Dorset Expeditionary Society and Leading Edge Expeditions Ltd
Job Description: Part time director
ESSENTIAL CORE:
To ensure the DES/LEE operates efficiently:Maintain the membership of the Society
Deal with the day to day financial running of the organisations.
Deal with correspondence and provide accurate information relating to
expeditions;
Keep the Management Committee up to date with developments in the expedition
world.
Establish and maintain good working relationships with the Duke of Edinburgh’s
Award Scheme officials at local and national level.
Arranging travel insurance for expedition teams
Organise and promote the Young Leaders’ scheme including the workshops held
in September. Encourage suitable candidates to attend and appoint mentor for
peer group expeditions, advice on relevant courses.
Ensure expedition leaders have all the necessary support to operate effectively
within the parameters of the law, both UK and European.
Act as Expedition Home Agent to overseas expeditions and first point of contact
for parents while expeditions are in the field.
Maintaining online presence in social networks -Twitter/expeditions and DES
facebook pages giving access to over 600 targeted individuals at any one time.
Collating information and writing reports, ensuring decisions made are
communicated to the relevant company stakeholders; organising, preparing
agendas for, and taking minutes of board meetings and annual general meetings
Maintaining statutory books, including registers of members, directors and
secretaries;
Liaising with external regulators and advisers, such as auditors;
Producing procedures and codes of practice necessary to gain professional
standards such as BS8848, AAP status
Reporting to Young Explorers’ Trust ( YET ) and D of E as required to maintain
our professional status as a venture provider;
Ensure maximum publicity for events and expeditions
Liaise with Training Officer over grants made.
Track how grant receiving member organisations spend their money. Keep
records ( for Charity Commissioners purposes ) and report to the Management
Committee and Trustees
Create, design and collate biannual DES magazine DESpatches,
Design and produce the DES brochure
Plan DES ball ( and any other social event ) financial management, print and sell
tickets, advertise, arrange entertainment, liaise with Ball committee over seating,
menu.
Advertise, print and sell tickets, financial management, food supply and prep for
DES barbecue.
Overseeing public relations and aspects of financial management
Contributing to meeting discussions as and when required, and advising
members of implications of proposed policies as advised by legal and financial
representatives;
Monitoring changes in relevant regulatory environment, and taking appropriate
action
Taking responsibility for the health and safety of employees and managing
matters related to insurance and property;
Renewing insurance cover for employees, equipment and premises
Apply for and maintaining CRB checks for staff as required
Marketing
To devise and implement a marketing strategy that will attract external applicants
to our ventures thus providing expeditioners, members, a revenue stream and future
leaders.
Attend publicity events each year taking a ‘roadshow’ of promotional literature to
schools, colleges, public events, D of E activities.
Liaising with schools and colleges and businesses to promote and attract
applicants to the expeditions.
Arrange publicity and promotion of expeditions in print & on the website
Create, design and manage Leading Edge Expeditions website and Dorset
Expeditionary Society websites.