Appendix 1 – Initial Screening and Assessment
Use these questions as the first step in undertaking your EIA and to enable you to make an assessment on the
amount of time and resources the EIA will take.
Q1: In which Department is the assessment taking place: Adult & Community Services – Culture Division
Q2: In which service is the assessment is taking place: Leisure & Sports Management – leisure centres
Q3. State who is responsible for the assessment (who holds overall responsibility for the findings and
actions – this may not be the person undertaking it). Leisure & Sports Manager
Q4. State who is the lead officer for this assessment. (This could be the service manager, team leader or
officer. The person leading the assessment should be someone who is based within the team and involved
in its delivery). Leisure & Sports Manager
Q5. State who else will be involved in this assessment (ie those working on the assessment directly rather
than stakeholders or those who may be consulted). Leisure & Sports Management Team & external contractor
who manages the facilities on behalf of SBC.
Q6. Name of the Service, Process, Policy, Project area to be assessed.
Leisure & Sports Management – Leisure Centres
Q7. Is this a new or existing Service, Process, Policy or Project?
Existing service
Q8. Date of Assessment: January 2009
Q9. Describe the aims, objectives and purpose of the service, process, policy or project.
 Increasing participation in physical and cultural activities
 Contributing to the Borough’s cultural offering to assist with the social and economic regeneration of
the town
 Contributing to making Southend a desirable place to live work and play by offering a
comprehensive range of sport and physical activities.
 Developing a sustainable future for sport and cultural activities and facilities.
Q10. State who is intended to benefit from the policy and in what way – The whole community
Q11. State who will deliver the service or implement the policy under review
The external contractor who manages the lesiure facilities on behalf of Southend on Sea Borough Council.
Q12 Who are the main stakeholders in relation to the policy (this should include service user groups, partner
organisations etc..). External contractor, Southend on Sea Borough Council, customers, sports clubs,
social/activity clubs, Primary Care Trust (who support the delivery of an Exercise Referral Scheme), Schools,
Institutes of Higher Education that regularly hire out facilities for their students.
Q13 What data/evidence is there to support your assessment. (For example in terms of trends in service
take up, or evidence that might indicate different impact for different groups. This question will prompt you
to identify where further evidence is required). It is only in recent years that the contractor has been able to
monitor members in terms of gender, race, disability etc and therefore this information now needs to be used as a
baseline for monitoring purposes.
In the mean time changes have been made in terms of programming activities to accommodate customers requests
that have been received via the customer forums etc.
Q14 What consultation has been undertaken or can you draw on to support your assessment? Customer
Forums/Customer comment forms. Manager question times
Q15 What other areas are there where you feel you need to gather more information? (For example, if data
was insufficient in areas to make an informed judgement about impact, or because you want to gather more
information on a possible impact identified). Need more information on non customers and why they do not
access the facilities.
Q16 Assess how the Policy/Project might impact on different groups in different ways, and if the experience
of some groups might be different to the average experience?
Gender
Relevant? Assessment of potential impact. Bare in mind
Yes/No
does the policy/service or its implementation….
- Breach equalities legislation?
- Prevent discrimination or inequality?
- Promote equality/good relations?
High,
+ve Key issues for action
Medium or (to be used as basis
Low
- ve for the action plan)
Yes
High
Users of the service are equally split with
marginally more female than male users.
Promotions are targeted at both genders.
Staff is majority female. Estimated 45% male
55% female.
It is thought that there is more female staff
because of the flexible hours of working in
terms of late opening/ late closing times, and
being open Saturdays and Sundays - shift work
+ve No consultation
priority identified.
options and/or the ability to commit to a few
hours of running training sessions, enables
females to fit their work around their home
commitments.
Race
Disability
Yes
There is no evidence to suggest that the service High
discriminates against ethnic minorities. This
service has recently installed a computerised
system that will enable the service provider and
the authority to measure the use of these
facilities by ethnic groups. This information
should enable the contractor and ourselves to
evidence what, if any particular barriers there
are, that prevent ethnic groups from using the
service. It should be noted that the ethnicity of
users will be monitored but this information is
provided by users on an optional basis.
Leisure Centres do have disability access.
High
The buildings are not fully Disability
Discrimination compliant – this is within the
regulations due to the fact that the buildings
were in existence prior to the Act going live,
however work has been undertaken at the
centres to make them as accessible and
compliant as is possible with an existing
building.
Not
known
Existing
customer
forums should try and
be extended to nonusers to ascertain
why ethnic minority
groups may not be
using the leisure
centres. Part of this
process will include
looking
at
the
feasibility of using
alternative language
promotional material
where necessary etc.
Consult with specific
groups
+ve Leisure Centres do
have disability access.
Groups that have members who do have
disabilities currently use the facilities.
Individual athletes who have disabilities also use
the facilities to train.
Age
The service provides specific activities and High
services aimed at both older and young people.
There are 50+ and Active + sessions/activities
+ve Young
Older
People
people/teenagers are
not regular attendees
of the school holidays
schemes
–
that are run at all the centres.
Specific activities/sessions are run through out
the year for young people however this offer is
enhanced during school holidays.
Both children/young people and adults can join
the Swim well scheme.
From April 2009 free swimming will be avialable
for under 16s (out of school hours) during Public
Swim Sessions and over 60s during Public Swim
Sessions.
consultation needs to
be undertaken to find
out what would make
this more accessible.
Active + is a new
‘brand’ and is being
widely
promoted,
need to ensure that
discounted prices are
promoted.
Consultation priorities
- young people – find
out what they would
like to take part in
during the holidays.
Sexual
orientation
There is no evidence to suggest that the service Medium Not Consult with specific
known
groups.
discriminates against people because of their
sexual orientation.
There are no barriers to recruitment.
Religion &
beliefs
There is no evidence to suggest that the service Medium Not Consult with specific
known
groups.
discriminates against persons with different
religious beliefs. Different religious groups hire
hire out the centres for a variety of activities.
An outline of key equalities legislation is available on the intranet at:
http://pegasus/EqualityAndDiversity/EqualityImpactAssessments/Pages/EqualityImpactAssessment(EIA)pro
cessandtemplate.aspx
and also from the IDeA web site: http://www.idea.gov.uk/idk/core/page.do?pageId=5145524 .
Q17 Is the negative impact a consequence of promoting equality of opportunity for one particular group, and
whether this is justifiable (In some cases, promoting equality of opportunity for one group might have a
negative impact on another – sometimes this is acceptable and sometimes it is not). The way activities have
been programmed into the time table has allowed all groups that currently use the centres to be accommodated and
as yet has not proven to have had a negative impact on the service delivery.
Q18 Consider how this policy/service/project might impact on relationships within communities and between
different groups (Relationships between different groups could be relationships between geographical
communities, communities of different ethnicity, inter-generational relationships etc… ) The main impact that
exists now is between the inter – generational relationships, which can be problematical in terms of interaction e.g.
public swimming that is for all age groups etc. However there are adult only sessions programmed in as well.
Appendix 2 - EIA Report Outline
Use the outcomes from the screening and initial assessment to set out the findings and proposed action for your EIA.
This is the version that will be published. Remember that your EIA report should demonstrate what you do, or will
do, to make sure that your service/policy is accessible to different groups and communities not just that it can, in
theory, be used by anyone.
1.
Name of Policy or Service – Leisure & Sports Management – Leisure Centres.
2.
Responsible Manager – Leisure & Sports Manager.
3.
Date EIA Completed - January 2009.
1.
Description and Aims of Policy/Service (including relevance to equalities).
 Increasing participation in physical and cultural activities
 Contributing to the Borough’s cultural offering to assist with the social and economic regeneration of then
town
 Contributing to making Southend a desirable place to live work and play by offering a comprehensive
range of sport and physical activities
 Developing a sustainable future for sport & cultural activities and lesiure facilities.
2.
Brief Summary of Research and Relevant Data.
Customer forums
Customer comment forms
Manager questions times
Sport England Market Segmentation – 2008
Sport England Active People Survey - 2008
3.
Methods and Outcome of Consultation.
Customer forums – held on Annual basis
Manager Questions Times (introduced for the first time in 2008)
Customer Comment forms available at every centre to comment as and when required.
The information from the above is reviewed and where appropriate service delivery changed to meet the needs
of the customer.
Sport England market Segmentation – telephone interviews and focus groups undertaken – the information from
this has been used to look at a specific target group and how to engage them in continuing to participate in
physical activity.
Sport England – Active People Survey – telephone interviews undertaken – the information from this enable SBC
to look at what physical activities people are participating in and their age, gender etc.
7.
Results of Initial Screening / Assessment (insert table from Q16 of initial screening/assessment)
Gender
Relevant? Assessment of potential impact. Bare in mind
Yes/No
does the policy/service or its implementation….
- Breach equalities legislation?
- Prevent discrimination or inequality?
- Promote equality/good relations?
High,
+ve Key issues for action
Medium or (to be used as basis
Low
- ve for the action plan)
Yes
High
Users of the service are equally split with
marginally more female than male users.
Promotions are targeted at both genders.
+ve No consultation
priority identified.
Staff is majority female. Estimated 45% male
55% female.
It is thought that there is more female staff
because of the flexible hours of working in
terms of late opening/ late closing times, and
being open Saturdays and Sundays - shift work
options and/or the ability to commit to a few
hours of running training sessions, enables
females to have fit their work around their
home commitments.
Race
Disability
Yes
There is no evidence to suggest that the service High
discriminates against ethnic minorities. This
service has recently installed a computerised
system that will enable the service provider and
the authority to measure the use of these
facilities by ethnic groups. This information
should enable the contractor and ourselves to
evidence what, if any particular barriers there
are, that prevent ethnic groups from using the
service. It should be noted that the ethnicity of
users will be monitored but this information is
provided by users on an optional basis.
Leisure Centres do have disability access.
The
buildings
are
not
fully
Disability
High
Not
known
Existing
customer
forums should try and
be extended to nonusers to ascertain
why ethnic minority
groups may not be
using the leisure
centres. Part of this
process will include
looking
at
the
feasibility of using
alternative language
promotional material
where necessary etc.
Consult with specific
groups
+ve Leisure Centres do
have disability access.
Discrimination compliant – this is within the
regulations due to the fact that the buildings
were in existence prior to the Act going live,
however work has been undertaken at the
centres to make them as accessible and
compliant as is possible with an existing
building.
Groups that have members who do have
disabilities currently use the facilities.
Individual athletes who have disabilities also use
the facilities to train.
Age
The service provides specific activities and High
services aimed at both older and young people.
There are 50+ and Active + sessions/activities
that are run at all the centres.
Specific activities/sessions are run through out
the year for young people however this offer is
enhanced during school holidays.
Both children/young people and adults can join
the Swim well scheme.
From April 2009 free swimming will
available for the under 16s (out of school
hours) in Public Swim Sessions and
over 60s during Public Swim Sessions.
+ve Young
Older
People
people/teenagers are
not regular attendees
of the school holidays
schemes
–
consultation needs to
be undertaken to find
out what would make
this more accessible.
Active + is a new
‘brand’ and is being
widely
promoted,
need to ensure that
discounted prices are
promoted.
Consultation priorities
- young people – find
out what they would
like to take part in
during the holidays.
Sexual
orientation
There is no evidence to suggest that the service Medium Not Consult with specific
known
groups.
discriminates against people because of their
sexual orientation.
There are no barriers to recruitment.
Religion &
beliefs
There is no evidence to suggest that the service Medium Not Consult with specific
known
groups.
discriminates against persons with different
religious beliefs. Christian denominations have
and Hindus currently hire out the centres for a
variety of activities.
8.
Action Plan (See Appendix 3)
4.
Decisions and/or Recommendations (including supporting rationale).
Consultation required with specific groups to identify need.
5.
Monitoring and Review Arrangements (including date of next full review)
Review of first consultation to be undertaken in 6 months time and progress to be monitored by leisure
monitoring officer.
Next full review – January 2010.
Appendix 3 - Action Plan Template
Equality
Issue
groups or
identified
communities
affected
Action to
be taken
Name of Policy or Service:
By when Responsible Expected
person
outcome
Race
Consultation
required
Consult
with
specific
groups
August
2009
Leisure &
Sports
Manager
Needs of
group/
communities
identified
Age
Consultatio
n required
with young
people/
teenagers
Consult via
relevant
agencies/
schools
Sept 2009
Leisure &
Sports
Manager
Activities
that young
people/
teenagers
would wish
to attend
identified.
Sexual
orientation
Consultation
with specific
groups
Consult
with
specific
groups
Oct 2009
Leisure &
Sports
manager
Needs of
group
identified
Religion &
beliefs
Consultation
with specific
groups
Consult
with
specific
groups
Nov 2009
Lesiure &
Sports
Manager
Needs of
groups
identified
Monitoring
arrangements
Resources
required
External
contractor will
undertake
consultation that
will be
monitored by the
Council leisure
monitoring
officer.
External
contractor will
undertake
consultation that
will be
monitored by the
Council leisure
monitoring
officer
External
contractor will
undertake
consultation that
will be
monitored by the
council leisure
monitoring
officer
External
contractor will
undertake
consultation that
will be
monitored by the
council
monitoring
officer
Access to
community
groups
Access to
young
people
/teenagers
via relevant
agencies/
schools
Access to
specific
groups
Access to
specific
groups
Authorisation:
Name & Position of Head of Service: ……………………………………………………………………………
Signed: ……………………………………………………………………………..Date: ………………………….
Date agreed by relevant Departmental Management Team: …………………………………………………...
Appendix 4 - Impact Template
The most important part of the monitoring arrangements for EIAs is to assess progress against actions and record
and review what impact these actions are having.
Name of EIA:
Leisure & Sports Management – leisure centres
Progress against actions: consultation areas identified
Impact of the EIA: (Set out what impact undertaking the EIA and implementing the resulting actions has had.
For example, has there been a change in policy? Has there been a change to the service user profile? Have
satisfaction rates with the service changed?)