DELAND POLICE DEPARTMENT
Chief William E. Ridgway
Departmental Standards Directive
TITLE:
CODIFIED:
CONFIDENTIAL INFORMANT FUNDS
7.9
CFA STD:
7.06M
DATE OF ISSUE:
03.02.11
EFFECTIVE DATE:
03.02.11
RESCINDS/
AMENDS:
01.12.07
PAGES:
5
ATTACHMENTS
2
PURPOSE
The purpose of this Directive is to provide Department personnel with guideline for the use of confidential funds.
POLICY
It shall be the policy of the DeLand Police Department to utilize Confidential Informant funds as a
tool to further investigations of criminal activity.
DISCUSSION
Confidential Informant funds shall be used within a defined approval process. These confidential
funds and the personnel authorized to utilize said funds, shall be subject to auditing procedures to
ensure proper accountability and use of the funds.
7.9-1
PROCEDURES
7.9.1 The Lieutenant of the Criminal Investigation Division shall be responsible for funds
allocated for investigative purposes.
7.9.2 The CID Lieutenant shall designate those personnel under his/her command who are
authorized to utilize confidential funds.
7.9.3 The use of confidential funds shall be authorized in advance and shall be limited to the
following operations:

Expenses – The purchase of specialized equipment; with prior approval of supervisor, motel
rooms and other expenses incurred by detectives in the performance of their duties. These
expenses are those that can not be placed on a department credit card.

Buys – The purchase of drugs or evidence in a criminal investigation. All monies utilized
over $100.00 shall require prior approval of the unit supervisor.

Source Fee – Detectives may pay confidential informants for their time and effort involved in
investigations. Source fees exceeding $100.00 shall be approved in advance by the unit
supervisor.

Intelligence - Detectives may pay cooperating witnesses for their information that has
confirmed reliable value to the law enforcement purpose or may use this money to pay for
intelligence such as title searches or other intelligence expenses. Intelligence fees exceeding
$100.00 shall be approved in advance by the unit supervisor.
7.9.4 All requests for payments in excess of $250.00 shall require approval of the CID
Lieutenant.
7.9.5 All requests for payments in excess of $500.00 shall require approval of the Division
Deputy Chief.
7.9.6 All requests for payments in excess of $1000.00 shall require approval of the Chief of
Police.
UTILIZATION OF A “FLASH ROLL”
7.9.7 A ‘Flash Roll’ is a set amount of currency to be used as a visual investigative tool to further investigations. Flash rolls are not to be tendered or exchanged.
7.9.8 Before utilizing a flash role, the following steps shall be taken:

Determine the need for a ‘flash roll’.
7.9-2

Prepare a case summary in writing explaining the need / purpose for the flash roll.

Forward to Unit Supervisor for approval.

In most cases the requested ‘flash roll’ currency amounts will exceed the dollar amounts set
forth in (section 7.9).

When applicable currency amounts apply, refer to section 7.9 for approval.

All currency requests in excess of section 7.9 will be forwarded though the chain of command to include the Chief of Police.

Depending on the requested currency amount, the Chief of Police will have the final decision
on the use of a flash roll and overall approval of it’s use.
7.9.9 Safeguards: In any case where a ‘flash roll’ is to be used, CID will be made aware to ensure cross investigations are not being conducted and provide covert and overt support.
FUND TRACKING
7.9.10 Those Detectives authorized to utilize confidential funds shall be issued an amount
deemed appropriate and necessary by the CID Lieutenant. These funds are to be used for
authorized expenses only.
7.9.11 All Detectives authorized to utilize confidential funds shall maintain a ledger
documenting their current balance and debts/deposits concerning their issued funds.
7.9.12 An audit of all confidential funds shall be conducted monthly by the CID Lieutenant or
his/her designee.
7.9.13 A random audit may be conducted by personnel designated by the Chief of Police at any
time but at lease once annually.
INDIVIDUAL ACCOUNTING OF FUNDS
7.9.14 Any time that Investigative Buy Money or Contingency money is spent the detective will
complete a Deland Police Department Receipt immediately following the transaction. The
receipt will be signed and witnessed at the time the expense is incurred.
7.9-3
7.9.15 The receipt shall record the following information:

Amount of payment;

Purpose of payment;

Detectives name;

Confidential Informants identification number;

The information or material purchased;

Subsequent action taken, if any;

Date & Time;

Case Number;

Detective and witnesses signature.
7.9.16 Detectives shall be subject to a random inspection/audit of their issued funds by their
supervisor.
7.9.17 Detectives shall be required to keep a current ledger worksheet detailing monies spent and
funds remaining.
7.9.18 Reimbursement of investigative buy money will be completed by detectives as they
deplete their accounts by completing a work sheet showing expenditures and current
balance. These will then be turned into the unit supervisor who will document the
expenditure in the contingency fund ledger and reimburse the detective.
7.9.19 The Chief of Police shall have final authority in all decisions regarding the use of
confidential funds.
CLOSING OUT ACCOUNT
7.9.20 These funds are not to be transferred among account holders or co-mingled with personal
monies.
7.9.21 Detectives shall not transfer any amount of their funds to another officer.
7.9-4
7.9.22 If an officer leaves the unit then their funds will be turned back into the CID lieutenant
who will then audit and zero the account.
7.9.23 Only persons authorized by the CID Lieutenant, Deputy Chief or Chief of police will be
provided with funds.
ATTACHMENTS
7.9-A Investigative Fund Record Log
7.9-B Confidential Informant Fund Receipt
DRAFTED: PCG-09/2003
REVISED: GRB---05/2005
REVISED: JFA—01/2008
REVISED; JFA – 03/2011
7.9-5