Project Status Report
A. General Information
Provide basic information about the project including: Project Title – The proper name used to identify this project;
Project Working Title – The working name or acronym that will be used for the project; Proponent Secretary –The
Secretary to whom the proponent agency is assigned or the Secretary that is sponsoring an enterprise project;
Proponent Agency – The agency that will be responsible for the management of the project; Prepared by – The
person(s) preparing this document.
Project Title:
Ringtones at the Souk “Custom
Made”
Ringtones
Project Working Title:
LeeboSOft
Proponent
Secretary:
Proponent Agency:
Anthony.H
Prepared by:
Reporting Period
From: _07__/_10__/_07_ To: _10__/_10__/_07__
B. Previous Period Activity Status
Provide a list of Previous Reporting Period Activities and the status of each. Activities should have clear links to
the Work Breakdown Structure, Issue Management, Risk Mitigation, Project Schedule, and the Current Period
Activity Status of the last report.
Feasibility & Plan
Market survey
-Highly competitive
-High demand in young people
-75% of target customer want own voice in right tone
-Provide the most popular songs
-Provide karaoke for ringtone; customers can sing and record their own voice to make ringtone
Financial analysis
-Need extra $1,500 for initial investment
-Another $3,000 for first 4 months operation
Need external source; Bank loan
Software&Hardware
-Hardware needs high quality & on-site service
-Select local ringtone software due to need contactable service
-Purchase computer and peripheral from good reputation’s computer shop
-Direct contact to local ringtone software maker in order to ensure service
C. Current Period Activity Status
Provide a list of Current Reporting Period Activities and the status of each. Activities should have clear links to the
Work Breakdown Structure, Issue Management, Risk Mitigation, and Project Schedule.
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Implementation
Network installation
-Delay from plan because of limited working hours on site
-Negotiate with site owner to extend night work
Hardware purchase
-Shortage of Laptop computer on Shop A
-Consider other shops with same reputation for another alternative
Software purchase
-Rightone software is not compatible with Windows Vista
- Test ringtone softeware with Windows XP. If success, replace with Windows XP.
Hardware&software installation
D. Significant Accomplishments for Current Period
Summarize any Significant Accomplishments during the Current Reporting Period.
Significant Accomplishments include :
 Advertising plan has been done and ready to run on opening date. Budget for the
campaign should be under expected plan.
 Bank loan has been approved and the first amount of money has been transferred into
account.
 Lease contact has been agreed and signed by both parties. Site is now ready for
renovating.
 Electric and telephone with internet service have been connected
E. Planned Activities for Next Period
Provide a list of Activities Planned for the next reporting period and the status of each. Activities should have clear
links to the Work Breakdown Structure, Issue Management, Risk Mitigation, and Project Schedule.
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System Operation
Monitoring
Network
-Noise signal from environment may disturb Wireless connection
-Risk of hacker intruding into system
-Examine periodically and change to wire network if high degree of noise occurs
-Plan for inatlling Antimalware
Hardware
-Unexpected demand of customers
-Hardware Maintenance & Trouble shooting service
-Tracking sale record every day and Plan for purchasing computer if customers waiting long service
-Make contact with computer shop which provides maintenance service
Evaluation
Analysis report
-Forecast demand of customers next 6 months
F. Non-technical Project Issues
List and describe any Non-Technical Issues impacting the project at this point.
Non – Technical Issues
Number of Customers.
Number of customers will effect on the number of computers servicing in shops. Managers should
track records every day and forecast what trend of customers’ number for next week or month. Not
enough number of computers will loose chance on sale but on the other hand too many computers
will create unnecessary costs.
Financial Management
Managers should analyse how much cash they want to operate daily cost or future investment. Too
much cash on hand will increase interest rates but on the other hand not enough cash will cause
trouble in running business.
G. Technical Project Issues
List and describe any Technical Issues impacting the project at this point.
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Technical Issues
 Internet speed and usage. Managers have to make sure that an ISP provides quality and
reliability of internet. An internet plan should be flexible so they can extend usage if
exceeding usage’s limit. This is all agreed upon in the SLA.
 System maintenance. System down will largely effect on business. Managers should
monitor system and if necessary make plan for upgrade system. This can also be provided
from the ISP.
H. Action Items
Identify all open Action Items and any Action Items closed during the reporting period.
1. Close Action Items
Market survey
Financial analysis
Software&Hardware
2. Open Action Items
Network installation
Hardware purchase
Software purchase
Hardware&software installation
I. Risk Status
Identify any changes in Risk Status. Risk Status changes includes changes in probability of occurrence or impact.
List and describe any new risk event identified during the reporting period.
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Competitors
New competitors would take market share away if they can meet customer’s need. So mangers
should survey market need and provide a new or better service that meets their demand. The
services provided so be at the best standards.
Technology Change
New technology will affect on sale and competitive advantage. For example, self service’s
ringtone machine. Managers should study new technology and plan for investment if the
technology is ready. There is a lot of costs associated with technology shifts.
J. Resource Usage
Provide Man-Hours Expended and any other resources consumed in performance of activities or actions occurring
in the current reporting period.
Task or Issue
Number
1
2
3
4
Percentage Man-Hours
Complete Expended
Activity or Task
Network installation
Hardware installation
Software configuration
System test and summary
45%
20%
20%
15%
7
3
3
2.5
Other Resources
Consumed
-
Q2. Project Management Key Terms
Explain the following terms.
Deliverable:
Deliverable refers to something (service) that can be delivered, such as a product or service. In
the management of a project it means the physical items to be delivered for a project, for
examples, organization attributes, reports and plans, as well as, physical products or objects.
Physical items or measurable outputs that are identified as part of the projects product or
objectives. Deliverables include intermediate products or services that are necessary for
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achieving the projects final results. Deliverables are always measurable because they can be
counted or observed in some way.
Project feasibility
A Project feasibility is a documented expression of what their researches have told them about a
particular project problems to see if it is actually feasible to implement with the currently
imposed restraints. It helps them determine the validity or scope of a proposed project or a
section of a project. The project feasibility study takes place during a project initiation phase and
is made before significant expenses are engaged It is often written with upper management in
mind, so they’re direct, organized, and generally factual rather than opinionated.
Executive steering committee
The top management team responsible for developing and sustaining the process management
approach in the organization, including selecting and evaluating reengineering projects. This
committee is in charge of “steering” the project in the right direction.
Project organizational structure
A project is done to design organization structure, for example, organization chart, organization
hierarchy, allocation of resources and decision-making within organization. This structure helps
organize the project in a formal manner.
Project life cycle
Project life cycle defines project management as the application of knowledge, skills, tools and
techniques to project activities to meet project requirements. These are the fundamental rules
applied to a project to maintain integrity throughout the life cycle of the project.
The sequence of phase through which the project will evolve. It is absolutely fundamental to the
management of projects. It will significantly affect how the project is structured. The basic life
cycle follows a common generic sequence: Opportunity, Design and Development, Production,
Hand-over, and Post-Project evaluation.
Systems analysis
A systematic investigation of a real or planned system to determine the functions of the system
and how they relate to each other and to any other system. This analysis is performed on a
particular system to break-down the different workings of the intended system.
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