ORGANIZACION DE LOS ESTADOS AMERICANOS
ORGANIZATION OF AMERICAN STATES
Comisión Interamericana de Telecomunicaciones
Inter-American Telecommunication Commission
XXIX MEETING OF THE PERMANENT
EXECUTIVE COMMITTEE OF CITEL (COM/CITEL)
December 2& 3, 2014
Bavaro, Dominican Republic
OEA/Ser.L/XVII.5
COM/CITEL/doc. 1616/14
21 November 2014
Original: English
NAMING AND NUMBERING OF WORKING FILES AND
MEETINGS OF CITEL
(Item on the Agenda: 15)
(Document submitted by the delegation of Brazil)
PROPOSAL ON NAMING WORKING FILES
The names of working files within CITEL contain a crescent numbering order that is not reset after every
meeting, along with an identification of the Committee or Working Group where it was presented and the
identification of the language of the document. The last document discussed by the XXVIII Meeting of
COM/CITEL, for example, has the following names: “CO-1598_e.doc” and “CO-1598_i.doc”.
It can be expected that the first input documents to be discussed at the XXIX Meeting of COM/CITEL
will be named “CO-1599_e.doc” and “CO-1599_i.doc”. There is no clear indication in the file names as
to when any of these documents were presented and in which year.
This methodology of naming of files could be improved, to allow for a better organization of documents
and easier access to specific documents from specific committees and meetings.
Brazil proposes that CITEL adopts, beginning in January 2015, the following file naming convention:
“AAAAA-YEAR-NN-XXX-L”
Where
AAAAA = Committee or Working Group [preference to the acronym in the Spanish language, e.g., CCPI
instead of PCCI]
NN = number of the meeting [in numbers instead of Roman numerals]
XXX = number of the document within that meeting [will be reset after every meeting]
L = language of the document [e or i]
Following are some examples of naming of files for the upcoming CITEL meetings in 2015:


“COM-2015-30-001-e”;
“COM-2015-30-001-i”;
CITEL, 1889 F ST. NW., WASHINGTON, D.C. 20006, U.S.A.
TEL: +1 202 370 4713 FAX: +1 202 458 6854 e-mail: citel@oas.org
Web page: http://www.citel.oas.org






“GTPC-2015-31-001-e”;
“GTPC-2015-31-001-i”;
“CCPI-2015-26-001-e”;
“CCPI-2015-26-001-i”;
“CCPII-2015-25-001-e”;
“CCPII-2015-25-001-e”.
PROPOSAL ON NAMING MEETINGS
The meetings of CITEL are numbered in a crescent order in Roman Numerals. The reason for using
Roman Numerals is not entirely clear, but it creates confusion when organizing files related to those
meetings. Computers do not understand Roman numerals and are not configured to present them in their
right order.
If there is no logical reason to use Roman numerals to number CITEL meetings, Brazil proposes that all
CITEL meetings be numbered using Indo-Arabic numbers (“common” numbers).
Examples:
From
XXIX Meeting of the Permanent Executive Committee (COM/CITEL)
To
29th Meeting of the Permanent Executive Committee (COM/CITEL)
From
XXVI Meeting of Permanent Consultative Committee I (PCC.I): Telecommunications/ICTs
To
26th Meeting of Permanent Consultative Committee I (PCC.I): Telecommunications/ICTs
From
XXV Meeting of Permanent Consultative Committee II (PCC.II): Radiocommunications
To
25th Meeting of Permanent Consultative Committee II (PCC.II): Radiocommunications
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