Dr. Laurence Boxer
CIS 132 – Spring ’05
Page 1 of 34
CIS 132 G
Dr. Laurence Boxer
e-mail: boxer@niagara.edu
phone: 286-8447
Web: http://faculty.niagara.edu/boxer
Blackboard is an electronic bulletin board system
(BBS) available through the World Wide Web at
http://blackboard.niagara.edu . Thus, you may reach
Blackboard either by typing this address into a
browser’s Address space, or by clicking a link to it
(there’s a Blackboard link on the NU home page). At
the Blackboard home page, click the Login button to
start the process of “logging in” – unlocking your
account on Blackboard. Proceed as follows:
 Enter your USERNAME. For a Niagara student,
your USERNAME takes the form
sXXXXXXX
where “XXXXXXX”
is your 7-digit student number. For
example, if your student number is 34567,
your USERNAME is s0034567.
 Enter your PASSWORD. If you’ve never
changed your password, it’s of the form
ddssss
where “dd” is your 2-digit day of the month of
your birthdate, and “ssss” is the last 4 digits of your
Social Security Number. So, for example, if your
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Dr. Laurence Boxer
CIS 132 – Spring ’05
Page 2 of 34
birthday is Feb. 4 and your SSN ends 7890, then your
default password is
047890.
 Either strike the Enter key or click Login button
to arrive at a page with a listing of links to your
Blackboard “courses.” At the moment, the link
to your CIS 132 course hasn’t been set up.
Some important features of a Blackboard course and
how I use them:
 Course Information: I use this button’s area for
a link to a course syllabus.
 Staff Information – contains my contact points
(phone, e-mail, office location & hours, Web
site).
 Assignments – instructions for all homework
assignments will be placed here.
 Communications – among its tools, an e-mail
capability.
 Tools, Personal Information, Edit Personal
Information – may be used to change your
personal information. For example, if you prefer
to receive e-mail at an address other than your
campus e-mail address, change the e-mail
address accordingly and click Submit.
 Tools, Personal Information, Change Password –
may be used to change your Blackboard
password. Your password is analogous to the
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Dr. Laurence Boxer
CIS 132 – Spring ’05
Page 3 of 34
key to your home – you don’t make it available
to strangers. To change your password, enter the
new password into both the Password textbox
and the Verify Password textbox, then click
Submit. Assuming the two entries agree, your
password is immediately changed, so the next
time you login to Blackboard, you’ll have to do
so using the new password.
 External links – has links to various essays on
my Web site meant to help/advise students.
When you’re done using Blackboard, click the
Logout button. This locks up your Blackboard
account. Depending on the security with which
your Web browser has been configured, it may be
that clicking the browser’s Back button would take
you back into your Blackboard account. To
prevent the possibility of this happening (perhaps
by another person sitting at the same computer and
clicking the Back button), it’s wise to exit the
browser.
Basic terminology for this course includes names
of computer hardware and software components,
such as:
 Keyboard: Includes the standard typewriter keys
used to enter data, as well as a numeric keypad;
special keys such as Ctrl (control), Alt (like Shift
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CIS 132 – Spring ’05
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in that by themselves they don’t do much of
anything, but if you hold any of them down
while you strike another key, you may find that
result of the other key is altered (for example,
just as Shift-a produces “A” instead “a”, Ctrl and
Alt also alter the usual result of other keys).
Other important keys include Esc (escape),
typically used to let you change your mind about
your previous choice, function keys F1 through
F12 (typically used to invoke advanced functions
of the program you’re using); arrow keys and
Insert, Delete, Home, End, Page Up, Page Down
– these are typically used for editing and moving
the “cursor,” etc.
 The “screen” or “monitor” or “CRT” (Cathode
Ray Tube, although today’s monitor’s generally
don’t use CRT technology) gives us a view of a
program’s “input” and “output” – the flow of
information between the program and the human
user.
 The “box” contains the Central Processing Unit
(CPU) – the unit of the computer that processes
the data, doing all calculations and cooperating
with input and output devices in communications
of data; primary or main memory (RAM –
random access memory), used to store the
programs and their data that are currently active
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CIS 132 – Spring ’05
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in the computer; secondary memory devices
including various disk drives, such as
 Floppy disk – today’s technology allows 1.4
megabytes of data to be stored on a floppy
disk. Typically, that might be enough for
perhaps 25 to 200 pages of word processing
data, depending on font size, styles, and your
use of other features that may take a lot of
memory.
 USB stick or “thumb drive” – can be plugged
into a computer’s USB port. With a USB stick
of 128 megabytes, you can store much more
data than on a floppy disk.
 Hard drive (typically, the C: drive): Typically
not portable, so it’s usually considered part of
its computer. A hard drive typically has a lot
of memory, and fast save and retrieve
operations.
 Zip drives: Typically, a Zip disk stores 100 to
250 megabytes. The popularity of USB sticks
is resulting in decreasing popularity of zip
disks.
 CD (compact disk) and DVD (digital video
disk) drives. Such disks are usually (not
always) used as read-only disks – that is, you
retrieve data from these disks, but usually
don’t save new data to them.
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CIS 132 – Spring ’05
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 Mouse – a device for “pointing and clicking.”
We can move a pointing symbol, called a
“cursor,” around the monitor by moving the
mouse. By clicking with (usually the left) mouse
button, we can do useful things like moving a
data-entry cursor or select from a “menu.” The
right mouse button is usually associated with a
menu of a program’s advanced features. If you
wish to choose from this menu, typically you do
so by reverting to the left mouse button.
 A menu: a list of choices. Typically, a user
makes a selection by placing the mouse cursor
over the selection and clicking (sometime,
double-clicking – clicking twice in rapid
succession).
 Windows: Microsoft’s operating system – a large
computer program that manages fundamental
operations of the computer such as starting
(“booting”) up, shutting down, handling
fundamental input and output operations
including saving files and retrieving files, and
many others. A windowing operating system
such as Windows or the Macintosh operating
system allows use of multiple “windows” –
displays of programs and/or the data a program
operates on – simultaneously. For example, we
can work on multiple documents within the same
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CIS 132 – Spring ’05
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program (like Word) in different document
windows; we can also work on different
application programs in different windows. Note
the “taskbar” that is (usually at the bottom of the
screen) has a button for each active window. By
clicking on these buttons, we can shift our
attention among the active windows. The
capability for using multiple windows
simultaneously is called “multi-tasking.” Notice
also the button at the top right corner of a
program window. These include the Minimize
button (looks like _ or – character) lets you
“fold up” the window, whose view can be
restored by a click on its button on the taskbar.
Note also the Restore Down/Maximize button
lets us shrink a window so it doesn’t take up the
full screen or, respectively, restore the window to
a full-screen view. Note also that a window not
in full-screen view can be dragged around the
screen by holding down the left mouse button
while its cursor is on the window’s top edge
region and drag the mouse. We can also resize a
non-full-screen window by position the mouse
on an edge of the window and holding down the
left mouse button while dragging in either a
stretching or shrinking direction.
Introduction to Microsoft Word
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CIS 132 – Spring ’05
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Microsoft Word is an example of a word
processing program, designed to improve upon the
technology of typewriting as a means of preparing
text documents. Before the rise of personal
computers, typewriting was the preferred
technology (above the level of handwriting) for the
preparation of text documents. Word processing
has many advantages over typewriting, including:
 Ease of correction and revision
 Ease of creating “non-standard” effects such as
boldface, italics, underlining, change of font
style, change of font color, change of font size,
highlighting; including changing our minds
about any of the above already introduced into
the document.
 Writing tools such as spelling and grammar
checkers, word counters, thesaurus, etc.
 Shortcuts such as copy-and-paste, cut-andpaste, find-and-replace, etc.
 Ability to save and retrieve a document.
 Etc.
A “page header” is data to appear at the top of (often)
every page of the document; a “page footer” is data
to appear at the bottom of (often) every page. In
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CIS 132 – Spring ’05
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Word, you may edit page headers and footers as
follows:
 Click View, Header and Footer.
 An editing area for the page header appears. If
we wish to switch between editing the header
and editing the footer, click the button on the
toolbox that makes this switch (between header
and footer).
 Both the header and footer are divided into Left,
Center, and Right areas that may be navigated by
using the Tab key or a mouse click.
 Any appropriate text may be entered into any of
these areas.
 Note the button on the toolbar with the # symbol
– if you click it, it results in the page number
being displayed.
 The toolbar with the ++ icon allows you to
display the number of pages in the document.
 Use the Close button to finish editing headers
and footers.
Save a document: The easiest way is to click the
Save button (looks like a floppy disk). If you haven’t
previously saved your file, you must direct your file
to the right disk (and possibly the right folder on that
disk), give your file a name, and you may have to
choose a file type (although, often, the default file
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CIS 132 – Spring ’05
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type, Word document, will be appropriate); finally,
click the Save button on the dialogbox. If this is not
the first time the file has been saved and you wish to
save as before, just click the Save button; the
information described above is assumed, so need not
be supplied again.
It’s wise to save your work every few minutes. This
is so that in case of catastrophe, only the last few
minutes of your work would be unsaved. By
contrast, if you have been editing a document for
several hours without saving and have a catastrophe,
then several hours worth of work are lost to you.
Retrieve a document: This may done in either of the
following ways:
1. On the “desktop,” click the My Computer
button. This opens a “menu” of your available
disks and network spaces. Select the one that
contains your file via a “double-click” of the
mouse. This will bring up a menu of files and
“folders” (a folder or “directory” is an organized
collection of files, and, possibly, subfolders) on
the selected disk. If necessary, choose the
appropriate folder (double-click). When you
reach the desired file, double-click on it.
2. From within the Word program, click Open (the
button with the open folder symbol), and then
use the resulting dialogbox in a fashion similar to
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CIS 132 – Spring ’05
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that described in the previous item. When we
find the desired file, we can either double-click
on it, or single-click to focus attention on it and
then click the dialogbox’ Open button.
Moving around a document is done in variety of
ways, including:
 As mentioned above, click with the mouse to move
the data-entry cursor to the location of the mouse
cursor.
 Small moves can be done using the arrow keys
(one character to the left or right using left-arrow
and right-arrow keys, respectively, with circular
wraparound to the end of the previous line from the
start of the current line for left-arrow; to the start of
the next line from the end of the previous line for
the right-arrow); one line up or down using the uparrow or down-arrow keys, respectively. You can
hold down the Ctrl key while striking any of the
arrow keys to move a word left (left-arrow), a word
right (right-arrow), a paragraph upwards (uparrow), or a paragraph downwards (down-arrow).
This also illustrates that the Ctrl key is somewhat
like the Shift key, in that neither does much by
itself, but if held down when you strike another
key, will alter the result of the other key. (A
similar remark is true of the Alt key.)
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CIS 132 – Spring ’05
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 Intermediate-sized moves: The Home key is used
to move the data-entry cursor to the left end of the
current line. The End key takes you to the right
end of the current line. The Page Up key moves
you upwards by about a screen’s worth of data;
similarly for Page Down in the downward
direction.
 Large moves: Ctrl-Home moves us to the start of
the document; Ctrl-End moves us to the end of the
document.
 You can use a Find operation to move your cursor
to the next instance of a specified character string
(which may be a word, fragment of a word, or a
phrase). This is done as follows: Click Edit, Find.
A dialogbox appears. If necessary, click the Find
tab to bring it forward. In the textbox labeled
“Find what:” enter the character string you wish to
find. Click Find Next. The cursor advances to the
next occurrence (if one exists in the document) of
the specified character string. If this is not in the
desired place, you can click Find Next again to
advance to the next occurrence of the sought
character string. If the character string sought can’t
be found in the document, a message to that effect
appears.
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CIS 132 – Spring ’05
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 You might also scroll with the scrollbar and click
the mouse to move the data-entry cursor to a
desired location.
Some special font effects:
All of the effects described below may be selected
either in advance of entering the text, or after the text
has been entered. Also, all may easily be reversed, if
you change your mind about their use.
 The B button is used for boldfacing. If we click it
on before typing, subsequent text is displayed in
boldface. Alternately, we can enter the text, then
arrange for it to appear in boldface as follows:
Hold down the left mouse button while dragging
the mouse cursor over the block of text to appear in
boldface; then click the B button. To reverse the
use of boldfacing, drag the mouse highlight as
described above over the boldfaced block and then
click the boldface button.
 The I button is used to introduce or remove the
italic effect. As with boldfacing, it may be
introduced either before or after the text to which it
is to be applied; and it may reversed in a fashion
similar to the reversal of boldfacing.
 The U button is used to introduce underlining. As
above, it may be introduced either before or after
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CIS 132 – Spring ’05
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its text is entered. It may be reversed as described
above.
 There’s also a highlighter effect that can be applied
only to text already entered. Note you can choose
the highlight color from the menu of colors
accessible through the highlight button’s dropdown menu. The None selection of color is used to
reverse highlighting. If you use a color printer,
your document will print in the colors that appear
on your screen. If you a monochrome (black-anwhite) printer, your colors will print in shades of
gray, according to the darkness of your color
selection.
 The Font button is a combobox – a button with a
drop-down arrow that, when clicked, reveals a
menu. You can select from a large number of font
styles. I’m currently using the Times New Roman;
here’s some text in the Albertus style; the
Courier New style has the property
that all characters have the same
width, which can be useful when
you’re entering data that you want
to align in column. Now back to Times
New Roman.
 The Font Size combobox can be used to change the
size of the font. Here’s some 14-point text. Now back to
the original font size.
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CIS 132 – Spring ’05
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 Here’s some text in red. The font color can be
changed by using the Font Color button. Its dropdown arrow yields a color menu.
Some important writing tools include the
following:
 The Spelling and Grammar checker can be used in
a couple of ways. One: notice things that appear
with wavy underlines. A red wavy underline
indicates a possibly-misspelled word. A green
wavy underline indicates a possible error in
grammar. Another way to use the spelling and
grammar checker is to click the sequence Tools,
Spelling and Grammar. What happens is the
following. The entire document is scanned if no
block of text was mouse-highlighted; or we can
restrict the checker to a highlighted section of the
document. Each questionable instance is called to
your attention. You may instruct the tool to ignore
the instance (leaving it alone), or you may accept a
suggestion and click Change to have the suggestion
substituted, or you may edit the error yourself and
click Change. Note these tools aren’t perfect. The
grammar checker in particular will miss many
errors, and will highlight many words or phrases
that are not in error. The spelling checker will also
make some errors. For example, the word
“combobox” is not in the spell-checker’s
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CIS 132 – Spring ’05
Page 16 of 34
dictionary, hence is displayed with the red wavy
underline. Also, if we enter “I went to there
home,” neither the spell-checker nor the grammarchecker has flagged the mistake (should be “their”
instead of “there”).
 Tools, Word Count is a fast way to learn the
number of words in your document.
 There’s a thesaurus available that can supply you
with both synonyms and antonyms. Typical use:
you have a dull word you’d like to replace with a
more appealing word. Block (put under the mouse
highlight) the word (or phrase) you wish to replace,
then click Tools, Language, Thesaurus. The
Research “task pane” appears. We can select a
desired synonym (or antonym), click the dropdown arrow, and choose Insert. The substitution is
made.
Copy-and-Paste and cut-and-paste are tools that
can be used to save time, when you wish to duplicate
or move data, respectively. These operations are
performed quite similarly, and may be applied within
a document or between documents (even if the
documents are not from the same application).
To copy and paste data, do the following:
1. Block the data to be copied.
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CIS 132 – Spring ’05
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2. Perform the Copy step in any of the following
ways: Click the Copy button (looks like two
copies of a document); or, strike Ctrl-c; or click
Edit, Copy.
3. Move the cursor to the position where you wish
the copied data to be placed.
4. Perform the Paste step in any of the following
way: Click the Paste button (looks like a paste
jar); or, strike Ctrl-v; or click Edit, Paste.
A use of copy-and-paste: You may have several
letters to write. You can set up a “template” for
your letters consisting of the common data, then
copy the data of your template between documents
(one for each actual letter). This is an example of
copying data between documents.
You may, similarly, copy data from other
applications (such as a Web browser) into a Word
document. For example, it says on the Niagara
University home page, at http://www.niagara.edu/
that “Niagara University is located in the Town of
Lewiston on the northern boundary of the city of
Niagara Falls, N.Y. It stands atop the Niagara River
Gorge four miles from the world famous cataracts
and overlooks the Province of Ontario, Canada.
Nearby metropolitan areas include Buffalo and
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CIS 132 – Spring ’05
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Toronto.” Note that a fast and accurate way of
quoting data from a document to which you have
electronic access is via copy-and-paste. Note also
you may copy a Web address as a hyperlink – that is,
as a Web link – by holding down the Ctrl key while
clicking on the hyperlink, we cause a Web browser to
display the corresponding page.
To cut and paste data, do the following:
1. Block the data to be cut.
2. Perform the Cut step in any of the following
ways: Click the Cut button (looks like scissors);
or click Edit, Cut.
3. Move the cursor to the position where you wish
the cut data to be placed.
4. Perform the Paste step in any of the following
way: Click the Paste button (looks like a paste
jar); or, strike Ctrl-v; or click Edit, Paste.
Another useful shortcut is the Replace operation
(also called “Find and Replace,” “Search and
Replace,” or “Move”). This operation is typically
used to make corrections and to expand
abbreviations in time-saving ways.
The Replace operation is done as follows:
 Click Edit, Replace.
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CIS 132 – Spring ’05
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 On the Replace tab, fill in the “Find What:”
textbox with the text you wish to replace, and the
“Replace With:” textbox with the desired
substitution.
 We can proceed in the following ways:
 Fast but dangerous – click Replace All button.
This is dangerous, because it may make
undesirable substitutions. For example, we
saw “psy” (for “psychology”) replaced, even
in the middle of “psychiatrist”.
 A more cautious way to proceed: Use the Find
Next button to move the cursor to the next
instance of the “Find What:” entry, and use
either the Replace button to make the
replacement (and move to the next instance),
or the Find Next button to move to the next
instance without making the replacement. In
this fashion, you have the power to approve or
disapprove, one instance at a time, the
proposed replacement.
 The use of Replace All may be made
somewhat safer for the expansion of some
abbreviations if we click More and check the
Match Case checkbox. When this checkbox is
checked, not only must letters match, but cases
must also match, in the “Find” part of a Find
and Replace operation. That is, when Match
Case is checked, “thea” does not match “Thea”
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CIS 132 – Spring ’05
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– but they match when Match Case is not
checked.
If you’d like to use a button that doesn’t appear on
the Toolbar (collection of buttons that typically
appears at the top or bottom of a window –
sometimes on the sides), the Toolbar Options button
will reveal other buttons. Clicking one of them
causes its function to be performed, and placed it on
the toolbar.
PRINTING a document may be done as follows
(assuming your computer is connected to a printer
that’s turned on and has paper and ink):
 To print one copy of the entire document, click
the print button (shows a printer).
 Other options are available via File, Print:
 You may use the Page Range section of the
dialogbox to specify which pages to print.
 You may print more than one copy by
specifying the number of copies to print in
the Copies section of the dialogbox.
 You may want to switch between Portrait
(the long edge of the paper is vertical) and
Landscape (the long edge of the paper is
horizontal with respect to the printing)
orientation. This is done as follows: After
clicking File, Print, you click the Properties
button; then, on the Setup tab of the
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CIS 132 – Spring ’05
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resulting dialogbox, choose the desired
orientation.
The Print Preview allows you to view your document
as it will appear when printed (some editing views do
not show the document in this way). You can move
around the document in this view by using the Page
Up, Page Down or the vertical scrollbar; you may
change the magnification with which your view is
displayed. Strike the Esc key to return to the editing
view.
Another useful viewing tool is the Show/Hide button.
This gives a view of the “white space characters” that
are usually hidden. This can useful if you’re editing
your document and are puzzled, for example, by its
spacing. Note that when the Show setting is on, the
space character is shown as an upraised dot; the tab
character is shown as a rightarrow; the Enter
character is shown as the symbol that appears on the
Show/Hide button. Other white-space characters
include break characters.
Other FORMATTING features:
JUSTIFICATION or ALIGNMENT buttons allow us
to control how data appears with respect to left and
right margins. My current setting is Align Left,
which produces a “smooth” left margin and a
“ragged” right margin.
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CIS 132 – Spring ’05
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This paragraph uses the Center alignment. As a
result, each line of the paragraph is centered within
its margins. Typically, then, Center alignment
produces ragged edges on both the left and right
margins. You might not use this setting much for
“ordinary” paragraphs; more typically, you might use
it to center a title, or a return address and signoff of a
letter.
The Align Right button produces text with a smooth
right margin and a ragged left margin. You might not
use this setting much for “ordinary” paragraphs; more
typically, you might use it for a return address and
signoff of a letter (as an alternative to centering).
The Justify alignment produces a smooth left margin
and a smooth right margin. This setting is popular as
an alternative to Align Left and is used for many
publishing purposes – often, newspapers, magazines,
and books use this alignment.
The alignment settings are “paragraph” settings
(Word considers a paragraph to be a block of data
ending at the use of the Enter key). This means that
they are applied to entire paragraphs, and may be
selected either before or after the data is entered.
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CIS 132 – Spring ’05
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Other paragraph settings may be found by clicking
Format, Paragraph. The resulting dialogbox has a tab
labeled “Indents and Spacing” that may be used for
such purposes as controlling margins, specifying
first-line indentation, inter-paragraph spacing, and
interline spacing.
This paragraph has its margins set by using,
in the Indentation section, the Left and Right
settings. Thus, you can indent either side’s
margin as you choose.
Similarly, by using a negative number for either the Left or
Right margin settings, we can display text in what usually is
the white space at the corresponding side margin.
By setting, in the Indentation section, Special for
First line, we arrange that the first line of a paragraph
be indented by a specified amount, without having to
use the Tab key.
Here’s a paragraph that uses, for Special, the
Hanging setting. This causes every line except
the first line of the paragraph to be indented.
The literature of other word processing may refer
to this as “outdenting” rather than “hanging.”
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CIS 132 – Spring ’05
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This paragraph uses the “(none)” setting for Special,
with the result that the first line is neither
automatically indented, nor “hung.”
We can change the interline and/or interparagraph
spacing by using the Before and After settings
(spacing between paragraphs) and the Line Spacing
setting (spacing between lines of current paragraph).
The double spacing that separates the current
paragraph from its predecessor is due to setting the
previous paragraph’s After value to more than 0”.
The current paragraph is set for Double Spacing
(using the Line Spacing menu). Other choices on the
Line Spacing menu include 1.5 lines, Multiple (could
be used for triple-spacing), etc.
Note that when we use Double Spacing, it may be
unnecessary to set the Before or After entries to more
than 0.
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CIS 132 – Spring ’05
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Often, we use a combination of these unusual settings
to set off a long quote. For example:
Consistent with the mission of Niagara
University and the College of Business
Administration, the Department of
Accounting seeks to prepare accounting
students to become professional accountants
with potential for leadership roles in
business, to provide all business students
foundation knowledge in accounting, to
challenge students to reach their potential,
and to develop interest in learning as a
lifelong pursuit.1
A variety of special symbols, including letters from
other alphabets, currency symbols, and some
mathematical symbols, are available from the menu
that appears when you click Insert, Symbol:
Marian was excited at receiving an
invitation to join ΔΕΣ, the Niagara
University academic honorary society.
The Bible begins with the word ‫בראשית‬.
Notice that these symbols, inserted
consecutively, were inserted from right to
left, corresponding to the fact that Hebrew is
written from right to left.
Microsoft Word notes
CIS 132 – Spring ’05
Dr. Laurence Boxer
Page 26 of 34
More complex special symbols that you might use for
science or mathematics may be found by using Insert,
Object, Microsoft Equation, then selecting the
desired symbols.
The
2 H 2  O2
The
chemical

2H O .


0
x 2 dx 
for
water
is
2
area
8
8
equation
x3 
83 0 3



3 0
3
3
under
512

.
3
the
curve
is
The literature of much Microsoft software uses the
word object to describe, among other things, a variety
of non-text data types. These include many graphic
objects, such as:
 Clip Art: Images that can be “clipped” and
inserted into a document be retrieving the image
files from the “Clip Art library.” You can obtain
Clip Art by either of the following methods: Click
Insert, Picture, Clip Art; or, from the Drawing
Toolbar (if not currently in view, click View,
Toolbars, Drawing), click the Insert Clip Art
button. A Clip Art task pane comes into view, with
a search engine. If you enter a key word or phrase
to describe the kind of image you wish to use and
click the Go button, a menu of images will appear.
Microsoft Word notes
Dr. Laurence Boxer
CIS 132 – Spring ’05
Page 27 of 34
If you choose an image and click its drop-down
button, you may then select Insert to have the
image placed into your document.
Notice you may reposition and “resize” the image
after it’s placed into your document. Resizing is
done by using the “sizing handles” in the corners
and centers of the edges to stretch or shrink,
horizontally, veritically, or both. Repositioning is
done by clicking the image and holding down the
left mouse button while “dragging” to the desired
position.
These remarks about sizing
and positioning will also apply to other graphic
objects.
Other images from other programs
can be copied and pasted into a Word document. For
example, we cab copy an image from the Web by
right-clicking the image, choosing Copy from the
resulting menu, moving the cursor to the desired
insertion position in the Word document, and
performing a Paste operation. Similarly, an image
Microsoft Word notes
Dr. Laurence Boxer
CIS 132 – Spring ’05
Page 28 of 34
drawn in, say, MS Paint, can be copied and pasted
into your Word document. Any of these
graphic objects may be deleted by
clicking the object and striking Delete.
 The Word Art button on the Drawing toolbar
allows you to create “Word Art” in which you can
choose text data to be displayed more colorfully (as
a graphic object) than
the text you enter from the keyboard. Click Insert
Word Art button, choose a Word Art style, choose
font properties and enter the desired text.
 Other images may be created by using the graphic
tools that appear on the Drawing toolbar. Most of
these also appear in Paint. If you use the Drawing
tools within Word, you could have the following
problem: It may happen that the parts of your
compound image are treated as distinct graphic
objects that move and resize separately. You can
get around this problem as follows: Hold down the
Shift key and click on the parts of the composite
image to create a “group” of graphic objects.
When you release the Shift key, you can size or
Microsoft Word notes
Dr. Laurence Boxer
CIS 132 – Spring ’05
Page 29 of 34
move the group items together. Note this points
out the advantage of creating your composite
image in Paint, where the entire image is created as
a single object.
Isn’t this a
lovely
example of
a marginal
textbox?
 Among the useful tools on the drawing toolbar are
the textbox and arrow tools. It’s often useful to use
these as inserts into the margin of a document.
Microsoft Word notes
We’ve
puzzled our
grammar
checker,
apparently.
Dr. Laurence Boxer
CIS 132 – Spring ’05
Page 30 of 34
Break characters are found via Insert, Break; then
choosing the appropriate break character.
For
example, suppose you have a section of your
document that you wish to begin at the top of a new
page. Position your cursor just in front of the
material that is meant to start on a new page, and
insert a Page Break character. Note that all Break
characters are shown when the Show/Hide button is
in its Show setting.
Suppose you have a
section of your paper
that you wish to display
with multiple columns.
Separate the sections of
your
document
by
inserting a “continuous”
section break between
the sections. You can
place the cursor in the
section for which you
wish to change the
number of displayed
columns
and
click
Format, Columns, and
choose
the desired
number of columns for
that section. Notice that
Microsoft Word notes
when the left column is
filled with data, data
flows into the right
column; and if we fill
the right column with
data and continue our
multiple-column display
onto a new page, data
will continue starting in
the left column of the
new page.
Suppose,
however, we have a
situation in which we
need to control which
data appears in which
column. We can control
such a situation by
making use of another
Dr. Laurence Boxer
break
character,
CIS 132 – Spring ’05
the
Page 31 of 34
column break.
For example, suppose we wish to list the starting
lineups in an athletic competition, one team per
column.
Niagara University
Canisius
 Cunningham
 Tonelli
 Ambrose
 Washington
 Rutter
 Pawluk
 Cornett
 Kozlowski
 Manfredi
 Milan
Another way to display columns of data, in a grid, is
to use a “table,” which may be introduced into your
document by clicking Table, Insert, Table; choosing
the desired numbers of rows and columns.
Microsoft Word notes
CIS 132 – Spring ’05
Dr. Laurence Boxer
Page 32 of 34
Student
Major
Home town
Matt
Biology
Palm
FL
Ashley
Biology
Campbell,
NY
Susan
Theatre
Skaneateles,
NY
Beth
Communications Lewiston,
NY
Bay,
Notice we can edit our choices of the numbers of
rows and columns. For example, we can delete an
undesired row or column by positioning the cursor in
it and clicking Table, Delete, Rows (respectively,
Columns).
The Help system is available by clicking Help,
Microsoft Office Word Help. A Word Help task pane
appears.
 One way to get help: Notice the “search engine”
consisting of the “Search for:” textbox and the
Microsoft Word notes
Dr. Laurence Boxer
CIS 132 – Spring ’05
Page 33 of 34
arrow button. You can enter a word or phrase that
describes the topic you’re seeking, and click the
arrow button. A list of links will appear; choose
the one that looks most promising.
For example: it would be most gemütlich if René
would join us for a beer.
 Another way to get help from the Help system:
Click its Table of Contents link and work your
way through the resulting list of links to the
desired topic.
A demonstration of the Strikethrough effect,
typically use to show text that is “officially”
removed in a way that shows what is “removed.”
Often, it’s desirable to cite source material using
either a footnote (text that appears at the bottom of
its page – not as part of the page footer) or an
endnote (data that appears at the end of the
document). Endnotes and footnotes are available to
users from the Insert menu: with the data-entry
cursor at the position in the body of the paper at
which the note should appear, click Insert,
Reference, Footnote. This sequence of clicks lets
you start either a footnote or an endnote.
Microsoft Word notes
Dr. Laurence Boxer
CIS 132 – Spring ’05
Page 34 of 34
Fourscore and seven years ago, our
forefathers brought upon this continent a
new nation, conceived in liberty and
dedicated to the proposition that all men are
created equal.2
 Note that the footnote at the bottom of the page
follows the footnote citation in the body of the
document, in the sense that if editing changes the
page on which the citation in the body of the
document appears, the footnote at the bottom of the
page moves with it to its new page.
 Note that a note is easily deleted by deleting its
occurrence in the body of the document.
 Note that if an earlier note is inserted or deleted,
subsequent notes are automatically renumbered.
1
2
Mission statement of Accounting Department, found at http://www.niagara.edu/accounting/
President Abraham Lincoln, “Gettysburg Address”
Microsoft Word notes