GLOBAL PROCUREMENT
Policy No: PRPO-003
Effective Date: January 01, 2007
Last Revision: July 1, 2005
Sunset Date: September 14, 2013
Personnel Applicability: All Employees
Geographic Applicability: North America, Latin
America
Contact: Manager of Corporate Services
Approving Authority: VP, Global Procurement
CHEMTURA CORPORATION
FLEET VEHICLE
DRIVER
PROCEDURE MANUAL
As of January 01 2007
(Supersedes July 1, 2005)
PLEASE READ THIS MANUAL
AND RETAIN IN YOUR GLOVE BOX. THIS POLICY IS TO BE USED IN
CONJUNCTION WITH THE FLEET VEHICLE POLICY MANUAL.
See the Quick Reference on the next page for important phone numbers.
YOUR ASSIGNED VEHICLE NUMBER IS:
(ARI will assign your vehicle number)
____________________________
Please refer to the above number in all
communications with ARI regarding your vehicle.
PLEASE READ THIS MANUAL
THOROUGHLY
Each section of this manual contains important information regarding Chemtura's
driving procedures, which affect your vehicle.
Call ARI
For General Assistance
1-800-422-7647
(Monday through Friday, 8:30 AM to 8:00 PM)
Or email - fleetadmin@arifleet.com
For Maintenance & Repairs
1-800-CAR-CARE
or
1-800-227-2273
(24 hours a day/7 days a week)
In Case of an Accident
1-800-221-1645
(24 hours a day/7 days a week)
All mail should be directed to:
Automotive Resources International
Attention: Fleet Administration
P.O. Box 5039
Mt. Laurel, NJ 08054
1
CHEMTURA CORPORATION
DRIVER PROCEDURE MANUAL
CHEMTURA has arranged with ARI to handle the day-to-day interaction with fleet drivers.
In order to properly service your needs, ARI has assigned a team of Fleet Coordinators to
handle inquiries you might have regarding information pertinent to your vehicle and
Chemtura’s vehicle policies.
This manual contains information on various topics intended to answer your questions in
advance and save you time in the future.
Feel free to contact an ARI Fleet Coordinator at 1-800-422-7647 anytime Monday through
Friday (except holidays) 8:30 AM 5:00 PM Eastern Time or email fleetadmin@arifleet.com.
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CONTENTS
1
2
3
NEW VEHICLE SELECTION, ORDERING AND DELIVERY ___________________ 4
1.1
ELIGIBILITY _______________________________________________________ 4
1.2
SELECTION OF VEHICLES __________________________________________ 4
1.3
REQUESTS FOR COMPANY VEHICLE _______________________________ 5
1.4
VEHICLE TURNOVER ______________________________________________ 5
1.5
ORDERING_________________________________________________________ 5
1.6
ORDER ACKNOWLEDGMENT _______________________________________ 6
1.7
DELIVERY _________________________________________________________ 6
1.8
DELIVERY NOTIFICATION TO DEALER _____________________________ 6
1.9
DELIVERY PROCESS _______________________________________________ 6
USED VEHICLE RETURN ________________________________________________ 7
2.1
EMPLOYEE PURCHASE OF COMPANY VEHICLES ____________________ 7
2.2
USED VEHICLE LEASING ___________________________________________ 7
2.3
REPLACEMENT BY NEW VEHICLE __________________________________ 7
LICENSE & TITLE INFORMATION, TRANSFERS & TERMINATIONS _________ 7
3.1
LICENSE REGISTRATION RENEWALS _______________________________ 7
3.2
TRANSFERS TO ANOTHER STATE___________________________________ 7
3.3
CHANGE OF ADDRESS WITHIN THE SAME STATE ___________________ 8
3.4
TRANSFER OR TERMINATION OF EMPLOYEES WITH COMPANY
VEHICLES _______________________________________________________________ 8
4
3.5
EXTENDED ABSENCE ______________________________________________ 8
3.6
TITLES AND OTHER LICENSING DOCUMENTS ______________________ 8
3.7
PARKING AND MOVING VIOLATIONS _______________________________ 8
MAINTENANCE AND REPAIRS ___________________________________________ 9
4.1
MAINTENANCE COSTS _____________________________________________ 9
4.2
COMMUNICATING WITH ARI'S MAINTENANCE MANAGEMENT
DEPARTMENT ___________________________________________________________ 9
4.3
SCHEDULED MAINTENANCE ______________________________________ 10
4.4
SERVICE LOCATIONS _____________________________________________ 10
WARRANTY REPAIRS YOUR DELIVERY DEALER OR THE NEAREST
MANUFACTURER'S OUTLET _____________________________________________ 10
4.5
BASIC WARRANTY INFORMATION_________________________________ 11
4.6
WEX FUEL CARD __________________________________________________ 11
3
5
INSURANCE INFORMATION ____________________________________________ 12
5.1
6
OPERATING VEHICLE OUTSIDE THE COUNTRY OF ORIGIN_________ 12
ACCIDENT REPORTING ________________________________________________ 12
6.1
ACCIDENT REPAIRS TO YOUR VEHICLE ___________________________ 12
6.2
DAILY RENTAL VEHICLES ________________________________________ 13
6.3
WHAT TO DO IN CASE OF AN ACCIDENT ___________________________ 13
6.4
ACCIDENTS INVOLVING PROPERTY DAMAGE OR BODILY INJURY TO
THIRD PARTIES _________________________________________________________ 13
7
8
PERSONAL USE MILEAGE REPORTING (FRINGE BENEFIT) _______________ 15
7.1
CHARGES TO THE EMPLOYEE _____________________________________ 15
7.2
PERSONAL USE MILEAGE REPORTING ____________________________ 16
CHEMTURA CORPORATION ____________________________________________ 17
1 NEW VEHICLE SELECTION, ORDERING AND DELIVERY
1.1 ELIGIBILITY
A leased vehicle may be authorized for the following categories:
Category I
A.
A salesperson that meets with customers to obtain sales orders.
B.
An employee who requires the use of a vehicle for approved Company business
(excluding business trips involving air travel) in excess of 18,000 miles per year
C.
An employee required to transport Company sample products for technical
demonstration purposes. (Note: see “Safety” Section of the Chemtura Vehicle Policy
regarding transportation of products)
Category II
Plant/Site Vehicles used for the transport of Company products, tools or equipment
(Note: see “Safety” Section of the Chemtura Vehicle Policy regarding transportation of
products)
Note: Direct reports to the Chief Executive Officer or Executives who receive special
authorization for vehicles are governed by another policy and are considered outside the scope
of this policy.
1.2 SELECTION OF VEHICLES
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Procurement and Human Resources are responsible for developing and enforcing standards for
vehicle selection and replacement.
Vehicle selection is based on the following eligibility categories:
Category I
Four-door sedans equipped, at a minimum, with anti-lock brakes, driver’s side Air bags,
V6 cylinder engine, and automatic transmission. Each autumn the Executive Vice
President of Human Resources and the Chemtura Fleet Manager shall nominate the
make, models and options for this category of driver. Drivers cannot change the model,
but can add options at the driver’s expense which will not be credited back to the
employee (see also Section 2).
Four wheel drive vehicles, pickup trucks, convertibles and or vans will only be
authorized when required and upon approval of the Chemtura Fleet Manager.
Category II
Make and model will be at the discretion of the Senior Site Manager and Executive Vice
President of Human Resources. Site vehicles will be assigned to the Senior Site
Manager for tracking purposes and should be “garaged” at the plant/site.
Location/plant vehicles are not to be taken home or used for personal purposes.
For any driver paid extra options or equipment or prices in excess of the ceiling price. Driver
would submit either a personal or a cashier’s check to ARI.
1.3 REQUESTS FOR COMPANY VEHICLE
When an employee qualifies for a company provided vehicle or a replacement:
1. All requests must be approved by the employee’s supervisor who will send an email to
the Chemtura Fleet Manager including the employee’s name and address.
2. Whenever an employee plans to have a spouse/qualified children drive a Company
vehicle, the Driver must complete the Added Drivers Form which shall be submitted to
ARI. The Company reserves the right to limit the users of any Company provided
vehicle.
3. Once the approval has been received, the Chemtura Fleet Manager will notify ARI,
who will forward the ARI On-line vehicle ordering procedure.
1.4 VEHICLE TURNOVER
The Company will replace cars at 75,000 miles or 48 months. Utility vehicles (e.g. vans, pickup
trucks, etc.) will be replaced at 100,000 miles or 48 months. A minimum of 24 months must
elapse regardless of accumulated mileage.
1.5 ORDERING
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Based on Chemtura’s policy for vehicle replacement, you will be notified approximately 90 to
120 days in advance of the projected replacement date of your current vehicle for the purposes
of ordering your replacement vehicle.
Drivers can then place the order through ARI’s website https://driver.arifleet.com to choose
the vehicle, colors and required equipment. ARI will issue you the website instructions. ARI
will order your vehicle from the manufacturer. If Chemtura has vehicles in storage, the driver
may be assigned one of these vehicles.
NOTE: All vehicles are to be ordered from the manufacturer using ARI’s website. Drivers
must choose from the pre-determined vehicle selector list found on the website. This
process allows Chemtura to drive volume to the manufacturers, and maximize fleet
incentives and rebates. Dealer stock purchases are only allowed with an e-mail approval
from the Executive Vice President of the division. (Chemtura pays a premium for stock
vehicle purchases)
1.6 ORDER ACKNOWLEDGMENT
ARI will send an acknowledgment of your order after we receive a confirmation from the
manufacturer. You should promptly review this acknowledgment. Any corrections should be
immediately brought to your ARI Fleet Coordinator's attention.
1.7 DELIVERY
Approximately 8 to 12 weeks from the time of order placement, your vehicle will be produced
and shipped to a delivering dealer near your home or office. *Drivers and managers need to
plan accordingly to accommodate for the 8-12 weeks for delivery when ordering vehicles
from the manufacturer.
1.8 DELIVERY NOTIFICATION TO DEALER
The delivering dealer will be provided with Delivery Instructions/Delivery Receipts for your
vehicle. The dealer will be provided with all necessary licensing and titling information to
properly register the vehicle for you.
1.9 DELIVERY PROCESS
Approximately 10 to 14 days prior to expected delivery of your new vehicle, ARI will mail a set
of Delivery Instructions/Delivery Receipts to you. Confirm with the specified dealer that your
vehicle is ready to be delivered. At the time of your scheduled delivery, remember to bring
your copies of the Delivery Instructions/Delivery Receipts.
You and a dealer representative will be required to sign both sets of Delivery Receipts. Copies
of these documents should be returned to ARI in the postage-paid envelope provided for you.
If there are any problems with your new vehicle, call your ARI Fleet Coordinator prior to
accepting delivery of the vehicle.
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2 USED VEHICLE RETURN
2.1 EMPLOYEE PURCHASE OF COMPANY VEHICLES
When a Company vehicle is slated for replacement or when an employee retires with a
Company vehicle, he or she is entitled to purchase the vehicle at a fair market value as
determined by ARI. The established price will result in minimal gain or loss to the Company
and is NOT negotiable.
The employee will issue a check for the purchase of the used vehicle directly to ARI.
2.2 USED VEHICLE LEASING
In lieu of purchasing your vehicle, ARI offers a Used Vehicle Lease Plan. This affordable
alternative can be considered during the decision-making process. Upon request, more detailed
information will be provided, along with your used vehicle price quotation.
2.3 REPLACEMENT BY NEW VEHICLE
If you choose not to purchase or lease your used vehicle, you will leave the vehicle at the
dealership where and when you receive your new vehicle.
If you leave your used vehicle at the dealership, you will be asked to complete a Condition
Report with the dealer representative. If unusual damage exists on the vehicle, document any
damage with written explanation and photographs (if available).
Be sure to remove the insurance card, maintenance packet, fuel card (your PIN # stays with
you) and all personal belongings from your used vehicle.
3 LICENSE & TITLE INFORMATION, TRANSFERS &
TERMINATIONS
3.1 LICENSE REGISTRATION RENEWALS
ARI will handle most requirements for the registration and licensing of the vehicle, including
payment of parish, county and/or state taxes, if applicable. Occasionally there may be a need to
ask for your assistance to license or title the vehicle due to a time or location restriction, or due
to emissions or safety inspections required by some states. ARI will do their best to keep your
involvement in these instances to a minimum.
If, at any time, you receive any documentation related to your renewal, please forward it to
ARI.
3.2 TRANSFERS TO ANOTHER STATE
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If your vehicle is being transferred to a state other than where it is currently titled and
registered, contact your ARI Fleet Coordinator immediately. ARI will handle the re-registration
and titling paperwork for you. Please note: ARI may ask you to provide certain documentation,
i.e., smog/safety certification, to facilitate this process.
3.3 CHANGE OF ADDRESS WITHIN THE SAME STATE
If you are moving but staying within the same state, ARI must still be notified. Contact your
ARI Fleet Coordinator with your new address and telephone number so your records can be
updated.
This information is vitally important for tax purposes and to ensure written communication
reaches you.
3.4 TRANSFER OR TERMINATION OF EMPLOYEES WITH COMPANY
VEHICLES
If an employee is transferred or promoted to a position that will not entail the use of a vehicle
for the required annual business miles, the vehicle must be surrendered as of the effective date
of the move. The employee’s manager is responsible for enforcing this requirement and for
notifying the Chemtura Fleet Manager of such a change.
3.5 EXTENDED ABSENCE
An employee who is in possession of a company vehicle and who leaves the company for an
approved extended absence will be permitted to retain the vehicle so long as the period does
not exceed 26 weeks. Should the employee’s leave be expected to exceed 26 weeks, the
employee will be given the option of buying the vehicle (based on current policy provisions) or
otherwise return the vehicle to Chemtura.
3.6 TITLES AND OTHER LICENSING
DOCUMENTS
If, at any time, you receive a vehicle title or other documentation not specifically related to your
annual registration renewal (i.e., Personal Property Tax Notification), you should send this
documentation to ARI immediately at:
Automotive Rentals, Inc.
License and Title Dept.
P.O. Box 5039
Mt. Laurel, NJ 08054
3.7 PARKING AND MOVING VIOLATIONS
8
Any employee with a company provided vehicle and/or spouse who receive a summons or
violation (excluding parking tickets) while operating such vehicle must notify ARI within 48
hours of the incident. Any driver and/or spouse who had a driver’s license revoked or
suspended is required to immediately notify the Chemtura Fleet Manager.
As the driver of a leased vehicle, you are responsible for all parking and moving violations
associated with your assigned vehicle. The Company will not reimburse drivers for parking
or moving violations. Please pay all violations immediately. If ARI receives notification of an
unpaid violation, documentation will be forwarded to you for handling. A handling fee is
assessed to Chemtura and will be passed on to the responsible driver. Failure to promptly
comply with local violations can result in increased fines and penalties, impounding of the
vehicle, and/or not allowing registrations to be renewed for yours or other vehicles within
your company's fleet.
If an employee terminates without paying outstanding fines and tickets, the Credit Department
shall turn collection over to a collection agency after reasonable collection effort.
4 MAINTENANCE AND REPAIRS
4.1 MAINTENANCE COSTS
All Leased Auto Drivers will utilize a specified Maintenance Assistance Program for all
repair/service needs.
The Company will bear those costs required to properly maintain and safeguard the vehicle.
The Company will not incur personal costs. The following costs are reimbursable:
1. Gasoline costs equivalent to usage on Company business.
2. Repairs due to damage or parts failure.
3. Routine maintenance and servicing. (ARI is responsible for issuing purchase orders for
replacement tires, wheel alignments, and balancing.)
4. Washing necessary to maintain the exterior and appearance.
5. Parking costs, when on Company business (excluding parking
at regular work site).
6. Garaging costs for employees without private garage facilities.
7. Renewing vehicle registration (responsibility of the driver).
8. Insurance and licensing (Paid directly by Chemtura)
9. Rental cars arranged by ARI for accidents and major repairs.
Employees are responsible for scheduling required maintenance in accordance with the
applicable warranty.
4.2 COMMUNICATING WITH ARI'S MAINTENANCE MANAGEMENT
DEPARTMENT
9
ARI's Fleet Management Program is designed to assist you in maintaining your vehicle and in
the proper handling of routine service in a quick and cost effective manner. To accomplish this,
we need important information from you. When calling ARI, please have your vehicle number
and odometer reading available. If calling from a service facility, have a qualified mechanic
inspect the vehicle, then call ARI. If you need help in locating a facility, ARI Service
Representatives are readily available to serve you. Please give them a call for service,
information or advice at:
1-800-CAR-CARE (227-2273)
24 Hours a day, 7 days a week
4.3 SCHEDULED MAINTENANCE
Routine scheduled maintenance is handled by the use of the Coupon Book provided by ARI.
These Coupons allow an authorized service facility to perform scheduled maintenance at the
required intervals without a telephone call to ARI. Failure to comply with the Coupon
intervals may be considered abuse. Your signature will verify the work was completed.
Service not covered by a Coupon requires a Purchase Order from ARI. To obtain this
Purchase Order, have the servicing facility call ARI toll-free at 1-800-CAR-CARE (223-2273).
4.4 SERVICE LOCATIONS
Maintenance should be performed at the service centers shown on the following page. You may
call ARI for locations nearest you.
WARRANTY REPAIRS
YOUR DELIVERY DEALER OR THE NEAREST MANUFACTURER'S
OUTLET
LUBE, OIL AND FILTER
MCQUICK'S OILUBE
FIRESTONE
GENERAL TIRE
GOODRICH/UNIROYAL
GOODYEAR
GREASE MONKEY
JIFFY LUBE
K-MART/PENSKE
MINIT LUBE
SPEEDY MUFFLER KING
SUNOCO ULTRA SERVICE CENTERS
VALVOLINE INSTANT OIL
PEP BOYS
SOHIO PROCARE
QUICK LUBE
TIRES, BATTERIES, SHOCKS, BRAKES
PEP BOYS
10
MICHELIN
SOHIO PROCARE
TIRE AMERICA
DAYTON TIRE
DUNLOP
FIRESTONE
GENERAL TIRE
GOODRICH/UNIROYAL
GOODYEAR
NTW
SPEEDY MUFFLER KING
SUNOCO ULTRA SERVICE CENTERS
TRANSMISSION WORK
AAMCO
LEE MYLES
GLASS
GLOBE AMERADA
HARMON GLASS
ISI SAFELITE
BINSWANGER GLASS
US AUTO GLASS
MAJOR REPAIRS
(CALL ARI FOR LOCATIONS)
4.5 BASIC WARRANTY INFORMATION
Your vehicle is covered by a Manufacturer's Warranty, generally for 36 months or 36,000 miles
(refer to your Owner's Manual). Routine maintenance must be followed according to the
guidelines in your Owner's Manual in order to keep the Manufacturer's Warranty valid.
Repairs covered under the Manufacturer's Warranty must be performed at the Manufacturer's
dealership.
Call ARI's Fleet Management Department if you have any questions regarding your vehicle's
warranty coverage.
4.6 WEX FUEL CARD
Fuel credit cards will be provided to each driver by ARI. These cards must be used for all fuel
purchases and for no other purpose. Cards are assigned to specific vehicles, not individuals,
and may not be used for any other vehicles.
All drivers should self-pump fuel (where available), use regular (87 Octane) unleaded fuel at
all elevations (unless their vehicle requires diesel or an alternative fuel), and monitor fuel
prices.
Each driver will be provided with a personal identification number (PIN) when his/her
11
credit card is issued and will be required to input this number at each time of fuel purchase.
When you receive a new vehicle, your PIN number will stay with you, but the fuel card stays
with the vehicle. In addition, the driver must provide the vehicle odometer reading to the
attendant, which is keyed in to the central computer at the credit card company. Drivers must
report accurate odometer readings each time they fuel.
Lost or stolen credit cards must be reported to ARI at the beginning of the next working day to
minimize fraudulent use of cards. Until a new card is received, valid business related fuel
charges shall be charged on the employee’s Company credit card. The Company credit card
may not otherwise be used for the purchase of fuel for Company vehicles. Expense report
entries for fuel charges must include the respective odometer reading at the time of the fueling
and the date the ARI/WEX Fuel Card was reported lost.
When using the company vehicle for personal vacation use, all fuel should be paid for by the
employee and not charged on the ARI/WEX Fuel Card.
5 INSURANCE INFORMATION
Chemtura employees shall exercise prudent judgment in the operation of any vehicle while on
company business or in the operation of a company-leased vehicle at all times.
An Insurance ID Card, Accident Instructions and Accident Report Form should be kept in the
vehicle at all times. Should an accident occur, submit the Accident Report Form and Police
Report to the ARI Claims Administrator within three working days of the accident. (See
Accident Reporting section.)
Insurance will be arranged and provided by the Company. Employees and those driving with
the employee’s consent will be insured by the Chemtura insurance program against third party
claims and against damage to the vehicle. Evidence of insurance will be issued through ARI.
Medical coverage and life insurance are not provided under this program (but may be covered
by other Company plans).
5.1 OPERATING VEHICLE OUTSIDE THE COUNTRY OF ORIGIN
The Chemtura Fleet Manager’s approval is required prior to taking a company vehicle across
an international border and. ARI must also be notified if such approval is obtained. Special
insurance provisions are required to legally operate your vehicle in multiple countries.
Please contact your ARI Fleet Coordinator for instructions prior to leaving the country with
your vehicle.
6 ACCIDENT REPORTING
6.1 ACCIDENT REPAIRS TO YOUR VEHICLE
An ARI Insurance Claims Administrator will schedule repairs at an established repair facility.
Towing, estimates, appraisals and rentals when approved by Chemtura will also be arranged.
12
A Purchase Order will be issued to the repair facility, and the vehicle will be released to you
when repaired. ARI will pay all repair invoices.
6.2 DAILY RENTAL VEHICLES
If your company vehicle is inoperative due to an accident or major repairs, and you need
substitute transportation, ARI can provide you with a rental vehicle, subject to Chemtura’s
approval. Call ARI at 1-800-CAR-CARE, (227-2273) and the necessary arrangements will be
made.
6.3 WHAT TO DO IN CASE OF AN ACCIDENT
1.
If you are involved in an accident, notify the police immediately and file the
necessary reports. In some areas, the police may not go to the scene of an accident
unless there are serious damages, injuries or the vehicle is stolen. However, you
should go to the local police station and file a report. This is extremely beneficial to
you and Chemtura. Reporting an accident to the police will ensure the incident did,
in fact, occur and the events were properly documented. Be sure you understand all
applicable facts and circumstances before making any admission.
2.
Collect the names, addresses and telephone numbers of all injured persons and
witnesses.
3.
Record location, date and time as well as the other vehicle driver’s name, driver
license number, address, telephone number, insurance company and policy number.
4.
Report to ARI by calling 1-800-221-1645 immediately. An ARI Claims Administrator
will take a brief report, which will be entered directly into our computer database.
5.
Report accidents, injuries, and thefts to the Chemtura Fleet Manager immediately.
6.
Complete an Accident Form and forward it with a Police Report to the ARI Claims
Administrator within three workdays of the accident.
7.
Retain the valid insurance identification card and Accident Reporting forms in your
vehicle.
8.
Complete Chemtura’s statement of accident form (obtain from ARI) and give a copy
to the Risk Manager and the Fleet Manager. List any violations/citations issued at
scene.
9.
All accidents must be reported by driver to his/her supervisor.
Collecting these facts will protect you and Chemtura, while increasing potential recovery from
the other party.
6.4 ACCIDENTS INVOLVING PROPERTY DAMAGE OR BODILY INJURY
13
TO THIRD PARTIES
TO REPORT AN ACCIDENT
GALLAGHER BASSETT SERVICES, INC. (GB) is Chemtura’s claim handler. Specific
instructions for ALL drivers in event of an accident are:
1.
Telephone GB:

If an automobile accident occurs (involving property damage or bodily injury to
third parties) please call GB at 1-888-252-4642 within 24 hours of the incident to
report the claim. The GB telereporting center is open 24 hours a day, 7 days a week.
Please DO NOT report the accident to a local GB office.

Identify yourself as an employee of CHEMTURA Corporation, covered for
Automobile Liability Insurance under ACE American Insurance Co. Policy
#08224572. GB Client #000766

Be prepared to answer the questions listed on the attached Claim Reporting and Quick
Reference Sheet and any other pertinent information that may be required by your state.
Please report the incident even if you do not have all the information.

Obtain the confirmation number assigned to your case as well as the address and phone
number of the GB office that will handle your claim from the GB operator.
2.
If your vehicle is LEASED, please telephone the Fleet Manager in the Procurement
Department. Also report the accident to ARI’s Insurance Claim Department @ 800 –2211645
3.
Complete the attached Acord Automobile Loss Notice and distribute as follows:

Fax a copy within 24 hours of the accident to Joseph W. Geiss, Director of Insurance
and Risk Management, Middlebury. @ 203-573-2275

For Leased Vehicles:
a.) Send a copy of the Accident Report to Veneta Bourne @ ARI (leasing company)
with a repair estimate for your vehicle.
b.) Send copy of the Accident report to Fleet Manager , Procurement Department,
with copy of the repair estimate.

For Owned Vehicles:
a.) Send a copy of the repair estimate to Joseph W. Geiss, Middlebury, ONLY IF the
damages exceed $5,000.
b.) Do not send copies of the repair estimates for leased or owned vehicles to GB
since Chemtura does not insure (and thus GB DOES NOT handle) collision or
comprehensive (fire, theft, glass) insurance claims for Leased or Owned vehicles.
14
4.
If you are required to complete a State Motor Vehicle Accident Report Form, or if the
investigating authorities have requested you to do so, please send a copy to the GB
office assigned to your claim. Retain a copy for your records.
REMEMBER:

Complete the Accord Automobile Loss Notice Form (attached) in its entirety as best you
can

Only report to GB those accidents involving other vehicles, people or damage to other
property, NOT those accidents which involve ONLY damage to your Chemtura vehicle and
NO OTHER vehicles or property.

Call Joseph W. Geiss (203-573-2277), if you should receive a formal demand from another
party, letter of insurance/legal representation or any correspondence dealing with the
accident. Immediately telephone the Legal Department, as well as Joseph W. Geiss (203573-2277), if you are served with a Summons and Complaint or a Petition for Damages
relating to the accident. Any legal documentation must be forwarded immediately via fax
to the Legal Department (203-573-2261) and Risk Management (203-573-2275).

Direct any questions regarding your automobile accident or problems with GB to Joseph W.
Geiss at 203-573-2277.

Advise Chemtura Fleet Manager if you relocate your residence. If the the Chemtura Fleet
Manager does not have your current home address, you will not receive an updated
Insurance ID Card, and will be at risk for any/all state imposed penalties. If you have any
questions regarding your Insurance ID Card, please contact Joseph W. Geiss at 203-5732277.
7 PERSONAL USE MILEAGE REPORTING (FRINGE BENEFIT)
7.1 CHARGES TO THE EMPLOYEE
Because employees use their vehicles to varying degrees for personal use, tax law requires an
imputation of income associated with personal use if a charge is not assessed. Therefore the
Company will add imputed income (in amounts advised to employees by the Chemtura Fleet
Manager) to the payroll earnings of the employees who bear the cost of taxes on these amounts.
As you may be aware, the Internal Revenue Service considers the personal use of your company provided
vehicle to be a taxable item to you – the employee driver. The value of this fringe benefit is based on the
capitalized cost of your company vehicle, which is then crossed referenced to an annual lease value (ALV)
table developed by the IRS. Your taxable income is calculated on a usage percentage (personal / total
miles driven) multiplied by the ALV. To be compliant, Chemtura must reconcile your personal and
business miles and compare what was paid to the company against the annual lease value.
According to company policy you will be charged a penalty at the end of the Personal Use year
($425 for each month not reported), so it is in your best interest to report your personal and
business mileage monthly.
15
Drivers may be charged a monthly fee for the use of the company vehicle. This amount will be
credited against your year-end tax liability (if applicable)
7.2 PERSONAL USE MILEAGE REPORTING
November 1st current year through October 31st next year
Chemtura and ARI have developed a process to assist you in this mileage reporting. Drivers
can report their mileage monthly via the ARI website or you can call the Mileage Reporting
System (IVR) toll free 1-877-256-9255 to report your mileage for each month through the end of
the reporting year (see worksheet on last page for your use only). Your mileage should be
reported by the fifth day of the following month to keep your records current. (For example,
August mileage information should be reported no later than September 5th.)
IVR Reporting By Phone
The first time you call the IVR, you may be transferred to ARI’s voicemail box. Please leave all
the requested information by following the prompts. On your next call the system will state
that you “last reported “month/ year” on vehicle # xxxxx. If you would like to report for “the
next month / year” for this vehicle press 1.” The system will then ask you to enter your ending
odometer, verify what you entered and will calculate total miles. The system will then ask you
to enter your business miles. Your personal miles will be calculated. Please verify the
information. You may then continue to report for other months or other vehicles, following the
same steps, edits and verification.
Web Page Reporting
Using Internet Explorer or Netscape as your browser, go to: http://driver.arifleet.com and
enter your last name, client code 0N58, and your password, that is your 9 digit Social Security
#. After you successfully login, go to Report Mileage / Enter Mileage, Update Month, Year
and Vehicle Number if it is not listed. Enter your business and personal miles, tab through
total miles and enter ending odometer. Click Submit, a message will then be displayed in red
above your name “your report has been accepted”. Please Review History to make sure the
information is correct. If you make a mistake, you may remove the record (on the Review
History screen) until 11:59 pm EST on the day reported.
You will need the following information to report your miles:
-Your 9 digit Social Security Number)
-Your Chemtura Client Code
ON58
-Your Assigned Vehicle Number (a five to six digit number, depending on the leasing company)
-Prior month’s Ending Odometer
-Total Miles (the system will calculate automatically from previous odometer)
-Business Miles
-Personal Miles (for verification - the system will calculate automatically)
If you have any questions pertaining to the ARI Fringe Website or the IVR@ARI System, please call
the ARI Fleet Administration team at 1- 800- 422-7647
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8 CHEMTURA CORPORATION
Driver Name
Employee ID #
Driver Mileage Recording Worksheet
(For Driver Use Only)
Month
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept
Oct
Vehicle #
Beginning
Odometer
Ending
Odometer
Total Miles
Business Miles
Personal Miles
Date Called
IVR System
This report should be used to track your vehicle mileage and kept for your records. If you choose to use the voice
activated mileage reporting option rather than the on-line website, please call 1-877-256-9255 to report your
ending odometer, total/business/personal miles on a monthly basis. You should report your mileage by the fifth
working day of each month to report the previous month’s information. If you do not report mileage for any
particular month, you will be charged 100% of the annual lease value of the vehicle (about $425) for that month
If you have any questions, please the ARI Fleet Administration team at 800 422-7647.
Thank you for your prompt attention to this matter.