items were listed first.
4. The family reunion photograph shows the babies in the front row and the
great-grandparents in the last row.
5. The cities with the most snow days were listed first.
6. The first grade teacher’s mailboxes were assigned before the fifth grade
teacher’s.
7. Bus 13 left the parking lot first, Bus 37 was second and Bus 73 left last.
8. The oldest student was allowed to go first in the lunch line, while the
youngest was last to get his tray.
9. The mountains were listed on the board. The ones with the highest
elevation were listed first while the ones with the lowest elevation were
listed last.
10. The cities with the least snow days were listed first.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 405
Determining Sort Order
Student Name
Student Activity
Period
Date
Directions for Part II: Study each list below and determine the sort order. Write A for
ascending and D for descending.
Order
Scenario
1).
3).
5).
7).
9).
a). a full tank of gas
Order
Scenario
2).
a). a can of coke
b). ¼ tank of gas
b). a 16 oz. bottle of coke
c). running on empty
c). a 2 liter bottle of coke
a). a penny
4).
a). Seniors
b). a nickel
b). Juniors
c). a dime
c). Freshmen
a). 1923
6).
a). 04/15/2006
b). 1945
b). 07/04/2006
c). 1990
c). 09/25/2006
a). David
8).
a). Rock
b). Christine
b). Pop
c). Becky
c). Classical
a). 150
10). a). Abbington Green
b). 110
b). Dry Ridge Inn
c). 90
c). Secret Garden
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 406
Determining Sort Order
Teacher Key
DETERMINING SORT ORDER KEY
Directions for Part I: Label each situation or “scenario” as either ascending or
descending in the spaces provided.
A
1. The class should line up from the shortest student to the tallest for the vault
contest.
A
2. The library books were shelved in alphabetical order by author’s first name.
D
3. The most expensive items were listed first.
A
4. The family reunion photograph shows the babies in the front row and the
great-grandparents in the last row.
D
5. The cities with the most snow days were listed first.
D
6. The fifth grade teacher’s mailboxes were assigned before the first grades.
A
7. Bus 13 left the parking lot first, bus 37 was second and bus 73 left last.
D
8. The oldest student was allowed to go first in the lunch line, while the
youngest was last to get his tray.
D
9. The mountains were listed on the board. The ones with the highest
elevation were listed first while the ones with the lowest elevation were
listed last.
A
10. The planets with the fewest moons were listed first.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 407
Determining Sort Order
Teacher Key
Directions for Part II: Study each list below and determine the sort order. Write A for
Ascending and D for Descending
Order
D
A
A
D
D
Scenario
1). a). a full tank of gas
Order
A
Scenario
2). a). a can of coke
b). ¼ tank of gas
b). a 16 oz. bottle of coke
c). running on empty
c). a 2 liter bottle of coke
3). a). a penny
D
4). a). Seniors
b). a nickel
b). Juniors
c). a dime
c). Freshmen
5). a). 1923
A
6). a). 04/15/2006
b). 1945
b). 07/04/2006
c). 1990
c). 09/25/2006
7). a). David
D
8). a). Rock
b). Christine
b). Pop
c). Becky
c). Classical
9). a). 150
A
10). a). Abbington Green
b). 110
b). Dry Ridge Inn
c). 90
c). Secret Garden
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 408
Understanding Operators
Student Activity
Student Name
Period
Date
UNDERSTANDING OPERATORS
Understanding mathematical operators is necessary when conducting database
searches and sorts and applying filters and queries. When instructed to locate
information in a database with phrases such as shorter than, taller than, older than etc,
you will need to translate the phrase into words that the database understands.
In this activity, you will demonstrate your skill at determining what operator to use by
matching the mathematical symbol with the words or phrases below.
Directions for Part I: Match the symbols with their meanings
1. Less Than
A. <>
2. Greater Than
B. <=
3. Equal To
C. >=
4. Less Than or Equal To
D. =
5. Greater Than or Equal To
E. <
6. Not Equal To
F. >
Directions for Part II: Record notes on each of the terms below as you work through
this and the next activity.
Term
Definition
Filter
Filter by selection
Filter/Advanced
Filter Sort
Sort
Criteria
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 409
Understanding Operators
Student Activity
Student Name
Period
Date
Directions for Part III: Write the correct statement that would find data that meets the
conditions of each criterion.
Example: Criteria: At most 36 Answer: <=36
Criteria
Statement
1. No more than 5
2. After 1950
3. Before 1920
4. Older than 18
5. Lower than 100
6. Taller than 6 feet
7. Students except Juniors
8. 100 or more
9. 100 or less
10. More than 2000
11. Under 32
12. Over 75
13. Smaller than 3
14. Shorter than 23
15. Not lower than 30
16. Younger than 50
17. At most 63
18. Population growth of 1.9%
19. Since 1941
20. All students except freshmen
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 410
Understanding Operators
Teacher Key
UNDERSTANDING OPERATORS KEY
Understanding mathematical operators is necessary when conducting database
searches and sorts and applying filters and queries. When instructed to locate
information in a database with phrases such as shorter than, taller than, older than etc,
you will need to translate the phrase into words that the database understands.
In this activity, you will demonstrate your skill at determining what operator to use by
matching the mathematical symbol with the words or phrases below.
Directions for Part I: Match the symbols with their meanings.
E
1. Less Than
A. <>
F
2. Greater Than
B. <=
D
3. Equal To
C. >=
B
4. Less Than or Equal To
D. =
C
5. Greater Than or Equal To
E. <
A
6. Not Equal To
F. >
Directions for Part II: Record notes on each of the terms below as you work through
this and the next activity.
Term
Filter
Definition
A tool used to search for specific information
within a database
Filter by selection
Filters for the field or entry that has been
selected
Filter/Advanced
Filter Sort
Filters according to specific criteria assigned by
the user
Sort
Arranging information in some form of logical
order; alphabetical, chronological, numerical
Criteria
A condition that must be met or not met in a
search
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 411
Understanding Operators
Teacher Key
Directions for Part III: Write the correct statement that would find each of the criteria.
Example: Criteria: At most 36
Criteria
Answer: <=36
Statement
1.
No more than 5
2.
After 1950
>1950
3.
Before 1920
<1920
4.
Older than 18
>18
5.
Lower than 100
<100
6.
Taller than 6 feet
7.
Students except Juniors
8.
100 or more
>=100
9.
100 or less
<=100
10.
More than 2000
>2000
11.
Under 32
<32
12.
Over 75
>75
13.
Smaller than 3
<3
14.
Shorter than 23
<23
15.
Not lower than 30
>=30
16.
Younger than 50
<50
17.
At most 63
<=63
18.
Population growth of 1.9%
=1.9
19.
Since 1941
20.
All students except freshmen
6411 – Computer Applications I
<=5
>6
<>Juniors
>1941
<>Freshmen
Summer 2008, Version 2
Unit B – 5.01 – page 412
Guided Practice: Filtering and Sorting a Database
Student Name
Teacher Demonstration
Period
Date
GUIDED PRACTICE: FILTERING AND SORTING A DATABASE
You will follow along with your teacher on this activity to apply sort and filter
operations to databases you have already created. You will discuss the procedures as
you proceed through the activity in order to confirm an understanding of database logic.
Part I: Retrieve the Survey database from Independent Practice: Create a
Database: Survey and perform the following tasks:
1.
Filter by selection for all males. How is this accomplished?
2.
Filter/Advanced Filter Sort for all females with income over $25,000
o What fields will be used in the filter?
o What operator is used for each?
3.
Filter for all participants with no children
o What filter was used?
4.
Filter/Advanced Filter Sort for all males under the age of 50
o What filter was used?
5.
Filter/Advanced Filter Sort for all females with income over $30,000 with children
o What filter was used?
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 413
Guided Practice: Filtering and Sorting a Database
Student Name
6.
Teacher Demonstration
Period
Date
In your own words, describe how filter and sort operations are used to manage
information in a database. Think about the questions below when writing your
answer using the back of this handout or on a separate sheet of paper.
o What purpose does a filter or sort operation serve
o What effect do filter and sort operations have on the user who is trying to
retrieve information?
o When might a filter or sort operation be most beneficial?
o When might a filter or sort operation be least beneficial?
Part II: Retrieve the Computers database from Guided Practice: Create a
Database: Computers. Imagine that the database contains 1,000 records
and that it is an inefficient use of time to search by simply scrolling through the
entries.
Use filter and sort to answer the following questions:
1.
In which room will you find the computer with the Serial Number 87093?
o What filter was used?
2.
What is the Serial Number of the computer used by Student #9?
o What two methods can be used to find this information?
3.
Sort the Student # field in ascending order. List the room number, manufacturer
and serial number of the next to last entry.
4.
Format the Student Number field as text and perform the sort in Number 3 again.
What happens and why?
5.
Search for all computers in Rooms 109 or 111. List the serial number(s).
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 414
Guided Practice: Filtering and Sorting a Database
Teacher Key
GUIDED PRACTICE: FILTERING AND SORTING A DATABASE KEY
Part I
1. Place the cursor in any cell of the Gender field that has an “M” and select the Filter
by Selection option.
2. Gender and Income
Equals and Greater Than
3. Filter by selection by selecting a cell in the Number of Children column with a zero.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 415
Guided Practice: Filtering and Sorting a Database
Teacher Key
Part I continued
4. Gender=M and Age>50
5. Gender=F, Income > 30000, Children > 0
Part II
1. Criterion: Field= Serial Number,
Criteria =87093
2. Filter by selection is also appropriate.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 416
Guided Practice: Filtering and Sorting a Database
Teacher Key
Part II continued
3. Room: 119
Manufacturer: Gateway
Serial Number: 87093
4. The sort doesn’t work properly because the database is not able to recognize the
order of the text.
5. 95425, 55557, 83765, 88334
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 417
Independent Practice: Filtering and Sorting a Database
Student Name
Period
Student Activity
Date
INDEPENDENT PRACTICE: FILTERING AND SORTING A DATABASE
You will complete this activity independently to apply what you have learned about
sorting and filtering a database. For each item, you must copy the results of the
affected field(s) into a word document. You should end up with 9 tables in one word
document. Label each table appropriately and provide an explanation of how the
sort/filter was performed for each.
Note: Be careful not to click a yes/no box by accident and change its value
Part I: Open the B&B database and complete the following sort tasks in the
HistoricInns table.
1.
Simple sort: Sort by the B&B Name in ascending order. Copy/paste the sorted
B&B field to a word processing document.
2.
Simple sort: Sort by the Number of Rooms field in descending order.
Copy/paste the Inn field and Rooms field to a word processing document.
3.
Complex sort: Move two appropriate fields adjacent to each other to
accomplish the sort. Primary field: Rooms in ascending order; Secondary Field:
Inn in ascending order.
If using Access, the left-most field will be sorted first, so for this sort, you must
drag the Rooms field in front of the Inn field. Copy/paste the two fields to a word
document.
Part II: Using the same database, complete the following filter by selection tasks
4.
Historic Inns which do not allow pets
5.
Historic Inns which allow pets
6.
Historic Inns which allow children under the age of 10
7.
Historic Inns located in town
(continued on the next page)
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 418
Independent Practice: Filtering and Sorting a Database
Student Name
Student Activity
Period
Date
Part III: Using the same database, complete the following advanced selections
8.
Apply an advanced filter that selects records according to the following
conditions:

Historic Inns that have more than 4 rooms available

Descending order

Allow both children and pets.
Write a criterion statement using operators
9.
Apply an advanced filter that selects records according to the following
conditions:

Historic Inns that have less than 6 rooms available

Ascending order

Located in a small town/country place

Allows children.
Write a criterion statement using operators
10.
Save and submit your work according to teacher directions.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 419
Independent Practice: Filtering and Sorting a Database
Teacher Key
INDEPENDENT PRACTICE: FILTERING AND SORTING A DATABASE
KEY
(1) Sort by Inn Name
in Ascending Order
Inn
A Bed of Roses
Abbington Green
Albermarle Inn
Biltmore Village Inn
Blake House Inn
Carolina Bed & Breakfast
Cedar Crest Victorian Inn
Chestnut Street Inn
Colby House
Dry Ridge Inn
Inn on Main Street
Inn on Montford (1900)
North Lodge on Oakland
Owl's Nest Inn at Engadine
Secret Garden (1904)
The Hawk & Ivy
The Lion and The Rose
White Gate Inn and Cottage (1889)
(2) Sort by No. of Rooms
Inn
Cedar Crest Victorian Inn
Albermarle Inn
Abbington Green
Dry Ridge Inn
Chestnut Street Inn
Carolina Bed & Breakfast
Owl's Nest Inn at Engadine
Inn on Main Street
White Gate Inn and Cottage
(1889)
Biltmore Village Inn
North Lodge on Oakland
6411 – Computer Applications I
(2) Sort by No. of Rooms
Inn
Blake House Inn
Colby House
A Bed of Roses
The Lion and The Rose
Inn on Montford (1900)
The Hawk & Ivy
Secret Garden (1904)
Rooms
12
11
8
8
8
7
7
7
6
Rooms
6
5
5
5
5
4
3
(3) Sort first by rooms and then by
Inn in ascending order
Rooms
Inn
3
Secret Garden (1904)
4
The Hawk & Ivy
5
A Bed of Roses
5
Colby House
5
Inn on Montford (1900)
5
The Lion and The Rose
6
Biltmore Village Inn
6
Blake House Inn
6
North Lodge on Oakland
6
White Gate Inn and Cottage
(1889)
7
Carolina Bed & Breakfast
7
Inn on Main Street
7
Owl's Nest Inn at Engadine
8
Abbington Green
8
Chestnut Street Inn
8
Dry Ridge Inn
11
Albermarle Inn
12
Cedar Crest Victorian Inn
6
6
Summer 2008, Version 2
Unit B – 5.01 – page 420
Independent Practice: Filtering and Sorting a Database
Teacher Key
4) B&Bs with NO pets
Pets
Name
No A Bed of Roses
No Albermarle Inn
No Cedar Crest Victorian Inn
No Chestnut Street Inn
No Colby House
No Dry Ridge Inn
No Inn on Main Street
No Inn on Montford (1900)
No North Lodge on Oakland
No Secret Garden (1904)
No The Hawk & Ivy
No The Lion and The Rose
No White Gate Inn and Cottage (1889)
(5) B&Bs with pets
Pets
Name
Yes Abbington Green
Yes Biltmore Village Inn
Yes Blake House Inn
Yes Carolina Bed & Breakfast
Yes Owl's Nest Inn at Engadine
(6) B&Bs allowing children
Name
Children
Abbington Green
Yes
Blake House Inn
Yes
Carolina Bed & Breakfast
Yes
Chestnut Street Inn
Yes
Colby House
Yes
Dry Ridge Inn
Yes
North Lodge on Oakland
Yes
The Hawk & Ivy
Yes
The Lion and The Rose
Yes
White Gate Inn and Cottage (1889)
Yes
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 421
Independent Practice: Filtering and Sorting a Database
Teacher Key
(7) B&Bs in small town/country setting
Name
Setting
Inn on Main Street
Town
Owl's Nest Inn at Engadine
Town
Secret Garden (1904)
Town
The Hawk & Ivy
Town
(8) B&Bs >4 rooms, pets, children
Pets
Name
Setting
Yes Abbington Green
Mountain
Yes Carolina Bed & Breakfast Mountain
Yes Blake House Inn
Mountain
Children Rooms
Yes
8
Yes
7
Yes
6
(9) B&Bs <6 rooms ascending, small town, allows children
Pets
Name
Setting
Children
Rooms
No The Hawk & Ivy
Yes
Yes
4
6411 – Computer Applications I
Summer 2008, Version 2
City
Yes
Yes
Yes
City
No
Breakfast
Yes
Yes
Yes
Breakfasts
Yes
Unit B – 5.01 – page 422
Types of Relationships graphic organizer
Student Name
Student Activity
Period
Date
TYPES OF RELATIONSHIPS
What is a database relationship and what are the benefits?
What is a primary key and why is it used?
What is a foreign key and why is it used?
What is the purpose of a Junction Table?
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 423
Types of Relationships graphic organizer
Student Name
Student Activity
Period
Date
Types of Relationships
One-to-Many
Many-to-Many
How to set up a relationship:
What is referential integrity?
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 424
Guided Practice: One-to-Many Relationships
Student Name
Teacher Demonstration
Period
Date
GUIDED PRACTICE: ONE-TO-MANY RELATIONSHIPS
Directions: In this activity, you will follow along with your teacher to establish a oneto-many relationship between two database tables.
1.
Open the PetRegistry database that has been sent to you electronically by your
teacher.
2.
Open the PetOwners table and indicate the primary key field:
Describe why the field was selected as the primary key field:
3.
View/establish a one-to-many relationship between the PetOwners table and the
PetRoster table using the primary key of the PetOwners table.
Notes:
4.
Delete and re-establish the relationship.
Notes:
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 425
Guided Practice: One-to-Many Relationships
Student Name
5.
Period
Teacher Demonstration
Date
View the relationships in the PetOwners table by expanding all records. Note:
to expand all relationships simultaneously, click on the select all button and then
click on one of the + signs.
Notes:
Select
All
Button
6.
Collapse all relationships
7.
The county restricts the number of pets per household to three. Using the
PetOwners table, determine how many additional pets can be adopted by the
following pet owners by expanding the relationship column beside each owner’s
name.
a. Tony Landis, (919) 534-3421
b. Dana Lowery, (919) 857-8568
c. Ted Hinson, (919) 854-8574
d. Phyllis Hall, (919) 851-0787
8.
Which is the “one” and which is the “many” in the relationship? Explain.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 426
Guided Practice: One-to-Many Relationships
Teacher Key
GUIDED PRACTICE: ONE-TO-MANY RELATIONSHIPS KEY
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 427
Guided Practice: One-to-Many Relationships
6411 – Computer Applications I
Summer 2008, Version 2
Teacher Key
Unit B – 5.01 – page 428
Guided Practice: One-to-Many Relationships
7.
Teacher Key
The county restricts on the number of pets per household to three. Using the
PetOwners table, determine how many pets can be adopted by the following pet
owners by expanding the relationship column beside each owner’s name.
e. Tony Landis, (919) 534-3421 ..................................................................... 0
f. Dana Lowery, (919) 857-8568 ................................................................... 1
g. Ted Hinson, (919) 854-8574 ...................................................................... 0
h. Phyllis Hall, (919) 851-0787 ....................................................................... 2
8.
In this relationship, each dog can only have one owner, but each owner can have
more than one dog.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 429
A Little More Guidance
Teacher Demonstration
Student Name
Period
Date
A LITTLE MORE GUIDANCE
Directions: In this activity, you will follow along with your teacher to create a new
database table based on information from an existing table.
1. Open the States database that has been sent to you electronically by your
teacher and save it to your files.
2. Create a new table and save it as JustStates
3. The first field is formatted as the primary key field, using ID as the field name. If
the first field has not been created already, create it now, using AutoNumber and
setting it as the primary key field.
4. Add a new field named States
5. Set the data type as Lookup or leave it as Text, depending on your preferred
method of retrieving the data from the State table (see methods below)
Method 1 – Use the Lookup Wizard
a. Select the Lookup Wizard as the data type
b. Select the option to look up the values in a table or query
c. Select the State table
d. Select the State Abbreviation and State Name fields
e. Select ascending order by state abbreviation
f. Save and view the data, which will appear in a drop down list
Method 2 – Copy and paste values
a. Use the default data type (text)
b. Open the State table and select and copy the State Name column
c. Select the Lookup tab in the Field Properties section
d. Select List Box as the display control
e. Select Value List as the row source type
f. Select the row source window and use the paste command to enter the
copied list of states
g. Set State Name as the default entry
View the table and notice that you have all of the states available in a drop down menu
and saved the excessive time of rekeying all of the information in.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 430
Independent Practice: One-to-Many Relationships
Student Name
Student Activity
Period
Date
INDEPENDENT PRACTICE: ONE-TO-MANY RELATIONSHIPS
Directions: In this activity, you will work independently to establish a one-to-many
relationship between two database tables.
1. Open a new database and save it as Authors.
2. Create a database table named Authors using the information below and using
the Authors field as the primary key
Authors Database
Authors Table
Authors
Publishers
Evanovich, Janet
Penguin Putnam Inc
Hautman, Pete
Fulcrum Books
Hillerman, Tony
Random House
Hopkins, Ellen
Penguin Putnam Inc
Hosseini, Khaled
Harper Books
Meyer, Stepheni
Reader's Choice
Rowling, J K
Markee Brothers
3. Create another table named Publications
a.
Do not set a primary key
b.
Use a lookup data type for the authors and key the authors’ names in the
values list
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 431
Independent Practice: One-to-Many Relationships
Student Name
Student Activity
Period
c.
Enter the data in the table
d.
Save the table
Date
4. Open the relationships window and establish a one-to-many relationship between
the Authors and Publications tables using the primary key from the Authors table
5. Open the Authors table and expand the relationship for each author
6. Save and submit your work according to teacher directions
7. Think about how a bookstore would use the information and record your thoughts
in the space below.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 432
Independent Practice: One-to-Many Relationships
Teacher Key
INDEPENDENT PRACTICE: ONE-TO-MANY RELATIONSHIPS KEY
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 433
Guided Practice: Many-to-Many Relationships
Student Name:
Period:
Teacher Demonstration
Date:
GUIDED PRACTICE: MANY-TO-MANY RELATIONSHIPS
Directions: For this activity, you will follow along with your teacher to establish a
many-to-many relationship. In a many-to-many relationship, two tables with a one-tomany relationship are linked by a junction table.
1.
Open the Beach Rentals_Student database that has been sent to you
electronically by your teacher
2.
In the Customers table, set the CustomerID field as the primary key field
3.
In the Properties table, set the PropertyID field as the primary key field
4.
Create a Junction Table:
a.
Use AutoNumber for the ID field and set it as the primary key
Notes:
Note: An easy way to identify a junction table is to view the fields in each table.
The table that contains all of the primary keys from the other related tables is the
junction table!
b.
Use a lookup data type for the PropertyName field and key the property
names as the values
Notes:
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 434
Guided Practice: Many-to-Many Relationships
Student Name:
c.
Period:
Teacher Demonstration
Date:
Use an input mask, short date format for the date field
Notes:
5.
Establish a one-to-many relationship between the Customers table and the
Rentals table using the primary key from the Customers table
Notes:
6.
Select the option to enforce referential
integrity for both relationships
7.
Establish a one-to-many
relationship between the
Properties table and the Rentals
table using the primary key from
the Properties table
8.
Save and answer the questions on the next page.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 435
Guided Practice: Many-to-Many Relationships
Student Name:
Period:
Teacher Demonstration
Date:
Open the Customers table and try to delete Bob Dixon. What happens? Why?
Expand all of the relationships in the Customers table. Which renter has rented the
most properties?
Expand all of the relationships in the Properties table. Which property is the most
popular?
How can this type of relational database be used in business?
Why is it important to understand database relationships?
Why is it important to enforce referential integrity in this database?
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 436
Guided Practice: Many-to-Many Relationships
Teacher Key
GUIDED PRACTICE: MANY-TO-MANY RELATIONSHIPS KEY
Open the Customers table and try to delete Bob Dixon. What happens? Why?
Bob Dixon cannot be deleted because he is linked to another table.
Expand all of the relationships in the Customers table. Which renter has rented the
most properties?
Cricket Chianelli
Expand all of the relationships in the Properties table. Which property is the most
popular?
Sea Captain
How can this type of relational database be used in a business?
A beach rental company would use this database to keep track of customers and
property owners. The beach rental company could quickly look up information
sorted by property or by customer.
Why is it important to understand database relationships?
Databases are used by businesses worldwide to manage information. Database
relationships increase the effectiveness and power of databases by allowing
information to be organized into manageable and logical chunks of related data
(tables) and by enabling communication between multiple tables.
Why is it important to enforce referential integrity in this database?
To help protect data from being deleted or corrupted
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 437
Independent Practice: Many-to-Many Relationships
Student Name:
Period:
Student Activity
Date:
INDEPENDENT PRACTICE: MANY-TO-MANY RELATIONSHIPS
Directions: For this activity, you will work independently to create a many-tomany relationship.
1.
Open the Flights_Student database that has been sent to you electronically.
2.
Follow teacher instructions for saving the database to your student directory.
3.
Create a database table named Pilots
a.
Set the PilotID data type as number and make it the primary key field
b.
Do not make any errors as you key the information from the table below:
PilotID
Pilot Name
332341 Motley, Dan
384858 Main, Hydie
528966 Long, John
754858 Penny, Annie
838488 Swain, Bob
859699 Young, Debra
908948 Lox, Bailey
958678 Anderson, Lee
4.
Save and close the Pilots table.
5.
Establish a one-to-many relationship between the Flights table and the
Reservations table using the Flight# field in the Flights table as the link to the
FlightNo field in the Reservations table
6.
Establish a one-to-many relationship between the Reservations table and the
Pilots table using the PilotID field in the Pilots table as the link to the Pilot field in
the Reservations table
7.
Enforce referential integrity in the link between the Pilots table and the
Reservations table
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 438
Independent Practice: Many-to-Many Relationships
Student Name:
Period:
Student Activity
Date:
Answer the following questions:
1.
2.
3.
4.
5.
What is the function of referential integrity in this activity?
a.
It prevents a pilot from being deleted from the pilots table if the pilot has
been assigned to a flight in the reservations table
b.
It allows a pilot to be deleted from the pilots table if the pilot has been
assigned to a flight in the reservations table
Perform a filter for the flights listed below to answer the questions about the
Flights table
a.
How many pilots does Northwest Flight 99 have?
b.
How many passengers does Northwest Flight 99 have?
c.
How many passengers does US Airways Flight 5474 have?
Open the Pilots table and answer the following questions:
a.
Which pilot has the most passengers?
b.
Which pilot has the least?
How is the expanded relationship information helpful to the following people:
a.
Customers
b.
Pilots
c.
Airline stewards
d.
Reservations specialists
Save and submit your work according to teacher dirctions
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 439
Independent Practice: Many-to-Many Relationships
Teacher Key
INDEPENDENT PRACTICE: MANY-TO-MANY RELATIONSHIPS KEY
Answer the following questions:
1.
2.
3.
4.
What is the function of referential integrity in this activity?
a.
It prevents a pilot from being deleted from the pilots table if the pilot
has been assigned to a flight in the reservations table
b.
It allows a pilot to be deleted from the pilots table if the pilot has been
assigned to a flight in the reservations table
Perform a filter for the flights listed below to answer the questions about the
Flights table
a.
How many pilots does Flight 99 have? ..............................................1
b.
How many customers does Flight 99 have? ......................................1
c.
How many customers does Flight 5474 have? ................................11
Open the Pilots table and answer the following questions:
a.
Which pilot has the most passengers? .................................... Dan Motley
b.
Which pilot has the least? .....................................................Debra Young
How is the expanded relationship information helpful to the following people?
a.
Customers
Customers can find out flight information, such as flight number and
pilot information. If concerned about safety, they may choose to
check out the pilot on the Internet.
b.
Pilots
Pilots can quickly see how full their flight is
c.
Airline stewards
Airline stewards can check the flight roster
d.
Reservations specialists
Reservations specialists can view flight data to find out how many
spaces are left and answer customer inquiries about flight arrival
and departure times
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 440
Guided Practice: Importing Data
Teacher Demonstration
Student Name:
Period:
Date:
GUIDED PRACTICE: IMPORTING DATA
Data used in a database table can be imported from other sources. In this exercise,
you will follow along with your teacher to import a word processing file into a
database. The procedures for importing data require that the data be arranged in
rows and columns. When importing a data processing document, the file format
must be saved as text.
Directions:
1. Using word processing software, key the information below (raw data) in the
exact format with the commas, spacing, and line returns.
Raw Data:
Event No.,Event,Level,Transcript,Objective Test
1,Accounting I,HS,Y,Y
2,Accounting II,HS,Y,Y
4,Banking and Financial Systems,HS,N,Y
5,Business Calculations,HS,N,Y
6,Business Communication,HS,N,Y
10,Business Law,HS,Y,Y
11,Business Math,HS,Y,Y
14,Business Procedures,HS,Y,Y
2. Save the data in text format.
3. Open the database software and name the database FBLA unless otherwise
instructed.
4. Follow procedures for importing the data into a database table.
Notes:
5. Store the data in a new table. Name the table Competitive Events unless
instructed otherwise.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 441
Independent Practice: Importing Data
Student Name:
Period:
Student Activity
Date:
INDEPENDENT PRACTICE: IMPORTING DATA
Directions: In this exercise, you will work independently to import a word
processing file into a database. Key the data below using word processing software
and save it in text format using a file name assigned by your teacher. Import the
data into a database table and submit your work according to teacher directions.
Complete the written response section at the end of this activity.
Points to Remember:

Remember, you must have an open database before you can import a file.

Once the data has been imported, format the field properties so that the
Enrollment field has comma separators and zero decimal places and the
Tuition fields are formatted as currency.

Name the database according to teacher directions.

Answer the questions at the end of this activity and submit your work.
Raw Data:
Name,Ownership,Type,Enrollment,InState,OutofState
Appalachian State,Public,4 yr,14653,$4000,$13600
East Carolina,Public,4 yr,22767,$4487,$15000
Fayetteville,Public,4 yr,5441,$3860,$13596
A & T,Public,4 yr,10383,$4200,$13000
UNC Chapel Hill,Public,4 yr,26878,$5513,$19311
UNC Greensboro,Public,4 yr,15329,$49440,$16500
UNC Wilmington,Public,4 yr,11574,$4694,$14405
Winston-Salem State,Public,4 yr,4805,$3905,$12545
Written Response:
Write a step by step procedure for importing data from a word processing file into a
database table.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 442
Independent Practice: Importing Data
Teacher Key
INDEPENDENT PRACTICE: IMPORTING DATA KEY
Procedure for Importing Data into a Database Table: (May vary with software)
1. Format the raw source data in columns and rows separated by spaces or
commas.
2. Save the raw source data in plain text format.
3. Open and save a new database.
4. Use the menu or wizard options to import the source data.
5. Select the appropriate options regarding type of delimiters and headings.
6. Name the table.
7. Complete the import.
8. Format the data if required.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 443
Database Concept Review
Student Activity
Student Name:
Period:
Date:
DATABASE CONCEPT REVIEW
Directions: Answer the questions below.
1. In your own words provide the definition of a database.
2. List 3 examples of a database.
3. What is a database relationship?
4. Work with a partner and describe a one-to-many relationship using a database
and tables you make up. Draw the tables on paper and key descriptions of each,
then cut and paste the descriptions onto the paper.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 444
Database Concept Review
Student Name:
Student Activity
Period:
Date:
5. Work with a partner and describe a many-to-many relationship using a database
and tables you make up.
6. Work with a partner and draw a picture of the database, the tables, and the
many-to-many relationship on the back of this sheet.
7. Give an example of how referential integrity could be used in your scenario (#6)
8. Number the following database elements in order from largest to smallest.
9.
a. _____ Field
c. _____ Record
b. _____ Database
d. _____ Entry
Match the field types with the correct definition.
Text
a. Allows you to create a finite set of choices for
that field’s entry values.
Number
b. Is a true/false field
Lookup Wizard
c. Date and time entries in various formats.
Date/Time
d. This includes not only words, but also
numbers not used in calculations.
Currency
e. This field may not include anything other than
numbers.
AutoNumber
f. Like text, but max of 64,000 characters.
Yes/No
g. Creates fields that automatically enter a
unique number when a record is added.
h. Currency values expressed in various formats.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 445
Database Concept Review
Teacher Key
DATABASE CONCEPT REVIEW KEY
Directions: Answer the questions below.
1. In your own words provide the definition of a database.
• Student answers will vary
2. List 3 examples of a database.
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Telephone book|
Computerized Library card catalog
Student data (NCWISE)
iTunes
Personal address book
CD-Rom Encyclopedias
Job Search
Fingerprint database
Customer contact list
Houses for sale and MLS listings online
Hospital/patient data
Business stock inventory
Barcode scanners keep inventory in databases
Internet search engines database
Encyclopedias & Dictionaries
3. A database relationship is a link between common fields of two or more tables
in a database.
4. Answers will vary – invite students to share their examples with the class
5. Answers will vary
6. Answers will vary
7. Answers will vary
8. Answers will vary
9. Number the following database elements in order from largest to smallest.
1 Database
3 Field
2 Record
4 Entry
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 446
Database Concept Review
Teacher Key
10. Match the field types with the correct definition.
D
Text
a. Allows you to create a finite set of choices
for that field’s entry values.
E
Number
b. Is a true/false field
A
Lookup Wizard
c. Date and time entries in various formats.
C
Date/Time
d. This includes not only words, but also
numbers no used in calculations.
H
Currency
e. This field may not include anything other
than numbers.
G
AutoNumber
f. Like text, but max of 64,000 characters.
B
Yes/No
g. Creates fields that automatically enter a
unique number when a record is added.
h. Currency values expressed in various
formats.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 5.01 – page 447