CultureFest 2016 Executive Application
Information Package
Set over the course of two days, with over 500 participants, CultureFest is a celebration
of the diverse and multicultural society present here at Turner Fenton Secondary School. Over
the course of the past 25 years, the continued support and commitment of students has
allowed CultureFest to become an integral part of our identity. In order to run such a grand
event, we are in need of an executive team!
In our efforts to select an executive team with minimal bias, we ask you to only write
your student number on your physical application. Applications with name, gender, or program
included will not be considered. Available below is a link to a Google Form in which you may
enter your personal information that we will keep on record. Note: the purpose of personal
information is solely for administrative purposes and will not be regarded during the evaluation
process.
All physical applications will be due to any one of the chairs or to the math office before
October 8, 2015 at 3:30pm. After all applications have been evaluated, a list of selected
applicants will be posted, where they may select a timing for interviews. Interviews will occur
October 14th - 16th.
Please remember that dates may be subjected to change so pay attention to
announcements or social media for the latest updates. We sincerely look forward to reading
your applications!
Best of Luck!
Your CultureFest 2016 Chairs
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Available Positions (34)
*The following positions and responsibilities are subject to change as per the chairs’ discretion*
The following is a list of the positions on the CultureFest executive committee with a summary
of the responsibilities for each position. Please read the information before settling on a
preference. All students in grades 10, 11 and 12 are welcome to apply.
Pavilion Heads (16)
Positions:
● African and Middle Eastern (2)
● European (2)
● North American (3)
● Pacific Rim (3)
● West Indian and South American (2)
● South Asian (4)
Responsibilities:
● Enlisting choreographers and performers for your pavilion at the November Fair
● Selecting and directing a subcommittee of students who will manage a variety of
performances
● Actively advertising the pavilion online and at school to gather pavilion members
● Ensuring the success of your pavilion’s performances
As a Pavilion Head, you are the backbone of CultureFest. The efficiency of the entire committee
will depend on the efficiency with which you complete tasks. If you are considering this
position, first carefully evaluate the commitment that you are willing to devote to CultureFest.
AV Directors (4)
Ensure all fundraisers, auditions and rehearsals have the appropriate A.V. equipment
with proper supervision
● Creation of promotional videos and management of the CultureFest website
● Obtain sound and lighting equipment for the event, while remaining within budget
● Support the recording of any audio and graphics needed for the show
●
If you are considering this position, former experience with AV equipment, website design and
video editing software is strongly recommended.
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Directors of Finance (2)
Obtain sponsorship funds and develop practical fundraising methods for the show
● Coordinate with other executives to divide funding appropriately and manage
reimbursements
● Plan and execute the ordering of CultureFest apparel
●
If you are considering this position, experience handling finances and budgeting are strongly
recommended.
Directors of Promotions (4)
Handling CultureFest promotions, both in-school and through social media
● Updating the CultureFest bulletin with information regarding upcoming rehearsal dates
and pavilion activity
●
If you are considering this position, organizational skills, social skills and promotional
experience are strongly recommended.
Creative Writer and Director (3)
*CWDs are not permitted to participate in any performances due to the requirements of their position*
Organizing the stage setting with performer entrances and exits
● Finding and assisting in the production of props to be used during the show
● Creating a creative and engaging story line accompanied by a script and actors for whom
you will be responsible before and during the show
●
If you are considering this position, creativity and skill with written art are strongly
recommended.
Directors of Artistic Development (3)
Working closely with the AV Directors, Directors of Promotion and CWDs to ensure that
necessary artistic elements are provided for
● Creating promotional material including; digital posters, painted banners, stage props
and the official logo for CultureFest 2016
●
If you are considering this position, creativity and artistic abilities are strongly recommended.
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Directors of Food (2)
Creating a CultureFest event menu in collaboration with Chef Galea and Pavilion Heads
● Designing a floor plan for the South Cafeteria food sales
● Arranging sales of food vouchers and direct food sales
●
Submit personal information on Google Form before proceeding:
http://bit.ly/1LT9Ng1
PLEASE DO NOT PRINT ANY OF
THE ABOVE PAGES
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Student Number: _________________________
Please ensure that you have submitted all personal information on the Google Form http://bit.ly/1LT9Ng1
before proceeding.
Short Answer Questions
1. Use the space provided below to express what CultureFest means to you.
2a) List three reasons why you believe you should be chosen for the CultureFest 2016 Exec Team.
(Maximum 10 words)
b) Select what you believe to be your weakest argument from part a) and explain why you think it
is. (Maximum 200 words)
3. What are some suggestions that can be made to improve this year's show? How might you lead
that change? (Maximum 250 words)
4. Answer one of the position specific questions related to one of the positions that you are
applying for. (Questions are found on the following page.)
Responses must be typed and attached to the Applicant Information and Student/Parent
Declaration forms.
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Position Specific Questions
Pavilion Head:
1) Leaders encompass many traits to be efficient and effective. What do you think is the most
important trait a person needs to possess in order to be a good leader in such a large-scaled
event? (Maximum 200 words)
2) Your pavilion is scheduled for a practice in the cafeteria today but you arrive to see that only
half of the dancers have showed up. With only 2 weeks left until the CultureFest show, how will
you handle this situation? (Maximum 250 words)
AV Directors:
1) AV is responsible for everything from making the website, making the videos and sound
tracks for the actual show. Please list any past experiences you have had relating to AV and why
you believe that makes you an ideal candidate for the CultureFest 2016 AV Team. (Maximum
50 words)
2) Submit a technical piece that you strongly believe represents your ability with AV. (i.e: a
website you designed, videos your created, and etc.) In this section of the application we are
looking for experience and creativity. All technical pieces must be submitted on a USB Key with
the applicant's student number written on it.
Director of Finance:
1) Every year, the Directors of Finance are responsible for dedicating an allowance for the
Pavilion booths on the two days of CultureFest. It’s the week before CultureFest and you check
the CultureFest Balance Sheet to realize that due to some unforeseen expenses, you currently
have no money left to give to the Pavilion Heads. What do you do? (Maximum 200 words)
Promotions:
1) From the time the executive team is chosen, to the actual show, CultureFest needs to keep
the excitement going for all 7 months! Choose a social media medium (Facebook, Twitter,
Instagram, Vine or Snapchat) and explain how you would build the excitement for the show and
any events prior (FashionFest, Theme Days, etc.) You are not limited to the use of only words.
(Maximum 200 words)
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Creative Writer and Director:
1) Right before the final dress rehearsal for CultureFest, a fire occurs in the storage room where
you placed all your props for the script! Turns out Perry left his mixtape in that room which
caused most of the props to burn, leaving only a cellphone, 3 pool noodles, a helmet, a tutu and
a box of wigs. Create a new script to save CultureFest and accommodate the use of all these
items. (Maximum 250 words)
Directors of Artistic Development:
Please complete one of the following tasks:
1) Sketch a banner for any one of the 6 pavilion booths. Your sketch must be drawn on an 8.5”
by 11” sheet of letter paper and attached to this application. Be as creative as you wish!
OR
1) Design a digital logo to be used in promotional material and on official CultureFest apparel.
Your creation must be printed in colour on an 8.5” by 11” sheet of letter paper and attached to
this application. Be as creative as you wish!
Director of Food:
1) Over the past decade we have been closely observed by aliens and they have identified
CultureFest to be one of the most fascinating events on Earth. It’s Day One of CultureFest and
an alien approaches you hoping to learn about the different cultures and cuisines. If you could
pick any six dishes from around the world to demonstrate our multicultural society, what would
they be and why? Make sure to include at least one appetizer, one entree, one drink, and one
dessert. (Maximum 200 words)
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Student Declaration
I, the undersigned, hereby certify that to the best of my knowledge the information provided in
this application is correct. I understand that misrepresentation is grounds for disqualification
from current or future consideration. In addition, I have read and understood the expectations
of the position to which I have applied, and recognize that should I be selected, any failure on
my part to adhere to these expectations may result in my expulsion from the CultureFest
executive committee.
___________________________________________
Student Signature
______________________
Date
Parental Declaration
I, the undersigned, hereby affirm that to the best of my knowledge the information provided by
my child in this application is correct. Furthermore, I fully support my child in his or her
intention to become involved in CultureFest as a member of the executive committee.
___________________________________________
Parent Signature
______________________
Date
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