Time Management Workshop – Time Log
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TIME LOG – INSTRUCTIONS FOR COMPLETION
 On the chart overleaf, enter all your daily tasks at work, as you do them, over 3 working
days prior to the course. Make sure you don't miss any tasks - even minor activity. Try to
do this as you go or at least at the end of every half hour period. It’s a good idea to
photocopy the chart as an A3 sheet, to give you more room to insert information.
 Remember to enter any work-related activities that you may complete in the evenings or
at weekends.
 Be honest in your recording (“warts and all!”).
 You may find the following system helpful to record information (use the appropriate
code for brevity). Add your own codes for anything else:
TCI
Incoming telephone call
TCO
IE
WE
PP
HC
TC
L
RP
Outgoing telephone call
Dealing with incoming email
Writing email
Processing the post
Helping a colleague
Attending a training or coaching session
Lunch
Reviewing progress on workload
OA
PC
AD
SC
AM
PR
TB
PT
Filing administration (paper or
electronic)
Other admin. tasks
PC Work
Adhoc tasks for others
‘Socialising’ conversation
Attending meeting
Producing report
Tea break
Planning tasks
10 minutes on an incoming telephone call would be recorded as TCI10.
 Against each task you complete, record a priority code as follows:
HP
High priority task (needed to be completed today)
MP
Medium priority (needed to be completed in 2-5 days)
LP
Low priority (could wait until next week)
DP
Delegate priority (could be delegated to someone else)
BP
Bin priority (should be binned or not done)
 Bring your findings along to the course so that we can review.
Look forward to meeting you at the course.
Happy Days!
Bryan Edwards
ABC TRAINING SOLUTIONS LTD
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Time Management Workshop – Time Log
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TIME LOG FORM
Working Day/ Date: .............................................
Task/ Priority
08:00
08.30
09:00
09.30
10:00
10.30
11:00
11.30
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Time Management Workshop – Time Log
_______________________________________________________________________________________
Task/ Priority
12:00
12.30
13:00
13.30
14:00
14.30
15:00
15.30
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Time Management Workshop – Time Log
_______________________________________________________________________________________
Task/ Priority
16:00
16.30
17.00
17.30
18.00
After
18:30
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Time Management Workshop – Time Log
_______________________________________________________________________________________
Trigger questions to stimulate discussion from the time log

Which tasks were completed on time and to the standard required?

Which tasks did not get done?

Why were these tasks not done?

Were there any interruptions that you felt you could have handled better?

What proportion of time did you spending reacting to other people’s demands?

How easy is it for you to say no to tasks? Or to negotiate demands placed on you?
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What proportion of time did you spend dealing with the unexpected?

Which activities did not really relate to your ‘key tasks'? (Refer to your job
description if necessary)
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How well did you prioritise?

How did you feel about the amount of time you spent on planning and reviewing tasks?

What could you have done better?

How will you change your task management and implementation as a result of the
time logging exercise?
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