Application to change CRICOS registration
Introduction
Please read the introduction carefully. It will assist you in applying to the Australian Skills Quality Authority (ASQA) to
amend your current CRICOS registration.
About this form
You need to complete this form if you are applying to amend your current registration as a CRICOS provider except
where delivered:

in the capacity of a school

in the capacity of a higher education provider

under an entry arrangement with at least one higher education provider.
There are nine sections to this application form:

Section 1—Applicant details

Section 2—Reason for application

Section 3—Student capacity

Section 4—Delivery sites

Section 5—Add/remove qualifications and VET accredited courses

Section 6—Amend qualifications and VET accredited courses

Section 7—Evidence required

Section 8—Application to add an ELICOS course to CRICOS

Section 9—Declaration by principal executive officer

This symbol has been used to indicate evidence that needs to be attached to the application.
The application should be read in conjunction with:

The Education Services for Overseas Students Act 2000 (ESOS Act), available at:
http://www.comlaw.gov.au/Series/C2004A00757

Education Services for Overseas Students (ESOS) Regulations 2001, available at:
http://www.comlaw.gov.au/Details/F2012C00430

The National Code of Practice for Registration Authorities and Providers of Education and Training to
Overseas Students 2007 (National Code), available at: https://internationaleducation.gov.au

The National Code of Practice 2007 Explanatory Guide, available at: https://internationaleducation.gov.au
Form - Application to change CRICOS registration, updated 29 September 2014
Page 1 of 23

The National Vocational Education and Training Regulator Act 2011, available at:
http://www.comlaw.gov.au/Details/C2011A00012

National Standards for ELICOS Providers and Courses (ELICOS Standards), available at:
https://internationaleducation.gov.au/Regulatory-Information/Education-Services-for-Overseas-StudentsESOS-Legislative-Framework/ELICOSnationalstandards/Pages/Default.aspx

the registration and audit information provided on the ASQA website: www.asqa.gov.au.
In completing the application form, the applicant should reference:

The Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS):
http://www.cricos.deewr.gov.au/

The national register—training.gov.au
Compliance requirements
A CRICOS provider must be able to demonstrate where applicable ongoing compliance with the:

VET Quality Framework (as defined in the National Vocational Education and Training Regulator Act 2011)

the ESOS Act, ESOS Regulations and the National Code

the ELICOS Standards
The International Education website explains the process and requirements for providers wishing to become CRICOS
registered, including information on membership requirements for the Tuition Protection Service (TPS) and Entry to
Market Charge (EMC)
Application fee
Please refer to the fees and charges section of the ASQA website for information about the fee that will apply to your
application.
If you wish to pay the application fee by credit card, please refer to the final section of this form to provide your credit
card details. Alternatively, you can submit a cheque (personal, business or bank) with your postal application.
Please ensure the name of the organisation (as shown on your application) and your contact details are included with
your cheque.
Please note that application fees are non-refundable.
Submitting the application
This application may be submitted by email to cricos.registration@asqa.gov.au or submitted as a printed application
to:
Australian Skills Quality Authority
GPO Box 9928
MELBOURNE VIC 3001
Your application must be accompanied by the required attachments. Incomplete applications or applications
completed incorrectly will be returned to you for completion. This form includes a Checklist for submitting an
application to amend CRICOS registration to help you ensure your application is complete.
For assistance in completing this form you can contact the registration team at enquiries@asqa.gov.au or call the
ASQA Info line on 1300 701 801.
Form - Application to change CRICOS registration, updated 29 September 2014
Page 2 of 23
Overview of the application process:
Once ASQA has received your complete application, it will be assessed in accordance with the Risk Assessment
Framework.
A site visit may then be conducted at your organisation’s premises to determine your compliance with the standards
for registered providers outlined in the National Code and the ESOS Act.
Definitions:
Executive officer—
a) A person, by whatever name called, and whether or not a director of the organisation, who is concerned in, or
takes part in the management of the organisation: or
b) If the organisation is body corporate:
(i) a person who, at any time during a period for which the organisation is registered, owns 15% or more
of dividends paid by the organisation; or
(ii) a person who, at any time during a period for which the organisation is registered, is entitled to
receive 15% or more of dividends paid by the organisation; or
(iii) the administrator of a deed of company arrangement executed by an organisation; or
(iv) a trustee or other person administering a compromise or arrangement made between the organisation
and another person or other persons; or
c) An administrator, receiver or manager, or liquidator of the organisation (other than a receiver and manager, or
liquidator, appointed by the court).
High managerial agent—
An employee or agent of the organisation with duties of such responsibility that his or her conduct may fairly be
assumed to represent the organisation in relation to the business or providing courses (‘course’ means a course of
vocational education and training).
A person or entity which exercises a degree of control or influence over the management or direction of the RTO
includes those who make, or participate in making, decisions that affect the business of the applicant, or who have the
capacity to significantly affect future operations and financial standing.
For companies, the details of all directors and shareholders must align to records held by the Australian Securities and
investment Commission (ASIC).
Principal place of business—
The address from which the business of the applicant will be controlled and managed. This must be a street address
and not a post office box.
Form - Application to change CRICOS registration, updated 29 September 2014
Page 3 of 23
Section 1
Applicant details (mandatory)
Name of Legal Entity:
Registered business
trading name
(if relevant):
RTO ID number
(if applicable):
(If submitting an RTO application concurrently, write ‘pending’)
CRICOS Provider
number:
Change of details: If any of your general registration or contact details have changed since you were registered as
an RTO and/or CRICOS provider, you must also complete a Notification of change of provider details or a Notification
of material change or event form and submit it to ASQA.
Section 2
Reason for application (mandatory)
Tick one of more as required
Increase or reduce student capacity—complete Section 3
Add permanent delivery site/s—complete Section 4
Add and/or remove qualifications, course or program—complete Section 5
Amend details for approved qualifications and accredited courses—complete Section 6
Section 3
3.1
Student capacity
Proposed capacity
Total approved capacity across all delivery sites:
Total number of students proposed:
(total combined number of domestic and international
students that the organisation is proposing to service)
Maximum number of overseas student places
proposed:
Please note that this capacity relates to premises,
approved arrangements with other providers, facilities,
resources, equipment, materials and ratio of staff to
student numbers as per Part C, Sections 6.1b and 12.1
and Part D, Standard 14 of the National Code.
Form - Application to change CRICOS registration, updated 29 September 2014
Page 4 of 23
3.2
Accommodating the increased capacity
Please complete the following section for each qualification, VET accredited course, or non-award course or program
in which your organisation is proposing to increase or reduce student capacity. If required, you can attach more
information.
Delivery site 1
Physical address:
Code and title of qualification/course/program:
Current total number of students:
Proposed total number of students:
What arrangements have you made to ensure that premises, facilities, resources, equipment and materials
managed by your organisation or an approved partner organisation (including work placement where this is an
essential part of the course) are sufficient for the proposed increase in your student capacity?
How will you ensure there will be sufficient staff to provide quality education and training services to meet the
proposed increase in your student capacity?
Delivery site 2
Physical address:
Code and title of qualification/course/program:
Current total number of students:
Proposed total number of students:
What arrangements have you made to ensure that premises, facilities, resources, equipment and materials
managed by your organisation or an approved partner organisation (including work placement where this is an
essential part of the course) are sufficient for the proposed increase in your student capacity?
How will you ensure there will be sufficient staff to provide quality education and training services to meet the
proposed increase in your student capacity?
Form - Application to change CRICOS registration, updated 29 September 2014
Page 5 of 23
Delivery site 3
Physical address:
Code and title of qualification/course/program:
Current total number of students:
Proposed total number of students:
What arrangements have you made to ensure that premises, facilities, resources, equipment and materials
managed by your organisation or an approved partner organisation (including work placement where this is an
essential part of the course) are sufficient for the proposed increase in your student capacity?
How will you ensure there will be sufficient staff to provide quality education and training services to meet the
proposed increase in your student capacity?
Delivery site 4
Physical address:
Code and title of qualification/course/program:
Current total number of students:
Proposed total number of students:
What arrangements have you made to ensure that premises, facilities, resources, equipment and materials
managed by your organisation or an approved partner organisation (including work placement where this is an
essential part of the course) are sufficient for the proposed increase in your student capacity?
How will you ensure there will be sufficient staff to provide quality education and training services to meet the
proposed increase in your student capacity?
Form - Application to change CRICOS registration, updated 29 September 2014
Page 6 of 23
Section 4
4.1
Provider details and proposed delivery
Add a proposed new delivery site/s for international students
An entry must be completed for every location to be used as a permanent training site.
Delivery site 1
Physical address:
Contact details for senior staff member
Title:
Surname:
Given name(s):
Position:
Email:
Phone:
Do you own these premises?
Yes
No
Yes
No
Yes
No
Yes
No
If no, what is the expiry date of the current lease?
Do you have the required occupancy approval?
Code and title of qualification/course/programs
delivered at this site:
Proposed total number of students for this site:
Delivery site 2
Physical address:
Contact details for senior staff member
Title:
Surname:
Given name(s):
Position:
Email:
Phone:
Do you own these premises?
If no, what is the expiry date of the current lease?
Do you have the required occupancy approval?
Code and title of qualification/course/programs
delivered at this site:
Proposed total number of students for this site:
Tick this box if details of more delivery sites are attached.
Form - Application to change CRICOS registration, updated 29 September 2014
Page 7 of 23

Please note: If the new delivery site is to become the main site you must complete a Notification of change of
provider details form
4.2
Remove delivery site/s for international students
An entry must be completed for every location that is used as a permanent training site.
Delivery site 1
Physical address:
Contact details for senior staff member
Title:
Surname:
Given name(s):
Position:
Email:
Phone:
Code and title of qualification/course/
programs delivered at this site:
Total number of students for this site:
Delivery site 2
Physical address:
Contact details for senior staff member
Title:
Surname:
Given name(s):
Position:
Email:
Phone:
Code and title of qualification/course/
programs delivered at this site:
Total number of students for this site:
Delivery site 3
Physical address:
Contact details for senior staff member
Title:
Surname:
Given name(s):
Position:
Email:
Phone:
Code and title of qualification/course/
programs delivered at this site:
Total number of students for this site:
Form - Application to change CRICOS registration, updated 29 September 2014
Page 8 of 23
Tick this box if details of more delivery sites are attached.
Form - Application to change CRICOS registration, updated 29 September 2014
Page 9 of 23
Section 5
5.1
Add and remove qualifications, course or program
Add qualifications, course or program to your scope of CRICOS delivery
Use this table to indicate the additional qualifications, courses or programs that your organisation is proposing to deliver to international students. The information that you
provide in this table is required for entry onto the Provider Registration and International Student Management System (PRISMS). If applying for an English Language
Intensive Courses for Overseas Students (ELICOS) to be added to CRICOS you MUST complete Section 8 of this application.
Please note: All fields must be completed, please refer to the Australian Bureau of Statistics (ABS) website for information regarding Field of Education
Detailed Field
Narrow Field
applicable)
Broad Field
program (if
Course cost
Contact
Total
to include
hours per
number of
tuition fees
week
domestic
Total number Work-Based Training Partnership
of
component 
arrangements
international
(Yes/No) 
students
students
plus any
additional
costs
$
Full address of each Course location Mode of study
site/s
Total hours
program level
Duration in weeks
Number of weeks
course or
Field of Education
Hours per week
program title
Duration (total)
Qualification, course or
course or
Duration holiday breaks
Qualification,
of qualification
Duration—tuition
National code
Face-to-face at RTO premises
Face-to-face at workplace
Online
Distance
$
Face-to-face at RTO premises
Face-to-face at workplace
Online
Distance
$
Face-to-face at RTO premises
Face-to-face at workplace
Online
Distance

Please attach evidence that if the course has a work-based requirement appropriate arrangements for the supervision and assessment of overseas students
Form - Application to change CRICOS registration, updated 25 September 2013
Page 10 of 23
5.2
Remove qualification, course or program from your scope of CRICOS delivery
Use this table to indicate the qualifications/courses/programs that your organisation no longer intends to deliver to
international students.
The VET qualifications and VET accredited courses that you list in this table will not be removed from your RTO scope
of registration based on this application process. Please refer to the ASQA website for information about amending an
RTO scope of registration.
PRISMS code
Title of qualification, course or program
Please note
A qualification/course/program cannot be removed from your CRICOS scope of registration if there are still students
with active Confirmations of Enrolment (CoEs) in the qualification.
Form - Application to change CRICOS registration, updated 25 September 2013
Page 11 of 23
Section 6
Amend qualifications, courses and programs
Use this table to add or remove a course for a particular location, amend details of qualifications, courses and programs that your organisation is currently approved to deliver
to international students. Please note that the duration of course cannot be changed, your organisation will need to apply for a new course to be approved and added to
PRISMS.
CRICOS code of
qualification,
course or program
Title of qualification, course or
program
Full address of course location site/s
Mode of study
Course cost to include Partnership
tuition fees plus any
arrangements
additional costs
(Yes/No) 
$
Expiry date
Add/Remove
at this
location
Yes
Face-to-face at RTO premises
Add
No
Face-to-face at workplace
Remove
Online
Distance
$
Yes
Face-to-face at RTO premises
Add
No
Face-to-face at workplace
Remove
Online
Distance
$
Yes
Face-to-face at RTO premises
Add
No
Face-to-face at workplace
Remove
Online
Distance
$
Yes
Face-to-face at RTO premises
Add
No
Face-to-face at workplace
Remove
Online
Distance
Form - Application to change CRICOS registration, updated 25 September 2013
Page 12 of 23
Section 7
Evidence required
The following evidence must be attached to this application:

Provide evidence that each proposed delivery site has approval for occupancy by the relevant regulatory body
in the relevant state or territory.

Provide evidence of ownership or lease arrangements for each proposed new delivery site

Attach an annual timetable, using the template provided at Appendix A, for each qualification, course or
program listed on your proposed scope of CRICOS registration. The timetable should clearly identify that no
more than 25 per cent of training is delivered via distance and online learning. This timetable should also
indicate student numbers, class locations/sizes and trainer/assessor arrangements, and reflect the minimum
20 contact hours per week required under Section 7.3 of the National Code.

If the course includes a work-based training component, you must attach evidence of how you will access
employers who will agree to provide quality work-based training and the arrangements for supervision and
assessment of overseas students.

If other providers are to be involved, provide:

o
clear information about where and how the course will be delivered, and how you will ensure compliance
with the National Code when students are receiving training from the other provider/s
o
a copy of the signed agreement between all parties.
If applying to deliver an ELICOS course you must provide all evidence required under Section 8 of this form.
Evidence and attachments must be clearly referenced to the relevant sections of the application form. Information that
is not compiled in a manner that renders it easily identifiable will be considered incomplete and returned.
Applications submitted without all of the required evidence (listed above) will be considered incomplete and returned
to the applicant.
Form - Application to change CRICOS registration, updated 25 September 2013
Page 13 of 23
Section 8
Application to add an English Language Intensive Course for Overseas
Students (ELICOS) course to CRICOS
8.1
Course Overview
8.2
Course titles:
Provide the full title of the course. (Please use a separate form for each course)
8.3

8.4
Ownership of copyright details:
If the course is owned by a legal entity or individual other than the provider please attach approval from the
owner of the copyright to use the course.
Course rationale:
Outline the rationale for the course including any relationship with other courses.
8.5
Articulation arrangements:
Provider name

8.6
Course name
Copy and complete additional tables if there are more than one articulation arrangement. Please attach a copy
of all formal articulation agreements with other providers.
Modes and methods of delivery:
Outline the modes and methods of delivery for the course.
Form - Application to change CRICOS registration, updated 25 September 2013
Page 14 of 23
8.7
Course entry requirements:
Provide details of the entry requirements for the course.
Education level requirements
English language requirements
Age requirements
8.8
Overall structure of course:
Complete the table to provide details of the overall structure of the course.
Actual course duration in scheduled contacts hours
Total number of weeks during which structured teaching will take place
Total number of weeks of course duration including any breaks
Total number of weeks of breaks that will occur of the duration of the course
Timetabled student face to face contact hours per week
Expected hours per week for ‘other study’ ie. personal or group study
8.9

Detailed course syllabus:
Please attach a detailed syllabus for the course. The syllabus must include the learning outcomes that students
can expect to achieve as they progress through the course.
8.10
Strategy for ongoing course evaluation and review:
8.11
Profile of target learner group:
Outline the profile of the target learner group for the course.
8.12
Strategy for monitoring learner progress against Standard 10 of the National Code
8.13
Strategy for assessing achievement of learner outcomes:
Form - Application to change CRICOS registration, updated 25 September 2013
Page 15 of 23
8.14

8.15
Certification of completion and partial completion:
Please attach samples of certification of completion and partial completion.
Teaching staff experience and qualifications:
Name of staff member

8.16
Qualification/s
Experience
Copy, complete and attach additional tables if there is more than three teaching staff.
Key and supplementary print-based and electronic resources:
Please list key and supplementary print-based and electronic resources for each course.
8.17
Maximum course fee for the course:
Tuition fees
Compulsory non-tuition fees
Form - Application to change CRICOS registration, updated 25 September 2013
Page 16 of 23
Section 9
Declaration by Principal Executive Officer (mandatory)
I certify that:

the information recorded on CRICOS for my registered provider, is complete and accurate

the information provided in this application is complete and accurate

I understand that the Australian Skills Quality Authority (ASQA), may conduct an audit to assess my
organisation’s:
a. ability to provide the additional qualifications, courses, programs, increased capacity and/or new delivery
site proposed in this application, and
b. compliance with the standards for registered providers outlined in the National Code of Practice for
Registration Authorities and Providers of Education and Training to Overseas Students 2007 (the National
Code), the Education Services for Overseas Students Act 2000 (ESOS Act), the Education Services for
Overseas Students Regulations 2001, and, where applicable, the National Standards for ELICOS.
Name of Principal Executive Officer:
(The current Principal Executive Officer nominated by your
organisation and currently recorded on CRICOS)
Signature of Principal Executive Officer:
Date signed:
Witnessed by (print name):
Signature of witness:
Position (job title):
Organisation (if not employed by training
organisation):
Date witnessed:
Form - Application to change CRICOS registration, updated 25 September 2013
Page 17 of 23
Checklist for submitting an application to change CRICOS registration
To avoid any delay in the processing of your application, please ensure that your application is complete and check
that all of the required evidence has been attached.
Applications which are not accompanied by the required evidence will be returned to your organisation for completion.
Section 1
Applicant details
Legal name, trading name and RTO ID number (if approved) accurately reflect your RTO’s
details, listed on the National Register, and your registered provider’s details, listed on
CRICOS.
Section 2
Reason for application
The reason identified for submitting this application is correct.
Section 3
Student capacity
3.1 – 3.2
Full and accurate responses have been provided to all questions.
3.2
Details have been completed for each qualification, course or program for which an increased
capacity has been proposed.
Section 4
Delivery sites
Approval for occupancy has been attached for each proposed new delivery site.
Evidence of ownership or lease arrangements for each proposed new delivery site has been
attached.
Section 5
Add/remove qualifications and courses
5.1
An annual timetable and structure has been attached for each listed qualification, course or
program.
Copies of partnership arrangements are attached (if applicable).
Copies of work-based training agreements are attached (if applicable).
Section 6
Amend qualifications and courses
The requested evidence has been provided.
The evidence is presented in an orderly fashion and references the relevant requirements.
Section 8
Application to add an ELICOS course (if applicable)
Application has been completed and all evidence provided
Section 9
Declaration by Principal Executive Officer
The declaration has been signed by the Principal Executive Officer and witnessed by an
authorised person.
General
Credit card details have been provided—or a cheque has been attached—for the correct
application fee.
Form - Application to change CRICOS registration, updated 25 September 2013
Page 18 of 23
Applicant to complete:
All required evidence has been included. I understand that an application submitted without a completed checklist
and/or without evidence against this condition will be considered incomplete and returned to me.
Signature:
Full name and title:
Form - Application to change CRICOS registration, updated 25 September 2013
Date:
Page 19 of 23
Application fee to change CRICOS registration
Payment can be made by cheque or credit card. Cheques are to be made out to the Australian Skills Quality Authority
and submitted with your application.
If you wish to pay by credit card, please complete the form below
Credit Card Information
MasterCard
Card type:
Visa
Card number:
Expiry Date:
Name on card:
CCV:
/
Signature:
Payment amount:
$
Date:
/
/
Please send receipt
for this payment to
(postal or email
address):
Form - Application to change CRICOS registration, updated 25 September 2013
Page 20 of 23
Appendix A: CRICOS timetable summary form
Use this table to indicate the qualifications, courses or programs that your organisation is proposing to deliver to international students. Examples have been provided. Extra
rows can be added as required. If additional pages are required, you can download the CRICOS timetable summary form from the ASQA website as a separate document.
Qualifications — please list entire scope
National Code of qualification,
course or program (if applicable)
Qualification, course or program title
Class *
Current
student
numbers
Shift **
Course dates
Breaks (holidays)
Example
BSB40207
Certificate IV in Business
BIV-A
23
1
4 Jan – 1 Oct 2010
1 – 12 March 2010
3 – 14 May 2010
19 – 30 July 2010
N/a
English for Tertiary Entrance
HIII-A
15
2
4 Jan – 1 Oct 2010
1 – 12 March 2010
3 – 14 May 2010
19 – 30 July 2010
*
Colleges with more than one class, please identify the name or number of the class e.g. BIV-A BIV-B etc.
**
Shifts times to be indicated below
Form - Application to change CRICOS registration, updated 25 September 2013
Page 21 of 23
Shifts—please provide a summary of shifts
Example
3 shifts
Shift 1 – Monday to Friday morning – 8.30 am to 12.45 pm
Shift 2 – Monday to Friday afternoon – 1.00 pm to 5.15 pm
Shift 3 – Monday to Friday evening – 5.30 pm to 9.45 pm
Timetable
Qualification, course or program title and code
Trainer
Class (student number)
Times
Days
Room
Example
Certificate IV in Business BSB40207
John Smith
BIV-A (23)
8.30 am – 12.45 pm
Monday to Friday
Room 5 level 1
English for Tertiary Entrance
Mary Jones
HIII-A (15)
8.30 am – 12.45 pm
Monday/Tuesday
Room 4 level 1
1.00 pm – 5.15 pm
Wed/Thurs/Fri
Green Street Kitchen
Form - Application to change CRICOS registration, updated 25 September 2013
Page 22 of 23
Delivery and assessment schedule per qualification
Qualification, class and commencement date:
Example: Certificate III in Hospitality, HIIIA, commencing 4 January 2010
Week (indicate date)
Subject/unit/module
Assessment schedule
Example ***
Week 1
SITXOHS001A Follow health, safety and security procedures
Learning activity only in week one. Assessments will begin in week 2.
Beginning 4 Jan 2010
SITXOHS002A Follow workplace hygiene procedures
Week 2
SITXOHS001A Follow health, safety and security procedures
Assessment Task 1 – Written and oral Q and A: Legislative OH&S requirements.
Beginning 11 Jan 2010
SITXOHS002A Follow workplace hygiene procedures
Assessment Task 2 – Practical activity/observation: Student demonstrates skills in lifting, handling, stacking and
storing goods.
SITHCCC003A Receive and store kitchen supplies
***
Example is only given for first 2 weeks. Please complete the timetable for study period indicating all assessment weeks.
Form - Application to change CRICOS registration, updated 25 September 2013
Page 23 of 23