regular meeting november 25, 2013

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MINUTES OF THE
REGULAR MEETING
LAKEHURST BOARD OF EDUCATION
TUESDAY, NOVEMBER 25, 2013
(HELD IN THE MEDIA CENTER OF THE LAKEHURST ELEMENTARY SCHOOL)
CALL TO ORDER – 7:00 P.M.
A.
The Lakehurst Board of Education is called to order in compliance with the Open
Public Meeting Act Public Law - 1975 Chapter 231 (P.L. 1975-231C). This
meeting was advertised in the Asbury Park Press on January 11, 2013, posted on
the bulletin board of the Borough Clerk and posted on the school bulletin board.
B.
PLEDGE OF ALLEGIANCE
C.
ROLL CALL
MR. K. OLIVER
MRS. J. SEPTOR
MRS. A. CHILLEMI
MR. J. MALDEN
MR. J. HANILY
PRESIDENT
VICE-PRESIDENT
MEMBER
MEMBER
MEMBER
PRESENT
PRESENT
ABSENT
PRESENT
PRESENT @ 7:25 pm
Determination of existence of Quorum necessary to take action, by Board Secretary/School
Business Administrator.
ALSO PRESENT
X Dr. Clifford Barneman
X Mr. Parliman
X Mrs. Rucci
Assistant Superintendent
School Business Administrator/Board Secretary
Vice Principal
The Agenda is available to the public on the Monday before a Board Meeting, at the Board
Office.
CLOSED SESSION
WHEREAS, SECTION 8 OF THE Open Public Meetings Act, N.J.S.A. 10:4-12 (New Jersey
Statutes Annotated) permits the exclusion of the Public from a Meeting in certain circumstances,
and
WHEREAS, this public body is of the opinion that such circumstances presently exist,
NOW, THEREFORE, BE IT RESOLVED by the Lakehurst Board of Education in the County of
Ocean and the State of New Jersey, as follows:
1)
The Public shall be excluded from discussion of and action upon the hereinafter specified
subject matters(s).
2)
The general nature of the subject matter to be discussed is as follows:
Legal, Personnel and Finance
3)
It is anticipated that the matter(s) discussed will not be made public at any foreseeable t
time in the future.
4)
This Resolution shall become effective immediately.
A Motion was made by Mr. Malden and seconded by Mrs. Septor to move on the above
Resolution.
REGULAR MEETING
2
NOVEMBER 25, 2013
CLOSED SESSION (Continued)
ROLL CALL VOTE:
Mr. Hanily
Mr. Malden
Mrs. Chillemi
Mrs. Septor
Mr. Oliver
Absent
Aye
Absent
Aye
Aye
D.
SOCCER AWARDS PRESENTATION
E.
OCEAN COUNTY BOARD OF ELECTIONS
- Election Results
F.
APPROVAL OF MINUTES
A Motion was made by Mr. Hanily and seconded by Mr. Malden to dispense with
the reading and approve the minutes of the:

Regular and Closed Session minutes of October 15, 2013
ROLL CALL VOTE:
Mr. Hanily
Mr. Malden
Mrs. Chillemi
Mrs. Septor
Mr. Oliver
Aye
Aye
Absent
Aye
Aye
G.
BOARD OF EDUCATION INFORMATION COMMITTEE REPORT/
SPECIAL REPORT
-The front window wall will be completed over the Thanksgiving break.
- The basketball court for the playground will be considered a capital project for
the 2014-2015 school year due to price constraints.
H.
SUPERINTENDENT’S REPORT
1.
Enrollment Report:
Total Students
October 2012
424
October 2013
411
Time
Duration
1:44 p.m.
9:57 a.m.
1 minute 1 second
1 minute 8 seconds
2. Fire Drill Report:
Date
a. 10/18/13
b. 10/22/13
3. Non-Fire Building Evacuation Security Drill:
a. 10/29/2013
9:25 a.m.
20 minutes 21 seconds
Exhibit: 13-15
SUPERINTENDENT’S REPORT (Continued)
4. HIB Reports - October -
1 Investigation
1 Unconfirmed
REGULAR MEETING
NOVEMBER 25, 2013
3
SUPERINTENDENT’S REPORT (Continued)
2



2013 -2014 Submission of the NJQSAC
(New
Jersey
Quality
Single
Accountability Continuum) DPR (District
Performance Review)
Submitted District Self-Assessment on 11/15/2013
Preliminary Scores
February 2014 On-Site Visit
3
Progress toward 2013-14 Board Goals
I.
VICE PRINCIPAL’S REPORT
J.
BUSINESS ADMINISTRATOR’S REPORT
K.
CORRESPONDENCE TO AND FROM THE BOARD
- A Retirement Letter was received from Mrs. Bixby effective January 3, 2014.
L.
PUBLIC COMMENTS ON AGENDA ITEMS
- Mrs. Gilby asked about progress regarding the online social studies book.
M.
NEW BUSINESS
N.
BOARD BUSINESS
1. Organization Name:
Organization Address:
Date(s) Desired:
Time Desired:
Proposed Use:
Equipment Requested:
Space Requested:
Lakehurst PTA
301 Union Avenue, Lakehurst, N.J. 08733
October 30, 2013
2:45 p.m. – 3:45 p.m.
Yearbook Meeting
None
Media Center
2. Organization Name:
Organization Address:
Date(s) Desired:
Time Desired:
Proposed Use:
Equipment Requested:
Space Requested:
Lakehurst PTA
301 Union Avenue, Lakehurst, N.J. 08733
November 11, 2013, January 17, 2014,
February 27, 2014
7:30 a.m. – 1:00 p.m.
School Pictures
None
Hallway Alcove by Nurse’s Office
3. Organization Name:
Organization Address:
Date(s) Desired:
Time Desired:
Proposed Use:
Equipment Requested:
Space Requested:
Lakehurst PTA
301 Union Avenue, Lakehurst, N.J. 08733
November 14, 2013
1:45 p.m. – 6:00 p.m.
Fund Raiser Delivery and Distribution
None
Cafeteria
4. Organization Name:
Organization Address:
Date(s) Desired:
Time Desired:
Proposed Use:
Equipment Requested:
Space Requested:
Lakehurst Elementary Title I Program
301 Union Avenue, Lakehurst, N.J. 08733
January 10, 2014
6:30 p.m. – 8:00 p.m.
Technology/BSI Night
Technology Equipment
Rooms 19, 21, 26, 32 and Media Center
REGULAR MEETING
NOVEMBER 25, 2013
4
BOARD BUSINESS (continued)
5. To Approve the submission of the 2013-14 NJQSAC (New Jersey Quality Single
Accountability Continuum) DPR (District Performance Review) on November 15,
2013.
6. To Approve the contract with Source4Teachers to furnish substitute staff coverage
for the 2013-2014 school year.
7. To Approve the Tentative Budget Calendar for the 2014-2015 Lakehurst School
Budget.
Exhibit 13-16
A Motion was made by Mrs. Septor and seconded by Mr. Hanily to Confirm and
Approve Business Items 1 – 7.
ROLL CALL VOTE:
Mr. Hanily
Mr. Malden
Mrs. Chillemi
Mrs. Septor
Mr. Oliver
O.
Aye
Aye
Absent
Aye
Aye
FINANCE
1. To Approve for Payment of Bills listed on the Bill Resolution dated November
25, 2013, totaling $743,915.57.
2. To Accept the Secretary's Report A-148 for October 31, 2013, with a Cash
Balance of $2,747,853.17.
3. To Accept the Treasurer's Report A-149 for October 31, 2013, with a Cash
Balance of $2,747,853.17.
4. To Accept the Certification of No Over-expenditures:
Pursuant to N.J.A.C. 6A:22-2.11(c)3, I, Barry Parliman, Board Secretary,
certify that as of October 31, 2013, no budgetary line item account has
obligations and payments (contracted orders) which in budgetary line item
account has obligations and payments (contracted orders) which in total exceed
the amount appropriated by the District Board of Education pursuant to
N.J.S.A. 18A:22-8 and 18A:22-8.1, that the District financial accounts have
been reconciled and are in balance.
______________________________
__________________
Board Secretary
Date
5. To Accept Financial Reporting:
Through the adoption of this resolution, we, the Lakehurst Board of Education,
pursuant to N.J.A.C. 6A22-2.11(c)4 certify that as of October 31, 2013, after
review of the Secretary’s monthly financial report (appropriations section) and
upon consultation with the Business Administrator and other appropriate
district officials, that to the best of our knowledge no major account or fund
has been over-expended in violation of N.J.A.C. 6A:22-2.11(c )4 I-VI and that
sufficient funds are available to meet the district’s financial obligations for the
of the fiscal year.
6. To Approve a two-year contract with Touzer-Trane for inspection and
preventative maintenance services for HVAC systems for the period,
November 1, 2013 through October 31, 2015, at the cost of $7,100.00 per year.
REGULAR MEETING
NOVEMBER 25, 2013
5
FINANCE (continued)
7. To Approve a contract with Touzer-Trane for a block of thirty hours for HVAC
repair and control work at a cost of $3,750.00, for the period, November 1,
2013 through October 31, 2014.
8. To Approve the 2013 - 2014 Joint Transportation Agreement between the
Manchester Township School District (Host) and Lakehurst Borough (Joiner).
9. To Approve Sodexo Management, Inc. to provide the District food service for
the 2013-2014 school year as follows:
RECOMMEND that the Board of Education, on the recommendation of the
School Business Administrator approve a one-year contractual agreement
Addendum beginning July 1, 2013 and ending June 30, 2014 with Sodexo
Management, Inc. (FSMC), food management provider for the Lakehurst
School District.
FEES
General Support Services Allowance.
General Support Services
Allowance equal to Sixteen Thousand Three Hundred Eighty Six Dollars
($16,386.00) for the 2013-2014 contract year, payable in ten equal
installments of One Thousand Six Hundred Thirty Eight Dollars
($1,638.00), September through June, computed at the end of each
Accounting Period and prorated for any partial Accounting Period. Partial
Accounting Period shall be defined as a period of time less than one (1)
month.
Management Fee. District shall pay Sodexo a Management Fee in an
amount equal to Four Thousand Two Hundred Sixty Dollars ($4,260.00)
payable in ten (10) equal installments of Four Hundred Twenty Six Dollars
($426.00), September through June for the 2013-2014 contract year. The
Management Fee shall be calculated at the end of each Accounting Period
during the school year and prorated for any partial Accounting Period.
Partial Accounting Period shall be defined as a period of time less than one
(1) month.
A Motion was made by Mr. Malden and seconded by Mr. Hanily to Approve
Finance Items 1 - 9.
ROLL CALL VOTE:
Mr. Hanily
Mr. Malden
Mrs. Chillemi
Mrs. Septor
Mr. Oliver
P.
Aye
Aye
Absent
Aye
Aye
PERSONNEL
1. Name:
Date:
Topic:
Place:
Cost:
Michele Welch
October 23, 2013
Using the IPAD to Enhance Communication Skills
Regional Professional Development Academy
Monmouth Mall, Route 35 & 36,
Eatontown, N.J. 07724
Mileage
REGULAR MEETING
NOVEMBER 25, 2013
6
PERSONNEL (Continued)
2. Name:
Date:
Topic:
Place:
Cost:
3. Name:
Date:
Topic:
Place:
Cost:
Jennifer Gennarelli
December 17, 2013
Meeting AD/HD Challenge
Regional Professional Development Academy
Monmouth Mall, Route 35 & 36,
Eatontown, N.J. 07724
Mileage
Dr. Clifford Barneman and Stephanie Rucci
January 10, 2014
Curriculum & Instruction Leadership Symposium:
Implementation of the Common Core
Stockton College
101 Vera King Ferris Drive, Galloway, N.J. 08205
Mileage
4. To Accept with regret, the resignation of second grade teacher Kathleen Bixby,
effective January 3, 2014.
5. To Approve and Confirm the phone poll of November 4, 2013 for Joanne
Putvinski as a Home Instructor (not to exceed five hours per week) for the
2013-2014 school year.
6. To Approve Caryanne Mine as a long-term substitute for the 3rd/4th grade
Resource Center Teacher Position from approximately January 6th 2014 until
March 2014 pending successful completion of the application process
established by the Superintendent of Schools and criminal history clearance is
obtained through the State of New Jersey in accordance with the law.
7. To Approve and Confirm the phone poll of October 16, 2013, for the hiring of
Kristin DiPietro as a Part-time Special Education Teacher Assistant (Step 5)
for the 2013-2014 school year pending successful completion of the
application process established by the Superintendent of Schools and criminal
history clearance is obtained through the State of New Jersey in accordance
with the law.
8. To Approve and Confirm a phone poll of November 13, 2013 for the hiring
of Jessica LaMonica as a Long-Term Substitute for the Second Grade Teacher
from November 18, 2013 until December 20, 2013.
9. To Approve and Confirm a phone poll of November 13, 2013 for the hiring of
Jessica LaMonica at Step 1 as a Full-Time Second Grade Teacher for the 20132014 (position begins January 6th, 2014) for the remainder of the 2013-2014
school year pending successful completion of the application process
established by the Superintendent of Schools and criminal history clearance is
obtained through the State of New Jersey in accordance with the law.
10. To Approve for the hiring of Dan Martin at Step 1 as a Part-Time (1/5th)
Instrumental Music teacher for the 2013-2014 (position begins December 9th,
2013) for the remainder of the 2013-2014 school year pending successful
completion of the application process established by the Superintendent of
Schools and criminal history clearance is obtained through the State of New
Jersey in accordance with the law.
11. To Approve and Confirm the hiring of Tracy Colon as the S.T.E.M/BSI
Teacher (one period per day) for the 2013-2014 school year.
12. To Approve the tentative shared-service agreement with Island Heights Grade
School to share the position of Chief School Administrator, Loren Fuhring.
REGULAR MEETING
7
NOVEMBER 25, 2013
PERSONNEL (Continued)
13. To Approve the following stipend position for the Extended School Day/Title
I/BSI Program at the negotiated rate:
Substitute Teacher
Rebecca Schroeder
14. To Approve Steven DeHaan as a Substitute Teacher for the 2013-2014 school
year pending successful completion of the application process established by
the Superintendent of Schools and criminal history clearance is obtained
through the State of New Jersey in accordance with the law.
15. To Approve Maryann Papero as a Substitute Teacher for the 2013-2014 school
year pending successful completion of the application process established by
the Superintendent of Schools and criminal history clearance is obtained
through the State of New Jersey in accordance with the law.
16. To Approve Marlaina Kedersha as a Substitute Teacher for the 2013-2014
school year pending successful completion of the application process
established by the Superintendent of Schools and criminal history clearance is
obtained through the State of New Jersey in accordance with the law.
17. To Approve Lucy Childs as a Substitute Teacher for the 2013-2014 school year
pending successful completion of the application process established by the
Superintendent of Schools and criminal history clearance is obtained through
the State of New Jersey in accordance with the law.
18. To Approve Shannon Smith as a Substitute Teacher for the 2013-2014 school
year pending successful completion of the application process established by
the Superintendent of Schools and criminal history clearance is obtained
through the State of New Jersey in accordance with the law.
19. To Approve Helen Carole Matosin as a Substitute Teacher for the 2013-2014
school year pending successful completion of the application process
established by the Superintendent of Schools and criminal history clearance is
obtained through the State of New Jersey in accordance with the law.
20. To Approve Juliana Cadmus as a Substitute Nurse for the 2013-2014 school
year pending successful completion of the application process established by
the Superintendent of Schools and criminal history clearance is obtained
through the State of New Jersey in accordance with the law.
A Motion was made by Mr. Malden and seconded by Mrs. Septor to Approve and
Confirm Personnel items 1 – 20.
ROLL CALL VOTE:
Mr. Hanily
Mr. Malden
Mrs. Chillemi
Mrs. Septor
Mr. Oliver
Aye
Aye
Absent
Aye
Aye
REGULAR MEETING
Q.
NOVEMBER 25, 2013
8
PROGRAM
1. To Approve and Confirm the following field trip requests:
a.
Pre-K – Foca
Lake Horicon
Union Avenue, Lakehurst, N.J. 08733
Fall Curriculum
November 4, 2013 (rescheduled from October 7, 2013)
November 5, 2013
1:00 p.m. – 2:00 p.m.
Walking
Grade:
Destination:
Program:
Date:
Rain Date:
Time:
Transportation:
b.
6th Grade - Fitzgerald
Lake Horicon
Union Avenue, Lakehurst, N.J. 08733
Veterans Day Ceremony
November 11, 2013
10:30 a.m. – 11:45 a.m.
Walking
Grade:
Destination:
Program:
Date:
Time:
Transportation:
c.
MD1 – MD2
Lehmann School
1100 Airport Road, Lakewood, N.J. 08701
Service Learning
Nov 19, 2013
10:00 a.m. – 1:00 p.m.
Bus
Grade:
Destination:
Program:
Date:
Time:
Transportation:
2. To approve title changes to the adoption of the Ocean County Kindergarten – 8th
Grade Curricula for:
Social Studies, Science, Mathematics, Language Arts Literacy,
Comprehensive Health and Physical Education, Technology, 21st Century
Life and Careers, Visual and Performing Arts, and World Languages
A Motion was made by Mr. Hanily and seconded by Mrs. Septor to Approve and
Confirm Program Item 1 (a-c) - 2.
ROLL CALL VOTE:
Mr. Hanily
Mr. Malden
Mrs. Chillemi
Mrs. Septor
Mr. Oliver
Aye
Aye
Absent
Aye
Aye
ANNOUNCEMENTS



Board Meeting
Technology/BSI Night
Holiday Workshop
December 17, 2013
January 16, 2014
December 10th – 12th
COMMUNICATION FROM THE PUBLIC
- There were several questions regarding various subjects from the public.
REGULAR MEETING
NOVEMBER 25, 2013
ADJOURNMENT
A Motion was made by Mr. Hanily and seconded by Mrs. Septor to adjourn the
Regular Meeting of the Board of Education at 8:25 P.M.
RESPECTFULLY SUBMITTED
9
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