REPUBLIC OF KENYA
MINISTRY OF MINISTRY OF LABOUR AND EAST
AFRICAN COMMUNITY AFFAIRS
PROPOSED SUPPLY, DELIVERY, INSTALLATION OF 1NO BOILER, 1NO
CALORIFIER, INCINERATOR AND ASSOCIATED WORKS
AT
DIRECTORATE OF OCCUPATIONAL SAFETY & HEALTH SERVICES
TENDER NO: CWO/NRB/D114/25/2015 – 2016
TENDER SPECIFICATIONS
FOR
SUPPLY, DELIVERY, INSTALLATION OF 1NO BOILER, 1NO CALORIER,
INCINERATOR AND ASSOCIATED WORKS
PROJECT MANAGER
COUNTY WORKS OFFICER
MINISTRY OF LAND, HOUSING & URBAN
DEVELOPMENT
P.O BOX 42267
NAIROBI
CLIENT
EL ECTRICAL AND MECHANICAL ENGINEER
MINISTRY LABOUR AND EAST AFRICAN COMMUNITY AFFAIRS
COUNTY ELECTRICAL & MECHANICAL ENGINEER (BS)
DIRECTORATE OF OCCUPATIONAL SAFETY & HEALTH SERVICES MINISTRY OF LAND, URBAN DEVELOPMENT
P.O Box 30450
NAIROBI
P.O BOX 42267
NAIROBI
ARCHITECT
QUANTITY SURVEYOR
COUNTY ARCHITECT
COUNTY QUANTITY SURVEYOR
MINISTRY OF LAND, HOUSING & URBAN DEVELOPMENT
MINISTRY OF LAND, HOUSING & URBAN DEVELOPOMENT
P.O BOX 42267
P.O BOX 42267
NAIROBI
NAIROBI
FEBRUARY 2016
Insertions
CONTENTS
`
1.
COVER PAGE
2.
CONTENTS PAGE
3.
DEFINITIONS
4.
SIGNATURE AND SPECIAL NOTES
5.
SECTION A:
STANDARDS FORMS
6.
SECTION B:
INSTRUCTIONS TO TENDERERS
7.
SECTION C
CONDITIONS OF CONTRACT
8.
SECTION D
SPECIFICATIONS
9.
SECTION E
-
GENERAL SPECIFICATIONS
-
PARTICULAR SPECIFICATIONS
BILLS OF QUANTITIES
DEFINITIONS
The following terms and expressions used in the contract document shall have the
following meanings:
The Employer:
-
Government of the Republic of Kenya
Represented by the Ministry of Labour and
East African Community Affairs
Project Manager:
-
County Works Officer
Ministry of Land, Housing & Urban
Development
P. O. Box 42267,
NAIROBI
Engineer: -
County Electrical and Mechanical
Engineer (Building Services)
Ministry of Land, Housing & Urban
Development
P. O. Box 42267
NAIROBI
Quantity Surveyor
-
County Quantity Surveyor
Ministry of Land, Housing & Urban
Development
P.O. Box 42267
NAIROBI
Employer’s Representative
-
Shall mean the Project Manager
(Replacing DR) who in this case is the
Regional Works Officer -Nairobi
Contractor
-
The Firm appointed to carry out the
Works.
REPUBLIC OF KENYA
MINISTRY OF LABOUR AND EAST AFRICAN COMMUNITY AFFAIRS
BILLS OF QUANTITIES
RE: PROPOSED SUPPLY, DELIVERY, INSTALLATION OF 1NO BOILER,
1NO CALORIFIER, INCINERATOR AND ASSOCIATED WORKS AT DOSHS
– NAIROBI
The Permanent Secretary
Ministry of Labour and East African Community Affairs
P. O. Box 30743
NAIROBI.
The contract for the above mentioned works entered into the…………… day of
…………... 2015, by the undersigned parties refer to these Bills of Quantities
consisting of pages numbered page 1 to page 13 and the general specification for
building works dated 1976 consisting of 332 pages numbered A to index 114,
(together with any amendments thereto issued since date of publication) both of
which shall be read and construed as part of the said contract.
SIGNED _________________________________ ______________________________
CONTRACTOR
The Permanent Secretary
Ministry of Labour and East African
Community Affairs
DATE __________________________________DATE _________________________
SPECIAL NOTES
The contractor is required to check the number of pages of these Bills of Quantities
and should he find any missing or duplicate, or figures indistinct, he must inform
the Regional Works Officer, Ministry of Land, Housing & Urban development
Directorate of Public Works, Machakos Road Nairobi, Nairobi County at once and
have the same rectified.
Further, should the contractor be in doubt about the precise meaning of any item
or figure for reason any whatsoever, he must inform the County Works Officer,
Ministry of Land, Housing & Urban development Directorate of Public Works,
Nairobi County , Machakos Road in order that the correct meaning may be decided
before the date of Submission of tenders.
No liability will be admitted nor claim allowed in respect of the errors in the
contractors tender due to mistakes in the specification that should have been
rectified in the manner described above.
SECTION A
STANDARD FORMS
STANDARD FORMS
1. Form of Invitation for Tenders
2. Form of Tender
3. Letter of Acceptance
4. Form of Agreement
5. Confidential Business Questionnaire
6. Industrial Training Act Cap 237
FORM OF INVITATION FOR TENDERS
..................... [date]
To: M/s ....................................
Name of Contractor]
P O Box ...........................
NAIROBI
[Address]
Dear Sirs:
Reference: .....................................................................................................
......................................................................................................................
......................................................................................................................
TENDER NO: C.........................................................................................
We hereby invite you to submit a tender for the execution and completion of the above Contract
All tenders must be delivered to ......................................................................
.............................................................................................................................
P.O Box ................................. Nairobi [address and location]
at or before ................................................................................. (time) and ........................ (date).
Tenders will be opened immediately thereafter, in the presence of tenderers’ representatives who
choose to attend.
Yours faithfully,
.............................................
...........................................
..........................................
FORM OF TENDER
To: The County Works Officer
Ministry of Land, Housing & Urban
Development
P.O. Box 42267
NAIROBI
Dear Sir,
RE: PROPOSED SUPPLY, DELIVERY, INSTALLATION OF 1NO BOILER,
1NO CALORIFIER, INCINERATOR AND ASSOCIATED WORKS AT DOSHS
– NAIROBI
TENDER NO: CWO/NRB/D114/25/2015 – 2016
In accordance with the Instructions to Tenderers, Conditions of Contract,
Specifications and Bills of Quantities for the execution of the above named Works,
we, the undersigned offer to construct, install and complete such Works and
remedy any defects therein for the sum of:
Kshs…………………………………………..[Amount in figures]
Kenya Shillings…………………………………………………………………...
………………………………………………………………………………………..
…………………………………………………………………[Amount in words]
We undertake, if our tender is accepted, to commence the Works as
soon as is reasonably possible after the receipt of the Employer’s Representative’s
notice to commence, and to complete the whole of the Works comprised in the
Contract within the time stated in the Appendix to Conditions of Contract.
We agree to abide by this tender for a period of 150 days from the date of tender
opening and shall remain binding upon us and may be accepted at any time before
that date.
Unless and until a formal Agreement is prepared and executed this tender together
with your written acceptance thereof, shall constitute a binding Contract between
us.
We understand that you are not bound to accept the lowest or any tender you may
receive.
Dated this ……………….. day of …………………20…..
Signature ………………….in the capacity of ………………………………………….
duly authorized to sign tenders for and on behalf of:
……………………………………………..[Name of Tenderer]
of…………………………………………..[Address of Tenderer]
PIN No. ……………………………………………………………..
VAT CERTIFICATE No. …………………………………………
Witness:
Name ………………………………………………….
Address ……………………………………………….
Signature ………………………………………………
LETTER OF ACCEPTANCE
[letterhead paper of the Employer]
_______________________[date]
To: _______________________
[name of the Contractor]
_____________________
[address of the Contractor]
Dear Sir,
This is to notify you that your Tender dated ___________________________
for the execution of ________________________________________________
[name of the Contract and identification number, as given in the Tender documents]
for the Contract Price of Kshs. __________________________ [amount in figures][Kenya
Shillings______________________________(amount in words) ] in accordance with the
Instructions to Tenderers is hereby accepted.
You are hereby instructed to proceed with the execution of the said Works in
accordance with the Contract documents.
Authorized Signature …………………………………………………………………
Name and Title of Signatory …………………………………………………………
Attachment : Agreement
FORM OF AGREEMENT
THIS AGREEMENT, made the _________________ day of ________ 20 ______
Between Government of Kenya ________________________________________________
(hereinafter called “the Contractors” ) on the other part
whereas THE Employer is desirous that the Contractor executes SUPPLY, DELIVERY,
INSTALLATION OF 1NO BOILER, 1NO CALORIFIER, INCINERATOR AND ASSOCIATED
WORKS
Tender No. ………………………………………. (Here after called “the Works” ) and the
Employer has accepted the tender by the Contractor for the execution and
completion of the such works and the remedying of any defects therein.
NOW THIS AGREEMENT WITNESSETH as follows:
1.
In this Agreement, words and expressions shall have the same meanings as are respectively assigned to
them in the Conditions of Contract hereinafter referred to and they shall be deemed to form and be read
and construed as part of this Agreement..
2.
In consideration of the payments to be made by the Employer to the Contractor as hereinafter
mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works and
remedy any defects therein in conformity in all respects with the provisions of the Contract.
3.
The Employer hereby covenants to pay the Contractor in consideration of the execution and completion
of the Works and the remedying of defects therein, the Contract Price or such other sum as may become
payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
IN WITNESS whereof the parties thereto have caused this Agreement to be executed the day and year
first before written.
Signature of Authorized Officer_______________________________________________________
Administrative Secretary, (………………………………. )
Signature Employer ______________________________________________________________
(……………………………)
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Binding Signature of Contractors _____________________________________________________
………………………………
In the Presence of: (i) Name _______________________________________
Address_____________________________________
Signature___________________________________
CONFIDENTIAL BUSINESS QUESTIONNAIRE
You are requested to give the particulars indicated in Part 1 and either Part 2 (a), 2
(b) or 2(c) and (2d) whichever applies to your type of business.
You are advised that it is a serious offence to give false information on this Form.
Part 1 – General
Business Name ………………………………………………………………………
Location of business premises:
Country/Town……………………….
Plot No……………………………………… Street/Road …………………………
Postal Address……………………………… Tel No………………………………..
Nature of Business…………………………………………………………………..
Current Trade Licence No…………………… Expiring date…………………
Maximum value of business which you can handle at any time:
Kenya Shillings………………………………………………………………………
Name of your bankers………………………………………………………………
Branch…………………………………………………………………………………
Part 2 (a) – Sole Proprietor
Your name in full…………………………………… Age…………………………
Nationality………………………………… Country of Origin…………………
Citizenship details …………………………………………………………………
Part 2 (b) – Partnership
Give details of partners as follows:
Name in full
Nationality
Citizenship Details
Shares
1.
…………………
……………….
………………………..
……..
2.
…………………
……………….
………………………..
………
…………………
…………………………
………
…………………
…………………………
………
3.
4.
…………………
…………………
Part 2(c) – Registered Company
Private or Public ……………………………………………………………………………
State the nominal and issued capita of the company:
Nominal
KShs. …………………..
Issued
KShs. …………………..
Give details of all directors as follows:
Name in full
Nationality
Citizenship Details*
Shares
1.
………………..
……………
………………………..
………..
2.
………………..
……………
………………………..
………..
3.
………………..
……………
………………………..
………..
4.
………………..
……………
………………………..
………..
Part 2(d) Interest in the Firm:
Is there any person/persons in the employment of the Government of Kenya WHO
has interest in this firm? Yes/No ……. (Delete as necessary)
I certify that the above information is correct.
…………………..
…………………………….
Title
Signature
* Attach proof of citizenship
………………….
Date
INDUSTRIAL TRAINING ACT, CAP 237
EMPLOYMENT OF APPRENTICE
In accordance with the Industrial Training Act, CAP 237 Laws of Kenya, you are
hereby required to declare the number of apprentices presently engaged or to be
engaged in the event of your firm or company being awarded this contract. The said
Act authorizes the Director of Industrial Training to make reimbursement of the
training costs of apprenticeship together with the payments of annual grants in
relation thereto to all employers who have apprentices registered with the
Directorate in accordance with the said Act.
An employer becomes liable to pay a training levy at the rate of 4% whenever the
total contract amount exceeds Ksh. 50,000/=.
Please indicate as below:NAME OF APPRENTICE
TRADE
1..……………….………..……………………
……….……………………
2..……………….………..……………………
……….……………………
3..……………….………..……………………
……….……………………
4..……………….………..……………………
……….……………………
5..……………….………..……………………
……….……………………
Also indicate the additional number of apprentices you will engage in the event that
you are awarded this contract.
NAME OF APPRENTICE
TRADE
1..……………….………..……………………
……….……………………
2..……………….………..……………………
……….……………………
3..……………….………..……………………
……….……………………
4..……………….………..……………………
……….……………………
5..……………….………..……………………
……….……………………
Name of project (contract) for which you are now tendering.
CONTRACT ITEM NO.
CONTRACT JOB NO.
………………………………………………
Value of contract.
…………………………..
Kshs. …………………………………...
Name of Contractor ………………………………………………………………
…………………………………………………………………………………..
Address …………………………………………………………………............
Signature …………………………………………..
Date ………………………………………………..
NOTE:-
The tender shall; not be subject to consideration unless you recruit or
have apprentices in your establishment.
SECTION B
INSTRUCTION TO TENDERERS
INSTRUCTIONS TO TENDERERS
CONTENTS PAGE
CLAUSE
PAGE.
1.
GENERAL --------------------------------------- ---
1
2.
TENDER DOCUMENTS --------------------------
2
3.
PREPARATION OF TENDERS -------------------
2-3
4.
SUBMISSION OF TENDERS ---------------------
3-4
5.
TENDER OPENING AND EVALUATON --------
4-5
6.
AWARD OF CONTRACT -------------------------
5-6
INSTRUCTIONS TO TENDERERS.
1.
General
1.1
The Employer as defined in the Appendix to Conditions of Contract
invites tenders for Works Contract as described in the tender
documents. The successful Tenderer will be expected to complete the
Works by the Intended Completion Date specified in the said Appendix.
1.2
Tenderers shall include the following information and documents with
their tenders, unless otherwise stated:
(a)
Copies of certificates of registration, and principal place of
business;
(b)
Total monetary value of construction work performed for each of
the last five years;
(c)
Experience in works of a similar nature and size for each of the
last five years, and clients who may be contacted for further
information on these contracts;
(d)
Major items of construction equipment owned;
(e)
Qualifications and experience of key site management and
technical personnel proposed for the Contract;
(f)
Reports on the financial standing of the Tenderer, such as profit
and loss statements and auditor’s reports for the last five years;
(g)
Authority to seek references from the Tenderer’s bankers.
1.3
The Tenderer shall bear all costs associated with the preparation and
submission of his tender, and the Employer will in no case be
responsible or liable for those costs.
1.4
The Tenderer, at the Tenderer’s own responsibility and risk, is
encouraged to visit and examine the Site of the Works and its
surroundings, and obtain all information that may be necessary for
preparing the tender and entering into a contract for construction of
the Works. The costs of visiting the Site shall be at the Tenderer’s own
expense.
1
2.
Tender Documents
2.1
3.
The complete set of tender documents comprises the documents listed
here below and any addenda issued in accordance with clause 2.4
herebelow:(a)
These instructions to Tenderers
(b)
Form of Tender
(c)
Conditions of Contract and Appendix to Conditions of Contract
(d)
Specifications
(e)
Drawings
(f)
Bills of Quantities/Schedule of Rates (whichever is applicable)
(g)
Other materials required to be filled and submitted in accordance
with these Instructions and Conditions
2.2
The Tenderer shall examine all instructions, forms and specifications in
the tender documents. Failure to furnish all information required by
the tender documents may result in rejection of his tender.
2.3
A prospective Tenderer requiring any clarification of the tendering
documents may notify the Employer in writing or by cable, telex or
facsimile at the address indicated in the letter of invitation to tender.
The Employer will respond to any request for clarification received
earlier than seven [7] days prior to the deadline for submission of
tenders. Copies of the Employer’s response will be forwarded to all
persons issued with tendering documents, including a description of
the inquiry, but without identifying its source.
2.4
Before the deadline for submission of tenders, the Employer may
modify the tendering documents by issuing addenda. Any addendum
thus issued shall be part of the tendering documents and shall be
communicated in writing or by cable, telex or facsimile to all Tenderers.
Prospective Tenderers shall acknowledge receipt of each addendum in
writing to the Employer.
2.5
To give prospective Tenderers reasonable time in which to take an
addendum into account in preparing their tenders, the Employer shall
extend, as necessary, the deadline for submission of tenders in
accordance with clause 4.2 herebelow.
Preparation of Tenders
3.1
All documents relating to the tender and any correspondence shall be
in English Language.
3.2
The tender submitted by the Tenderer shall comprise the following:(a)
The Tender;
2
4.
(b)
Tender Security;
(c)
Priced Bill of Quantities/Schedule of Rates for lump-sum
Contracts
(d)
Any other materials required to be completed and submitted by
Tenderers.
3.3
The Tenderer shall fill in rates and prices for all items of the Works
described in the Bill of Quantities/Schedule of Rates. Items for which
no rate or price is entered by the Tenderer will not be paid for when
executed and shall be deemed covered by the other rates and prices in
the Bill of Quantities/Schedule of Rates. All duties, taxes and other
levies payable by the Contractor under the Contract, as of 30 days
prior to the deadline for submission of tenders, shall be included in the
tender price submitted by the Tenderer.
3.4
The rates and prices quoted by the Tenderer shall not be subject to any
adjustment during the performance of the Contract.
3.5
The unit rates and prices shall be in Kenya Shillings.
3.6
Tenders shall remain valid for a period of (150) days from the date of
tender opening . However in exceptional circumstances, the Employer
may request that the Tenderers extend the period of validity for a
specified additional period. The request and the Tenderers’ responses
shall be made in writing.
3.7
The Tenderer shall prepare one original of the documents comprising
the tender documents as described in these Instructions to Tenderers.
3.8
The original shall be typed or written in indelible ink and shall be
signed by a person or persons duly authorised to sign on behalf of the
Tenderer. All pages of the tender where alterations or additions have
been made shall be initialed by the person or persons signing the
tender.
Submission of Tenders
4.1
The tender duly filled and sealed in an envelope shall;-
(a)
be addressed to the Employer at the address provided in the invitation
to tender;
[b]
bear the name and identification number of the Contractor as defined
in the invitation to tender; and
[c]
provide a warning not to open before the specified time and date for
tender opening.
3
4.2
Tenders shall be delivered to the Employer at the address specified
above not later than the time and date specified in the invitation to
tender.
4.3
The tenderer shall not submit any alternative offers unless they are
specifically required in the tender documents.
Only one tender may be submitted by each tenderer. Any tenderer who
fails to comply with this requirement will be disqualified.
5.
4.4
Any tender received after the deadline for opening tenders will be
returned to the tenderer un-opened.
4.5
The Employer may extend the deadline for submission of tenders by
issuing an amendment in accordance with sub-clause 2.5 in which
case all rights and obligations of the Employer and the Tenderers
previously subject to the original deadline will then be subject to the
new deadline.
Tender Opening and Evaluation
5.1
The tenders will be opened in the presence of the Tenderers’
representatives who choose to attend at the time and in the place
specified in the invitation to tender.
5.2
The Tenderers’ names, the total amount of each tender and such other
details as may be considered appropriate, will be announced at the
opening by the Employer . Minutes of the tender opening, including
the information disclosed to those present will also be prepared by the
Employer.
5.3
Information relating to the examination, clarification, evaluation and
comparison of tenders and recommendations for the award of the
Contract shall not be disclosed to Tenderers or any other persons not
officially concerned with such process until the award to the successful
Tenderer has been announced. Any effort by a Tenderer to influence
the Employer’s officials, processing of tenders or award decisions may
result in the rejection of his tender.
5.4
Tenders determined to be substantially responsive will be checked for
any arithmetic errors. Errors will be corrected as follows:
(a)
where there is a discrepancy between the amount in figures and
the amount in words, the amount in words will prevail; and
(b)
where there is a discrepancy between the unit rate rate and the
line item total resulting from multiplying the unit rate by the
quantity, the unit rate as quoted will prevail, unless in the
4
opinion of the Employer’s representative, there is an obvious
typographical error, in which case the adjustment will be made to
the entry containing that error.
6.
(c)
In the event of a discrepancy between the tender amount as
stated in the Form of Tender and the corrected tender figure in
the main summary of the Bill of Quantities/Quotation, the
amount as stated in the Form of Tender shall prevail.
(d)
The Error Correction Factor shall be computed by expressing the
difference between the tender amount and the corrected tender
sum as a percentage of the Corrected Builder’s Work (i.e.
corrected tender sum less P.C. and Provisional Sums).
(e)
The Error Correction Factor shall be applied to all Builder’s Work
(as a rebate or addition as the case may be) for the purposes of
valuations for Interim Certificates and valuation of variations.
(f)
The amount stated in the tender will be adjusted in accordance
with the above procedure for the correction of errors and with
concurrence of the Tenderer, shall be considered as binding upon
the Tenderer. If the Tenderer does not accept the corrected
amount, the tender may be rejected and the Tender Security
forfeited.
5.5
To assist in the examination, evaluation, and comparison of tenders,
the Employer at his discretion, may request [in writing] any Tenderer
for clarification of the tender, including breakdowns of unit rates. The
request for clarification and the response shall be in writing or by cable,
telex or facsimile but no change in the tender price or substance of the
tender shall be sought, offered or permitted.
5.6
The Tenderer shall not influence the Employer on any matter relating to
his tender from the time of the tender opening to the time the Contract
is awarded. Any effort by the Tenderer to influence the Employer or his
employees in his decision on tender evaluation, tender comparison or
Contract award may result in the rejection of the tender.
Award of Contract
6.1
The award of the Contract will be made to the Tenderer who has offered
the lowest evaluated tender price.
6.2
Notwithstanding the provisions of clause 6.1 above, the Employer
reserves the right to accept or reject any tender and to cancel the
tendering process and reject all tenders at any time prior to the award
5
of Contract without thereby incurring any liability to the affected
Tenderer or Tenderers or any obligation to inform the affected Tenderer
or Tenderers of the grounds for the action.
6.3
The Tenderer whose tender has been accepted will be notified of the
award prior to expiration of the tender validity period in writing or by
cable, telex or facsimile. This notification (hereinafter and in all
Contract documents called the “Letter of Acceptance”) will state the
sum [hereinafter and in all Contract documents called the “Contract
Price” which the Employer will pay the Contractor in consideration of
the execution, completion, and maintenance of the Works by the
Contractor as prescribed by the Contract. The notification of award will
constitute the formation of the Contract, subject to the Tenderer
furnishing the Performance Security and signing the Contract
Agreement.
6.4
The Contract Agreement will incorporate all agreements between the
Employer and the successful Tenderer. It will be signed by the
Employer and sent to the successful Tenderer, within 30 days following
the notification of award. Within 21 days of receipt ,the successful
Tenderer will sign the Agreement and return it to the Employer.
6.5
Within 21 days after receipt of the Letter of Acceptance, the successful
Tenderer shall deliver to the Employer a Performance Security amount
stipulated in the Appendix to Conditions of Contract.
6
APPENDIX TO SECTION B
1. For purposes of Instruction number 1.2 (a) in the Standard Instruction to
Tenderers, tenderers shall be required to have been registered with Ministry
of Roads & Public Works and Commissioner of VAT.
2. Instructions numbers 1.2 (b), (c), (d), (e), (f) and (g) of the Instruction to
tenders shall not apply to this tender.
3. Instructions number 3.2 (b) in the standard instructions to Tenderers shall
not apply to this tender.
4. Further to Instruction numbers 3.4 of the Standard instruction to Tenderers,
this shall be a “fixed price Contract”,
5. Amount of tender surety shall be Kshs…….
6. ADD TO CLAUSE 6.3
Tender security shall be valid for 30 days beyond the tender validity period.
7. ADD TO CLAUSE 6.3
Amount of performance security shall be five per cent (5%)
8. ADD TO CLAUSE 6.3
Performance security shall not be divided in two elements and shall be
payable in Kenya Shillings Only.
SECTION C
CONDITIONS OF CONTRACT
CONDITIONS OF CONTRACT
Table of Clauses
Page
1.
DEFINITIONS………………………………………………………………
(ii)
2.
CONTRACT DOCUMENTS………………………………………………
(iii)
3.
EMPLOYER’S REPRESENTATIVE’S DECISIONS…………………
(iv)
4.
WORKS, LANGUAGE AND LAW OF CONTRACT………………….
(iv)
5.
SAFETY, TEMPORARY WORKS AND DISCOVERIES…………….
(iv)
6.
WORK PROGRAM AND SUB-CONTRACTING……………………..
(iv)
7.
THE SITE………………………………………………………………….
(iv)
8.
INSTRUCTIONS……………………………………………………………
(v)
9.
EXTENSION OF COMPLETION DATE………………………………..
(v)
10.
MANAGEMENT MEETINGS…………………………………………….
(vi)
11.
DEFECTS……………………………………………………………………
(vi)
12.
BILLS OF QUANTITIES/SCHEDULE OF RATES………………….
(vii)
13.
VARIATIONS………………………………………………………………..
(vii)
14.
PAYMENT CERTIFICATES AND FINAL ACCOUNT …………………
(viii)
15.
INSURANCES …………………………………………………………….
(ix)
16.
LIQUIDATED DAMAGES…………………………………………………
(ix)
17.
COMPLETION AND TAKING OVER……………………………………
(ix)
18.
TERMINATION………………………………………………………………
(ix)
19.
PAYMENT UPON TERMINATION…………………………………………
(ix)
20.
CORRUPT GIFTS AND PAYMENTS OF COMMISSION………………
(x)
21.
SETTLEMENT OF DISPUTES……………………………………………… (xi)
(i)
CONDITIONS OF CONTRACT
1.
Definitions
1.1
In this Contract, except where context otherwise requires, the following
terms shall be interpreted as indicated;
“Bills of Quantities” means the priced and completed Bill of
Quantities forming part of the tender[where applicable].
“Schedule of Rates” means the priced Schedule of Rates forming part
of the tender [where applicable].
“The Completion Date” means the date of completion of the Works as
certified by the Employer’s Representative.
“The Contract” means the agreement entered into by the Employer
and the Contractor as recorded in the Agreement Form and signed by
the parties.
“The Contractor” refers to the person or corporate body whose tender
to carry out the Works has been accepted by the Employer.
“The Contractor’s Tender” is the completed tendering document
submitted by the Contractor to the Employer.
“The Contract Price” is the price stated in the Letter of Acceptance.
“Days” are calendar days; “Months” are calendar months.
“A Defect” is any part of the Works not completed in accordance with
the Contract.
“The Defects Liability Certificate” is the certificate issued by
Employer’s Representative upon correction of defects by the Contractor.
“The Defects Liability Period” is the period named in the Appendix
to Conditions of Contract and calculated from the Completion Date.
“Drawings” include calculations and other information provided or
approved by the Employer’s Representative for the execution of the
Contract.
“Employer” Includes Central or Local Government administration,
Universities, Public Institutions and Corporations and is the party who
employs the Contractor to carry out the Works.
(ii)
“Equipment” is the Contractor’s machinery and vehicles brought
temporarily to the Site for the execution of the Works.
“Site” means the place or places where the permanent Works are to be
carried out including workshops where the same is being prepared.
“Materials” are all supplies, including consumables, used by the
Contractor for incorporation in the Works.
“Employer’s Representative” is the person appointed by the
Employer and notified to the Contractor for the purpose of supervision
of the Works.
“Specification” means the Specification of the Works included in the
Contract.
“Start Date” is the date when the Contractor shall commence
execution of the Works.
“ A Subcontractor” is a person or corporate body who has a Contract
with the Contractor to carry out a part of the Work in the Contract,
which includes Work on the Site.
“Temporary works” are works designed, constructed, installed, and
removed by the Contractor which are needed for construction or
installation of the Works.
“ A Variation” is an instruction given by the Employer’s
Representative which varies the Works.
“The Works” are what the Contract requires the Contractor to
construct, install, and turnover to the Employer.
2.
Contract Documents
2.1
The following documents shall constitute the Contract documents and
shall be interpreted in the following order of priority;
(1) Agreement,
(2) Letter of Acceptance,
(3) Contractor’s Tender,
(4) Conditions of Contract,
(5) Specifications,
(6) Drawings,
(7) Bills of Quantities or Schedule of Rates [whichever is applicable)
(iii)
3.
Employer’s Representative’s Decisions
3.1
4.
5.
Except where otherwise specifically stated, the Employer’s
Representative will decide contractual matters between the Employer
and the Contractor in the role representing the Employer.
Works, Language and Law of Contract
4.1
The Contractor shall construct and install the Works in accordance
with the Contract documents. The Works may commence on the Start
Date and shall be carried out in accordance with the Program
submitted by the Contractor, as updated with the approval of the
Employer’s Representative, and complete them by the Intended
Completion Date.
4.2
The ruling language of the Contract shall be English language and the
law governing the Contract shall be the law of the Republic of Kenya.
Safety, Temporary works and Discoveries
5.1
The Contractor shall be responsible for design of temporary works and
shall obtain approval of third parties to the design of the temporary
works where required.
5.2
The Contractor shall be responsible for the safety of all activities on the
Site.
5.3
Any thing of historical or other interest or significant value
unexpectedly discovered on the Site shall be the property of the
Employer. The Contractor shall notify the Employer’s Representative of
such discoveries and carry out the Employer’s Representative’s
instructions for dealing with them.
6 Work Program and Sub-contracting
6.1
Within seven days after Site possession date, the Contractor shall
submit to the Employer’s Representative for approval a program
showing the general methods, arrangements, order and timing for all
the activities in the Works.
6.2
The Contractor may sub-contract the Works (but only to a maximum of
25 percent of the Contract Price) with the approval of the Employer’s
Representative. However, he shall not assign the Contract without the
approval of the Employer in writing. Sub-contracting shall not alter the
Contractor’s obligations.
7 The site
7.1
The Employer shall give possession of all parts of the Site to the
Contractor.
(iv)
7.2
The Contractor shall allow the Employer’s Representative and any other
person authorised by the Employer’s Representative ,access to the Site
and to any place where work in connection with the Contract is being
carried out or is intended to be carried out.
8 Instructions
8.1
The Contractor shall carry out all instructions of the Employer’s
Representative which are in accordance with the Contract.
9 Extension of Completion Date
9.1
The Employer’s Representative shall extend the Completion Date if an
occurrence arises which makes it impossible for completion to be
achieved by the Intended Completion Date. The Employer’s
Representative shall decide whether and by how much to extend the
Completion Date.
9.2
For the purposes of this clause, the following occurrences shall be valid
for consideration;
Delay by:(a)
force majeure, or
(b)
reason of any exceptionally adverse weather conditions, or
(c)
reason of civil commotion, strike or lockout affecting any of the
trades employed upon the Works or any of the trades engaged in
the preparation, manufacture or transportation of any of the
goods or materials required for the Works, or
(d)
reason of the Employer’s Representative’s instructions issued
under these Conditions, or
(e)
reason of the contractor not having received in due time
necessary instructions, drawings, details or levels from the
Employer’s Representative for which he specifically applied in
writing on a date which having regard to the date for Completion
stated in the appendix to these Conditions or to any extension of
time then fixed under this clause was neither unreasonably
distant from nor unreasonably close to the date on which it was
necessary for him to receive the same, or
(f)
delay on the part of artists, tradesmen or others engaged by the
Employer in executing work not forming part of this Contract, or
(g)
reason of delay by statutory or other services providers or similar
bodies engaged directly by the Employer, or
(v)
(h)
reason of opening up for inspection of any Work covered up or of
the testing or any of the Work, materials or goods in accordance
with these conditions unless the inspection or test showed that
the Work, materials or goods were not in accordance with this
Contract, or
(i)
reason of delay in appointing a replacement Employer’s
Representative, or
(j)
reason of delay caused by the late supply of goods or materials or
in executing Work for which the Employer or his agents are
contractually obliged to supply or to execute as the case may be,
or
(k)
delay in receiving possession of or access to the Site.
10 Management Meetings
10.1 A Contract management meeting shall be held regularly and attended
by the Employer’s Representative and the Contractor. Its business
shall be to review the plans for the remaining Work. The Employer’s
Representative shall record the business of management meetings and
provide copies of the record to those attending the meeting and the
Employer. The responsibility of the parties for actions to be taken shall
be decided by the Employer’s Representative either at the management
meeting or after the management meeting and stated in writing to all
who attend the meeting.
10.2 Communication between parties shall be effective only when in writing.
11 Defects
11.1 The Employer’s Representative shall inspect the Contractor’s work and
notify the Contractor of any defects that are found. Such inspection
shall not affect the Contractor’s responsibilities. The Employer’s
Representative may instruct the Contractor to search for a defect and to
uncover and test any Work that the Employer’s Representative
considers may have a defect. Should the defect be found, the cost of
uncovering and making good shall be borne by the Contractor.
However if there is no defect found, the cost of uncovering and making
good shall be treated as a variation and added to the Contract Price.
11.2 The Employer’s Representative shall give notice to the Contractor of any
defects before the end of the Defects Liability Period, which begins at
Completion, and is defined in the Appendix to Conditions of Contract.
(Vi)
11.3 Every time notice of a defect is given, the Contractor shall correct the
notified defect within the length of time specified by the Employer’s
Representative’s notice. If the Contractor has not corrected a defect
within the time specified in the Employer’s Representative’s notice, the
Employer’s Representative will assess the cost of having the defect
corrected by other parties and such cost shall be treated as a variation
and be deducted from the Contract Price.
12 Bills of Quantities/Schedule of Rates
12.1 The Bills of Quantities/Schedule of Rates shall contain items for the
construction, installation, testing and commissioning of the Work to be
done by the Contractor. The Contractor will be paid for the quantity of
the Work done at the rates in the Bills of Quantities/Schedule of Rates
for each item. Items against which no rate is entered by the Tenderer
will not be paid for when executed and shall be deemed covered by the
rates for other items in the Bills of Quantities/Schedule of Rates.
12.2 Where Bills of Quantities do not form part of the Contract, the Contract
Price shall be a lump sum (which shall be deemed to have been based
on the rates in the Schedule of Rates forming part of the tender) and
shall be subject to re-measurement after each stage.
13 Variations
13.1 The Contractor shall provide the Employer’s Representative with a
quotation for carrying out the variations when requested to do so. The
Employer’s Representative shall assess the quotation and shall obtain
the necessary authority from the Employer before the variation is
ordered.
13.2 If the Work in the variation corresponds with an item description in the
Bill of Quantities/Schedule of Rates, the rate in the Bill of
Quantities/Schedule of Rates shall be used to calculate the value of the
variation. If the nature of the Work in the variation does not
correspond with items in the Bill of Quantities/Schedule of Rates, the
quotation by the Contractor shall be in the form of new rates for the
relevant items of Work.
13.3 If the Contractor’s quotation is unreasonable, the Employer’s
Representative may order the variation and make a change to the
Contract Price, which shall be based on the Employer’s Representative’s
own forecast of the effects of the variation on the Contractor’s costs.
14 Payment Certificates and Final Account
14.1 The Contractor shall be paid after each of the following stages of Work
listed herebelow (subject to re-measurement by the Employer’s
(vii)
Representative of the Work done in each stage before payment is made).
In case of lump-sum Contracts, the valuation for each stage shall be
based on the quantities so obtained in the re-measurement and the
rates in the Schedule of Rates.
(i)
Advance payment________________(percent of Contract Price,
[after Contract execution]
to be inserted by the Employer).
(ii)
First stage (define stage) ______________________
(iii)
Second stage (define stage)___________________
(iv)
Third stage (define stage) ______________________
(v)
After defects liability period .
14.2 Upon deciding that Works included in a particular stage are complete,
the Contractor shall submit to the Employer’s Representative his
application for payment. The Employer’s Representative shall check,
adjust if necessary and certify the amount to be paid to the Contractor
within 21 days of receipt of the Contractor’s application .The Employer
shall pay the Contractor the amounts so certified within 30 days of the
date of issue of each Interim Certificate.
14.3 The Contractor shall supply the Employer’s Representative with a
detailed final account of the total amount that the Contractor considers
payable under the Contract before the end of the Defects Liability
Period. The Employer’s Representative shall issue a Defect Liability
Certificate and certify any final payment that is due to the Contractor
within 30 days of receiving the Contractor’s account if it is correct and
complete. If it is not, the Employer’s Representative shall issue within
21 days a schedule that states the scope of the corrections or additions
that are necessary. If the final account is still unsatisfactory after it
has been resubmitted, the Employer’s Representative shall decide on
the amount payable to the Contractor and issue a Final Payment
Certificate. The Employer shall pay the Contractor the amount so
certified within 60 days of the issue of the Final Payment Certificate.
14.4 If the period laid down for payment to the Contractor upon each of the
Employer’s Representative’s Certificate by the Employer has been
exceeded, the Contractor shall be entitled to claim simple interest
calculated pro-rata on the basis of the number of days delayed at the
Central Bank of Kenya’s average base lending rate prevailing on the
first day the payment becomes overdue. The Contractor will be
required to notify the Employer within 15 days of receipt of delayed
payments of his intentions to claim interest.
(Viii)
15.
Insurance
15.1 The Contractor shall be responsible for and shall take out appropriate
cover against, among other risks, personal injury; loss of or damage to
the Works, materials and plant; and loss of or damage to property.
16.
Liquidated Damages
16.1 The Contractor shall pay liquidated damages to the Employer at the
rate 0.001 per cent of the Contract price per day for each day that the
actual Completion Date is later than the Intended Completion Date
except in the case of any of the occurrences listed under clause 9.2.
The Employer may deduct liquidated damages from payments due to
the Contractor. Payment of liquidated damages shall not affect the
Contractor’s liabilities.
17.
Completion and Taking Over
17.1 Upon deciding that the Work is complete the Contractor shall request
the Employer’s Representative to issue a Certificate of Completion of
the Works, upon deciding that the Work is completed.
The Employer shall take over the Site and the Works within seven days
of the Employer’s Representative issuing a Certificate of Completion.
18.
Termination
18.1 The Employer or the Contractor may terminate the Contract if the other
party causes a fundamental breach of the Contract. These
fundamental breaches of Contract shall include, but shall not be
limited to, the following;
(a)
the Contractor stops Work for 30 days continously without
reasonable cause or authority from the Employer’s
Representative;
(b)
the Contractor is declared bankrupt or goes into liquidation other
than for a reconstruction or amalgamation;
(c)
a payment certified by the Employer’s Representative is not paid
by the Employer to the Contractor within 30 days after the expiry
of the payment periods stated in subclauses 14.2 and 14.3
hereabove.
(d)
the Employer’s Representative gives notice that failure to correct
a particular defect is a fundamental breach of Contract and the
Contractor fails to correct it within a reasonable period of time.
(ix)
18.2 If the Contract is terminated, the Contractor shall stop Work
immediately, and leave the Site as soon as reasonably possible. The
Employer’s Representative shall immediately thereafter arrange for a
meeting for the purpose of taking record of the Works executed and
materials, goods, equipment and temporary buildings on Site.
19.
Payment Upon Termination
19.1 The Employer may employ and pay other persons to carry out and
complete the Works and to rectify any defects and may enter upon the
Works and use all materials on Site, plant, equipment and temporary
works.
19.2 The Contractor shall, during the execution or after the completion of
the Works under this clause, remove from the Site as and when
required within such reasonable time as the Employer’s Representative
may in writing specify,any temporary buildings, plant,
machinery, appliances, goods or materials belonging to him, and in
default thereof , the Employer may (without being responsible for any
loss or damage) remove and sell any such property of the Contractor,
holding the proceeds less all costs incurred to the credit of the
Contractor.
19.3 Until after completion of the Works under this clause, the Employer shall not
be bound by any other provision of this Contract to make any payment to the
Contractor, but upon such completion as aforesaid and the verification within
a reasonable time of the accounts therefor the Employer’s Representative
shall certify the amount of expenses properly incurred by the Employer and,
if such amount added to the money paid to the Contractor before such
determination exceeds the total amount which would have been payable on
due completion in accordance with this Contract, the difference shall be a
debt payable to the Employer by the Contractor; and if the said amount
added to the said money be less than the said total amount, the difference
shall be a debt payable by the Employer to the Contractor.
20.
Corrupt Gifts and Payments of Commission
20.1 The Contractor shall not;
(a)
Offer or give or agree to give to any person in the service of the
Employer any gifts or consideration of any kind as an
inducement or reward for doing or forbearing to do or for having
done or forborne to do any act in relation to the obtaining or
execution of this or any other contract with the Employer or for
showing or forbearing to show favour or disfavour to any person
in relation to this or any other contract with the Employer.
(b)
Any breach of this Condition by the Contractor or by anyone
employed by him or acting on his behalf (whether with or
(x)
without the knowledge of the Contractor) shall be an offence under the Laws
of Kenya.
21.
Settlement of Disputes
21.1 Any dispute arising out of the Contract which cannot be amicably
settled between the parties shall be referred by either party to the
arbitration and final decision of a person to be agreed between the
parties. Failing agreement to concur in the appointment of an
Arbitrator, the Arbitrator shall be appointed by the chairman of the
Chartered Institute of Arbitrators, Kenya branch, on the request of the
applying party.
(xi)
APPENDIX TO CONDITIONS OF
CONTRACT
THE EMPLOYER IS
Name: Ministry of Labour and East African Community Affairs
Address: P. O. Box 30450- Nairobi
Name of Employer’s Representative:
COUNTY WORKS OFFICER
MINISTRY OF LAND, HOUSING & URBAN
DEVELOPMENT
P. O. Box 42267
NAIROBI.
Telephone: 556655 Nairobi
The name(and identification number)of the Contract is ……………………………..
The Works consist of: Supply, delivery, Installation of 1No Boiler, 1No Calorfier, Incinerator
and associated Works.
The Start Date shall be as Instructed by the Project Manager
The Intended Completion Date for the whole of the Works shall be
as indicated in the acceptance letter
The following documents also form part of the Contract:
_________________________________________________________________________________
___________________________________N/A___________________________________________
The Site Possession Date shall be as instructed by Project Manager
The Site is located at DOSHS - Nairobi
and is defined in drawings nos._______N/A______________________________
The Defects Liability Period is ________180_______________ days.
Amount of Tender Security is Kshs Nil Note: This amount should be between one
(1) percent and three (3) percent of the value of the Works)
The name and Address of the Employer for the purposes of submission of tenders
is…as indicated in the invitation letter………………………………………
The tender opening date and time is as in invitation letter (insert tender opening
date & time)
SECTION D
SPECIFICATIONS
PARTICULAR SPECIFICATIONS
FOR
BOILER & INCINERATOR
INSTALLATIONS
GENERAL MECHANICAL SPECIFICATION
1. GENERAL
This section specifies the general requirements for plant, equipment and materials
forming parts of the Contract Works and shall apply except where specifically stated
else where in the specification or on the Contract Drawings.
2. QUALITY OF MATERIALS
All plant, equipment and materials supplied of the contract works shall be new and
of first –class commercial quality, shall be free from defects and imperfections and
where indicated shall be of grades and classifications designated herein.
All products or materials not manufactured by the contractor shall be of the
products of reputable manufacturers and as far as the provisions of the
specifications is concerned shall be as if they had been manufactured by the
contractor.
Materials and apparatus required for the complete installation as called for by the
specification and Contract Drawings shall be supplied by the Contractor unless
mention is made otherwise.
Materials and apparatus supplied by others for installation and connected by the
Contractor shall be carefully examined on receipt and stored. Should any defects be
noted, the Contractor shall immediately notify the Engineer.
Defective equipment or that damaged in the course of installation or tests shall be
replaced or required to the approval of the Engineer.
3. REGULATION AND STANDARDS
The Contract Works shall comply with the current editions of the following: (a.)
The Kenya Government Regulations
(b.)
The United Kingdom Institution of Electrical Engineering Regulations for the
electrical equipment of buildings.
(c.)
The United Kingdom Chartered Institute of Building Services Guides.
(d.)
British Standards and codes of Practice as published by the British
Standards Institution.
(e.)
The Local Council By-Laws
(f.)
THE Electricity Supply Authority By-laws
(g.)
Local Water Authority By-laws
(h.)
Kenya Building Code of Regulations
(i.)
Kenya Bureau of Standards.
M1
4. TRANSPORT AND STORAGE
All a plant and equipment shall, during transportation be suitably packed, crated
and protected to minimize the possibility of damages and prevent corrosion or other
deterioration.
On arrival at site all plant and equipment shall be examined and any damage to
parts and protective priming coats made good before storage or installation.
Adequate measures shall be taken by the Contractor to ensure that plant and
equipment do not suffer any deterioration during storage.
Prior to installation all boiler attachments piping and equipment shall be
thoroughly cleaned.
If, in the opinion of the Engineer any equipment has deteriorated or been damaged
to such an extent that it is not suitable for installation, the Contractor shall replace
this equipment at his own cost.
M2
5.
SITE SUPERVISION
The Contractor shall ensure that there is an English-speaking supervisor on the
site at all times during normal working hours.
6.
INSTALLATION
Installation of all special plant and equipment shall be carried out by the
Contractor Under adequate supervision from skilled staff provided by the plant and
equipment manufacturer or his appointed agent in accordance with the standards
of modern practice and to the relevant regulations and standards. TESTING
7.
Materials tests
All materials for plant and equipment to be installed under this Contract shall be
tested, unless otherwise directed, in accordance with the relevant KS specification
or equivalent specification concerned.
For materials where no KS or equivalent specification exists test are to be made in
accordance with the best modern commercial methods to the approval of the
Engineer having regard to the particular type and application of the materials
concerned.
The Contractor shall prepare specimens and performance test and analysis to
demonstrate conformance of the various materials with the applicable standards.
If stock materials, which has not been specifically manufactured for the plant and
equipment specified is used, the Contractor shall submit satisfactory evidence to
the Engineer that such materials conform to the requirements stated herein in
which case test of materials may be partially or completely waived.
8. TRAINING
The tenderer shall provide in his tender for the training of 2No.clients officers on site
on issue of operation and maintenance of the boiler during the assembling,
installation, testing and commissioning period.
9. FACTORY INSPECTION
The employer shall be entitled to have the quantity and quality of the imported
boiler, attachments and other materials inspected by one number (1No.) engineer
appointed by the Project Manager, and two (2No.) representatives for the employer.
The said inspection shall be carried out at the factory of manufacture of the boiler
during normal working hours and the successful tenderer shall give written notice to
the Project Manager at the latest thirty (30) calendar days in advance of the date that
the boiler materials are ready for inspection.
Travel (including ground, air travel and airport passage taxes) and full board
accommodation expenses in at least a three (3) star hotel incurred by the engineer
appointed by the Project Manager, and the employer’s representatives shall be borne
by the contractor. The contractor shall also meet out of pocket expenses for the
officers at Government of Kenya rates for the duration of the factory inspection. The
costs incurred shall be re-imbursed to the contractor from the provisional sum
allowed in the Bills of Quantities.
The inspection period shall be five (5) working days excluding travelling time.
If as a result of the inspection any of the boiler materials are found to be defective,
the successful tenderer shall replace the defective materials and determine a new
date as when a new inspection shall be performed at the expense of the contractor.
The successful tenderer shall only ship the boiler materials after the said factory
inspection.
10.
PROTECTION AGAINST POWER/VOLTAGE FLUCTUATIONS, SURGES
TRANSIENT CURRENTS
AND
The boiler equipment and all its controls shall be protected against power/ voltage
fluctuations, surges and transient currents. The contractor shall provide for and
install all the necessary equipment for this protection. The protective switchgear
shall be verified by the Engineer during the overseas factory inspection.
11.
INITIAL STATUTORY INSPECTION OF THE NEW BOILER
The tenderer shall allow in his tender for the initial statutory inspection of the boiler
by an Approved Government boiler Inspector during the commissioning of the new
boiler, and thereafter for inspection at intervals of twelve (12) months periodic time
during the 12 months defects liability period. One of the inspections shall be done
after the expiry of the defects liability period on confirming that all the defects (if
any) have been corrected by the boiler contractor.
The employer and the contractor shall, at each inspection, each retain a copy of
the boiler inspection certificates while the original will be submitted to the Ministry
of Labour, Social Security and Services.
M3
SPECIFICATIONS FOR BOILER
SPECIFICATION FOR 1NO BOILER, 1NO CALORIFIER WORKS
DESCRIPTION OF SITE
The contractor is deemed to have visited the site and if unable to locate it or its
details apply to the County works officer. Nairobi County P.O Box
42267=00100, Nairobi
No claims will be allowed for the traveling or other expenses which may be incurred
by the contractor’s works. However, the contractor may allow that he may have to,
during contract time, do part of the works and therefore three visits may be catered
for.
SCOPE OF CONTRACT
The work to be carried out under, this contract comprises the supply, delivery &
installation of 1No boiler,1No calorifier, associated accessories, boiler attachments,
fittings, controls, piping and associated building and electrical works
All work shall be performed in straight forward manner by competent workmen
under skilled supervision to the entire satisfaction of the project manager.
A) STEAM BOILER SPECIFICATIONS
1) GENERAL
A Horizontal, fire tube, 3-pass steam boiler with flame inversion and a fully
water cooled furnace. The boiler shall be rated for 12 bar design pressure and 7
bar operation pressure. It shall be rated at a design temperature of 1800C 2000C and 350kg/hr capacity, and shall be fired with light diesel oil. Input
rating shall be furnished complete and assembled factory fired and tested with
controls and trim mounted and wired. The boiler shall comply to noise level <85
db measured according to EN ISO 11201.
Economizer fitted as per manufacturer’s recommendation
The main purpose of the equipment is for training
2) CODES AND STANDARDS
The boiler shall be manufactured in accordance with the BS/EN 12953 or
equivalent. Safety Trim shall be furnished for 7 bar pressure.
All controls and trim shall be in compliance with BS/EN.
3) CONSTRUCTION
The boiler shall be constructed of materials in accordance to EN-10028 or
equivalent and shall be mounted on a heavy steel frame, with controls
mounted. It shall be factory fire tested and approved by the manufacturer’s
before shipping.
D1
4) CONTROLL AND TRIM

The boiler shall be furnished complete with controls, fuel feed system, burner
and the Trim to provide safe, efficient operation. Standard trim items furnished
with boiler shall include electric flame safety with electric ignition, draft hood
or barometric damper, safety valve water level, sight glass with drain, pressure
gauge, column drain valve, try cock, main blow off valves and header blow off
valves water level controller electrodes, pressure safety controller.

The boiler to be furnished complete with fireye m. series or Honey RM7890
electronic flame safeguard as minimum.

Furnish pump motor, starting relay, operating pressure control with manual
reset water level control, low water level cutoff with manual reset and built in
time relays for the on/off and low level .It shall be furnished with an enclosed
boiler control panel with hinged door, door interlock switch, boiler control
switch, main burner switch and circuit breaker for over current protection.

The sequence indicators system with indicators light primary electrical service
shall be installed.

Provision for conversions to other water level controls should be provided and
supplied accordingly

Provision of degassing unit and water treatment to be incorporated.

Flush gas temperatures control to be provided and incorporated in the control
board.

The key aspect is for the trainees to be exposed to different types of water
level. Controls and how operation and trouble shooting is done.
5) BURNER

The boiler shall be air tube equipped with an oil burner Light Diesel Oil (LDO)
which is listed by underwriter’s laboratories and displays the listing level. All
controls and trim shall be compliance with BS/EN Standards. The burner shall
be the high pressure atomizing type approved for operation with BS/EN
Standards and shall be complete with electric flame safeguard with electric
spark ignition. It should accommodate inlet pressure of 1 bar or incharge.

Furnish modulating or 2 stage firing pump, nozzles, blower, and motor control
for automatic firing and shall include 7 light indicator system, provided as
standard. The firing rate, head, static plate size, venture boiler water feeder
D2
pump shall be supplied complete with the boiler and shall be as
recommended by the manufacturer or equivalent.
6) START UP INSTRUCTIONS

Manufacturer’s representative start up adjustment calibration of equipment
and instructions of operating personnel shall be provided.
B) THE STEAM CALORIFIER SPECIFICATIONS
a) CAPACITY

Shall be horizontal type with a capacity of 1000 Litres of approximate size
950mm diameter by1500mm long with heat input performance of
195KW,20oC -70 oC output.
b) CONSTRUCTION

The calorifier shall be horizontal type and shall be constructed and stamped
in accordance with BS/EN code. The calorifier shall be of 10Kg/cm2 (10bars)
and with a specification temperature 20oC-70oC.

The calorifier shall be a single wall (atmospherically vented, with a stainless
steel tubes u-tube bundles.)

The calorifier to have suitable manhole 600 x 450mm.

The material shall be Galvanized steel shells coated with hot dipped
galvanized sheet 5mm thick. The outside shall be insulated using with either
insulation or 50mm thick fiber insulation cased in aluminium galvanized
steel sheet (cladding)

It shall have air vent, inspection opening, cradles, ring sands and legs. It
shall have raised manhole of approximate diameter 450 mm.

It shall be supplied complete with Ancillaries Relief valve, Self actuating
temperature control steam control solenoid valve complete with digital
adjustable sensor inserted in the calorifier and the solenoid connected to the
steam inlet line with a capillary Relief valve, drain cock and air vent .
D3
CONTROL PANEL(
(All tenderer’s must fill (failure will leads to Automatic Disqualifications)
MINIMUM
Protection IP54, built on galvanized steel with internal mouting plate and cable
wiring outlet at its bottom.
Control devices shall be installed on a mounting plate and on the inside of the
cabinet door. The wiring shall be flexible, and sufficiently sized and mounted within
a channel. Installation of control devices shall be done under DIN-/EN standards
and the Technical Rules for Steam Boiler (TRD). Control devices shall be connected
to a terminal strip inside the control box.
All the functions of the control box shall be checked in Factory
The cover of the box shall show the following information:
Maneuver connected pump block
High water level
Correct water level
First low water level safety
Second low water level safety
Excessive pressure
Blocking maneuver
1st flame burner
2nd stage burner
Lock burner
1st pump operation
2nd pump operation
OPERATIONAL BUT GOOD FOR TRAINING PURPOSES
Control panel with touch screen, it shall control all the boiler operation and boiler
accessories. With net communication to the main factory control unit
Values that can be viewed by the Control Point
a) Steam pressure
b) Burner working
c) Pump on
d) Water level state
e) Inlet/outlet gases & water temperature (*if economizer is installed)
f) Surveillance alarm
g) Over pressure alarm
h) Low water level alarms(1st & 2nd)
i) Maximum water level alarm
j) Burner lock
k) Burner power range (* if burner give the outlet signal)
D4
WHAT IS IT FOR?
Allow communication and visualization of all data values and instantaneous
boiler operation, allowing obtaining and optimizing the use and working with
it.
Ethernet communication also allows viewing from the internal network of
factory the boiler operation through TCP/IP communication language.
WHAT ARE THE BENEFITS
When viewing all values of boiler operation, you can have control and
registration of securities and boiler operation according to factory
consumption; also you could detect deviations or variations of normal
operation and efficiency. *Do not allow the startup or remote reset according
to European Directive 97/23 CE
D5
BOILER SPECIFICATIONS
All tenderer’s must fill (failure will leads to Automatic Disqualifications)
1
GENERAL
11
County of Make
1.2
Model
1.3
Style
Fire tube
1.4
Code
97/23/CE
1.5
Compliant with
1.6
Type
Three pass wetback
1.7
Fuel
LDO
1.8
Combustion Chamber
2
BS EN 12953
Single furnace
TECHNICAL SPECS
Output at Start up load (xx%)
21
Steam Outlet (100%LOAD)
2.2
Steam Outlet (50%LOAD)
2.3
Steam Outlet (25%LOAD)
2.4
Working pressure
2.5
Max Altitude (Above sea Level)
250Kg/H
7Bar
1500M
Fuel at Start up load (xx%)
2.6
Fuel Consumption (100%LOAD)
2.7
Fuel Consumption (100%LOAD
2.8
Fuel Consumption (100%LOAD
Efficiency at Start up load (xx%)
2.9
Efficiency (100% LOAD)
85-95%
2.10
Efficiency (50% LOAD)
2.11
Efficiency (25% LOAD)
2.12
Fuel gas Temp.
2.13
Blow done losses
<2%
2.14
Electrical supply
415V/3ph/50Hz
220-2300C
D6
3
BOILER CONSTRUCTION MATERIAL
3.1
Shell plates
P265GH:EN-10028
3.2
Furnace
P265GH:EN-10028
3.3
Tube plates
P265GH:EN-10028
3.4
Shell tubes
P235GH:EN-10216-2
3.5
Fire tubes
P235GH:EN-10216-2
4
BURNER
4.1
Make
4.2
Model
4.3
Stages
4.4
Ignition
4.5
Fuel type
4.6
Output (Kg/Hr)
4.7
Protection level
4.8
Pump pressure range
4.9
Electrical supply
4.10
Operation
5
BOILER FITTINGS AND ACCESORIES
5.1
Burner
5.2
Pumps
5.3
Water level sight glass
5.4
Pump pressure control pressure gauge
5.5
Level controller pump stop/run
5.6
Water level controller
5.7
Working pressure and 2nd stage controller
5.8
Pressure safety controller
5.9
Visual control pressure guage
5.10
Safety valve
5.11
Collector draining valve
5.12
Blowdown valve
5.13
Control panel
Automatic (Electrodes)
LDO
IP40
7-15 bars
Single 230V 50/60Hz
High/low
TICK
D7
C) STEAM TAPPING TO HOT WATER CALORIFIER
i) 25mm Globe valve -2NO
ii) 25mmY-strainer-1NO
iii) 25mm Steam separator 1No
iv) 25mm Pressure reduction valve Set at 2.8bar,type DP27- 1NO
v) 25mm Safety valve, complete with accessories-1NO
vi) 100mm Pressure gauge complete with siphon Gauge 2NO
vii) Sa 121 thermostat c/w pocket-1 NO
viii)
2SB control valve 25mm
D) STEAM TAPPING FOR COOKING PANS
a) Overhead Header (Lagged and cladded) 125mm x 900mm-1N0
b) 20mmGlobe valve- 8NO
c) 20mm Check valve- 6NO
d) Ditto Sample valve 6NO
e) Ditto thermostatic steam trap-6NO
f) 20mmY- Strainer-6 NO
g) 100mm Pressure Gauge c/w Siphon -6 NO
h) 15mm Safety valve c/w accessories-6 NO
E)
PRESSURE REDUCING STATION
i)
50mm Pressure reducing valve DP 27-1 NO
ii)
50mm Steam separator
iii)
50mm Globe valves
iv)
25mm Safety valve c/w accessories
v)
50mm Pressure Gauge c/w siphon
vi)
50mm Y-Strainer
F) MAIN HEADER CONDENSATE RECOVERY STATION
This shall consist of:i)
15mm Thermodynamic steam trap-1 NO
ii)
15mm non- return valve – 1NO
iii)
15mm Hill sight check valve -1NO
iv)
15mm Globe valve -1NO
v)
15mm Steam Unions -2NO
D8
G) HOT WATER CALORIFIER CONDENSATE RECOVERY STATION
Shall comprise of:i)
20mm Float type Steam trap -1NO- intergrated
ii)
20mm Hill sight glass -1NO
iii)
20mm Globe valve -1NO
iv)
20mm Steam union -2NO
v)
20mm Steam strainer 1NO
H) COOKING PANS CONDENSATE RECOVERY
I)
i)
15mm float type steam traps
ii)
15mm Hill sight glass
iii)
15mm Steam non-return valve
iv)
15mm Steam Globe valves
v)
15mm Steam Y-strainer
OVERHEAD HEADER CONDENSATE RECOVERY
a) 15mm Thermodynamic steam trap
b) 15mm Hill sight glass
c) 15mm Steam non-return valve
d) 15mm Steam Globe valves
e) 15mm Steam Y-strainer
J) PRESSURE REDUCING STATION CONDENSATE RECOVERY
K)
i)
15mm Thermodynamic steam trap
ii)
15mm Hill sight glass
iii)
15mm Steam non-return valve
iv)
15mm Steam Globe valves
v)
15mm Steam Y-strainer
MAIN CONDENSATE RETURN LINE
i)
40mm Globe Valve
ii)
Ditto but Steam non-return valve
C) STEAM MANIFOLD
The steam manifold shall be fabricated to conform to boiler operating with
maximum velocity of 15m/s under full condition
D9
SECTION E
PARTICULAR SPECIFICATION OF
INCINERATOR
SUPPLY AND INSTALLATION OF A MEDICAL
WASTE INCINERATOR
PARTICULAR SPECIFICATION
1.0 GENERAL
This section specifies the particular equipment to be supplied and
installed under the subcontract and shall be read in conjunction with
the accompanying Contract Drawing’s contractor Conditions and any
other supplementary specifications, schedules and drawings that may
be issued with it at the time of tender.
2.0 THE SITE
The site of the proposed works is at SAFETY HOUSE (DOSHS) in
Nairobi along Commercial Street Industrial Area. The subcontractor is
advised to visit the site and if unable to find it, to apply in writing to the
offices of the architect for directions that will enable him to do so. He
shall be deemed to have acquainted himself with all its conditions,
especially climatic, including access thereto, that affect the performance
of his equipment and that of the subcontract works in general and no
claims in this respect will be allowed.
3.0 ENVIRONMENTAL CONDITIONS
The subcontractor must check and verify the climatic conditions of the
proposed works so that all equipment and plant shall be rated for site
conditions and not any others. This is particularly important as the site
of the works is surrounded by residential homes.
E1
4.0 SCOPE OF THE WORKS
The subcontractor works consist of the supply of materials, delivery to
site, erection, testing, commissioning and setting to work of the medical
incinerator plant as detailed in these specifications. The subcontractor
shall include for all appurtenances and appliances not particularly
called for in this specification but which are necessary for the
completion and satisfaction functioning of the sub-contract works.
No claims for extra payment shall be accepted from the sub-contractors
for failing to adhere to the above requirements.
Having viewed the actual site, and read the site plan, it shall be upon
the subcontractor to point out, at the time of tendering, any
reservations with regard to the site and location of the incinerator so
that these may be taken into account during evaluation of tenders.
Submission of a tender shall for all purposed be deemed that the
tenderer found the site conditions suitable for the plant he intends to
offer.
5.0 GUARANTEE FOR EQUIPMENT
All equipment supplied and installed under this subcontract shall be
guaranteed against manufacture defects for a period of one year from
the date of certification of defects liability period.
6.0 THE INCINERATOR PLANT
6.01 Fuel assisted incinerator
The subcontractor shall supply and install a fuel-assisted incinerator
designed to control the fuel supply to maintain constant combustion
temperatures and to economize on fuel consumption, the fuel to be
injected into both the primary and secondary chambers, along with
auxillary air through blowers.
E2
The incinerator shall have a capacity to destroy 5 to 25kilograms of
waste per hour, composed of twin chambers complete with one burner
each, automated temperature controls with or without thermocouple
sensors, auxillary air system with adjustable air dampers, all to
maintain a temperature range of 8000 to 10000C.
6.02 Temperature
The incinerator should operate in the temperature range of 8000 to
12000c when incinerating medical waste.
6.03 RESIDENCE TIME
The gas residence period should not be less than one second. The gases
should travel through the incinerator as slowly as possible, to enable 1
reduction of the toxicity of the fumes emitted.
6.04 Lifecycle
The incinerator should be corrosion resistant and have a 10year
lifecycle, and shall be supplied complete with sufficient consumable
parts (i.e fuel filters, burner nozzles, etc.) and replacement parts ( i.e,
grates refractory liners, temperatures sensors, etc) to ensure operation
of the incinerator for its planned life cycle.
6.05 Incinerator Architecture
Basic architectural requirements should include: A minimum of two burning chambers: one to combust solids and
one to combust gases .
 A temperature or visual indicator to display heat status of
equipment
 A durable refractory wall or liner capable of withstanding heat
generated by waste loads of 100% plastic.
 A stack with a minimum height of 4 metres so that the stack
emissions are not in contact with operators or others in the
immediate proximity,
E3
The architecture of the site should also include a secure enclosure
for the incinerators, as ash and metallic pits, a placenta pit, and
arrangement for destruction of vials and glass materials, a
washing facility for reusable items, and a secure storage facility for
waste.
6.06 Incinerator performance
The incinerator shall: Emit clear or near – to- clear (non-visible) emissions from the
stack when destroying medical waste that has been properly
segregated and loaded.
 Reduce the weight of waste by 95% or more once destroyed.
 Destroy medical waste where the plastic waste content is greater
than 50% by weight of the total load.
 Be simple in design and operation, with minimal electronic
components
 Be capable of destroying medical waste where the plastic waste
content is greater than 50% by weight of the total load.
 The residence time for gaseous products in the combustion
chamber will be designed to be at least 2seconds to ensure
complete combustion.
 The incineration chamber shall be designed to include an auxillary
gas or oil burner to be used as necessary to maintain the
prescribed minimum combustion temperatures.
 Incinerators shall be equipped with temperature recording devices
which will keep a continuous record of the temperatures in areas
of interest such as the primary combustor the air pollution control
equipment, and the exhaust stack.
 Where diesel is used, low sulphur diesel shall be used as fuel in
the incinerator.
6.07 Durability
All components shall be constructed of corrosion – resistant materials
as stainless steel or cast iron. The incinerator shall have a lifespan of at
least 10years (when used under normal conditions.)
E4
6.08 Manufacture r Support
The sub-contractors shall ensure that the manufacturer (if foreign)
shall support their product so that reliable and good – quality service or
support can be assured in the event of systems defects or failures. In
this respect the sub-contractor must provide:Warranties and guarantees for the expected life of the system.
Clearly define terms and conditions for technical supports.
Training in installations, operation, and routine service as an integral
part of this subcontract.
Installation manuals with civil works drawings as well as service and
operator manuals are provided as part of the supply agreement.
7.0 REGISTRATION REQUIREMENTS
The subcontractor must be registered by a state authority that
regulates the use of incinerators in Kenya.
8.0 STATUTORY REGULATIONS
It is important that the plant conforms to international standards and
national guidelines for gas emissions control of incinerator used for
medical waste disposal, such as those from NEMA, the Environmental
Protection Agency (EPA) and the European Union (EU), which can or are
applicable in this county.
9.0 REGULATORY GUIDELINES FOR REFENCE
Plant shall conform to the following guidelines.
 74 FR 51367: US Environmental Protection Agency. Standard of
performance for new stationery sources and Emission Guidelines
for Existing Sources:
 Hospital /Medical/infection Waste Incinerator; Final Rule. October
6, 2009.5
 Directive 2000/76/EC: of the European Parliament and the
council of 4th December 2000 on the incineration of waster.
 AP 42 and Emission Factors: US Environmental Protection
Agency.
E5
10.0 DOCUMENTATION
Manufacturer must provide the buyer with manufacturing records and
certifications related to the product and materials.
11.0 TRAINING AND MAINTENANCE
Tenderers shall allow in their price for training of operators and
maintenance of the equipment. The company that is awarded the
contract should have the capacity to perform training and maintenance
for a specific of time after installation of the equipment.
12.0 PROTECTIVE ENCLOSURE
The incinerator shall be installed in a protective enclosure or suitably
ventilated building to prevent access by unauthorized persona and to
protect the incineration equipment. A protective enclosure or building
shall ensure that:
 The incinerator and other materials stored inside are protected
from rain and UV radiation from direct sunlight.
 The incinerator is well ventilated and the stack emissions are clear
of the building or enclosure so that the operator is not exposed to
fumes when the incinerator is in use.
 The enclosure is robust and corrosion resistant, and its design –
life is at least equivalent to the expected life of the incinerator.
 The enclosure or building can be securely locked against
unauthorized entry.
 There is space within the enclosure to store the operator’s
protective clothing, tools and equipment required to operate the
system. There should also be sufficient space to conveniently store
waste to be destroyed, as well as load and operate the incinerator.
 There is provision for an emergency exit should there be a fire or
other emergency at the facility.
 There is storage space for solid fuels or a storage reservoir for fuel.
This is best located within the incinerator enclosure to ensure
adequate security.
 The enclosure has a provision for waste to be deposited without
allowing the waste handler to enter the enclosure or building.
E6
13.0 ASH PIT
The site should be equipped with an ash pit that has sufficient capacity
to store ash for a period of at least 5years essential features of a pit
shall be:
 The pit is positioned above any shallow aquifer.
 The pit is positioned to prevent risk of flooding.
 The pit is constructed of concrete, concrete blocks, or brick, with a
water – resistant floor to ensure the pit will not collapse.
 The pit has provision to deport ash or other authorized wastes (i.e,
metallic containers), without a risk to the waste handler.
 There is provisional access to the pit for purpose of leveling or
removal of accumulated waste and subsequent transfer to a
Nairobi City County disposal unit
 The pit is protected from access by unauthorized persons.
 The pit be sited close to the incinerator to ensure convenient
transfer of ash.
14.0 FUEL STORAGE
A fuel storage reservoir of sufficient capacity, fuel filter, and shutoff tap
or valve should be positioned within the enclosure to ensure the fuel
supply is not exposed to excessive heat from the incinerator. It should
be mounted at an appropriate level to facilitate a gravity supply of fuel
and deter access by unauthorized persons. Any storage reservoir should
be large enough to store fuel for 3 times the period between normal
waste deliveries.
15.0 WATER SUPPLY
This disposal facility should be equipped with a water supply (spigot)
mounted above a concrete pad with either a gutter for runoff and
percolation into the ground or connection to a drainage channel. All
recipients (e.g, plastic containers bins, etc.) should be thoroughly rinsed
before being returned for reuse.
16.0 GLASS DISPOSAL
Provision of space within the enclosure or building for equipment to
rush glass syringes and vials should be provided.
E7
17.0 EQUIPMENT INSPECTION
The incinerator shall need a checklist. The manufacturer shall help to
put this checklist together, as they are best equipped to know best
which parts might break and require replacement. A supervisor shall
need to inspect the system quarterly at a minimum, in order to
determine the conditions of the system, and predict possible problems
or failures across the network. In this way, spare parts can be ordered
in advance so they are available if and when the need arises.
It is important that incinerator operators are considered as critical to
safe health care waste disposal as the incinerator technology itself. A
training program must be provided that develops a sense of pride in the
role that incinerator operator plays in keeping health care workers and
the community safe.
Testing shows that the incinerator operator can impact the emissions
generated by an incinerator by ensuring a primary chamber preheating
temperature and controlling the rate of waste loaded.
The supplier shall provide clear guidelines for incinerator operation –
and as with all things, it is important that incinerator operators have an
opportunity to practice the proper operation of the incinerator with an
experienced trainer and that follows –up training planned.
Trainers must understand and know how to teach the principles of
incineration. Trainers must also be able to communicate complex tasks
in simple terms and be able to train at the incinerator site working with
the participants in an interactive training environment.
18.0 MAINTENANCE AND REPAIR
The tenderer shall allow for training of regular service and preventative
maintenance after installation which may entail site visits for a period
of two months.
E8
19.0 CONTROL PANEL AND INSTRUMENTATION
Cabinet mounting all necessary indicators, i.e Light and
operating switches and complete wired circuitry up to
external connection let out to terminal & housing instrument
and alarm buzzer.
a)
Temperature
Controller
:
b)
Thermocouple
:
c)
Photo cell
:
d)
Flames controller
:
e)
Pressure gauge
:
f)
Push button and
switch
:
SIGNAL
INDICATORS
Electrical Power ‘ON’
:
Cooling cycle ‘ON’
:
a)
Flame ‘ON’
:
b)
ID Fan ‘ON’
:
c)
ALARM (BUZZER)
d)
Flame failure
:
ID Fan Stopping
:
SAFETY
EQUIPMENT
a)
Flame detector,
thermostat and
pressure switch
:
b)
Temp switch for high
incinerator terms
:
E9
SECTION 5
PRICING OF THE BILL OF QUANTITIES
1. Bidders shall insert prices against items in the Bill of Quantities and shall add
such other items as they consider necessary for the due execution,
completion and maintenance of the works.
2. The prices shall be judged to include all fixing and other items not particularly
described or referred to in the specification or shown in the Bill of quantities,
but which are necessary for the satisfactory functioning of the installation.
3. The prices quoted shall be deemed to include for all obligations under the
sub-contract including but not limited to supply of materials, labour , delivery
to site, storage on site, installation, testing , commissioning and all
Government taxes.
4. All prices omitted from an item, section or part of the BQ shall be deemed to
have been included in another items, section or part thereof.
5. The brief description of items given in the BQ are for purposes of establishing
a standard to which the sub-contractor shall adhere. Alternative Brands of
equal and approved quality will be accepted.
6. The grand total of prices in the price summary page must be carried forward
to the Form of Tender in order to validated the tender.
7. Tenderer must enclose together with their submitted tenders, manufacturer’s
Brochures detailing the Technical Literature and specification of the equipment
on offer.
E10
SECTION F
BILLS OF QUANTITIES
TECHNICAL SCHEDULE (ATTACHED CATALOGUE) (Failure to fill this Form leads to
Automatic Disqualification)
Manufacturer
Description
Item
Country Of
Origin
A
A single phase booster pump,
capable of delivering 4 cubic
meters of water per hour against
10 meters head as Grundfoss
CR3-10 including installing and
the new one
2’’ Strainer
B
C
1 ½” Ditto
1’’ Ditto
D
E
TS-1
Catalogue No
SCHEDULE OF UNIT RATES
1.) The tenderer shall insert unit rates against the items in the following schedules and may add
such items as he considers appropriate.
2.) Unit rates will be used to assess the value of additions or omissions arising from authorized
variation to the contract works
3.) The unit rates shall include for supply, transport insurance and delivery to site, for storage as
necessary under the Contract Agreement.
4.) The unit rates shall be deemed to be those used by the contractor in the preparation of tender,
and for equipment similar or equal to that contained within the specification.
5.) The unit rates shall include a
6.)
7.) ll duties and taxes.
SU-1
SCHEDULE OF UNIT RATES (Failure to fill this Form leads to Automatic Disqualification)
DESCRIPTION
ITEM
A.
B.
C
QTY
Supply and install a single phase booster pump,
capable of delivering 4 cubic meters of water per
hour against 10 meters head as Grundfoss CR3-10
including installing and the new one
2’’ Strainer
1
No
1
No
1
NO
1
NO
1 ½” Ditto
1’’ Ditto
D
UNIT
AUTOCLAVE BOILING PAN
Autoclave steam boiling pans ,well jacketed, lid and
external pending 18/10 in thickness with
dismountable external paneling to allow inspection
of the internal workings, a well base which shall be
in 316 AISI stainless steel 18/10 thickness anticorrosion treated, grain finish.
It shall have a robust bearing structure consisting
of robust support mounted in steel, mounted on
steel adjustable feet with satin finish in visible
areas.
Counter balanced lid with insulated stainless steel
handle and safety valve set at 0.05bar .A special
silicon blend gasket suitable for use with food
products, heat resistant seal with screw clamps to
the hermetic closure of the well and cooking time
required.
It shall have 50mm diameter discharge tap for rapid
emptying of the discharge well, stainless steel filter
in discharge hole or well, manometer for controlling
the pressure inside the jacket.
De-pressurizing valve to allow the escape of air from
the jacket.
Safety valve set at 3bar for the discharging of steam
well pressure when the pressure exceeds this limit.
Safety valve on the lid set at 0.05bar for the
discharging of steam when the pressure in the in
the well exceeds the limit. To be of capacity
100litres
SU-2
1NO
RATE
SPECIAL NOTES TO BILLS OF QUANTITIES
1. The bills of quantities form part of the contract documents and are to be read in conjunction
with contract drawings and general specifications for materials and works.
2. All prices omitted from any item, section or part of the Bills of Quantities shall be deemed to
have been included to another item, section or part there of.
3. The brief description of the items given in the Bills of Quantities is for the purpose of
establishing a standard to which the contractor shall adhere. Otherwise alternative brands of
equal and approved quality will be accepted.
4. Should the contractor install any materials not specified here-in before receiving written
approval from the Project Manager, the contractor shall remove the material in question and
at his own cost, install the proper material.
5. The grand total of prices in the price summary page must be carried forward to the Form of
Tender for the tender to be deemed valid.
BQ1
BQ FOR BOILER
PROPOSED SUPLLY, DELIVERY, INSTALALTION OF 1NO BOILER, 1NO. CALORIFIER,
ASSOCIATED ACCESSORIES, BUILDING AND ELECTRICAL WORKS AND OTHER ASSOCIA
TED WORKS AT DOSHS BOILER ROOM
ITEM
NO.
DESCRIPTION
QTY
UNIT
1
NO
Item
Item
item
item
2
NO
Item
item
1
NO
1
NO
1
Set
Item
Item
NOTE:
The contractor is advised to visit the site and establish the scope of the specified
work on the ground, to make proper installation as specified work The
contractor is advised to seek clarification of any item that he may not
understand. No extra payment shall be done for mis-interpretation of the
specifications.
A
Allow for the Construction of Housing for steam boiler and calorifier to the
satisfaction of the Project Manager
Supply, deliver ,install in the boiler house the following:-
B
STEAM BOILER
Steam boiler that is capable of generating between 250kg/hr of steam complete
with all attachments fuel feed system, water feed system and electric controls as
described.
C
HOT WATER STEAM CALORIFIER
Air vented Steam calorifier with heat input performance of 195 KW and all safety
valves temperature controls as described in specifications
D
HOT WATER RE-CIRCULATION PUMPS
E
Hot water re-circulation pump, capable of delivering 1.00 l/s of hot water against
25 KN/M2(2.5m head) pressure. The pump to be suitable for single phase 240V
50Hz, supplied complete with all controls. The pump to be as Pullen SG 32 or
similar and approved
CONDENSATE TANK
Supply and install a cylindrical condensate tank of approximate capacity 1000
litres, Fabricated from a 4mm thick galvanised mild steel sheet, supplied complete
with one off make-up water level control comprising of steel ball valve clw
accessories. Allow for welding, of inlet pipe fittings, brackets, peforated
condensate discharge pipe and installed on existing makeup tank stand that shall
be modified as described above. Provide, manhole complete with cover.
STEAM HEADER
F
Lagged and cladded steam header size200x800mm c/w all fittings
piping as described
G
Supply deliver, connect and commission as team manifold in the
kitchen as described
Steam tapping to hot water cylinder c/w fittings as described
H
Daily Fuel Service Tank
I
Supply, Delivery and install daily fuel mild stainless service tank of
capacity 1,500litres of size 1500mm x 1200mmm x 840mm high
complete with 300mm constructed tower
Total carried to summary page
BQ2
UNIT
(KSHS)
TOTAL
(KSHS)
ITEM
NO.
A
DESCRIPTION
QTY
UNIT
1
No
1
Set
1
Set
Supply and install a self actuating temperature control digital monitor that
shall have provision for temperature setting on the calorifier
Steam tapping for cooking pans c/w all fittings as described
Pressure reducing station on the main line as c/w all fittings.
pressure reducing valve(DP 27) as described
B
Main steam line condensate recovery Station c/w all fittings as
described
C
Hot water Calorifier condensate recovery station c/w all
fittings as described
D
Cooking pans condensate recovery station c/w all fittings as
described
1
Set
E
Overhead Header condensate recovery station c/w all fittings
as described
1
Set
Pressure reducing station condensate recovery unit c/w all
fittings
1
Set
1
Set
1
Set
F
G
H
I
PIPING
Note:- Pricing of pipes in this section shall be inclusive
of,sockets,nipples clippings but not for tees
,reducers,bends,unions, all globe valves and unions which
are quoted elsewhere The pipes shall be class “C”
PIPELINE FROM BOILER TO MAIN DISTRIBUTION STEAM
HEADER
i.
25mm diameter steam pipe
ii.
Ditto but Tees
iii.
Ditto but Globe valve
iv.
Ditto but Air vent
60
LM
150mm diameter pressure gauge c/w siphon
10
NO
25 mm diam. Steam Flanges
2
NO
Ditto but steam elbow
2
NO
Ditto but unions
2
NO
18
NO
25mm diameter steam pipe
5
NO
Ditto but Tees
4
NO
iii.
Ditto but Globe valve
55
LM
iv.
150mm diameter pressure gauge c/w siphon
6
NO
Ditto but steam elbow
4
NO
Steam Reducer 20-20 mm diam.
2
NO
25mm diam. Steam unions
6
NO
4
NO
4
NO
v.
vi.
vii.
viii.
STEAM TAPPING TO HOT WATER CALORIFIER
i.
ii.
v.
J
vi.
vii.
Total carried to summary page
BQ3
UNIT
(KSHS)
TOTAL
(KSHS)
ITEM
NO.
DESCRIPTION
A
Water Booster Pump
.
B.
STEAM TAPPING FOR COOKING PANS
No
20mm diam, steam pipe
Ditto but tees
iii.
Ditto but steam unions
48
LM
iv.
Ditto but Globe valves
8
NO
v.
Ditto but steam elbows
6
NO
6
NO
12
NO
PRESSURE REDUCING STATION
25mm diam.Steam pipes
ii.
Ditto but steam flanges
iii.
Ditto but steam elbows
6
LM
iv.
Steam reducer bush 50-25mm
4
NO
v.
Ditto but 50-8mm
15
NO
4
NO
4
NO
25
LM
MAIN STEAM LINE
i.
25mm diam steam pipe
ii.
Ditto but steam flanges
iii.
Ditto but steam elbows(w.o)
iv.
Ditto but Expansion Bellow
MAIN HEADER CONDENSATE RECOVERY STATION
E
1
ii.
i.
D
UNIT
Supply, delivery and install a single phase booster pump
capable of delivery 0.3L/s against a head of 10M, to be as
Grundfos CR 3-10
i.
C.
QTY
i.
15mm diam steam pipe
2
NO
ii.
Ditto but steam elbows
6
NO
iii.
Ditto but steam unions
2
NO
HOT WATER CALORIFIER CONDENSATE RECOVERY
STATION
F.
i.
20mm diam steam pipe
22
LM
ii.
Ditto but steam unions
6
NO
iii.
Ditto but steam elbows
4
NO
iv.
Ditto but steam tees
v.
Ditto but steam reducer bushes 40-20 mm
6
NO
COOKING PANS CONDENSATE RECOVERY STATION
G.
i.
15mm diam steam pipe
2
NO
ii.
Ditto but steam unions
4
NO
iii.
Ditto but steam elbows
2
NO
iv.
25 mm steam tees
2
NO
v.
Steam reducer bushes 40-15mm
5
NO
2
NO
4
NO
5
NO
5
NO
Total carried to summary page
BQ4
UNIT
(KSHS)
TOTAL
(KSHS)
ITEM
NO.
DESCRIPTION
A.
OVERHEAD HEADER CONDENSATE RECOVERY STATION
QTY
UNIT
i.
15mm diam steam pipe
6
LM
ii.
Ditto but steam unions
2
NO
iii.
Ditto but steam elbows
2
NO
iv.
40mm diam Steam tees
2
NO
v.
40mm-15mm diam. steam reducer bushes
2
NO
6
LM
2
NO
3
NO
2
NO
2
NO
40
LM
7
NO
4
NO
6
NO
6
NO
item
Sum
item
Item
item
sum
item
sum
Item
Sum
PRESSURE REDUCING STATION CONDENSATE RECOVERY
UNIT
B.
i.
15mm diam steam pipe
ii.
Ditto but steam unions
iii.
Ditto but steam elbows
iv.
Ditto but steam tees
v.
20-15 mm diam.steam reducer bushes
MAIN CONDENSATE RETURN LINE
C.
i.
25mm diam steam pipe
ii.
Ditto but steam unions
iii.
Ditto but steam elbows
iv.
Ditto but steam tees
v.
Ditto but steam reducer bushes
BOILER CHIMNEY
Vertical self supporting chimney 380mm diameter 20,000mm
high mounted firmly
D
The sub- contractor to construct foundation
Allow for support brackets 12” long and standard bracket
fasteners at areas that require such
E
Allow for use of consumables e.g welding rods, hacksaw blades
steam gaskets, safety protective devices etc that are mandatory
for the required proper installation of the whole system
Allow for lagging of the steam and condensate pipes and
cladding using aluminium cladding and insulation.
F
Allow for testing and commissioning of the whole system
G
Total carried to summary page
H
BQ5
UNIT
(KSHS)
TOTAL
(KSHS)
COLLECTION PAGE FOR BOILER
ITEM
DESCRIPTION
1.
Total brought forward from page BQ2
2.
Total brought forward from page BQ3
3.
Total brought forward from page BQ4
4.
Total brought forward from page BQ5
Total Tender Sum carried to Summary Page
BQ 6
AMOUNT
(KSH)
BQ FOR INCINERATOR
PROPOSED SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF
INCINERATOR AND ASSOCIATED WORKS AT DIRECTORATE OF OCCUPATIONAL
HEALTH & SAFETY SERVICES –
Item
Description
Qty
Unit
Rate
Amount
Kshs
For the supply, delivery to site and installation of the
following, to satisfactory completion:-
A
Medical Waste Incinerator
Manual load twin chamber incinerator for medical waste to burn
25kg/hr on continuous operation, with Primary temperature in
the region of 8000C -10000C or 10000C - 12000C more in the
Secondary chamber, complete with charging door, Ash door, Air
and view ports, auxiliary air system with adjustable dampers,
burners and burner control system and ignition unit, the whole
to meet NEMA requirements and other international standards.
B
Incinerator Chimney:-
1
No
1
No
1
No
Lot
Lot
E
Item
Item
F
1
No
Vertical self supporting chimney, 380mm diameter, 20,000mm
high mounted directly on top of the incinerator complete with
barometric damper, refractory damper and ceramic insulation.
Housing Shed for the incinerator:Construction of a shed enclosure for he incinerator to approval
of the project architect.
Plumbing works for the incinerator water and fuel storage
connections:C
Pipework and fittings as above (subject) to re measurements
upon completion of the works)
Lifting Machinery:Provision of lifting machinery, as cranes to facilitate positioning
and setting the plant on any concrete plinths.
D
Ash Pit:Provision of all materials and construction of an ash pit.
TOTAL CARRIED FORWARD TO SUMMARY PAGE
BQ7
Cts
Item
A
Description
Qty
Unit
1
No
Fuel Oil storage Tank:Above ground oil fuel tank fabricated from
6.5mm thick steel plate of approximate
dimension of internal diameter of 1500mm x
length of 3500mm of capacity 10,000 litres
complete with adequate lifting lugs and 500mm
diameter manhole fabricated from 6.5mm thick
plate steel for manhole body and 10mm thick for
manhole flange and lid. This fuel tank is to be
shared with the boiler unit.
Installation:B
Allow for installation of the above tank on
concrete supports made by the sub-contractor.
Strapping:-
C
Secure the tank with 50 x 6mm mild steel strap
of approximate length of 300mm complete with
2No 100 x 100m, 19mm plate triangular gusset
welded to one side, 2No diameter 25mm x
300mm long holding down bolts and 2No. 100 x
100mm x 19mm thick steel anchor plate.
Tank External Ladder
D
Item Item
2
No
Tank external platform 1200 x 1200mm wide
from 3mm thick chequered steel plate complete
with support welded on top of the tank and
25mm diameter x 900mm high perimeter hand
rails.
Pressure Testing of Fuel Tanks
Allow for air pressure testing of fuel tank at
40Kpa and applying a strong soapy solution to
all the seams of the tank
Item Item
E
Item Item
TOTAL CARRIED FORWARD TO SUMMARY PAGE G-5
BQ8
Rate
Amount
Kshs
Cts
Item
Description
Qty
Unit
1
No
1
No
2
Item
2
Item
2
Item
Dip Pipe
A
B
40mm diameter dip-pipe with 20mm diameter
holes drilled approximately 200mm centre to
centre terminating 75mm from tank bottom.
Allow for continuously welded doubling plate on
tank floor beneath the opening of the dip pipe.
Brass dipstick calibrated in steps of 100 litres
Strainers:-
C
20mm diameter malleable iron Y – Type strainer
with screwed BSP pipe connections, 200mm
mess brass screen with 0.8mm perforations, and
17 bar cold non- shock pressure conditions. As
“Spirax Sarco” Fig. 12 or equal and approved.
25mm diameter ditto
D
E
F
No Smoking Sign:No smoking sign 675 x 225mm displayed in
English and Kiswahili complete with sign post
Fuel pipework cleaning:Allow for pipework cleaning before installation by
hammering to loosen excessive spelter and dirt
and thereafter swabbing it out with a rug tied to
a wire and soaked in mineral spirit.
Fuel Pipework Pressure Testing:-
G
Allow for air pressure testing of pipework after
installation and before burying at 56psi and
applying a strong soapy solution to all the joints
of the pipework.
Item Item
Incinerator Chimney:-
H.
Vertical self supporting chimney, 380mm
diameter 20,000mm high mounted directly on
top of the incinerator complete with barometric
damper refractory damper and ceramic
insulation.
Item Item
Item Item
TOTAL CARRIED FORWARD TO SUMMARY PAGE G-5
BQ9
Rate
Amount
Kshs
Cts
Item
A
Description
Qty
Unit
Daily Feed Oil Service Tank:-
Black mild steel tank with lockable cover, Gauge 14, capacity
1,500litres, size 1500 x 1200 x 840mm high with internal
bracings (stays) and the following connections:-

20mm diameter inlet pipe

25mm diameter outlet pipe

40mm diameter overflow pipe

40mm diameter vent pipe

50mm sludge pipe

Float switch
Item
Item
Item
Item
Item
Item
Item
Item
Daily Feed Oil Tank Support Structures:-
B
2000mm high steel structure 450 litres daily feed fuel oil tank
support complete with bracing and tank base support.
Oil Transfer Pump:-
C
Oil transfer pump capable a discharge of 0.25l/s(0.9m3/hr)
against a head of 5m with a power supply of 0.37kw 240V 50Hz
suitable for fuel oil applications as LINZ Model No. GM 50 or
equal and approved
Semi Rotary Hand Pump
20mm diameter semi rotary hand pump
D
TOTAL CARRIED FORWARD TO SUMMARY PAGE G-5
BQ10
Rate
Amount
Kshs
Cts
Item
A.
Description
Qty
Unit
Float switch & Cable:Bulk fuel oil storage tank low oil level cut out float switch and
daily feul oil feed tank low and high oil level cut-in and cut-out
float switches inclusive of cables and laying from the pump
control panel to the control float switches. (approx. 20m)
B
Item
Item
Item
Item
Item
Item
Item
Item
Allow for preparation of Records (as installed) drawing and
operation manuals
Item
Item
Warranties:-
Item
Item
Item
Item
Item
Item
Testing and Commissioning:Testing the plant and commissioning to ensure compliance with
manufacturer’s intentions entirely.
C
Spare for maintenance:Supply of necessary maintenance spares and concomitant
accessories for a 5years period.
Tools:D
Supply of necessary tools and gauges
AS- installed Drawing, Operation and Instruction Manuals.
E
F
Provision of warranties for a period of 24 months
G
Training Client Personnel:On site Training of client operators and Technicians.
H
TOTAL CARRIED FORWARD TO SUMMARY PAGE G-5
BQ 11
Rate
Amount
Kshs
Cts
COLLECTION PAGE
ITEM
DESCRIPTION
AMOUNT
(KSHS.)
A
Total Brought forward from page BQ7
B
Total Brought forward from page BQ8
C
Total Brought forward from page BQ9
D
Total Brought forward from page BQ10
E
Total Brought forward from page BQ11
TOTAL CARRIED TO PRICE SUMMARY
BQ12
PRICE SUMMARY
ITE
M
DESCRIPTION
1.
Total brought forward from Boiler Collection page BQ6
2
Total brought forward from Incinerator Collection page BQ12
3
Provisional Sum for Contingency for both Boiler & Incinerator
4
Certification and service charge for Boiler
5
Allow for overseas factory inspection by 1No. Engineer from
Directorate of Public Works, and 2No. Employer’s
representatives.
6
Provisional Sum for Project Administration
AMOUNT
(KSH)
1,000,000/=
200,000/=
1,600,000/=
400,000/=
Sub Total
Add 16% VAT
Total Tender Sum carried to Form of Tender
Tender Sum (in words)…………………………………………………………….……………………
………………………………………………………………………………………………………….
Tenderers’ Name & Address…………………………………………………………………………...
…………………………………………………………………………………………………….........
Tel ………………………………………………………………………………………………….........
Signature ………………………………………………Date ……………………………………..........
………………………………………………………………………..…………………………...........
PIN No. ……………………………………VAT Reg. No…..………………………………….........
………………………………………………………………………………………………………........
Witness’ Name &Address………………………………………….……………………………….......
……………………………………………………………………………………………………….....
Signature ……………………………………………………………………….…………………........
……………………………………………………………………………………………………….......
Date …………………………..………………………………………………………….......................
……………………………………………………………………………………………………..........
BQ13