ZCT Play Submission Form
Guidelines for Production
2016-2017 54th Season
Checklist
This is for you to double check and make sure all items are being submitted. Be sure to keep all
your pages together (pages 1 thru 6 + PR). If you are missing any item on this checklist and you
turn in your submission packet without it, your packet may be returned to you for its completion.
Only completed submission packets will be considered by the play reading committee.
_____ Copy of the play or musical (no photocopies please, unless it is an original work).
_____ This checklist (page 1)
_____Agreement contract between you and ZCT (page 2)
_____Submission information sheets (pages 3, 4, and 5)
_____Completed budget (page 6)
_____PR plan attached to page 6
Submission deadline: March 1, 2016 as the season will be selected before the Annual Carr Center
Cake Auction held in mid-April. Early submissions for our 54th season are encouraged.
Late/incomplete submissions will not be considered for season selection.
Please sign and date this checklist and place it on top of your submission materials. Please mail your
submission packet to:
ZCT
Attn: Board of Directors
P O Box 2967
Zanesville, OH 43702-2967
Thank you for considering Zanesville Community Theatre, Inc. We look forward to working with
you in the near future.
By signing this checklist, I/We attest to the fact that I/we am submitting a complete packet to the
Play-Reading Committee. I/we understand if my/our packet is missing any item or I/we have failed
to complete mandatory sections, my/our submission will be returned to me/us for completion. Only
after it has been completed will my/our submission packet be considered.
_________________________________
Director’s Signature
___________________________
Producer’s Signature
Include with your completed package as page 1
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Page 1
______________
Date
ZCT Play Submission Form
Guidelines for Production
2016-2017 54th Season
Agreement between You and Zanesville Community Theatre, Inc.
If my/our show is selected by Zanesville Community Theatre, Inc. for production then I/We agree to the
following conditions:
1.
This submission package represents a contract between my/our production team and the producing
organization, Zanesville Community Theatre, Inc.
2.
No dramatic work presented by ZCT will be produced in any manner or venue (main season,
workshop or second season), without the express prior written permission of the publisher, playwright
or agent for the dramatic work. Shakespearean and public domain works are exempt from many of the
forgoing restrictions.
3.
No dramatic work produced by ZCT will be filmed, videotaped or reproduced electronically in its
entirety without the express prior written permission of the publisher, playwright, or agent of the
dramatic work. Still pictures and videotaped clips are permitted under most contracts and may be used
for PR purposes only. Again, Shakespeare and public domain works are exempt from the above
restrictions.
4.
The production team will be wholly responsible for all late fees, additional royalty (caused by late
return of materials), and material replacement fees for production, such as, but not limited to: orchestra
scores, script rental, sound effects, computer discs (CD/DVD), costumes, props, set and special
effects/lighting/sound equipment, and damage to same. ZCT will not assume these costs due to any
negligence or extreme procrastination on your part.
5.
The production team will be responsible for identifying and clearing any music used outside the scope
of ZCT’s blanket BMI & ASCAP licenses. These license agreements with BMI and ASCAP only include
pre-show, intermission, scene changes in black, and walkout music. Music used w/o the proper
clearance(s) may result in legal action by the rights holder and will be born by the production team.
6.
Auditions are open to all. Occasionally, auditions may be held after regularly scheduled auditions. If
open auditions fail to complete a cast, a production team may use any legal means available to cast the
remaining parts.
7.
ZCT enjoys free advertising in the form of PSAs (Public Service Announcements – “free” advertising
the government regulated electronic media are required to offer the community they serve) as well as
free placements in the print media. No paid advertising is ever purchased by ZCT or any production
team.
_______________________________________ Date ___________________________
Director’s Signature
_______________________________________ Date ___________________________
Producer’s Signature
This form must be signed by the director and producer and returned with your submission packet. Failure to
do so will mean your submission packet is incomplete and will be returned for completion. If packet is not
completed upon return, the Board of Directors will reject it.
Include with your completed package as page 2
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Page 2
ZCT Play Submission Form
Guidelines for Production
2016-2017 54th Season
Submission Information Sheet
Director’s Name __________________________________________________________
Home Phone ______________ Work _______________ Email ____________________ Cell ____________
Play/Musical Title ________________________________________________________
Author _________________________________________________________________
Who is the Play/Musical Licensed from _______________________________________
Catalog # of play: ________________________________
Number of characters:
Male _______ Female _______
Children ________ Cast age breakdown ____________________
Have you ever directed at ZCT before? Yes __________ No __________
If so, which shows?
Have you directed shows elsewhere? Yes _______ No _______
If so:
What theatre ________________________________________
What Shows _____________________________________________________________
Are you a current participant of ZCT? Yes _______ No _______
If you aren’t a participant, how did you learn of ZCT?
Attended shows ______________
Friends of ZCT members _____________
www.zct.org or other web site: __________________________________
Other _________________________________________________
Include with your completed package as page 3
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Page 3
ZCT Play Submission Form
Guidelines for Production
2016-2017 54th Season
Please list below, according to your show requirements, the names of those who will be part
of your production team:
Director ________________________________________________________________
Day Phone __________________________ Evening Phone ______________________ E-mail _______________
Assistant Director ________________________________________________________
Day phone __________________________ Evening phone _____________________ E-mail _______________
Producer ________________________________________________________________
Day phone ___________________________ Evening phone _____________________ E-mail _______________
Assistant Producer* ________________________________________________________________
Day phone ___________________________ Evening phone _____________________ E-mail _______________
Musical Director _________________________________________________________
Day phone ___________________________ Evening phone ____________________ E-mail _______________
Choreographer __________________________________________________________
Day phone ___________________________ Evening phone ____________________ E-mail _______________
Backstage Manager* ______________________________________________________
Day phone ___________________________ Evening phone ____________________ E-mail _______________
Lighting/sound/video*__________________________________________________________
Day phone ___________________________ Evening phone ____________________ E-mail _______________
Publicity Liaison ________________________________________________________
Day phone ___________________________ Evening phone ____________________ E-mail _______________
Costume/Makeup* ________________________________________________________
Day phone ___________________________ Evening phone ____________________ E-mail _______________
*Can be determined after your show has been selected for the season. It is permitted to enter
a “TBA” in those fields only. All others must be filled in prior to submission.
Requested Time Slot: Please choose your top three choices with your 1st choice being the
most desired time for you.
1stchoice_______________2nd choice_________________3rdchoice__________________
Include with your completed package as page 4
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Page 4
ZCT Play Submission Form
Guidelines for Production
2016-2017 54th Season
Please give a description as to why you would like to direct this play at ZCT:
If you need more room, feel free to attach additional sheets.
We would like to start promoting your show as soon as it is selected for production in our
new season. Therefore, please include the logo you’d like to use for your show. Formats can
be as camera-ready line art (slicks, no ink-jet), laser print outs, electronic versions in EPS, or
PSD. Please provide a color version as well as a B/W version.
___ Enclosed camera-ready copy on slicks or disc (CD) in EPS or PSD format with an
annotated printed file listing.
___ Enclosed CD of logo
___ E-mail to carleton50@gmail.com
Please provide a synopsis of the show as well as a description of the show & casting
requirements so that we may promote it on our web site as quickly as possible if your show
is selected for production:
Include with your completed package as page 5
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Page 5
ZCT Play Submission Form
Guidelines for Production
2016-2017 54th Season
Projected Budget Worksheet-Revised 2014
Income Sources: Total $ __________________
Projected income based on formula _____________________
(Seat 92 per performance. Average income per seat: $7.50
# seats sold times number of performances times average income per seat = show income from
box office)
One-Sixth share of pre-season sales (based on 2012-2013 51st season) $1,167
Corporate Sponsorships: _____________________________
In-kind donations of goods and services: _______________
Expenses:
Projected:
Actual Costs:
Rights Acquisition
Royalty
$__________
Script Rental
$__________
Script Purchase
$__________
Script Postage
$__________
Security Deposit **
$__________
Orchestration Rental *
$__________
Orchestration Replacement *
$__________
Extra Time Rental **
$__________
Material Shipping/Return **
$__________
Sound Music Licensing
$__________ Internal cues only
(Please attach a schedule of selections as well as a detailed list of usage with estimated timings)
Construction/Rental/Consumables
Set Rental
Set Purchase/Build
Costumes Rental
Costume Purchase/Build
Make-up Purchase
Make-up Special Effects
Props Purchase/Build
Props Rental
Food
Effect Lighting
Other Rental Equipment
Show photos for website or lobby
$__________
$__________
$__________
$__________
$__________
$__________
$__________
$__________
$__________
$__________
$__________
$_________
Publicity (further detailed in the attached PR plan)
Postage/Audition ($150 each)
$ __________
Postage/Show ($200)
$ __________
First 50 Color Posters 11x17 – Donated by Allegra Print and Imaging at no charge
Show Programs (ranges $125-175) $___________
Other
$___________
One-Sixth share of Season Overhead (based on 2012-2013 51st season) $2,167
Total Expenses:
$____________
Include with your completed package as page 6
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