LSU
Health Care Services
Division
Report Index
Updated October 2008
LSUHSC HCSD Reports Index
October 2008
INTRODUCTION
This document presents a summary of the reports that are available on the
nVision Dashboard of the PeopleSoft Database and through Crystal Reports.
For instructions on how to get to the nVision screen, go to:
http://www.lsuhsc.edu/hcsd/finance/PSTraining.htm
For each report, the following information is presented:







Title:
Title of the button row and button name
Screen Shot:
Screen shot of the first page of the report
Description:
Brief description of the report
Layout:
Name of the layout for the report
Report Request: Title of the report request that is tied to the dashboard
Queries:
The list of queries that are used in the report if any
Prompts:
The number of prompts required by the report
This document uses one business unit’s screen as its example. All other HCSD
business unit screens have the same reports with the exception of the HCSD
screen. The HCSD screen includes additional reports that report on all business
units. The reports include all fund codes unless otherwise specified.
The Table of Contents link to the report descriptions contained in this document if
the document is opened in Microsoft Word.
TERMS USED:
nVision – Report writing software used with the PeopleSoft Database that is used
in HCSD to process financial and human relations information
nPlode - Refers to the process of expanding (imploding) a set of data within
prescribed limits
.xnv – The file extension used for nVision report layouts
Layout – The template or base for a report that identifies the data to be captured,
the placement of the data on the report and the formatting of the report
Report Request – A template for defining parameters of report production
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Table of Contents
OPENING SCREENS ...................................................................................................................... 5
nVision User Welcome Screen ................................................................................................... 5
Business Unit Menu Screen ........................................................................................................ 5
PeopleSoft Utilities Screen .......................................................................................................... 6
All Departments ........................................................................................................................... 6
Projects by BU ............................................................................................................................. 7
All Programs ................................................................................................................................ 7
Balance Sheet Accounts ............................................................................................................. 8
Revenue Accounts ...................................................................................................................... 8
Expense Accounts....................................................................................................................... 9
Single Journal Information .......................................................................................................... 9
nVision Report Requests .......................................................................................................... 10
ACCRUAL REPORTS SCREEN ................................................................................................... 10
Income Statement – All Depts 111/811..................................................................................... 11
Income Statement – Fund 111/811 ........................................................................................... 11
Income Statement – Fund 113/813 ........................................................................................... 12
Income Statement – Fund 115/815 ........................................................................................... 12
Trial Balance – All Funds ......................................................................................................... 13
Trial Balance – Fund 111/811 ................................................................................................... 13
Trial Balance – Fund 113/813 ................................................................................................... 14
Trial Balance – Fund 115/815 ................................................................................................... 14
Rev (Charges) by Payor ............................................................................................................ 15
ER Rev (Charges) by Payor ...................................................................................................... 15
Dept List 111/811 ...................................................................................................................... 16
ACTUALS REPORTS SCREEN .................................................................................................... 17
Income Statement – Dept with Prompt ..................................................................................... 17
Income Statement – Project Funds 113/115 ............................................................................. 18
Income Statement – All Depts Fund 111 .................................................................................. 18
Trial Balance – YTD All Funds .................................................................................................. 19
Trial Balance – Cur All Funds ................................................................................................... 19
Trial Balance – By Period .......................................................................................................... 20
Trial Balance – Detail ................................................................................................................ 20
Trial Balance – By Fund ............................................................................................................ 21
Cash Receipts & Exp – All Funds ............................................................................................. 21
Cash Receipts & Exp – Fund 111 ............................................................................................. 22
Cash Receipts & Exp – Fund 113 ............................................................................................. 22
Cash Receipts & Exp – Fund 115 ............................................................................................. 23
Rev & Exp Analysis – Analysis All ............................................................................................ 23
Rev & Exp Analysis – Analysis HC ........................................................................................... 24
Rev & Exp Analysis – Analysis Delta ........................................................................................ 24
Professional Services Detail ..................................................................................................... 25
Other/IAT Charges Detail .......................................................................................................... 25
Inventory – Valuation................................................................................................................. 26
Dept Comparison ...................................................................................................................... 26
Additional HCSDA Reports ............................................................................................................ 27
Income Statement – Restricted Funds Trans Dtl ...................................................................... 28
Trial Balance – All BU’s Fund 111 ............................................................................................ 28
Trial Balance – All BU’s All Funds ............................................................................................. 29
Cash Rec & Exp – All BU’s & Funds ......................................................................................... 29
Cash Rec & Exp – All BU’s Fund 111 ....................................................................................... 30
Fund 116 Project Analysis ........................................................................................................ 30
HCSD ANNUAL FINANCIAL REPORTS....................................................................................... 31
CRYSTAL REPORTS .................................................................................................................... 32
Cleanup PO MGT ...................................................................................................................... 33
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HCSD MGT INV JOURNAL INFO ............................................................................................. 34
HCSD MGT JOURNAL SYS INFO ACCRU.............................................................................. 34
HCSD MGT JOURNAL SYS INFO APCLS............................................................................... 35
HCSD MGT JOURNAL SYS INFO APCNX .............................................................................. 36
HCSD MGT JOURNAL SYS INFO ........................................................................................... 36
HCSD MGT SUMMARY – Count of PO’s by Group –BU ......................................................... 37
HCSD MGT SUMMARY – Count of PO’s by Group ................................................................. 37
HCSD Summary Drilldown – Date Range................................................................................ 38
HCSD Trans Detail – With ROA ................................................................................................ 39
HCSD Trans Detail – Without ROA ........................................................................................... 39
INV_JRN_DTL........................................................................................................................... 40
Inventory Open PO REPORT ................................................................................................... 40
Inventory Orders not Received ................................................................................................. 41
Inventory Receipts Outstanding by Item-Short ......................................................................... 41
Inventory Receipts Outstanding by Item ................................................................................... 42
Receipts Outstanding 3-Way Match.......................................................................................... 42
Standing Orders by Vendor and Dept ....................................................................................... 43
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OPENING SCREENS
nVision User Welcome Screen
Business Unit Menu Screen
This screen appears when you click on any of the Business Units. From this screen you pick
either the Actuals or the Accruals Screens.
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PeopleSoft Utilities Screen
On the bottom of the main menu is the button to the Utilities screen.
All Departments
Description
Layout Name
Report Request
Query
Table(s)
Prompts
All Departments
List of all PeopleSoft departments
Departments Tabular.xnv
DPTALL
DEPARTMENT_LIST
DEPARTMENT_TBL
0
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Projects by BU
Description
Layout Name
Report Request
Query
Table(s)
Prompts
List of all projects in PeopleSoft for a specific business unit
Project List.xnv
PROJ_LST
PROJECT_BY_BU
PROJECT_HEADER
1 (Business Unit)
All Programs
Description
Layout Name
Report Request
Query
Table(s)
Prompts
List of all programs in PeopleSoft
Program Codes.xnv
PROGRAM
PROGRAMS
PROGRAM_TBL
0
(HCSD Business Units only use Program #95001)
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Balance Sheet Accounts
Description
Layout Name
Report Request
Query
Table(s)
Prompts
List of all Balance Sheet Accounts in PeopleSoft
Accounts Balance Sheet.xnv
ACCT_BAL
ACCTS_BAL
GL_ACCOUNT_TBL
0
Revenue Accounts
Description
Layout Name
Report Request
Query
Table(s)
Prompts
List of all Revenue Accounts in PeopleSoft
Accounts Revenue.xnv
ACCT_REV
ACCTS_REV
GL_ACCOUNT_TBL
0
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Expense Accounts
Description
Layout Name
Report Request
Query
Table(s)
Prompts
List of all Expenditure Accounts in PeopleSoft
Accounts Revenue.xnv
ACCT_EXP
ACCTS_EXP
GL_ACCOUNT_TBL
0
Single Journal Information
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Provides specific detail, such as Operator ID, for a specific
journal based on the Journal ID, Journal Date and Business Unit
Single Journal Tabular.xnv
SNG_JRNL
HCSD_SINGLE_JRNL_INFO_QUERY
JRNL_HEADER
3 (Business Unit, Journal ID, Journal Date)
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nVision Report Requests
Description
Layout Name
Report Request
Query
Table(s)
Prompts
List of all PeopleSoft Reports by Report Request for a specific
Business Unit
Report Requests Tabular.xnv
REPT_REQ
REPORT_REQUESTS
NVS_REPORT
1 (Business Unit)
ACCRUAL REPORTS SCREEN
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Income Statement – All Depts 111/811
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Executive level report of accrued and actual revenues and
expenditures in all departments within a Business Unit; nplodes
on revenues and expenditures
Dept Exp by BU by Dept 111a.xnv
DEPT111A
HCSD_ACTUALS_ACCRUALS
LEDGER
0
Income Statement – Fund 111/811
Description
Layout Name:
Report Request :
Queries
Table(s)
Prompts
Report of Actuals and Accruals for a single Department in Operating
Funds
Dept Actuals & Accruals - By Dept - Fund 111.xnv
DPTAA111
HCSD_DEPT_BUDGET_PROMPT_111
HCSD_DEPT_PROMPT_111
HCSD_DEPT_PROMPT_811
LEDGER_KK
LEDGER
3 (Department)
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Income Statement – Fund 113/813
Description
Layout Name:
Report Request :
Queries
Table(s)
Prompt
Report of Actuals and Accruals for a single Department in Restricted
Funds
Dept Actuals & Accruals - By Dept - Fund 113.xnv
DPTAA113
HCSD_DEPT_BUDGET_PROMPT_113
HCSD_DEPT_PROMPT_113
HCSD_DEPT_PROMPT_813
LEDGER_KK
LEDGER
3 (Department)
Income Statement – Fund 115/815
Description
Layout Name
Report Request
Queries
Table(s)
Prompt
Report of Actuals and Accruals for a single Department in Budgeted
Restricted Funds
Dept Actuals & Accruals - By Dept - Fund 115.xnv
DPTAA115
HCSD_DEPT_BUDGET_PROMPT_115
HCSD_DEPT_PROMPT_115
HCSD_DEPT_PROMPT_815
LEDGER_KK
LEDGER
3 (Department)
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Trial Balance – All Funds
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Trial balance report that nplodes accounts for all funds,
separated by actuals and accruals
Trial Balance Actuals & Accruals-All Funds.xnv
TBAAALL
NA
Ledger
0
Trial Balance – Fund 111/811
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Trial balance report that nplodes accounts for Fund 111,
separated by actuals and accruals
Trial Balance Actuals & Accruals-Fund 111.xnv
TBAA111
NA
Actuals Ledger
0
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Trial Balance – Fund 113/813
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Trial balance report that nplodes accounts for Fund 113,
separated by actuals and accruals
Trial Balance Actuals & Accruals-Fund 113.xnv
TBAA113
NA
Actuals Ledger
0
Trial Balance – Fund 115/815
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Trial balance report that nplodes accounts for Fund 115,
separated by actuals and accruals
Trial Balance Actuals & Accruals-Fund 115.xnv
TBAA115
NA
Actuals Ledger
0
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Rev (Charges) by Payor
Description
Layout Name
Report Request
Query
Table(s)
Patient Revenue by Payor in aggregate and divided by inpatient
& outpatient; presented by month. Data and charts are provided
HCSD Patient Revenue by Payor.xnv
PTREV
NA
HCSD_Accruals Ledger
ER Rev (Charges) by Payor
Description
Layout Name
Report Request
Query
Table(s)
Emergency Room (Dept2047100) Patient Revenue by Payor in
aggregate and divided by inpatient and outpatient; presented by
month. Data and charts are provided
HCSD Patient Revenue by Payor.xnv
PTREV_ER
NA
HCSD_Accruals Ledger
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Dept List 111/811
Description
Layout Name
Report Request
List of total actual and accrual expenditures by department
that nplodes on all departments used by the business unit
within the fiscal year
DeptList by BU 111.xnv
DPTLSTUT
Query
Table(s)
Prompts
HCSD_ACTUALS_ACCRUALS
LEDGER
0
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ACTUALS REPORTS SCREEN
Income Statement – Dept with Prompt
Description
Layout Name
Report Request
Queries
Layout for hospitals that nplodes to all hospital income and gives
expenditure details with columns for fiscal year budget, fiscal year
actual and open commitments. When the report runs, a column for
each period that has elapsed will nplode/populate in a column
before the fiscal year actual column. This layout includes a prompt
so the end-user can request report by fund & department.
Sch of Rev and Expense with Prompt.xnv
RVEXDEPT
HCSD_DEPT_BUDGET_PROMPT
HCSD_DEPT_PROMPT
Table(s)
BUD_JRNL_LN
LEDGER
Prompts
3 sets of 2 (Fund and Department)
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Income Statement – Project Funds 113/115
Description
Layout Name
Report Request
Query
Table(s)
# of Prompts
Layout that gives Restricted Fund expenditure details for a
specific project number. The report includes transactions in
Funds 113 and 115. The end-user is prompted for the project
number. Once the report runs, the user can type the project
number into the space allowed in the in the heading.
Project Year to Date by Month.xnv
113PRMPT
HCSD_PROJECT_YEAR_TO_DATE
LEDGER
2
Income Statement – All Depts Fund 111
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Executive level report of actual revenues and expenditures in all
departments within a Business Unit in Fund 111; nplodes on
revenues and expenditures
Dept Exp by BU by Dept 111.xnv
DEPT111
NA
Ledger
0
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Trial Balance – YTD All Funds
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Trial Balance that nplodes to the expenditure accounts with
columns for each fund used in the year
Trial Balance Act by Fund FYTD.xnv
TBACTYTD
NA
Ledger
0
Trial Balance – Cur All Funds
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Trial Balance that nplodes to all accounts used in the current
period with a column for each fund used in the current period
Trial Balance Actuals by Fund.xnv
TBACTPER
NA
Ledger
0
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Trial Balance – By Period
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Trial Balance that nplodes with one column of information for
each period of the fiscal year that has elapsed
Trial Balance-Net Activity by Month.xnv
TBPERIOD
NA
Ledger
0
Trial Balance – Detail
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Trial Balance that nplodes to all detail with the YTD totals
Trial Balance - Actuals Ledger.xnv
TBDETAIL
NA
Ledger
0
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Trial Balance – By Fund
Description
Layout Name
Report Request
Query
Table(s)
# of Prompts
Trial Balance that nplodes to the accounts with one column of
information for the current period and one for the year to date
total. The end user is prompted for the fund code.
Trial Balance - Single Fund.xnv
TBSIGFND
HCSD_FUND_PROMPT
Ledger
2
Cash Receipts & Exp – All Funds
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Report of Cash Receipts and Expenditures for all funds with
current period activity and total year-to-date activity for entire
Business Unit
Cash Receipts & Expend-All Funds.xnv
CREXALL
NA
Ledger
0
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Cash Receipts & Exp – Fund 111
Description
Layout Name
Report Request
Query
Prompts
Report of Unrestricted (Fund 111) Cash Receipts and
Expenditures with the budget amounts, current and YTD
collections and a comparison to budget
Cash Receipts & Expend-Fund 111.xnv
CREX111
NA
0
Cash Receipts & Exp – Fund 113
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Report of Restricted (Fund 113) Cash Receipts and Expenditures
giving the current period activity and total year-to-date activity
Cash Receipts & Exp-Fund 113.xnv
CREX113
NA
Ledger
0
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Cash Receipts & Exp – Fund 115
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Report of Restricted Budgeted (Fund 115) Cash Receipts and
Expenditures giving the current period activity and total year-todate activity
Cash Receipts & Expend-Fund 115.xnv
CREX115
NA
Ledger
0
Rev & Exp Analysis – Analysis All
Description
Layout Name
Report Request
Query
Table(s)
Prompts
This report layout is run by the Business Units when beginning the
monthly revenue and expenditure analysis and projection process.
The layout populates with 6 columns of data: Budgets, PY Actuals
Totals, PY Actuals to Date, Current Month Collections or
Expenditures, Year-to-Date Collections or Expenditures and
Encumbrances. The report nplodes to all accounts and the totals
should be verified with the totals on the hard-coded report generated
from the button named “Analysis-HC” which calls the report request
named “ANAL_HC”.
Rev & Exp Analysis & Projections.xnv
ANALPROJ
HCSD_DEPT
LEDGER
0
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Rev & Exp Analysis – Analysis HC
Description
Layout Name
Report Request
Queries
Table(s)
Prompts
The report layout is for the hospital business units to use in
submitting their monthly revenue and expenditure projections. The
report is hard-coded, that is the accounts are forced to roll-up into
various high-level categories. The grand total should verify to the
nploded report generated from the button named “Analysis-All” which
calls the report request named “ANALPROJ”. The report layout then
has additional columns of information that must be calculated or filled
in after further work is performed. The final report is then saved to
the V drive and a memo is sent to the Budget Office noting that the
report is ready for review.
Rev & Exp Anal & Proj Detail HC.xnv
ANAL_HC
HCSD_DEPT
LEDGER
0
Rev & Exp Analysis – Analysis Delta
Description
Layout Name
Report request
Query
Table(s)
Prompts
DepList by BU 111 Comparison HCSD.xnv
ANALDLTA
NA
Ledger
0
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Professional Services Detail
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Report of expenditures within the “Professional Services” account
category for a Business Unit for the fiscal year. Prompts for BU,
Journal Beginning & Ending Dates and Fund. The report can be
run in the Reporting database only. (Tabular Layout)
BU Transaction DTL ProfSrvs.xnv
BUTRANSP
BU_TRANS_DTL_PROF_SRVS
ZZGL_TRANS_DTL
4
Other/IAT Charges Detail
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Report of all expenditures within the “IAT – Other” account
category for a Business Unit for the fiscal year. Prompts for
Business Unit, Journal Beginning & Ending Dates and Fund. The
report can be run in the Reporting database only. (Tabular
Layout)
BU Transaction DTL Other.xnv
BUTRANSO
BU_TRANS_DTL_OTHER
ZZGL_TRANS_DTL
4
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Inventory – Valuation
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Listing of inventory items with the on hand quantities and values
sorted by value in descending order.
INV Value.xnv
INVVALUE
INV_VALUE_RPT
PHYSICAL_INV, CM_PRODCOST, MASTER_ITEM_TBL,
CM_PRODCOST, INV_ITEMS, INV_ITEM_UOM3
3
Dept Comparison
Description
Layout Name
Lists expenditures by departments in use as
compared to the departments included on the
HCSD Department Tree of the Business Unit.
DeptList by BU 111 Comparison.xnv
Report Request
DEPTCOMP
Query
NA
Table(s)
LEDGER
Prompts
0
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Additional HCSDA Reports
Reports that include data on all HCSD Business Units
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Income Statement – Restricted Funds Trans Dtl
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Detailed Transactions of select restricted funds by project
TransDtl.xnv
TRANS_DT
HCSD_TRANS_DTL
Ledger
5
Trial Balance – All BU’s Fund 111
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Trial Balance that nplodes with one column of information for each
BU; Fund 111 only
Trial Bal Actuals Ledger - ALL HCSD BU'sFund111.xnv
TB111AL
NA
Ledger
0
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Trial Balance – All BU’s All Funds
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Trial Balance that nplodes with one column of information for each
BU; includes all funds
Trial Balance Actuals Ledger - ALL HCSD BU's.xnv
TBALL
NA
Ledger
0
Cash Rec & Exp – All BU’s & Funds
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Cash receipts and expenditures in all funds. The report nplodes
in each revenue and expenditure category and presents one
column for each business unit.
Cast Receipts & Exp-All Funds-All BU.xnv
CRALLYTD
None
Ledger
0
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Cash Rec & Exp – All BU’s Fund 111
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Operating funds cash receipts and expenditures that nplodes in
each revenue and expenditure category. The report presents
one column for each business unit.
Cast Receipts & Exp-Fund111-All BU.xnv
CR111ALL
None
Ledger
0
Fund 116 Project Analysis
Description
Layout Name
Report Request
Query
Table(s)
Prompts
Restricted fund report of expenditures, encumbrances and preencumbrances for Fund 116 projects associated with Hurricanes
Katrina and Rita.
HCSD – Disaster Recover Costs.xnv
CR116ALL
HCSD_PROJ_GRT_BUDGET
HCSD_FUND_116_PE
HCSD_FUND_116_E
HCSD_FUND_116
Ledger
0
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HCSD ANNUAL FINANCIAL REPORTS
Description
The Reports in this section are used to compile the Consolidated Annual
Financial Report for LSU HCSD. These reports differ from all previously
presented reports in that they include beginning balances and audit
adjustments from the Actuals and Accrucals ledger. All HCSD funds are
included. Samples of each of these reports are available on the HCSD
Finance website at http://www.lsuhospitals.org/finance/fin.htm with the
exception of TB-ALL. TB-All is a Trial Balance report of all hospitals, all
funds, beginning balances and audit adjustments that is used in to check
transactions for accuracy prior to generation of the final AFR. Most of
these reports include hidden columns that can be unhidden to see detailed
breakdowns of the data.
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CRYSTAL REPORTS
Crystal Reports are accessed from the PeopleSoft Launcher as illustrated below:
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The full list of Crystal Reports that are available for HCSD is:
Cleanup PO MGT
Description
Prompts
Query
Table(s)
Purchasing transactions summary by department
4: BU, Dept, Date Begin, Date End
CLEANUP_PO_MGT
PO_HDR, PO_LINE_DISTRIB, OPEN_ENC, VENDOR,
PO_LINE_SHIP, DEPARTMENT_TBL
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HCSD MGT INV JOURNAL INFO
Description
Prompts
Query
Table(s)
This report presents the detail journal lines for all Inventory
Subsystem Journals and General Ledger Inventory correcting
Journals for a Time period (Usually a month) The report is
presented in Journal ID Order by Journal Line Number.
3: BU. Begin Date, End Date
JOURNAL_SYS_INFO_INV
JRNL_HEADER, JRNL_LN
HCSD MGT JOURNAL SYS INFO ACCRU
Description
Prompts
Query
Table(s)
This Report presents the detailed journal lines for all journals Posted to
the HCSD_ACCRU Ledger for the Business Unit for a Time period
(Usually a month). The report is presented in Journal ID Order by
Journal Line Number.
3: BU, Date Begin, Date End
JOURNAL_SYS_INFO_ACRUALS
JRNL_HEADER, JOURNAL, LN
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HCSD MGT JOURNAL SYS INFO APCLS
Description
Prompts
Query
Table(s)
This Report presents the detailed journal lines for all Accounts Payable
Voucher Close journals, generated by the Accounts Payable subsystem
and posted to the Actuals Ledger for the Business Unit for a Time period
(Usually a month). The report is presented in Journal ID Order by Journal
Line Number. This report was designed to be used for reviewing APCLS
journals to insure the correct Budget Period is used upon closing a
Voucher. If other than the current Budget_Period appears on a journal
line, manual corrections to the general ledger may be required.
3: BU, Date Begin, Date End
JOURNAL_SYS_INFO_APCLS
JRNL_HEADER, JOURNAL, LN
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HCSD MGT JOURNAL SYS INFO APCNX
Description
Prompts
Query
Table(s)
This Report presents the detailed journal lines for all Accounts Payable
Voucher Cancellation journals, generated by the Accounts Payable
subsystem and posted to the Actuals Ledger for the Business Unit for a
Time period (Usually a month). The report is presented in Journal ID
Order by Journal Line Number. This report was designed to be used for
reviewing APCNX journals to insure the correct Budget Period is used
upon closing a Voucher. If other than the current Budget_Period appears
on a journal line, manual corrections to the general ledger may be
required.
3: BU, Date Begin, Date End
JOURNAL_SYS_INFO_APCNX
JRNL_HEADER, JOURNAL, LN
HCSD MGT JOURNAL SYS INFO
Description
Prompts
Query
Table(s)
This Report presents the detailed journal lines for all manual general
ledger journals. These journals are not generated by the any
subsystem and posted to the Actuals Ledger or HCSD_ACCRU
Ledger for the Business Unit for a Time period (Usually a month). The
report is presented in Journal ID Order by Journal Line Number. This
report was designed to be used for reviewing all manual journals
during a period.
3: BU, Date Begin, Date End
JOURNAL_SYS_INFO
JRNL_HEADER, JOURNAL, LN
Page 36 of 43
LSUHSC HCSD Reports Index
October 2008
HCSD MGT SUMMARY – Count of PO’s by Group –BU
Description
Prompts
Query
Table(s)
This report shows the number of purchase orders issued by the specified
business unit broken down by total PO amounts during the specified
period.
3: BU, Date Begin, Date End
LSUHCSD_PO_BY_DATE_RANGE_BU
PO_LINE_DISTRIB, PO_HDR
HCSD MGT SUMMARY – Count of PO’s by Group
Description
Prompts
Query
Table(s)
This report shows the number of purchase orders issued by all
HCSD business units broken down by total PO amounts during the
specified period.
2: Date Begin, Date End
LSUHCSD_PO_BY_DATE_RANGE
PO_LINE_DISTRIB, PO_HDR
Page 37 of 43
LSUHSC HCSD Reports Index
October 2008
HCSD Summary Drilldown – Date Range
(Summary Page)
(Detail Page)
Description
Prompts
Query
Table(s)
Summary of revenues and expenditures per project for a specific
date range. ROA transactions are not included. The report allows
drilldown on Actuals column.
5; BU, Fund, Project ID, Begin Date, End Date
HCSD_TRANS_DTL
ZZGL_TRANS_DTL, GL_ACCOUNT_TBL
Page 38 of 43
LSUHSC HCSD Reports Index
October 2008
HCSD Trans Detail – With ROA
Description
Prompts
Query
Table(s)
Summary of revenues and expenditures per project for a specific
date range. ROA transactions are included. The report allows
drilldown on Actuals column. This report should be used to
determine what amounts are yet to be reimbursed by LSUHSC.
5; BU, Fund, Project ID, Begin Date, End Date
HCSD_TRANS_DTL_ROA
ZZGL_TRANS_DTL, GL_ACCOUNT_TBL
HCSD Trans Detail – Without ROA
Description
Query
Summary of revenues and expenditures per project for a specific
date range. ROA transactions are not included. The report allows
drilldown on Actuals column. This report should be used to
determine actual expenditures for a project.
5; BU, Fund, Project ID, Begin Date, End Date
HCSD_TRANS_DTL
Table(s)
ZZGL_TRANS_DTL, GL_ACCOUNT_TBL
Prompts
Page 39 of 43
LSUHSC HCSD Reports Index
October 2008
INV_JRN_DTL
Description
Prompts
Query
Table(s)
The report presents the detail transactions that make up a specific
journal line on a specific Inventory subsystem generated journal.
This report will not provide any additional detail for Inventory
Correcting Journals (INVC) journals since INVC journals are manual
Journals directly to the General Ledger.
3; BU, Begin Date, End Date
INV_JRN_DTL
CM_ACCT_Post_Ln Table
Inventory Open PO REPORT
Description
This report lists pertinent information on inventory purchase order
lines that have not been fully paid in PeopleSoft.
Prompts
4: BU, INV BU, Begin Date, End Date
INVENTORY_REPORT
Vendor, PO_HDR, PO_LINE, PO_LINE_ACCTG,
PO_LINE_DISTRIB, BUS_UNIT_TBL_IN, DEPARTMENT_TBL
Query
Table(s)
Page 40 of 43
LSUHSC HCSD Reports Index
October 2008
Inventory Orders not Received
Descriptio
n
This report lists pertinent information on inventory purchase order lines that
have not been fully received in PeopleSoft.
Prompts
5: BU, INV BU, Begin Date, End Date, Vendor ID
INVENTORY_RECEIPTS
Vendor, PO_HDR, PO_LINE, PO_LINE_DISTRIB, RECV_LN_DISTRIB,
PO_LINE_SHIP, BUS_UNIT_TBL, RECV_LN_SHIP
Query
Table(s)
Inventory Receipts Outstanding by Item-Short
Description
Prompts
Query
Table(s)
Inventory orders not received by item number
5: BU, INV BU, Date Begin, Date End, Vendor ID
INVENTORY_RECEIPTS
Vendor, PO_HDR, PO_LINE, PO_LINE_DISTRIB, RECV_LN_DISTRIB,
PO_LINE_SHIP, BUS_UNIT_TBL_IN, RECV_LN_SHIP
Page 41 of 43
LSUHSC HCSD Reports Index
October 2008
Inventory Receipts Outstanding by Item
Description
Prompts
Query
Table(s)
Inventory orders not received by PO number
5: BU, INV BU, Date Begin, Date End, Vendor ID
INVENTORY_RECEIPTS
Vendor, PO_HDR, PO_LINE, PO_LINE_DISTRIB,
RECV_LN_DISTRIB,
PO_LINE_SHIP, BUS_UNIT_TBL_IN, RECV_LN_SHIP
Receipts Outstanding 3-Way Match
Description
Prompts
Query
Table(s)
Non-inventory orders not received by PO number
5: BU; Dept, Begin Date, End Date, Vendor ID
RECEIPTS_NON_INVENTORY
Vendor, PO_HDR, PO_LINE, PO_LINE_DISTRIB, RECV_LN_DISTRIB,
PO_LINE_SHIP, BUS_UNIT_TBL_IN, RECV_LN_SHIP
Page 42 of 43
LSUHSC HCSD Reports Index
October 2008
Standing Orders by Vendor and Dept
Description
Prompts
Query
Table(s)
This report lists PO’s for a prompted budget period and presents the
original quantity ordered as compared to the actual quantity received and
invoiced. This report should be used when new PO’s are created for the
next fiscal year to avoid over-encumbering.
4 prompts: BU, Budget Period, Vendor ID, Dept ID
STANDING_PO_BY_VNDR_N_DEPT(
Vendor, PO_HDR, PO_LINE, PO_LINE_DISTRIB, DISTRIB_LINE,
VOUCHER
Page 43 of 43