Combined Meeting
of the
Township Council
of the
Township of Old Bridge
October 20, 2014
_____
A Combined Meeting of the Township Council of the Township of Old Bridge
was held on Monday, October 20, 2014 in the Municipal Complex. The meeting was
called to order at 7:30 p.m. by President Walker, who invited all to participate in a Salute
to the Flag which was followed by a short prayer.
Moment of Silence.
President Walker requested a moment of silence in honor of those presently
serving in the Armed Forces.
Stella Ward, Township Clerk, announced that pursuant to Section 5 of the Open
Public Meetings Act this meeting has been advertised in the Home News Tribune and
that the next public meeting would be held on November 17, 2014 at 7:30 p.m. in the
municipal complex.
Roll call by Clerk Ward showed the following answering present: Council
members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz, Sohor and President
Walker. Councilman Greene was absent.
RESOLUTION NO. 364-14
APPROVING MINUTES
BE IT RESOLVED by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
the following minutes are hereby approved:
September 15, 2014 October 6, 2014
-
Regular/Executive
Regular
Moved by Councilman Butler, seconded by Councilman Anderson and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
Bill List.
RESOLUTION NO. 365-14
BILL LIST
BE IT RESOLVED by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, the Business Administrator has the responsibility of approving all
vouchers subject to preaudit and control; and
Combined Meeting –October 20, 2014
Page No. 2
WHEREAS, the Director of Finance is responsible for the preaudit, the
disbursement of all monies and the control over all expenditures to ensure that the budget
appropriations are not exceeded; and
WHEREAS, the finance committee of the Township Council has satisfied
themselves in respect to the bill listing of October 20, 2014 that there exists a detailed bill
or voucher supporting each payment and there is indication that goods or services have
been received or rendered.
NOW, THEREFORE, BE IT RESOLVED by the Township Council of the
Township of Old Bridge that the bill listing of October 20, 2014 as approved by the
Business Administrator after preaudit and control by the Director of Finance and after
review by the finance committee be spread on the minutes in the amount of
$1,287,078.16 (Accounts Payable).
Moved by Councilwoman Sohor, seconded by Councilman Cahill and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
RESOLUTION NO. 366-14
BILL LIST
BE IT RESOLVED
by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, the Business Administrator has the responsibility of approving all
vouchers subject to preaudit and control; and
WHEREAS, the Director of Finance is responsible for the preaudit, the
disbursement of all monies and the control over all expenditures to ensure that the budget
appropriations are not exceeded; and
WHEREAS, the finance committee of the Township Council has satisfied
themselves in respect to the bill listing of October 20, 2014 that there exists a detailed bill
or voucher supporting each payment and there is indication that goods or services have
been received or rendered.
NOW, THEREFORE, BE IT RESOLVED by the Township Council of the
Township of Old Bridge that the bill listing of October 20, 2014 as approved by the
Business Administrator after preaudit and control by the Director of Finance and after
review by the finance committee be spread on the minutes in the amount of $815,257.55
(Payroll).
Moved by Councilwoman Sohor, seconded by Councilman Cahill and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
Combined Meeting –October 20, 2014
Page No. 3
RESOLUTION NO. 367-14
BILL LIST
BE IT RESOLVED
by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, the Business Administrator has the responsibility of approving all
vouchers subject to preaudit and control; and
WHEREAS, the Director of Finance is responsible for the preaudit, the
disbursement of all monies and the control over all expenditures to ensure that the budget
appropriations are not exceeded; and
WHEREAS, the finance committee of the Township Council has satisfied
themselves in respect to the bill listing of October 20, 2014 that there exists a detailed bill
or voucher supporting each payment and there is indication that goods or services have
been received or rendered.
NOW, THEREFORE, BE IT RESOLVED by the Township Council of the
Township of Old Bridge that the bill listing of October 20, 2014 as approved by the
Business Administrator after preaudit and control by the Director of Finance and after
review by the finance committee be spread on the minutes in the amount of $49,727.95
(Overtime).
Moved by Councilwoman Sohor, seconded by Councilman Cahill and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene
Prior to the roll call vote the following discussion took place.
Mr. Marion stated that of the total amount of overtime, there was an increase in
overtime in the UCC Subcode as discussed in September in the amount of approximately
$7,689.39. With respect to the Police Department, this payroll represents 480
man/woman hours for a total overtime amount of $30,671.48. The amount of overtime
for non-sworn police officers is $28,008.34. Subtracting grants in the amount of $901.25
and deducting ETO in the amount of $1,828.80, the total police overtime for this pay
period is $25,278.29 which included manpower for Old Bridge Day ($3,597.99). There
was also a motorcycle event which resulted in approximately $1500 in overtime costs.
Councilwoman Panos questioned the overtime in the Code Department.
Mr. Marion responded that this overtime was incurred in connection with plan
reviews on weekends as well as inspections in early morning and late evening to catch up
on the backlog.
Liquor License.
Mr. Hall (appearing as attorney for the American Dining Group) stated that the
individual who will hold this license also holds over fifty licenses in the State of New
Jersey.
In response to President Walker’s question, Clerk Ward stated that other than
maintaining the exterior of the building, there are no conditions.
Combined Meeting –October 20, 2014
Page No. 4
Councilman Cahill stated that he was happy to know that the building was going
to be occupied and inquired what type of establishment is planned.
Mr. Castelano stated that although he had a few ideas, the actual concept had not
yet been decided on. The target opening is planned for mid-January.
President Walker opened a public portion.
Seeing no hands President Walker closed the public portion.
RESOLUTION NO. 368-14
PERSON TO PERSON PLACE TO PLACE LIQUOR LICENSE TRANSFER
LIQUOR LICENSE # 1209-33-005-015
THE NEW OLD NEW YORK TO THE AMERICAN DINING GROUP, LLC
BE IT RESOLVED by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, application has been filed for a person to person and place to place
transfer of plenary retail consumption license # 1209-33-005-015 hereto issued to The
New Old New York for premises located at 2658 Route 516, Old Bridge, New Jersey
08857 Inactive License being transferred to The American Dining Group, Inc., premises
2658 Route 516, Old Bridge, New Jersey 08857; and
WHEREAS, the submitted application form is complete in all respects, the
transfer fees have been paid, and the license has been properly renewed for the current
license term; and
WHEREAS, the applicant is qualified to be licensed according to all standards
established by Title 33 of the New Jersey Statutes, regulations, promulgated thereunder,
as well as pertinent local ordinances and conditions consistent with Title 33; and
WHEREAS, the applicant has disclosed and the township authorities have
reviewed the source of all funds used in the purchase of the license and the licensed
business, and all additional financing obtained in connection with the licensed business;
and
WHEREAS, the submitted application form is complete in all respects, the
transfer fees have been paid and the license has been properly renewed for the current
license term;
NOW, THEREFORE, BE IT RESLOVED that the Township Council of the
Township of Old Bridge does hereby approve the person-to-person and place-to-place
transfer of the aforesaid plenary retail consumption license from its former location on an
Inactive Pocket to 2658 Route 516 effective October 20, 2014 and does hereby direct the
Township Clerk to endorse the license certificate as follows: “This license, subject to all
of its terms and conditions is hereby transferred to The American Dining Group, Inc., for
premises located at 2658 Route 516, Old Bridge, New Jersey 08857, effective October
20, 2014”.
Moved by Councilman Cahill, seconded by Councilman Anderson and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
Combined Meeting –October 20, 2014
Page No. 5
Ordinance for Second Reading.
ORDINANCE NO. 2014-18
AN ORDINANCE OF THE TOWNSHIP OF OLD BRIDGE, NEW JERSEY
CHAPTER 1 ARTICLE II SECTION 3 OF THE TOWNSHIP CODE
ENTITLED "ANTI NEPOTISM"
WHEREAS, the Mayor and Council find and declare the vitality and stability of
local government depends on the public's confidence in the integrity of its elected
officials and public employees.
WHEREAS, Nepotism has tainted New Jersey's citizens and particularly Old
Bridge Township residents' views on the State Government and their own local
Government of Old Bridge Township.
WHEREAS, the loss of trust has been created over a long period of time and the
Mayor and Council strongly believe that in order to restore the trust in the local
government, it is imperative that decisive action be taken to ensure that elected officials
and public employees in local government are held to the highest standards of ethical
conduct.
NOW THEREFORE BE IT ORDAINED, by the Township Council of the
Township of Old Bridge, County of Middlesex, State of New Jersey as follows
SECTION I. PURPOSE
Anti-Nepotism
There is a need for comprehensive anti-nepotism ordinance which would cover
elected officials and public employees in Old Bridge Township. There is no current
ordinance that applies to any job(s) and or relatives, and, therefore, in order to address the
problem of nepotism and restoring the public's trust in Old Bridge Township government.
The ordinance will be known as Anti Nepotism Chapter 1 Article II section 3.of the
Township code.
SECTION II. ORDINANCE
NOW THEREFORE BE IT ORDAINED by the Township Council of the
Township of Old Bridge, County of Middlesex, State of New Jersey that Chapter 1
Article II section 3 be added to the code and read as follows;
DEFINITIONS:
"Contract management authority" means personal involvement in or direct
supervisory responsibility for the formulation or execution of a contract with the
Township in any capacity, including without limitation the preparation of specifications,
evaluation of bids or proposals, negotiation of contract terms, or supervision of
performance.
"Local government agency" means any agency, board, governing body including
the chief executive officer, bureau, division, office, commission or other instrumentality
within the municipality and any independent local authority, including any entity created
by more than one municipality, which performs functions other than a purely advisory
nature, but shall not include a school board.
“Local government officer or employee" means a local government officer or a
local government
employee;
"Relative" of an individual means the individual's spouse, domestic partner as
defined in section 3 of P.L.2003, c.46 (C.26:8A-3), or partner in a civil union couple as
defined in section 2 of P.L.2006, c.103 (C.37:1-29), or the individual's or spouse's or
Combined Meeting –October 20, 2014
Page No. 6
partner's parent, child, brother, sister, aunt, uncle, niece, nephew, grandparent,
grandchild, son-in-law, daughter-in-law, first cousin, stepparent, stepchild, stepbrother,
stepsister, half-brother or half-sister, whether the relative is related to the individual or
the individual's spouse or partner by blood, marriage or adoption.
SECTION Ill. EMPLOYMENT PROHIBITIONS
(1) having a relative employed or sponsoring the employment of a relative in the
governmental agency in which the officer or employee serves;
(2) having employed or sponsoring the employment of anyone other than a
relative in exchange for
(a) the employment or sponsorship for employment in a public position of a relative by
another public officer or employee, or
(b) the provision of assistance to a relative in obtaining employment or contracts with a
person performing a public contract;
(3) exercising contract management authority over any public contract with a
person who is, or employs or has a contract with, a relative of the officer or employee; or
(4) using or permitting the use of the officer or employee's exercise of contract
management authority over a public contract, when not barred outright under (2) to;
(a) assist a relative in obtaining employment or contracts with a person performing that
public contract, or;
(b) assist anyone other than a relative in obtaining employment or contracts with a person
performing the public contract in exchange for;
(i) the employment or sponsorship for employment of a relative by another such public
officer or employee, or
(ii) the provision of assistance by another such public officer or employee in obtaining
employment or contracts with any public contractor.
(5) Notwithstanding the provisions of any other law to the contrary, there shall not
be employed, or nominated, proposed or recommended for employment, in any Township
agency in which a member of the Council, Township officer or employee, or special
Township officer or employee serves or over which the member, officer or employee
exercises authority, supervision, or control:
(a) any relative of the member, officer or employee; or
(b) any person other than a relative of the member, officer or employee if the
employment, or
the nomination, proposal or recommendation for employment, of that person is in
exchange for or in consideration of:
1) the employment, or the nomination, proposal or recommendation for employment,
in the same or any other Old Bridge Township agency, of any relative of the member,
officer or employee by any other such member, officer or employee, by a local
government officer or employee; or
(2) the provision of assistance to a relative of the member, officer or employee in
securing employment or contracts with a person engaged in the performance of a
contract for the provision of goods or services to the same or any other Old Bridge
Township agency, or to an Old Bridge Township government authority or to any Old
Bridge Township commission.
(6) Notwithstanding the provisions of any other law to the contrary:
(a) If a person engaged in the performance of a public contract for the provision of goods
or services to any Township agency, authority or commission is, or employs or has a
contract with, a relative of a member of the Council, Township officer or employee, or
special Township officer or employee, the member, officer or employee shall not exercise
contract management authority over that public contract.
(b) If a member of the Council, Township officer or employee, or special Township
officer or employee exercises contract management authority over a public contract for
the provision of goods or services to a Township agency, authority, commission, the
member, officer or employee shall not use or permit the use of that authority to:
(1) assist a relative of the member, officer or employee in securing employment or
contracts with a person engaged in the performance of that contract.
(7) The employment of or contracting with a relative of a council member, township
officer or employee, or special officer or employee of the Township of Old Bridge, by
such a person within six months prior to the commencement of, during the term of, or
within six months after the completion or termination of, a public contract that the person
Combined Meeting –October 20, 2014
Page No. 7
is to perform, is performing, or shall have performed shall be evidence that any contract
management authority exercised by the member, officer, or employee was exercised in
violation of paragraph (6) of this subsection or that the relative's employment or contract
with the person was obtained in violation of paragraph (b) or (bl) of this subsection, as
appropriate.
SECTION IV. Exceptions
The prohibited employment or professional or business service practices set forth in
section Ill herein shall not apply in the following circumstances:
1. Nothing contained herein shall restrict or prohibit the continued employment of
individuals to a position or positions within the borough where a relative of an employee
is elected to the governing body after the date of the employee's start of employment with
the Township of Old Bridge .
2. Nothing contained herein shall affect the employment of any present Township
employees and/or any existing contractual obligations with employees by the Township.
3. Nothing contained herein shall restrict or prohibit the hiring of a seasonal parttime employee who is a relative of a department head, elected officials or other employee
of the Township.
4. This paragraph shall not apply to the relative of any member of any local
government agency, board, commission and committee where that member is employed
as a volunteer.
SECTION V. INCONSISTENT ORDINANCES
All other ordinances or parts of ordinances inconsistent or in conflict with this
ordinance are hereby repealed to the extent of any inconsistency or conflict.
SECTION VI. PARTIAL INVALIDITY
If any section, paragraph, subsection, clause or provision of this ordinance shall
be adjudged by the courts to be invalid, such adjudication shall apply only to the section,
paragraph, subsection, clause or provisions so adjudicated, and the remainder shall
remain valid and effective.
SECTION VII: EFFECTIVE DATE
A. This Ordinance shall take effect on the earlier of the following dates: (1) on the
date the Mayor affixes his/her signature thereto and returns same to the Municipal
Council by delivering it to the Municipal Clerk pursuant to NJSA 40A:69A-41 or (2) on
the tenth day following presentment to the Mayor of the Ordinance pursuant to NJSA
40:69A-41applicable when the Mayor has failed to return the Ordinance; whichever
occurs first.
B. If the Mayor vetoes the Ordinance (in the manner set forth at NJSA 40:69A41), this Ordinance shall become effective upon the Township Council's vote to override
the Mayor's
veto.
C. Notwithstanding any other provision hereof, this Ordinance shall not take
effect less twenty (20) days after its final passage by the Council and approval by the
Mayor, where such approval is required, unless the Council shall have also adopted a
resolution declaring an emergency and at least two thirds (2/3) of all the members of the
council vote in favor of such resolution.
Moved by Councilman Anderson, seconded by Councilman Cahill and so ordered
on the following roll call vote:
Combined Meeting –October 20, 2014
Page No. 8
AYES:
Council members Anderson, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
Councilman Butler.
ABSENT:
Councilman Greene.
Ordinance for Second Reading.
President Walker opened a public portion.
Seeing no hands President Walker closed the public portion.
ORDINANCE NO. 2014-17
REFUNDING BOND ORDINANCE PROVIDING FOR VARIOUS CAPITAL
EQUIPMENT AND IMPROVEMENTS FOR THE ENERGY SAVINGS
IMPROVEMENT PROGRAM OF THE TOWNSHIP OF OLD BRIDGE, NEW
JERSEY, APPROPRIATING $4,000,000 THEREFOR AND AUTHORIZING
THE ISSUANCE OF $4,000,000 BONDS OR NOTES OF THE TOWNSHIP FOR
FINANCING THE COST THEREOF.
BE IT ORDAINED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF
OLD BRIDGE, NEW JERSEY (not less than two-thirds of all members thereof
affirmatively concurring) AS FOLLOWS:
Section 1.
The Township of Old Bridge, New Jersey (the “Township”) is
hereby authorized to pay an aggregate amount not exceeding $4,000,000 for various
capital equipment and improvements for its energy savings improvement program (the
“Improvements”), and copies of which are on file in the office of the Township Clerk of
the Township.
Section 2.
An aggregate amount not exceeding $50,000 for items of expense
listed in and permitted under N.J.S.A. 40A:2-51(b) has been included in the aggregate
principal amount of refunding bonds authorized herein.
Section 3.
In order to finance the cost of the project described in Section 1
hereof, negotiable refunding bonds are hereby authorized to be issued in the principal
amount not exceeding $4,000,000 pursuant to the Local Bond Law (N.J.S.A. 40A:2-1 et.
seq ) and the Energy Savings Improvement Program Law (N.J.S.A. 40A:11-4.6).
Section 4.
In anticipation of the issuance of the refunding bonds, negotiable
bond anticipation notes are hereby authorized to be issued pursuant to and within the
limitations prescribed by the Local Bond Law. All refunding bond anticipation notes
issued hereunder shall mature at such times as may be determined by the Chief Financial
Officer, provided that no note shall mature later than one year from its date. The notes
shall bear interest at such rate or rates and be in such form as may be determined by the
Chief Financial Officer. The Chief Financial Officer shall determine all matters in
connection with notes issued pursuant to this ordinance, and the Chief Financial Officer’s
signature upon the notes shall be conclusive evidence as to all such determinations.
All notes issued hereunder may be renewed from time to time, but all such notes
including renewals shall mature and be paid no later than the tenth anniversary of the date
of the original notes; provided, however, that no notes shall be renewed beyond the first
or any succeeding anniversary date of the original notes unless an amount of such notes,
at least equal to the first legally payable installment of the bonds in anticipation of which
the notes are issued, determined in accordance with the maturity schedule for the bonds
approved by the Local Finance Board, is paid and retired on or before such anniversary
date; and provided, further, that the period during which the bond anticipation notes and
any renewals thereof and any permanent bonds ore outstanding, shall not exceed the
period set for the maturity of the bonds by the Local Finance Board.
The Chief Financial Officer is hereby authorized to sell part or all of the notes
from time to time at public or private sale and to deliver them to the purchasers thereof
upon receipt of payment of the purchase price plus accrued interest from their dates to the
Combined Meeting –October 20, 2014
Page No. 9
date of delivery thereof. The Chief Financial Officer is directed to report in writing to the
governing body at the meeting next succeeding the date when any sale or delivery of the
notes pursuant to this ordinance is made. Such report must include the amount, the
description, the interest rate and the maturity schedule of the notes sold, the price
obtained and the name of the purchaser.
Section 5.
A Supplemental Debt Statement is not required to be filed, in
accordance with Local Finance Board Notice 2009-11, as supplemented by Local Finance
Board Notice 2011-17 since the debt authorized is an energy savings obligation and the
savings generated from reduced energy use from the Improvements will be sufficient to
cover the cost of the energy conservation measures as set forth in the Township’s energy
savings plan.
Section 6.
The average period of usefulness of the Improvements, excluding
the cogeneration plant, within the limitations of the Local Bond Law and Energy Savings
Improvement Program Law, taking into consideration the respective amounts of all
obligations authorized for the several purposes, according to the reasonable life thereof,
computed from the date of the refunding bonds authorized by this bond ordinance, is 15
years. The average period of usefulness of the cogeneration plant, within the limitations
of the Local Bond Law and Energy Savings Improvement Program Law, taking into
consideration the respective amounts of all obligations authorized for the several
purposes, according to the reasonable life thereof, computed from the date of the
refunding bonds authorized by this bond ordinance, is 20 years
Section 7.
A certified copy of this refunding bond ordinance as adopted on
first reading has been filed with the Director of the Division of Local Government
Services in the Department of Community Affairs of the State of New Jersey prior to
final adoption, together with a complete statement in the form prescribed by the Director
of the Division of Local Government Services and signed by the Chief Financial Officer
of the Township as to the indebtedness to be financed by the issuance of the refunding
bonds authorized herein.
Section 8.
The full faith and credit of the Township are hereby pledged to the
punctual payment of the principal of and interest on the obligations authorized by this
bond ordinance. The obligations shall be direct, unlimited obligations of the Township,
and the Township shall be obligated to levy ad valorem taxes upon all the taxable
property within the Township for the payment of the obligations and the interest thereon
without limitation of rate or amount.
Section 9.
This bond ordinance shall take effect 20 days after the first
publication thereof after final adoption, as provided by the Local Bond Law, provided
that the consent of the Local Finance Board has been endorsed upon a certified copy of
this ordinance as finally adopted.
Moved by Councilman Cahill, seconded by Councilwoman Sohor and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
Prior to the roll call vote the following discussion took place.
Mr. Marion stated that the bond ordinance about to be adopted relates to various
capital improvements associated with the Energy Savings Improvement Program (ESIP).
As outlined and presented to the Township Council in August, this is a rigorous process
including many capital improvements as part of this program. A list will be posted on the
website for public viewing.
Combined Meeting –October 20, 2014
Page No. 10
Third party approval had to be obtained from the Board of Public Utilities and
clearance and authorization from the Local Finance Board to proceed with the financing
mechanism. There will be an ESIP Implementation Agreement setting forth the terms
and conditions being negotiated between Energy Savings Company (ESCO) and the
township attorney.
Preliminary Public Comments.
Mrs. Wulster (53A Galewood Drive) encouraged the Township of Old Bridge to
disenfranchise the Municipal Utilities Authority.
Seeing no further hands President Walker closed the public portion.
Council Member Comments.
Councilwoman Sohor congratulated the residents of Plaza Grande for raising in
excess of $8,000 for breast cancer. In addition, the Board of Education “flamingo
flocking” has commenced. Please contact the alumnipathfoundation.com for more
information.
Report of the Clerk.
Ms. Ward announced that the rabies clinic held on October 18, 2014 was
successful with 319 animals being vaccinated. She expressed her appreciation to all
those who made the clinic possible.
The general election will be held on Tuesday, November 4, 2014; the polls will be
open from 6:00 a.m. until 8:00 p.m.
Motion
to accept the Report of the Clerk was made by Councilman Rosencranz, seconded
by Councilman Anderson and so ordered on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos,
Rosencranz, Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
Report of the Township Attorney.
None.
Administrative Report.
MEMORANDUM
TO:
Mayor and Members of Council
FROM:
Christopher R. Marion, Business Administrator
SUBJECT:
Administrative Report – October 20, 2014
DATE:
October 17, 2014
1. STATE OF NEW JERSEY PRESCRIPTION MONITORING PROGRAM.
On October 7, 2014, Mayor Henry attended a press conference event held by the
Governor at the Bristol Meyer Squibb Child Center in New Brunswick to
announce the expansion of the New Jersey Prescription Monitoring Program
Combined Meeting –October 20, 2014
Page No. 11
(NJPMP) to include interstate data-sharing with the States of Delaware and New
York. The NJPMP collects detailed information on every prescription filled in
the State for controlled dangerous substances (CDS) or human growth hormone
and is available to all licensed healthcare practitioners who are authorized by the
State of New Jersey to prescribe or dispense CDS medications. For more
information on the NJPMP, residents should visit the NJPMP Website at
www.njconsumeraffairs.gov/pmp.
2. STATE OF NEW JERSEY PROJECT MEDICINE DROP PROGRAM. On
October 8, 2014, the Old Bridge Police Department received one stationary drop
box to be installed in the Municipal Administration Building and one mobile drop
box to be used for off-site “take back” collection events and public gatherings.
Developed and overseen by the New Jersey Office of the Attorney General
Division of Consumer Affairs, Project Medicine Drop allows residents to dispose
of unused and expired medications anonymously, seven days a week, at
participating police departments throughout the State. For more information on
Project Medicine Drop, residents should visit the Project Medicine Drop Website
at www.njconsumeraffairs.gov/meddrop.
3. OLD BRIDGE MUNICIPAL ALLIANCE COMMUNITY FORUM. On
October 16, 2014, the Old Bridge Municipal Alliance hosted a community forum
on prescription drugs, opiates and heroin abuse entitled “Facing an Unpleasant
Realty…Together”. The event featured key note speaker Doug Collier from the
New Jersey Office of the Attorney General. Approximately sixty-five
participants were in attendance. Hard copies of the resource guide and related
handouts have been forwarded to the Township Clerk’s Office for distribution to
Council. For more information, residents should contact the Municipal Alliance
Coordinator at (732) 721-5600 ext. 4022.
4. FALL CURBSIDE LEAF COLLECTION. The Department of Public Works
is scheduled to begin the fall leaf collection program on October 20, 2014.
Leaves should be placed at the curb in biodegradable paper bags. For additional
information, residents should contact the Department of Public Works at (732)
721-5600 ext. 6140 or visit the Township Web Site at www.oldbridge.com.
5. HALLOWEEN “SPOOKTAKULAR” AND HAUNTED HOUSE! The
Department of Parks and Recreation will officially kick off the Halloween Season
with the 2014 Halloween Spooktakular Event and Haunted House on October 25,
2014 from 11:00 AM to 2:00 PM at the Old Bridge Recreation Civic Center. The
event will include a DJ, games, arts, crafts, hay rides and pumpkin painting. The
Haunted House will also be open to the public from 6:00 PM to 8:00 PM on
October 27, 2014, October 28, 2014 and October 29, 2014. For additional
information about the Spooktakular Event, Haunted House, or other upcoming
programs and events, residents should contact the Department of Parks and
Recreation at (732) 721-5600 ext. 4999 or visit the Township Web Site at
www.oldbridge.com.
6. NEW JERSEY LEAGUE OF MUNICIPALITIES (NJLOM) LOUIS BAY II
FUTURE MUNICIPAL LEADERS SCHOLARSHIP COMPETITION. In
the October 2014 edition of New Jersey Municipalities Magazine, the top three
winners, fifteen finalists and twenty-six semi-finalists for the NJLOM Future
Municipal Leaders Scholarship Competition were announced. Congratulations to
Mr. Brian Rodger from Old Bridge Township who was recognized as one of the
twenty-six semi-finalists this year. The annual competition is open to all high
Combined Meeting –October 20, 2014
Page No. 12
school junior and seniors who are residents of New Jersey and plan to continue
their education after high school.
7. COMMUTER PARKING PERMITS DEADLINE EXTENSION. The
2014/2015 Parking Permit Renewal Deadline has been extended to October 31,
2014. Residents can apply for and renew parking permits on line by visiting the
Township Website at www.oldbridge.com and clicking on the Parking Permit
Menu under @EGov. For additional information, residents should contact the
Office of the Township Clerk at (732) 721-5600 ext. 2200.
8. OPERATION BEACHHEAD SKATING EVENT. On November 5, 2014,
Operation Beachhead will be sponsoring a skating session and luncheon at the
John Piccolo Ice Arena for approximately fifteen veterans and disabled veterans
from the Greater Monmouth-Ocean Counties Area as well as from Lyons
Veterans Facility located in Bernards Township, NJ. Operation Beachhead is a
not-for-profit organization that provides recreational activities for disabled
veterans, active military personnel and their families. For additional information
about Operation Beachhead, the ice arena or other upcoming recreation activities,
events and programs, residents should contact the Department of Parks and
Recreation at (732) 721-5600 ext. 4999 or visit the Township Website at
www.oldbridge.com.
9. FOURTH QUARTER TAX PAYMENTS. The Office of the Tax Collector is
open for fourth quarter tax payments Monday through Friday, from 8:00 PM to
5:00 PM. The office will also be open for business on November 8, 2014, from
9:00 AM to 1:00 PM and for extended hours on November 10, 2014, from 8:00
AM to 7:00 PM.
10. VETERANS DAY HOLIDAY. On November 11, 2014, all municipal offices
will be closed in observance of the Veterans Day Holiday.
Motion
to accept the Administrative Report was made by Councilman Butler, seconded
by Councilman Cahill and so ordered on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos,
Rosencranz, Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
Prior to the roll call vote the following discussion took place.
Councilwoman Panos (referring to Item No. 3 – Old Bridge Municipal Alliance
Community Forum) suggested that anyone with drug issue questions contact the
Municipal Alliance Coordinator, Karen Tortorici.
Comments by Mayor Henry
Mayor Henry thanked Councilman Anderson for spearheading the effort
regarding the anti-nepotism ordinance and thanked the Township Council for tackling
Combined Meeting –October 20, 2014
Page No. 13
what always seems to be a problem in municipal government and for bringing credibility
to the administration and the Township Council.
Consent Agenda.
President Walker opened a public portion.
Seeing no hands President Walked closed the public portion.
RESOLUTION NO. 369-14
APPROVING PURCHASE OF FOLDING TABLES AND CHAIRS FOR THE
GEORGE BUSH SENIOR CENTER FROM W.B. MASON UNDER STATE
CONRACT #A81641
BE IT RESOLVED by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, the Township of Old Bridge desires to purchase folding tables and
chairs for the George Bush Senior Center; and
WHEREAS, W.B. Mason having an address of 21 Commerce Drive, Cranford,
New Jersey 08512 has been awarded State Contract #A81641 for purposes of selling said
merchandise; and
WHEREAS, the Township of Old Bridge wishes to purchase from W.B. Mason
under State Contract #A81641 folding tables and chairs for the George Bush Senior
Center in the amount not to exceed $33,602.20.
NOW, THEREFORE, BE IT RESOLVED by the Township Council of the
Township of Old Bridge, County of Middlesex, State of New Jersey, as follows:
1. A contract to W.B. Mason having principal offices located
at 21 Commerce Drive, Cranford, New Jersey 08512 is
hereby approved in the amount not to exceed $33,601.20
under State Contract #A81641 for the folding tables and
chairs for the George Bush Senior Center within the
Township of Old Bridge.
2. The award of the contract is contingent upon the issuance
of a Certification of Availability of Funds #2210 certifying
the existence of a sufficient appropriation to fund the said
contract.
3. The Mayor and Township Clerk and/or other appropriate
Township official are hereby authorized to sign the contract
documents necessary to effectuate the award of this
contract. The Township Attorney shall review and approve
any and all contractual documents prepared in furtherance
of this award.
Moved by Councilman Butler, seconded by Councilwoman Sohor
and so ordered on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos,
Rosencranz, Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
Combined Meeting –October 20, 2014
Page No. 14
RESOLUTION NO. 370-14
APPROVING SUBMISSION OF GRANT APPLICATION AND EXECUTION OF
A GRANT CONTRACT WITH THE NEW JERSEY DEPARTMENT OF
TRANSPORTATION FOR THE OLD BRIDGE TOWNSHIP MUNICIPAL AID
2015:15 COTTRELL ROAD PEDESTRIAN PROJECT
BE IT RESOLVED
by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
Whereas, the Township of Old Bridge desires to seek grant monies from the New
Jersey Department of Transportation for purposes of making certain pedestrian safety
projects within the Township; and
Whereas, in order to obtain grant funds, it is necessary for the Township Council
to adopt a resolution formally approving the grant application and authorizing the
appropriate Township officials to submit and sign such grant documents as may be
required for this purposes; and
Whereas, the Township Council believes it is in the best interests of the residents
of the Township of Old Bridge to approve this resolution for the purposes stated herein.
NOW, THEREFORE, BE IT RESOLVED that the Township Council of the
Township of Old Bridge formally approves the grant application for the above stated
project.
BE IT FURTHER RESOLVED that the Mayor and Township Clerk are hereby
authorized to submit an electronic application identified as MA-2015-OBT COTTRELL
ROAD PEDESTRIAN SAFETY – 00484 to the New Jersey Department of
Transportation on behalf of the Township of Old Bridge in the amount of $98,900.00.
BE IT FURTHER RESOLVED that the Mayor and Township Clerk are hereby
authorized to sign the grant agreement on behalf of the Township of Old Bridge and that
their signatures constitute acceptance of the terms and conditions of the grant agreement
and approves the execution of the grant agreement.
Moved by Councilman Butler, seconded by Councilwoman Sohor and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
RESOLUTION NO. 371-14
APPROVING SUBMISSION OF GRANT APPLICATION AND EXECUTION OF
A GRANT CONTRACT WITH THE NEW JERSEY DEPARTMENT OF
TRANSPORTATION FOR BIKE-2015: BIKEWAY AND PEDESTRIAN SAFETY
PROJECT
BE IT RESOLVED by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
Whereas, the Township of Old Bridge desires to seek grant monies from the New
Jersey Department of Transportation for purposes of making certain pedestrian safety
projects within the Township; and
Whereas, in order to obtain said grant funds, it is necessary for the Township
Council to adopt a resolution formally approving the grant application and authorizing
Combined Meeting –October 20, 2014
Page No. 15
the appropriate Township officials to submit and sign such grant documents as may be
required for this purpose; and
Whereas, the Township Council believes it is in the best interests of the residents
of the Township of Old Bridge to approve this resolution for the purposes stated herein.
NOW, THEREFORE, BE IT RESOLVED that the Township Council of the
Township of Old Bridge formally approves the grant application for the above stated
project.
BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to
submit an electronic grant application identified as BIKE-2015-OBT ROUTE 516
BIKEWAY & PEDESTRIAN – 0063 to the New Jersey Department of Transportation on
behalf of the Township of Old Bridge in the amount of $93,200.00.
BE IT FURTHER RESOLVED that the Mayor and Township Clerk are hereby
authorized to sign the grant agreement on behalf of the Township of Old Bridge and that
their signature constitutes acceptance of the terms and conditions of the grant agreement
and approves the execution of the grant agreement.
Moved by Councilman Butler, seconded by Councilwoman Sohor and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
RESOLUTION NO. 372-14
CANCELLING OUTSTANDING CHECKS IN THE AMOUNT OF
$6,117.04
BE IT RESOLVED by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, there are certain Current Fund Account, Trust Account and Payroll
Account checks that have remained outstanding in excess of one (1) year; and
WHEREAS, it is necessary to formally cancel the attached list of outstanding
checks;
NOW, THEREFORE, BE IT RESOLVED by the Township Council of the
Township of Old Bridge that the attached listed outstanding checks totaling $6,117.04 be
canceled.
Moved by Councilman Butler, seconded by Councilwoman Sohor and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
RESOLUTION NO. 373-14
AUTHORIZING THE INSERTION OF AN ITEM OF REVENUE IN
CONNECTION WITH BODY ARMOR REPLACEMENT FUND IN THE
AMOUNT OF $7,585.51
Combined Meeting –October 20, 2014
Page No. 16
BE IT RESOLVED by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, N.J.S.A. 40A:4-87 provides that the Director of the Division of
Local Government Services may approve the insertion of any special item of revenue in
the budget of any county or municipality when such item shall have been made available
by law and the amount thereof was not determined at the time of the adoption of the
budget;
WHEREAS, said Director may also approve the insertion of an item of
appropriation for an equal amount; and
WHEREAS, the Township of Old Bridge received $7,585.51 from the Body
Armor Replacement Fund Program, and wishes to amend its CY 2014 Budget to include
this additional amount as a revenue.
NOW, THEREFORE, BE IT RESOLVED that the council of the Township of
Old Bridge hereby requests the Director of the Division of Local Government Services to
approve the insertion of an item of revenue in the budget of the year CY 2014 in the sum
of $7,585.51 which is now available as revenue from:
Body Armor Replacement Fund
$7,585.51
BE IT FURTHER RESOLVED that a like sum of $7,585.51 be and the same is
hereby appropriated under the caption of:
Body Armor Replacement Fund
$7,585.51
BE IT FURTHER RESOLVED, that the Clerk forward resolution to the Director
of Local Government Services.
Moved by Councilman Butler, seconded by Councilwoman Sohor and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos,
Rosencranz, Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
RESOLUTION NO. 374-14
AUTHORIZING REJECTION OF RE-BID
FOR CONTRACT #2014-48 FOR UPGRADES TO EXISTING
OBTV TELEVISION UPGRADES
BE IT RESOLVED
by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, the Township of Old Bridge solicited re-bids in connection with
Contract #2014-48 for upgrades to existing OBTV Television upgrades; and
WHEREAS, the initial bid was rejected for exceeding the cost estimates and
amount budgeted in accordance with N.J.S.A. 40A:11-13.2(a); and
WHEREAS, one bid was received after the rebidding process and opened on
October 1, 2014; and
Combined Meeting –October 20, 2014
Page No. 17
WHEREAS, the Director of Finance in reviewing the sole bid recommended
rejecting the bid, in accordance with N.J.S.A. 40A:11-13.2(a) because the lowest bid
exceeds the cost estimates for these services.
NOW, THEREFORE, BE IT RESOLVED by the Township Council of the
Township of Old Bridge, County of Middlesex, State of New Jersey that the bid from HB
Communications, Inc. received with respect to Contract #2014-48 for upgrades to
existing OBTV Television upgrades is hereby rejected.
BE IT FURTHER RESOLVED that the Purchasing Department of the Township
of Old Bridge is hereby authorized to reissue bid for the purpose of procuring upgrades
for existing OBTV upgrades.
BE IT FURTHER RESOLVED that the Purchasing Department of the Township
of Old Bridge shall provide a copy of this resolution to the bidder and return the bidder’s
bid guarantee.
Moved by Councilman Butler, seconded by Councilwoman Sohor and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
RESOLUTION NO. 375-14
AUTHORIZING REJECTION OF BID FOR CONTRACT #2014-59 FOR THE
PURCHASE OF ONE (1) 2015 4WD SWITCH-N-GO VEHICLE FOR THE
DEPARTMENT OF PARKS AND RECREATION
BE IT RESOLVED
by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, the Township of Old Bridge solicited bids in connection with
Contract #2014-59 for one (1) Switch-N-Go vehicle for the Department of Parks and
Recreation; and
WHEREAS, one bid was received and opened from DFFLM, LLC/DITSCHMAN
FLEMINGTON FORD on October 2, 2014; and
WHEREAS, the Director of Finance in reviewing the sole bid recommended
rejecting the bid, in accordance with N.J.S.A. 40A:11-13.2(a) because the lowest bid
substantially exceeds the cost estimates for these goods.
NOW, THEREFORE, BE IT RESOLVED by the Township Council of the
Township of Old Bridge, County of Middlesex, State of New Jersey that the bid from
DFFLM, LLC/DITSCHMAN FLEMINGTON FORD received with respect to Contract
#2014-59 for the purchase of one (1) 2015 4WD Switch-N-Go Vehicle for the
Department of Parks and Recreation is hereby rejected for the reason stated hereinabove.
BE IT FURTHER RESOLVED that the Purchasing Department of the Township
of Old Bridge is hereby authorized to reissue bid for the purpose of procuring said
vehicle for the Department of Parks and Recreation.
BE IT FURTHER RESOLVED that the Purchasing Department of the Township
of Old Bridge shall provide a copy of this resolution to the bidder and return the bidder’s
bid guarantee.
Moved by Councilman Butler, seconded by Councilwoman Sohor and so ordered
on the following roll call vote:
Combined Meeting –October 20, 2014
Page No. 18
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
RESOLUTION NO. 376-14
MEMORIALIZING RELEASE OF
PERFORMANCE GUARANTEE FOR GRAND MARQUIS – ROUTE 9,
OLD BRIDGE, BLOCK 7000, LOT 2
BE IT RESOLVED
by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, Grand Marquis, pursuant to Application # 8-08P for the real
property located at Block 7000, Lot 2 is now seeking a release of the performance
guarantee for improvements constructed therein; and
WHEREAS, a hearing was held on October 6, 2014; and
WHEREAS, the Township Engineer, Nicole Shapiro, by memorandum dated
September 30, 2014 recommended that the release of the performance guarantee as
requested for Grand Marquis, Block 7000, Lot 2 be granted as follows:
Performance Bond
Cash Deposit
Total
$280,663.92 (Bond #106075261)
$ 31,184.88
$311,848.80
WHEREAS, the Engineering Department performed an inspection of the site
improvement works and confirmed that all necessary site improvement work has been
satisfactorily completed.
NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the
Township of Old Bridge, County of Middlesex, State of New Jersey that the Performance
Guarantee as indicated above shall be released subject to the following conditions:
1.
Submission of a two (2) year maintenance guarantee, subject to the review
and approval of the Township Attorney, in the amount of $46,777.32 (15% of
estimated project improvement cost).
2.
Payment of all outstanding escrow fees, if any.
Moved by Councilman Butler, seconded by Councilwoman Sohor and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
RESOLUTION NO. 377-14
MEMORIALIZING RELEASE OF PERFORMANCE GUARANTEE FOR PEP BOYS –
MANNY, MOE & JACK, BLOCK 5000, LOTS 3 & 3.12
BE IT RESOLVED
by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
Combined Meeting –October 20, 2014
Page No. 19
WHEREAS, Pep Boys – Manny, Moe & Jack, pursuant to Application #61-122
for the real property located at Block 5000, Lots 3 & 3.12 is now seeking a release of the
performance guarantee for improvements constructed thereon; and
WHEREAS, a hearing was held on October 6, 2014; and
WHEREAS, Township Engineer, Nicole Shapiro, by memorandum dated October
6, 2014 recommended that the release of the performance guarantee requested for Pep
Boys – Manny, Moe & Jack for Block 5000, Lots 3 & 3.12 be granted as follows:
Total Performance Bond
Cash Deposit
Total
$11,032. 20 (Bond #19043423)
$ 1,125.80
$12,158.00
WHEREAS, the Engineering Department performed an inspection of the site
improvement work and has confirmed that all site improvement work has been
satisfactorily completed.
NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the
Township of Old Bridge, County of Middlesex, State of New Jersey that the Performance
Guarantee as indicated above shall be released subject to the following conditions:
1.
Submission of a two (2) year maintenance guarantee, subject to the review
and approval of the Township Attorney, in the amount of $1,823.70 (15%
of estimated project improvement cost).
2.
Payment of all outstanding escrow fees, if any.
Moved by Councilman Butler, seconded by Councilwoman Sohor and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
RESOLUTION NO. 378-14
APPROVING SUBMISSION OF GRANT APPLICATION AND EXECUTION OF
A GRANT CONTRACT WITH THE NEW JERSEY DEPARTMENT OF
TRANSPORTATION FOR THE OLD BRIDGE TOWNSHIP MUNICIPAL AID
2015: TICETOWN ROAD RESURFACING PROJECT
BE IT RESOLVED
by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, the Township of Old Bridge desires to seek grant monies from the
New Jersey Department of Transportation for purposes of improving certain roads within
the Township; and
WHEREAS, in order to obtain said grant funds, it is necessary for the Township
Council to adopt a resolution formally approving the grant application and authorizing
the appropriate Township officials to submit and sign such grant documents as may be
required for this purpose; and
WHEREAS, the Township Council believes it is in the best interests of the
residents of the Township of Old Bridge to approve this resolution for the purposes stated
herein.
NOW, THEREFORE, BE IT RESOLVED that Council of the Township of Old
Bridge formally approves the grant application for the above stated project.
Combined Meeting –October 20, 2014
Page No. 20
BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to
submit an electronic grant application identified as MA-2015-OBT Municipal Aid 2015
Project-TICE-00312 to the New Jersey Department of Transportation on behalf of the
Township of Old Bridge in the amount of $420,698.50.
BE IT FURTHER RESOLVED that Mayor and Clerk are hereby authorized to
sign the grant agreement on behalf of the Township of Old Bridge and that their signature
constitutes acceptance of the terms and conditions of the grant agreement and approves
the execution of the grant agreement.
Moved by Councilwoman Sohor, seconded by Councilman Cahill and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
Prior to the roll call vote the following discussion took place.
Councilwoman Sohor stated that grants are applied for based on the Municipal
Aid Program. This year an application has been submitted for Ticetown Road from
Wisdom Way to Higgins Road. The road needs repair, and she knows the residents of
that area will be pleased.
Councilman Rosencranz stated that Ticetown Road has many potholes and hopes
that the grant will be approved.
Councilman Mollis asked for the entire scope of the work to be performed.
Mrs. Shapiro stated that the work to be performed is primarily resurfacing with a
few handicap ramps being installed. Grading and curbs is also included.
Councilwoman Panos asked if the curve in the road were going to be minimized.
Mr. Marion stated that the ideas will be presented during the plan design phase.
Prior to bidding there could be discussion on the details.
RESOLUTION NO. 379-14
AWARDING PROFESSIONAL SERVICES CONTRACT TO FRENCH &
PARRELLO ASSOCIATES, PA AS A LICENSED SITE REMEDIATION
PROFESSIONAL (LSRP) ASSOCIATED WITH THE ILLEGAL DUMPING AT
FURMAN BOULEVARD IN CLIFFWOOD BEACH
BE IT RESOLVED by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, French & Parrello Associates, PA (hereinafter “FPA”) were
previously approved by the Township Council under the Township’s Fair and Open
process for professional engineering services for 2014; and
WHEREAS, FPA was previously retained by the Township to assess the physical
and environmental nature of fill reportedly illegally dumped at the landward extent of the
beachfront located at portions of Block 1060, Lots 225 and Block 1, Lots 60, 61, 62 and
64 in the Township of Old Bridge; and
WHEREAS, FPA provided the Township’s Engineering Department with a report
detailing the physical and environmental nature of the fill material, approximately 7,500
Combined Meeting –October 20, 2014
Page No. 21
cubic yards which, based upon physical observations and laboratory analytical data,
appears to be non-native and environmentally impacted (Phase I); and
WHEREAS, based upon the testing and findings by FPA, further investigation
and/or remediation is required to maintain NJDEP compliance and carry this project to
the pre-remedial action phase; and
WHEREAS, it order to continue this process, the Township of Old Bridge was
required to retain a Licensed Site Remediation Professional; and
WHEREAS, by resolution adopted at the August 25, 2014 Council meeting, the
Township Council approved a contract with FPA at a cost not to exceed $10,900.00 to
provide these services; and
WHEREAS, based upon FPA’s findings in this phase of the site assessment
(Phase II), additional soil sampling, testing and analysis is required prior to the
preparation of a Remedial Action Report and execution of a Remedial Action Plan; and
WHEREAS, the request of the Township’s Department of Engineering, FPA
submitted its proposal dated October 16, 2014 for the additional required services
associated with the pre-remedial action phase in the amount of $30,700.00; and
WHEREAS, the Township Council wishes to approve a contract with FPA so that
it can provide the aforesaid services on behalf of the Township of Old Bridge.
NOW, THEREFORE, BE IT RESOLVED by the Township Council of the
Township of Old Bridge, County of Middlesex, State of New Jersey, as follows:
1. A contract for professional engineering services that will
specifically include a Licensed Site Remediation Professional
for continued site investigation required for the illegal dumping
discovered at landward extent of the beachfront located at
portions of Block 1060, Lots 225 and Block 1, Lots 60, 61, 62
and 64, Old Bridge Township, is hereby approved for French &
Parrello Associates, PA in the amount not to exceed
$30,700.00 and in accordance with the proposal dated October
16, 2014, a copy of which is on file with the Township
Engineer.
2. The award of the contract is contingent upon the issuance of a
Certification of Availability of Funds # 2213 certifying the
existence of sufficient appropriation to fund the said contract.
3.
The Mayor and Township Clerk are hereby authorized to sign
the contract documents necessary to effectuate the award of
this contract. The Township Attorney shall prepare and
review any and all contractual documents prepared in
furtherance of this award.
This Resolution is conditioned upon the following:
A.
B.
Formal execution of a contract approved by the Director of
Law and that is signed by contractor and the Mayor and
Township Clerk.
Issuance of a Certificate of Availability of Funds as
aforesaid.
No contract shall be considered awarded unless, and until, the above requirements
are executed.
Moved by Councilman Butler, seconded by Councilman Rosencranz and so
ordered on the following roll call vote:
Combined Meeting –October 20, 2014
Page No. 22
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
Prior to the roll call vote the following discussion took place.
Councilman Butler recalled the resolution of the Township Council limiting the
amount allocated to $10,900. He requested an explanation of the expenditure of $30,000.
Mr. Marion stated that the original contract with French & Parrello was for the
environmental investigation of Furman Boulevard and the illegal dumping which
occurred after Superstorm Sandy. Based on follow up meetings with the NJDEP, this is
another phase of the project which includes additional investigation of the “hot spots”.
The contract is being amended to include the additional money associated with this
project.
There will be additional remedial costs once the testing and the scope of the
project is completed, all of which will be pursued through the Environmental Joint
Insurance Fund. A claim to determine qualification of recoupable costs has been filed.
Councilman Butler asked what work had been added to the contract to increase
the cost.
Mrs. Shapiro stated that in March or April there was an initial contract to French
and Parrello in the amount of $24,000. A survey was completed, and the amount of fill
was determined. Twelve samples were taken to determine what type of material was
dumped in the area (residential and non-residential standards). French and Parrello was
retained as LSRP on behalf of the Township of Old Bridge. This is the third phase
wherein additional testing is being performed to hone in on the “hot spot” area to
determine if the amounts of fill to be removed can be reduced. DEP has many
regulations with respect to site remediation, and there must be various testing stages.
French and Parrello will come before the Township Council for approval of their
remedial action plan which will be subsequent to this phase.
Councilman Butler asked for a confirmation that this resolution does not authorize
the final cost of the project.
Mrs. Shapiro confirmed that it did not.
Councilman Anderson inquired when the problem was noticed.
Mr. Marion stated that Township of Old Bridge was notified by the NJDEP
Division of Regulatory Enforcement about a “fill dump” in that area occurring after
Superstorm Sandy. A number of different agencies investigated the area.
Councilman Rosencranz asked for a clarification that this was to be an on-going
investigation in the amount of $24,000.
Mr. Marion stated that the Township of Old Bridge was notified by the DEP that
it was the township’s responsibility, and since the property is public, the Environmental
Joint Insurance Fund was notified. The contract to commence the process was brought
before the Township Council.
Mr. Roselli added that the area has now been defined and captured. The type of
material found was not as bad as it could have been. There are two sides to this matter –
a criminal side (to which the Township of Old Bridge is not privy) and the civil side for
which he has asked the insurance company to indemnify the Township of Old Bridge for
Combined Meeting –October 20, 2014
Page No. 23
the costs incurred. If no reimbursement, the Township of Old Bridge will have to
approach the parties responsible for the problem.
RESOLUTION NO. 380-14
AUTHORIZING AWARD OF CONTRACT #2014-60 TO WINNER FORD FOR
THE PURCHASE OF TWO (2) 2015 4WD SWITCH N GO VEHICLES
BE IT RESOLVED by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, the Township of Old Bridge publicly advertised and received bids in
accordance with the requirements the Local Public Contracts Law, N.J.S.A. 40A:11-1 et
seq. for Contract #2014-60 for the purchase of a two (2) 2015 Switch-N-Go vehicles; and
WHEREAS, two (2) bids were received from the following:
Winner Ford
Ditschman/Flemington Ford
$124,378.00
$124,932.00
WHEREAS, the two bids were analyzed with options and without options and
with warranties. Flemington Ford did not bid the tool box option which is included in the
total price as the Township is planning to purchase the trucks with that option; and
WHEREAS, the Township Director of Public Works, Township Business
Administrator and Director of Finance have recommended that a contract be awarded to
Winner Ford, as they submitted the lowest responsible bid per truck; and
WHEREAS, the Township Council wishes to award the contract for the two (2)
2015 Switch-N-Go vehicles.
NOW, THEREFORE, BE IT RESOLVED by the Township Council of the
Township of Old Bridge, County of Middlesex, State of New Jersey, as follows:
1.
Winner Ford Inc. having principal offices located at 250
Berlin Road, Cherry Hill, NJ 08036 is hereby awarded a
contract in the amount not to exceed $167,188.00 for the
two (2) 2015 Switch-N-Go vehicles with options for the
Public Works Department of the Township of Old Bridge.
2.
The award of the contract is contingent upon the issuance
of a Certification of Availability of Funds # 2211certifying
the existence of a sufficient appropriation to fund the said
contract.
3.
The Mayor and Township Clerk are hereby authorized to
sign the contract documents necessary to effectuate the
award of this contract. The Township Attorney shall review
and approve any and all contractual documents prepared in
furtherance of this award.
This Resolution is conditioned upon the following:
A.
Formal execution of a contract approved by the Director of
Law that is signed by Vendor and the Mayor and Township
Clerk.
B,
Compliance by the Vendor with signing the mandatory
affirmative action language required by law.
C.
Compliance by the vendor with signing the mandatory
affirmative action language required by law.
Combined Meeting –October 20, 2014
Page No. 24
D.
Compliance by the Vendor with filing of Affirmative
Action Form AA302 or AA201, or otherwise complying
with Affirmative Action employee information reporting.
No contract shall be considered awarded unless, and until, the
above requirements are executed.
Moved by Councilman Rosencranz, seconded by Councilman Mollis and so
ordered on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
Prior to the roll call vote the following discussion took place.
Councilman Anderson asked if the Township of Old Bridge utilizes shared
services between departments.
Mr. Marion explained that the money for the purchase of the vehicles was
included in the 2014 capital budget.
Mr. Carpenter discussed the merits and benefits of a Switch N Go Truck which
includes a detachable work body making it a multifaceted vehicle.
Mr. Marion (referring to Consent Agenda Item 14 – Purchase of 2015 Ford
F450 Box Truck) stated the capital budget included approximately $55,000 for a
replacement box truck.
Mr. Badcock stated that this truck will replace a fifteen year old cargo van used to
transport food for the senior center, the food bank, the daily school day care and summer
Robin program, etc., the money for which was bonded last year. A flat bed/dump truck
option to the box truck was being sought, but there was not enough money.
RESOLUTION NO. 381-14
AWARDING CONTRACT #2014-62 FOR PURCHASE OF LICENSE PLATE
RECOGNITION SYSTEM HEREIN AFTER LPR SYSTEM FOR THE PARKING
ENFORCEMENT DEPARTMENT TO SECUREWATCH 24 LLC
BE IT RESOLVED by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, the Township of Old Bridge solicited bids in connection with
Contract #2014-62 for a license plate recognition system for the Township of Old Bridge
Parking Enforcement; and
WHEREAS, one (1) bid was received and opened on October 15, 2014 from
Secure Watch 24 LLC; and
WHEREAS, the Township Council wishes to award the contract for the LPR
System for the Parking Enforcement; and
WHEREAS, the Township Business Administrator and Chief Financial Officer
have recommended that a contract be awarded to Secure Watch 24 LLC, One Penn Plaza,
Suite 4000 New York, New York 10119, as they submitted the only responsible bid.
NOW, THEREFORE, BE IT RESOLVED by the Township Council of the
Township of Old Bridge, County of Middlesex, State of New Jersey as follows:
Combined Meeting –October 20, 2014
Page No. 25
1. The Secure Watch 24 LLC with principal office at One Penn Plaza
Suite 4000, New York, New York 10119, is hereby awarded a contract in
the amount not to exceed $45,611.50 for the LPR system for the Parking
enforcement Department of the Township of Old Bridge in accordance
with the bid proposal on file with the Office of the Township Clerk.
2. The award of the contract is contingent upon the issuance of a
Certification of Availability of Funds #2212 certifying the existence of a
sufficient appropriation to fund the said contract.
3. The Mayor and Township Clerk are hereby authorized to sign the contract
documents necessary to effectuate the award of this contract. The
Township Attorney shall prepare any and all contractual documents
prepared in furtherance of this award.
This Resolution is conditioned upon the following:
A.
B.
C.
D.
Formal execution of a contract approved by the Director of Law which is
signed by the Mayor and Township Clerk.
Compliance by the Vendor with signing the mandatory affirmative action
language required by law.
Compliance by the vendor with signing the mandatory affirmative action
language required by law.
Compliance by the Vendor with filing of Affirmative Action Form AA302
or AA201, or otherwise complying with Affirmative Action employee
information reporting.
No contract shall be considered awarded unless, and until, the above requirements are
executed.
Moved by Councilman Anderson, seconded by Councilman Rosencranz and so
ordered on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
Prior to the roll call vote the following discussion took place.
Councilman Rosencranz inquired as to the function of the scanner.
Mr. Marion stated that the Township of Old Bridge has been looking to improve
enforcement, revenue collection and the general parking situation of the commuter lots.
This scanner will provide a license plate reader to enhance the enforcement and eliminate
the dollar bill and decal requirements.
Mr. Reardon stated that this scanner is similar to those being used by the police
department to scan license plates to determine which cars are in compliance and those
which are not. It will also eliminate the dollar bill collection boxes which are in
disrepair.
Councilman Rosencranz asked if the scanner is to be linked to a credit or debit
card.
Mr. Reardon stated that the scanner will compare the license plate to the
Govonline system currently being used for payment. The scanner can read fifty plates
per minute.
Councilwoman Panos asked for a confirmation that this is a mechanism to enforce
non-payment of the parking rate and asked how this eliminates the dollar bill collection.
Combined Meeting –October 20, 2014
Page No. 26
Mr. Marion stated that next year’s registration for commuter parking will include
the elimination of the dollar bills by charging an annual fee which will be discussed and
changed by ordinance. There are several aspects which have to be addressed before this
program can come to fruition.
Mayor Henry stated that the goal is to improve the commuter parking situation
and without this system in place, that cannot happen. The commuters in Old Bridge
deserve a change. He promised good news regarding the location of commuter lots after
the first of the year.
Councilman Cahill commended the administration for leveraging technology, a
subject he has been speaking about for quite some time. He believes this to be an
excellent application in connection with EGov. Streamlining the process for the
commuters and the parking enforcement is overdue.
RESOLUTION NO. 382-14
APPROVING PURCHASE OF ONE (1) 2015 FORD F450 BOX TRUCK FOR THE
DEPARTMENT OF PARKS AND RECREATION FROM WINNER FORD
UNDER STATE CONTRACT #A83559
BE IT RESOLVED
by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, the Township of Old Bridge wishes to purchase one (1) 2015 Ford
F450 Box Truck under State Contract for the Department of Parks and Recreation; and
WHEREAS, Winner Ford having an address at 250 Haddonfield-Berlin Road,
Cherry Hill, New Jersey 08034 has been awarded State Contract #A83559 for purposes
of selling said vehicle; and
WHEREAS, the Township of Old Bridge wishes to purchase from Winner Ford
under State Contract #A83559 the aforesaid vehicles for the amount of $44,977.00 in
accordance with its proposal dated October 8, 2014, a copy of which is on file with the
Department of Finance and Department of Parks and Recreation.
NOW, THEREFORE, BE IT RESOLVED by the Township Council of the
Township of Old Bridge, County of Middlesex and State of New Jersey as follows:
1. A contract with Winner Ford located at 250 Haddonfield-Berlin Road,
Cherry Hill, New Jersey 08034 is hereby approved, pursuant to State
Contract #A83559, in the amount of $44,977.00, for the purchase of one (1)
2015 Ford F450 Box Truck vehicle in accordance with the bid quotation
received from Winner Ford.
2. The award of the contract is contingent upon the issuance of a
Certification of Availability of Funds # 2209 certifying the existence
of a sufficient appropriation to fund the said contract.
3. The Mayor and Township Clerk and/or other appropriate Township
officials are hereby authorized to sign the contract documents
necessary to effectuate the award of this contract. The Township
Attorney shall review any and all contractual documents prepared in
furtherance of this award.
Moved by Councilman Mollis, seconded by Councilman Cahill and so ordered on
the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
Combined Meeting –October 20, 2014
Page No. 27
ABSENT:
Councilman Greene.
Prior to the roll call vote the following discussion took place.
Councilwoman Panos (referring to the rejection of the Switch N Go for the
Recreation Department) asked for a confirmation that $55,000 was available to purchase
a vehicle and that the rejected vehicle was a Switch N Go with four optional items, but
that price of a basic truck was $62,000. She wondered if it would be more prudent to
borrow or share now, and wait until the next capital budget to purchase the truck that is
really needed.
Mr. Badcock responded that the truck needed is a box truck for the transportation
of food stuffs. His intent was to try to get an additional use with a flat bed.
Mr. Marion stated that a box truck was included in the capital budget, but that
other opportunities were being sought to purchase multi-purpose equipment to insure
efficiency.
Councilwoman Panos stated that she would rather go with the original bid and
wait a few months for more money. Her belief is that there may be something in the
township fleet that could be used in the interim.
Councilman Mollis inquired as to the length of the box truck.
Mr. Badcock responded that the truck is fourteen feet. The truck currently being
used is too small for the current uses.
Mayor Henry stated that the larger box truck is needed.
Public comments on any subject matter.
Neil Greenspan (7 Crassas Street) stated that that the fire hydrants in Central Park
are old and in need of repair.
Mayor Henry suggested sending an e-mail which he would be happy to forward to
the appropriate agency.
Mr. Greenspan stated that the area of Washington Road needs to be repaved.
Mr. Marion stated that although that area is not on the list for repaving, Mr.
Carpenter will determine what repairs could be made.
Seeing no further hands President Walker closed the public portion.
Discussion.
1.
Municipal Energy Aggregation Program.
Mr. Chilton, Executive Vice president of Gabel Associates, an energy supply
company, stated that the service that is being provided is for energy aggregation which
has become active and feasible in the last few years. This is a method under state law
and regulations of the BPU to allow the municipality to enact an ordinance to bulk
purchase energy supply. Customers may go to a third party on their own, but this offers
the municipality the ability to put together a package for the residents of the township.
Councilman Cahill asked for a confirmation that there is no infrastructure change.
Mr. Chilton stated that JCP&L, etc. will deliver the power which is sourced from
third parties. They are responsible for delivering the power from wires to billing. If there
is a power outage, JCP&L is responsible for restoring the power. The bill contains
delivery charges for JCP&L, a power supply item from either JCP&L or the supplier who
Combined Meeting –October 20, 2014
Page No. 28
won the bid. Budget billing will be available. Low income residents who have
discounted service will continue to have a reduced rate. This is intended to be a seamless
as possible for customers.
Councilman Cahill asked how the fees are calculated.
Mr. Chilton explained that prior to entering into the bid process, the number of
residents who currently don’t have a third party supplier is calculated along with their
monthly usage. JCP&L current traffic price is run through the residential usage and the
price is developed. If the contract is going to run longer than twelve months, forecasting
will be performed. The JCP&L wholesale price is what trickles through their retail price.
They have staggered three-year contracts for wholesale supply. In any given year one of
the three-year contracts will expire and be replaced by a new one. JCP&L tariff prices
have lowered over the last few years. On estimate, the savings could be fourteen percent
for the first six months and ten percent savings for the last twelve months (based on
eighteen months).
Gabel Associates will not recommend an award of a contract if the savings from
the bid is less than five percent.
Councilman Cahill asked for a confirmation that if a resident does not opt in or
opt out, that resident will automatically be enrolled in the program.
Mr. Chilton stated that when this program was established in 1999, it was an “opt
in” which was a failure and subsequently changed to “opt out”. The customer will have
an initial thirty-day period to decide whether or not to enroll in the program. After
enrolling and for whatever reason, the customer may opt out of the contract with no
penalties whatsoever.
Mr. Marion emphasized that this program applies to residential aggregation only.
Mr. Chilton stated that under the regulations, businesses may be included on an
“opt in” basis, but, historically, this has not worked. Approximately, fifteen percent of
residential customers have switched suppliers; while eight-five percent of commercial
customers have switched.
Mr. Marion asked for a clarification between this program and that offered by
unscrupulous companies.
Mr. Chilton stated that an offer of a third party supplier may be offered by a
random company at savings for a specific period of time then rolls over and goes to
market. Many residents saw their bills triple last winter.
This program is not solicited to residents. This is a fully vetted bid document that
the supplier signs with the municipality. This document has been through BPU and rate
counsel review. The contract period is usually eighteen months which does not
automatically roll over. The options are to rebid a new contract based on a competitive
bid or return to JCP& L power. There is no termination fee for leaving the program.
Councilman Anderson asked how this program would impact solar customers.
Mr. Chilton stated that the issue with solar is net metering. Under the regulations
of net metering, if the solar system produces more power in a month than is utilized,
when with a utility, that power may be banked and used to offset against future months’
use. The BPU does not have enforcement requiring the provision of net metering or retail
crediting. The legislation allows for exclusion. If a solar customer would like to
participate, the “opt in” option would have to be used.
Councilwoman Panos asked what the amount of the contract with Gable
Associates would be.
Combined Meeting –October 20, 2014
Page No. 29
Mr. Chilton stated that his company is paid a fee by the supplier. The fee is
transparent- the cost is included in the bid. The fee is a per kilowatt hour charge which is
almost always less than one tenth of one cent. It will vary upon the size of the
municipality. Costs for implementing a program are linear with the number of
customers; some are not. The larger the town, the smaller the fee.
Councilman Cahill asked who the residents will contact when there is question
about a bill.
Mr. Chilton stated that if the problem is with the third-party supply charges, they
would be notified.
Councilwoman Sohor stated that she appreciated the presentation.
Mr. Chilton stated that the next step in the process is that there will be a “kick off”
meeting with the members of the administration who will be involved in the program to
lay out a time frame. There needs to be an ordinance followed by the outreach process
(public meeting(s)). There needs to be a DDC Agreement with JCP&L which is the
terms and conditions under which they will provide the information needed to begin
evaluating the load and developing the bid documents. The process takes about six
months to complete.
Councilman Rosencranz inquired what the average savings to a resident would be.
Mr. Chilton stated that the savings would be between one and two hundred dollars
per year depending on the program.
Discussion.
2.
Resolution awarding Contract No. 2014-55PS to Gabel Associates Inc. for
Municipal Energy Aggregating Program Consultant Services.
RESOLUTION NO. 383-14
AUTHORIZING CONTRACT WITH GABLE ASSOCIATES, INC. FOR
MUNICIPAL ENERGY AGGREGATION CONSULTANT FOR THE TOWNSHIP
OF OLD BRIDGE CONTRACT #2014-55PS
BE IT RESOLVED
by the Township Council of the Township of Old
Bridge, County of Middlesex, State of New Jersey, that:
WHEREAS, the Township of Old Bridge issued publicly advertised Requests for
Proposals for purposes of selecting a Municipal Energy Aggregation Program Consultant
and awarding a contract with the consultant; and
WHEREAS, on September 19, 2014, the Township of Old Bridge received one
proposal from Gabel Associates, Inc., having an address at 417 Denison Street, Highland
Park, New Jersey 08904; and
WHEREAS, Gabel Associates, Inc. submitted its proposal and is a consulting
firm that is recognized as capable and available to undertake such work; and
WHEREAS, Gabel Associates, Inc. has received the recommendation of the Fair
and Open Process Review Committee pursuant to the Fair and Open Process in
accordance with Municipal Regulation 004-2006 for consulting services; and
WHEREAS, the Township Council has considered the presentation of Gabel
Associates, Inc. and believes it is in the best interest of the Township of Old Bridge to
consent to the appointment of Gabel Associates, Inc. as Municipal Energy Aggregation
Program consultant for the Township of Old Bridge in accordance with its proposal, a
copy of which is on file in the Office of the Municipal Clerk.
Combined Meeting –October 20, 2014
Page No. 30
NOW, THEREFORE, BE IT RESOLVED by the Township Council of the
Township of Old Bridge, County of Middlesex, State of New Jersey, as follows:
1.
The Township Council of Old Bridge Township does hereby consents to
the appointment of Gabel Associates, Inc. as Municipal Energy
Aggregation Program consultant for Old Bridge Township in accordance
with the terms of its proposal, a copy of which is on file in the Office of
the Municipal Clerk.
2.
A contract for consulting services is authorized to be entered into with
Gabel Associates, Inc., having an address at 417 Denison Street, Highland
Park, New Jersey 08904 for no fee as any fee paid, if any, shall be paid in
accordance with its proposal which requires payment by the energy
provider.
3.
A certification of Availability of Funds is not required.
4.
This contract is for consulting services and has been awarded
according to New Jersey Public Contract law. The Township
Clerk shall publish a statement of reasons for awarding of the
contract, to wit: Municipal Energy Aggregation consultant for
the Township of Old Bridge.
5.
The Mayor and Township Clerk are hereby authorized to
sign the contract documents necessary to effectuate the
award of this contract. The Township Attorney shall
review any and all contractual documents prepared in
furtherance of this award.
This Resolution is conditioned upon the following:
A.
B.
C.
Formal execution of a contract prepared and/or approved
by the Director of Law which is signed by the Mayor and
Township Clerk.
Compliance by the Vendor with signing the mandatory
affirmative action language required by law.
Compliance by the Vendor with filing of Affirmative
Action Form AA302 or AA201, or otherwise complying
with Affirmative Action employee information reporting.
No contract shall be considered awarded unless, and until, the above requirements are
executed.
Moved by Councilman Cahill, seconded by Councilman Anderson and so ordered
on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos, Rosencranz,
Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
Discussion.
3.
2014 Road Resurfacing Contract Update.
Mrs. Shapiro stated in September ten bids were received from contractors, the
lowest of which was $1.47 million (engineer’s estimate - $1.39 million). The Township
Council rejected the submitted bids. The contract will have to be rebid.
A list of the proposed streets is as follows:
Combined Meeting –October 20, 2014
Page No. 31
Farrington Road
Woodmere Road
-
Columbia Road
Highpointe Way
East Greystone Road
Bentley Avenue
-
partial
this includes drainage which may be moved
to a drainage project
entire length
(entrance only) postponed to 2015
(1900 lf) postponed to 2015
partial from Rt. 527 to Ernest Street and if funds are
available this will be completed as part of the
revised list.
All of the roads just listed (one in each ward) will be postponed until 2015. That
will bring the engineer’s estimate to under the monies allocated for the 2014 roadway
resurfacing contract.
Councilwoman Panos asked for a clarification of the improvements to Bentley
Avenue.
Mrs. Shapiro, referring to a list of roads provided to the Township Council which
states that “the following road may be included in the list depending on the availability of
funds”, the portion of Bentley Avenue between Rt. 527 to Ernest Street was included, but
there is another section that connects to Rt. 18. If there are funds available, that section
will not be postponed to 2015.
Councilwoman Panos stated that curbing was done on Bentley Avenue several
years ago. There appears to be issues from the pavement to the curb and driveways.
Mrs. Shapiro stated that the portion of Bentley Avenue from Ernest Street is
where the curbing was done, but during resurfacing that area may be lifted.
Councilwoman Panos inquired if the other end of Bentley Avenue was curbed.
Mrs. Shapiro responded that area of Bentley Avenue was scheduled for curbs and
aprons, but that the Councilwoman agreed to do milling and resurfacing and leave the
curb and apron in place.
Councilwoman Panos stated that she would prefer the entire area get addressed,
and all driveways and curbing are flush so that the residents….and take out another road.
She wants one complete, satisfactory road. She intends to confirm that all the curbing on
the road is equal to the pavement.
Mrs. Shapiro stated that the cost estimate is at $1.67 million dollars; $1.25 million
has been allocated. There needs to be money for inspection.
Councilwoman Panos stated that she would give up another road to insure that all
the problems on Bentley Avenue are addressed.
Mr. Marion stated that bids for repaving have been rejected this year. In prior
years there was a cancellation of funding authorization. We are not losing those roads;
both construction projects will occur in 2015. In the past capital budget projects have run
through several calendar years.
Councilwoman Panos stated that she reviewed the lowest three bids and compared
them to other towns and found them to be acceptable.
Mrs. Shapiro stated that the bids were reviewed in connection with the unit cost.
Meco was awarded the 2013 road resurfacing project; the paving was completed this
year. She bumped some of the costs, but asphalt costs increased by ten percent. Millings
are required to be brought to a recycling facility which adds costs to the contract. The
cost of concrete for handicap ramps more than doubled since 2013.
Councilwoman Sohor stated that Woodmere Court needs drainage.
Combined Meeting –October 20, 2014
Page No. 32
Mrs. Shapiro stated that drainage concerns are added to the contract, but
Woodmere will be placed in the 2014 drainage contract due to the extent of the repairs.
Councilman Anderson stated that the mayor has been proactive with street
resurfacing but wondered if there is a way to get a “leg up” on road repair.
Mayor Henry stated that he will be inspecting equipment that will enable the
Township of Old Bridge to do small repairs.
Councilman Mollis asked if there were a project startup date for bidding.
Mrs. Shapiro stated that bidding for 2014 road resurfacing should start within the
next two weeks with and then again toward the end of March. The 2015 bids will be
solicited in late spring.
Executive Session – 9:33 p.m.
RESOLUTION NO. 384-14
EXCLUDING THE PUBLIC
(N.J.S.A. 10:4-12:13)
BE IT RESOLVED by the Township Council of the Township of Old Bridge that the
public shall be excluded from this meeting pursuant to N.J.S.A. 10:4-13 for attorney client
privileged matters and contract negotiations for the discussion of the following matter or matters:
CENTRAL JERSEY JOINT INSURANCE FUND – CONTRACT NEGOTIATIONS;
COLLECTIVE BARGAINING AGREEMENTS NEGOTIATIONS UPDATE; HEALTH
INSURANCE – CONTRACT NEGOTIATIONS; MID-JERSEY JOINT INSURANCE FUND
PROPOSED SETTLEMENT
BE IT FURTHER RESOLVED that this meeting:
(X)
Shall not reconvene this evening; or
( )
Shall reconvene in public session upon conclusions of the discussions
and that the minutes or other record of these discussion shall be available to be disclosed to the
public when the need for its exclusion from the public no longer exists as determined by vote of
the governing body at a public session.
Moved by Councilman Butler, seconded by Councilman Anderson and so ordered on the
following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Rosencranz,
President Walker.
NAYS:
None.
ABSENT:
Councilman Greene
ABSENT PODIUM:
Council members Panos, Sohor.
The combined meeting reconvened at 10:00 p.m.
Mr. Roselli stated that a recommendation for settlement for the FOP Lodge No.
22 has been prepared by James Mastriani. The proposal has been set out in his writing of
October 19, 2014. The FOP has already voted and ratified the recommendation for
settlement. It is recommended that the Township Council make a motion to adopt the
recommendation which will be memorialized by formal resolution on November 17,
2014.
Combined Meeting –October 20, 2014
Page No. 33
Motion
to adopt the recommendation for settlement for the FOP Lodge No. 22 as set forth
in the letter from James Mastriani dated October 19, 2014 was made by Dr. Anderson
and seconded by Councilman Rosencranz.
The roll call was as follows:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos,
Rosencranz, Sohor, President Walker.
NAYS:
None.
ABSENT:
Councilman Greene.
Council member comments.
None.
Adjournment at 10:05 p.m.
A motion to adjourn at 10:05 p.m. was made by Councilman Butler, seconded by
Councilman Cahill and so ordered on the following roll call vote:
AYES:
Council members Anderson, Butler, Cahill, Mollis, Panos,
Rosencranz, Sohor, President Walker.
NAYS:
None.
_______________________________
Eleanor Walker, Council President
_______________________________
Stella Ward, Township Clerk
pg
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