WorldFish
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END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS
End User Procedure
for
Cross Application Time Sheet
Time Capture Process
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
1 of 30
WorldFish
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END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS
Table of Contents
1
Overview................................................................................................................................... 3
1.1 Purpose ............................................................................................................................. 3
1.2 Definition ........................................................................................................................... 3
1.2.1
CATS.......................................................................................................................... 3
1.3 Organizational Elements ................................................................................................... 3
1.4 Business Process Overview.............................................................................................. 3
1.4.1
Process – CATS Entries ............................................................................................ 3
1.4.2
Process – Changes to Time Data after Uploaded Successfully ................................ 4
2 Time Capture Process .............................................................................................................. 6
2.1 How to Enter Time in Excel Time Sheet ........................................................................... 6
2.1.1
Personnel Data .......................................................................................................... 7
2.1.2
Productive and Non-productive hours ....................................................................... 7
2.1.3
File data ..................................................................................................................... 8
2.1.4
To add Comments ................................................................................................... 10
2.2 How to Upload Time Sheet into mySAP-CATS .............................................................. 11
2.2.1
Time Administrator Shared Folder ........................................................................... 11
2.2.2
CATS- Time Sheet/Excel interface Program (Selection screen) ............................. 12
2.2.3
Time Sheet NOT Uploaded Successfully ................................................................ 13
2.2.4
Uploaded Time Sheet is Reloaded Again ................................................................ 16
2.3 How to Maintain Data in mySAP CATS .......................................................................... 16
2.3.1
Navigation on the SAP Menu ................................................................................... 16
2.3.2
Time Sheet: Initial Screen ........................................................................................ 17
2.3.3
Time Sheet: Data Entry View ................................................................................... 18
2.4 How to Display Time Data in mySAP CATS ................................................................... 22
2.4.1
Navigation on the SAP Menu ................................................................................... 22
2.4.2
Time Sheet: Initial Screen ........................................................................................ 22
2.4.3
Time Sheet: Data Entry View ................................................................................... 23
3 Related reports ....................................................................................................................... 26
3.1 Actual Time vs. Planned Time report .............................................................................. 26
3.1.1
Navigation on the SAP Menu ................................................................................... 26
3.1.2
Actual Time vs. Planned Time Report (Timesheet) ................................................. 26
3.2 Status of Time Sheets report. ......................................................................................... 28
3.2.1
Navigation on the SAP Menu ................................................................................... 28
3.2.2
Display Working Times Screen ................................................................................ 28
3.2.3
Display Working Times report .................................................................................. 29
4 Definitions of Icons ................................................................................................................. 30
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
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CATS - TIME CAPTURE PROCESS
1
Overview
1.1
Purpose
This end user procedure will focus on the business process of time capture in mySAP
CATS (Cross Application Time Sheet). WorldFish staff is required to capture the actual
time spent on the projects on a daily basis. The end user procedure will document the
following processes:
 How to enter time in Excel time sheet
 How to upload time sheets into mySAP CATS
 How to maintain time data in mySAP CATS
1.2
Definition
1.2.1
CATS
CATS (Cross Application Time Sheet) is a module in mySAP for staff to enter their
working time charged to the relevant project codes.
1.3
Organizational Elements
A mini master of the staffs’ data must exist in mySAP Human Resources module.
1.4
Business Process Overview
1.4.1
Process – CATS Entries
File name:
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Responsibility:
Time Capture BPO
Last changed by:
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mySAP Release:
ECC 5.0
Version:
V001
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CATS - TIME CAPTURE PROCESS
Process:
a. The staff enters his/her time into the customized Excel time sheet on a monthly basis.
Staff records his/her time spent in projects assigned or ad-hoc projects. Each staff will be
assigned to a time administrator namely:
Time Administrator
Chew Guat Khim
Sandra Leng
Ng Li Ping
Nova Sarker
Naher Faragalla
Staff assigned
All AQ staff except located in Bangladesh and Egypt
All NRM staff except located in Bangladesh and Egypt
All PESS staff except located in Bangladesh and Egypt
All AQ, NRM and PESS staff located in Bangladesh
All AQ, NRM and PESS staff located in Egypt
b. Once the time sheet is completed, the staff will send the time sheet via FTP to the
assigned shared folder (AQ, NRM or PESS) on a monthly basis to upload into mySAP
CATS. Staff in Bangladesh and Egypt will send their time sheets to the assigned Time
Administrators via email.
c.
The five Time Administrators will have their own shared folders. They will then upload
the time sheets into mySAP CATS.
d. Once uploaded, the Time Administrators will check the job log. Two scenarios:

If there is error, the Time Administrator will determine if it is data error in the time
sheet or system error. If it is data error in the time sheet, the system will
automatically notify the staff concerned via email to rectify the error. The staff will
then amend the time sheet and send to the shared folder via FTP or email to the
Time Administrator (for Bangladesh and Egypt) again. Thereafter, the Time
Administrator will upload the time sheet again. If need be, the Time Administrators
will assist the staff if he/she is unable to rectify the error encountered.

If it is a system error, then the Time Administrator will have to trouble shoot to rectify
the error. If the error could not be resolved, then the Time Administrator will inform
the Application Support personnel to rectify the error. Once the error is rectified, the
Time Administrator will upload the time sheets with error again.
e. If there is no error, then the system will populate the time data from the time sheet into
mySAP CATS. The upload program will also automatically save and approve the time
data in mySAP CATS.
f.
1.4.2
The time data is now ready for analysis.
Process – Changes to Time Data after Uploaded Successfully
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
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CATS - TIME CAPTURE PROCESS
Process:
a. Any changes after the time sheet has been uploaded successfully into mySAP CATS will
be done directly into mySAP CATS by the respective Time Administrators.
b. The staff will inform the Time Administrator of the changes.
c.
The Time Administrator will make the necessary changes in mySAP CATS directly.
d. The amended time data is auto-saved and approved and is ready for analysis.
File name:
106760297
Last changed on:
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Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
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CATS - TIME CAPTURE PROCESS
2
Time Capture Process
This process refers to 1.4.1.
2.1
How to Enter Time in Excel Time Sheet
The staff enters his/her time into the customized Excel time sheet on a monthly basis. The
times recorded must be based on the project codes assigned or ad-hoc projects. An
example of the Excel time sheet is below:-
File name:
106760297
Last changed on:
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Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
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CATS - TIME CAPTURE PROCESS
2.1.1
Personnel Data
a. Enter the ID No. at the ID No. field and press enter. The name will be defaulted once the
ID No. is enter.
b. Select the month on the Month field by clicking on the drop down button.
c. Select the year on the Year field by clicking on the drop down button.
d. Click on the ‘Reset’ button to clear all old time data from the body of the Excel time sheet.
2.1.2
Productive and Non-productive hours
Productive Hours:
a. On the Project column, select the project code. The list of project codes in the drop down
list are the projects that are assigned to you. You can also enter a project code (ad hoc
File name:
106760297
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Time Capture BPO
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mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
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CATS - TIME CAPTURE PROCESS
project) that is not in the drop down list. Just enter the correct ad hoc project code and
the following message appears:-
Click on Yes to proceed.
b. Next, enter the total number of hours on the days/date column (same row as the project
code).
Note: You can only enter a maximum of 24 hours for a day.
Non-Productive Hours:
a. Non-productive hours refer to Public Holidays, annual leave, home leave, medical leave
and other absences. (Saturdays and Sundays are NOT considered as non-productive
times) Just enter in the hours for non-productive times in the ‘Absence-Non Productive’
row. Example:
 If it is a Public Holiday, then enter in 8 hours for the day in the ‘Absence-Non
Productive’ row.
 If it is a half day Annual Leave, then enter in 4 hours in the ‘Absence-Non Productive’
row.
b. The non-productive hours will be automatically pro-rated based on the staff allocation to
the assigned projects.
2.1.3
File data
a. Once you have enter all the productive hours, click on the Save button. Then Exit the
Excel time sheet. The file name saved is automated based on the following naming
convention:
WF_XXX_MMYYYY.xls
XXX refers to the staff ID in mySAP
MM refers to the month picked in section 2.1.1
YYYY refers to the year picked in section 2.1.1
b. The file will be saved in your local drive.
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
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CATS - TIME CAPTURE PROCESS
c.
The staff will then send the file once a month (at the end of the month) to the assigned
shared folder via FTP. For staff in Bangladesh and Egypt, send directly to the Time
Administrator via email.
d. The time sheet must be submitted by the 4th of the following month. SAP will send out an
email reminder to the staff who has not submitted the time sheet on the 7th.
e. For FTP, open up Internet Explorer. Type in the following address:
ftp://sap.worldfishcenter.org/. Double click into the correct shared folder. Copy the time
sheet from your local drive and paste it in the shared folder.
f.
You have completed the time entries process.
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
9 of 30
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END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS
2.1.4
To add Comments
If you would like to add some comments to the time data, you can do so by selecting the
cell and click on the ‘Comments’ button.
The following ‘Add Comments’ screen will pop-up. Enter in the comment and click ‘OK’.
You can enter up to 255 characters.
If you want to delete the comment, select the cell and click on the ‘Comments’ button.
Enter ‘#’ in the blank space to remove the existing comment.
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
10 of 30
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END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS
2.2
How to Upload Time Sheet into mySAP-CATS
This process refers to 1.4.1.
2.2.1
Time Administrator Shared Folder
a. The time sheets in the shared folder are uploaded into mySAP CATS by the Time
Administrators. Ensure that a folder on the Time Administrator’s workstation has been
predefined for the upload. The mandatory command files that are necessary for the
execution of the program are zsap_sys.bat, zsap_archive.bat and the subfolder Archive.
b. Please ensure that the files below exist in the shared folder.
c.
The shared folder for the Time Administrators in HQ is mapped to the T drive (T:\).
d. The shared folder for the Time Administrators in Bangladesh and Egypt is C:\SAPTEMP\
e. When the staff submit their time sheets, the shared folder will contain the time sheets of
the staff concerned:
f.
The Time Administrator should see all the time sheets in the shared folder by the end of
the month.
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
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CATS - TIME CAPTURE PROCESS
2.2.2
CATS- Time Sheet/Excel interface Program (Selection screen)
Via Menus
Via Transaction Code
Not applicable
ZX02
a. The Time Administrator logs into SAP Production client (WFP: Client 500).
b. The Time Administrator will need to enter the parameter for the Command File which is
the full path of the zsap_sys.bat file. The path to be used are:
For Time Administrators in HQ: T:\zsap_sys.bat
For Time Administrators in Bangladesh and Egypt: c:\saptemp\zsap_sys.bat. (Time
Administrators in Bangladesh and Egypt will be required to create a folder called
‘SAPTEMP’ in his/her local drive, i.e., C drive)
c.
Select the month and year for the upload (the current year and month will be defaulted).
If February is selected, then all files for the month of February will be uploaded from the
shared folder.
d. Press the Execute
icon to upload the Time sheet and proceed to the next screen. If
there is no error, you’ll see the message screen below:-
File name:
106760297
Last changed on:
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Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
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CATS - TIME CAPTURE PROCESS
e. Time sheets that are uploaded successfully will be automatically moved from the main
shared folder into the Archive folder.
f.
2.2.3
If there are time sheets other than for the current month are in the main shared folder,
then the Time Administrator will need to check if the time sheets are to be uploaded as
well. If yes, then the Time Administrator will proceed to the steps as explained above in
this section.
Time Sheet NOT Uploaded Successfully
a. If a time sheet has errors during the upload, the entire time sheet will NOT be uploaded
into mySAP CATS. In other words, no data is uploaded if there are errors encountered
during the upload.
b. If there is any error encountered, the program error log will describe the error. Possible
errors are:



Project code does not exist in mySAP
The master data for the staff’s activity type are not created
The staff’s activity type are not assigned to the Staff ID in HR master data
An example of the program error log is below.
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
13 of 30
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END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS
c.
The time sheets that are not uploaded successfully will remain in the main shared folder.
d. The program will also trigger an email to the staff concerned for him/her to rectify the time
sheet. A sample of the email message is below:
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
14 of 30
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END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS
e. Upon notification, the staff concerned will need to rectify the error in the time sheet and
send it to the shared folder again.
f.
The Time Administrator will upload the time sheet again.
Note for Time Administrator:
Q: How can the time administrator tell if an error is one which is being sent to the end you or if it
is one which he/she has to attend to himself/herself?
Scenario: Data error
During the upload of time sheets into CATS, if there are errors, the program log will list out the
error messages. If this happens, an email will be sent to the staff concerned but no email is sent
to the Time Administrator. The error messages sent to the staff will be self-explanatory. The staff
will amend his/her time sheet accordingly and then submits the time sheet to the shared folder.
The Time Administrator will just upload the file again. Of course, if the staff could not decipher
the error message, then he/she will need to contact the relevant Time Administrator for
assistance.
Scenario: System error
System error will mostly likely be the upload program error, eg., some of the required technical
files are not in the Time Administrator’s shared folder. In this case, no email is sent out to
anyone. The Time Administrator will be required to rectify the error or ask for the Application
Support staff for help.
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
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END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS
2.2.4
Uploaded Time Sheet is Reloaded Again
Q: After a time sheet for a particular month has been successfully uploaded into mySAP
CATS, what happens if the same time sheet is uploaded again?
If there are any changes to the time sheet that has already been uploaded successfully, it
should be done manually into mySAP CATS (please refer to Section 2.3). However, if
the time sheet is accidentally reloaded for the second time, then the upload program will
check each day and do the following:
a. If there is already existing data for the day and for the particular project code in
mySAP CATS, then the program will not update anything from the Excel time sheet.
The program log will only indicate that the file has been archived. There is no error
message sent out to the staff.
b. If the Excel time sheet contains new project code or a ‘new’ day, then the program
will upload the ‘new’ data only into mySAP CATS for the same month. The program
log will indicate that the file has been inserted successfully and the file will be
archived. There is no error message sent out to the staff.
2.3
How to Maintain Data in mySAP CATS
This process refers to 1.4.2.
2.3.1
Navigation on the SAP Menu
Via Menus
Via Transaction Code
File name:
106760297
Last changed on:
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Human Resources > Time Management > Time Sheet >
CATS Classic > Record Working Times
CAT2
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
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CATS - TIME CAPTURE PROCESS
2.3.2
Time Sheet: Initial Screen
Please refer to the table below and enter the required data.
Field Name
Description
R/O/C/D
User Action and Values
Data Entry
profile
Personnel
Number
Data Entry Profile
R
Select ZCATS
Personnel Number
R
You have to enter a personnel number before
you can maintain an staff's master data and
time data.
Legend: R = Required O = Optional
C = Calculated
a. Press F5 key or click on the Enter Times
File name:
106760297
Last changed on:
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D = Defaulted
icon to proceed to the next screen.
Responsibility:
Time Capture BPO
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mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
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CATS - TIME CAPTURE PROCESS
2.3.3
Time Sheet: Data Entry View
Period navigation button
a. The first row refers to the staff’s planned working time (not referring to the allocated time
in projects). The normal working hours of the staff will be taken as the planned working
time for this purpose. For example, a staff belonging to HQ has the following planned
working time:
 Work days: Monday to Friday
 Off days: Saturday and Sunday
 Working hours per day: 8 hours
 Public Holidays: 0 hours
b. The second row is the total sum of the actual time entered based on third row onwards.
c.
The Total column (5th column) refers to the total number of hours for each row.
d. 3rd row onwards:
 The Controlling Area is always WF01.
 The Sender Cost Center is always WFC_GEN01 (Master cost Center).
 The Activity Type is either XXX002 (productive hours) or XXX003 (nonproductive hours). XXX refers to the staff’s initial.
 Receiver WBS Element refers to the project code (WBS Element – 3rd level).
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
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CATS - TIME CAPTURE PROCESS

Time data is entered accordingly.
e. You can use the scroll
icon to scroll from month to month. For example, you can
click on the left button to look at the period of June.
f.
If you want to see dates instead of days, click on the
button.
g. Each cell has a processing status. The uploaded time data will have the status
‘Approved’. You can double-click on the cell to view the cell information, please refer to
the diagram below:-
h. There is a free text feature for you to enter information of the time data. The free text is
available for each cell in CATS. Just place the cursor on the cell concerned and click on
the Long Text button
example is below:
. A pop up screen will appear for you to enter the text. An
Once done, just click on the Back button
File name:
106760297
Last changed on:
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to go back to the CATS screen.
Responsibility:
Time Capture BPO
Last changed by:
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mySAP Release:
ECC 5.0
Version:
V001
Status:
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CATS - TIME CAPTURE PROCESS
The numbers in the cell will turn red color. This means that there is information entered
pertaining to the cell.
The legend for the cells
i.
If you want to copy an existing row, just highlight the row you want to copy and click on
the Copy
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button.
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
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CATS - TIME CAPTURE PROCESS
j.
If you want to delete an existing row, just highlight the row and click on the Delete Line
icon.
k.
If you want to insert a row in between two rows, just highlight the row at the bottom and
click on the Insert Row
l.
icon.
If you want to reset to the original entries after you have made changes, click on the
Reset
icon. A ‘Confirmation Prompt’ will pop up to confirm your action. Click ‘Yes’ if
you want to reset and ‘No’ if you want to keep your changes. A sample of the pop-up is
below:
m. You can sort the columns using these icons for ascending and descending order
.
n. This icon is to select all rows
File name:
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, and this icon is to deselect all rows
Responsibility:
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.
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
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CATS - TIME CAPTURE PROCESS
o. Once the changes have been made, click on the Save
The status of the saved time data will be ‘Approved’.
2.4
icon to save the time data.
How to Display Time Data in mySAP CATS
2.4.1
Navigation on the SAP Menu
Via Menus
Via Transaction Code
2.4.2
Human Resources > Time Management > Time Sheet >
CATS Classic > Display Working Times
CAT3
Time Sheet: Initial Screen
Please refer to the table below and enter the required data.
Field Name
Description
R/O/C / D
User Action and Values
Data Entry
profile
Personnel
Number
Data Entry Profile
R
Choose ZCATS
Personnel Number
R
You have to enter a personnel number before
you can display and maintain an staff's master
data and time data.
Legend: R = Required O = Optional
C = Calculated
a. Click on the Display Times
icon to proceed to the next screen.
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D = Defaulted
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
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END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS
2.4.3
Time Sheet: Data Entry View
Period navigation button
a. The first row refers to the staff’s planned working time (not referring to the allocated time
in projects). The planned working time is actually the normal working time of the staff.
For example, a staff belonging to HQ has the following planned working time:
 Work days: Monday to Friday
 Off days: Saturday and Sunday
 Working hours per day: 8 hours
 Public Holidays: 0 hours
b. The second row is the total sum of the actual time entered based on third row and below.
c.
The Total column (5th column) refers to the total number of hours for each row.
d. 3rd row onwards:
 The Controlling Area is always WF01.
 The Sender Cost Center is always WFC_GEN01 (Master cost Center).
 The Activity Type is either XXX002 (productive hours) or XXX003 (nonproductive hours). XXX refers to the staff’s initial.
 Receiver WBS Element refers to the project code (WBS Element – 3rd level).
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
23 of 30
WorldFish
Project SAPisces Implementation
END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS

Time data is entered accordingly.
e. You can use the scroll
icon to scroll from month to month. For example, you can
click on the left button to look at the period of June.
f.
If you want to see dates instead of days, click on the
button.
g. Each cell has a processing status. The uploaded time data will have the status
‘Approved’. You can double-click on the cell to view the cell information, please refer to
the diagram below:-
h. There is a free text feature for you to view information of the time data. If the hours are in
blue color, then it means the cell has some information. Just place the cursor on the cell
concerned and click on the Long Text button
view the text. An example is below:
Once done, just click on the Back button
File name:
106760297
Last changed on:
8 March 2016
. A pop up screen will appear for you to
to go back to the CATS screen.
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
24 of 30
WorldFish
Project SAPisces Implementation
END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS
The legend for the cells
i.
You can sort the columns using these icons for ascending and descending order
.
j.
This icon is to select all rows
k.
Click on the Exit
File name:
106760297
Last changed on:
8 March 2016
, and this icon is to deselect all rows
.
icon to exit to the SAP menu.
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
25 of 30
WorldFish
Project SAPisces Implementation
END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS
3
Related reports
3.1
Actual Time vs. Planned Time report
This is a customized report.
3.1.1
Navigation on the SAP Menu
Via Menus
Via Transaction Code
3.1.2
Not applicable
ZX03
Actual Time vs. Planned Time Report (Timesheet)
a. This report is used to compare the actual time and planned time of the staff for each
project. The actual time refers to the time data in mySAP CATS. The planned time
refers to the budgeted time of the staff in Project System module.
b. Enter the required data into the required field, please refer to the table below:
Field Name
Description
R/O/C/D
User Action and Values
Fiscal Year
Fiscal year
R
Month
Planning Period
R
Project
definition
Activity Type
Project Definition
R
Activity Type
O
Personnel
Personnel number
O
Enter the fiscal year. Example:2005
Enter the months of the fiscal
year. Eg.,
1 – January
2 – February, and so on
Enter the project definition.
Example:- “EA-XXXX-XX1”
Enter the activity type.
XXX002 for productive hours
XXX003 for non productive hours
(XXX-staff initials)
Enter the staff ID in SAP
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
26 of 30
WorldFish
Project SAPisces Implementation
END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS
Field Name
Description
R/O/C/D
User Action and Values
number
Legend: R = Required O = Optional
c.
Next click on the Execute
C = Calculated
D = Defaulted
icon or press the F8 key and proceed to the next screen.
d. A sample of the Actual time vs. planned time report is below:
The percentage formula in the percentage column is [Actual Hours/Planned Hours] x 100.
You can change the layout of the report by sorting, subtotals by project, staff, etc.
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
27 of 30
WorldFish
Project SAPisces Implementation
END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS
3.2
Status of Time Sheets report.
This is a standard SAP report.
3.2.1
Navigation on the SAP Menu
Via Menus
Via Transaction Code
3.2.2
Information Systems > Human Resources > Reports > Time
Management > Time sheet > Display Working Times
CATS_DA
Display Working Times Screen
a. This report is used to display working times of staffs by date, project, productive hours
and approval status. Enter the required data into the required field, please refer to the
table below:Field Name
Description
R/O/C / D
User Action and Values
Reporting
Period
R
Enter the period in the reporting period field.
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
28 of 30
WorldFish
Project SAPisces Implementation
END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS
Field Name
Period
Personnel
Number
Employment
Status
Company
code
Description
R/O/C / D
User Action and Values
Personnel number
O
Employment status
O
User can specify specific personnel number
for the report.
Specify the employment status.
Company code
O
Enter the company code.
Legend: R = Required O = Optional
b. Next click on the Execute
3.2.3
C = Calculated
D = Defaulted
icon or press the F8 key and proceed to the next screen.
Display Working Times report
a. You can view the status of the approval by days, projects, hours, productive time, and
approval date and activity type.
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
29 of 30
WorldFish
Project SAPisces Implementation
END YOU PROCEDURE
CATS - TIME CAPTURE PROCESS
4
Definitions of Icons
The following icons are used for displaying or processing working time data:-
File name:
106760297
Last changed on:
8 March 2016
Responsibility:
Time Capture BPO
Last changed by:
Lim Aun Chuan
mySAP Release:
ECC 5.0
Version:
V001
Status:
Active
Page:
30 of 30